(Insert Project Name) TENDER ENQUIRY DOCUMENTATION ...

IMPERIAL COLLEGE LONDON
(Insert Project Name)
Tender Enquiry Document
(Insert Date)
(Insert QS Company logo)
SECTION 1 TENDER INFORMATION (Cont’d)
1.2 TENDER REQUIREMENTS (Cont’d)
1.2.15 Confidentiality
The Tenderers shall treat the details of the tender documentation as Private and Confidential
and shall not divulge any of the information contained therein whatsoever to any third party or
enable any third party to peruse or reproduce the said information for any use other that the
purposes of preparing this Tender. In the event of a Tender not being submitted or accepted
all documents, including drawings, shall be suitably discarded.
1.2.16 Schedule of Rates / Bill of Quantities
The Contractor will submit a detailed and quantified Schedule of Rates or Bill of
Quantities in support of the measured works and such further details or analyses, as the
Employer shall in his absolute discretion direct, with their tender submission.
1.2.17 Mid-tender Meeting
The Employer will hold a mid-tender meeting, separately with each Tenderer during the
course of the tender period, the purpose of which will be to provide an opportunity for the
Tenderers to clarify any issues associated with the tender requirements and ensure that they
have sufficient information to return a compliant tender.
It is anticipated that these will take place at Imperial College during the week commencing
(insert date), the dates and time of which will be notified to Tenderers in due course.
1.2.18 Tender Presentation
The Tenderer will be required to attend a Tender Presentation following the submission of
their tenders in order to explain aspects of their submission and provide evidence of their
understanding of the requirements of the tender that they must fulfil.
It is anticipated that these will take place at Imperial College during the week commencing
(insert date), the dates and time of which will be notified to Tenderers in due course.
1.2.19 Procurement of MEP Works
Although (insert QS company) will issue a copy of Employer’s Works Information directly to
the MEP sub-contractors, it is the responsibility of the Tenderer as the Principal Contractor to
collate and manage the MEP tender queries, including the final review of the returned MEP
tenders to ensure a compliant bid from the MEP sub-contractors.
The Tenderer should also carry out and complete a due diligence review on the design
compatibility of MEP works, including any necessary risk allowances for design development
and site unknowns required to carry out a Design and Build Contract.
Please note that it is also the Tenderer’s responsibility to manage the subsequent post
contract performance of the MEP sub-contractor to carry out their contractual obligations
under a Design and Build Contract.
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