(Insert Project Name) TENDER ENQUIRY DOCUMENTATION ...

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IMPERIAL COLLEGE LONDON (Insert Project Name) Tender Enquiry Document (Insert Date) (Insert QS Company logo) SECTION 1 TENDER INFORMATION (Cont’d) 1.3 TENDER DELIVERABLES REQUIRED FROM CONTRACTORS Tenderers must submit a compliant tender based on the contents of the tender documents. Alternative tenders based may also be submitted in accordance with Section 1.2.3 of this document. Although price is a factor in the selection criteria, Tenderers should be aware that the Employer intends to select a Tenderer who will work with the design team, to minimise risk, reduce cost and demonstrate best value. The Employer is ultimately looking for a Tenderer who can work as a ‘Design & Build Partner’, in achieving their requirements. The following information MUST be submitted within the returned tender submission: 1.3.1 In the addressed envelope, 1 unbound copy of the following to Imperial College London:- • Completed Form of Tender (as set out in Appendix O of the Employer’s Works Information Volume 1); • Completed Certificate of Bona Fide Tender (as set out in Appendix P of the Employer’s Works Information Volume 1); • Completed Pricing Schedule (as set out in Appendix M of the Employer’s Works Information Volume 1); • Priced Risk Register (as set out in Appendix G of the Employer’s Works Information Volume 1); 1.3.2 At the same time but in a separate package addressed to the office of (insert Quantity Surveyor’s Company) in an envelope using the label enclosed, 3 hard copies and 5 CD’s (to be advised by PM) of all other information detailed in Section 1.3.1. • A further copy of information listed in 1.3.1 above; • A tender programme as specified in Section 1.4.2; • Method statements containing the information specified in Section 1.4.3; • Health and Safety information containing the information specified in Section 1.4.4; • Contractor’s organisation chart with staff names and CVs listed in Section 1.4.5; • Resource Schedule as required in Section 1.4.6 (for all phases, if any); • Value Engineering Proposals as listed in Section 1.4.7; • A completed tender check list as specified in Section 1.4.8 (as set out in Appendix 3 of this document). Page 6 of 14
IMPERIAL COLLEGE LONDON (Insert Project Name) Tender Enquiry Document (Insert Date) (Insert QS Company logo) SECTION 1 TENDER INFORMATION (Cont’d) 1.4 TENDER AWARD CRITERIA Returned tenders will be evaluated using the scoring matrix identified within Appendix 1. Details of the each evaluation criteria is summarised hereunder. The basis for the evaluation of will be the ‘Most Economically Advantageous Tender’ when judged against the following award criteria:- 1.4.1 Pricing Evaluation (To be completed by QS upon agreement with ICL) 1.4.2 Tender Programme shall be in the form of a linked bar chart identifying the critical path and the following activities:- 1.4.2.1 Design Development This shall include, as a minimum, design development periods for the main areas of work, Employer design presentation and Employer approvals. 1.4.2.2 Procurement Activities This shall include, as a minimum, purchase order, manufacturing period, testing and delivery activities for each major item of equipment, bulk materials, ‘long lead’ items, spare parts, special tools and test instructions. The Tenderer’s approach to the procurement and management of the Mechanical, Electrical and Public Health Services works, including the responsibility of the Tenderer to complete a due diligence review on the design compatibility of the MEP works, detailed tender analysis to ensure a compliant MEP bid and the subsequent post contract performance of the MEP subcontractor to carry out their contractual obligations under a Design and Build Contract. 1.4.2.3 Construction Activities This shall include and identify the key elements of the construction including equipment installation, testing and commissioning and handover procedure (including O&M Manual production). 1.4.2.4 Maintenance Activities This shall include a description of the maintenance activities, which will be carried out under the Contract during the Defects Liability Period. Page 7 of 14
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