Download - Girl Scouts in the Heart of Pennsylvania

Frequently Asked Questions
My child has special needs, how will she be
accommodated?
Our inclusive environment helps girls of all abilities live, play
and learn in a non-competitive environment. If your child
requires a special diet, special health care or has a mental or
emotional disability or other condition, you should contact the
Outdoor Program Manager prior to registering your camper. At
that time, you can discuss the nature of your campers needs.
It will then be determined if the camp can provide support,
supervision and necessary accommodations for your camper
to have a safe and fulfilling camping experience. Handicapped
accessible living areas are available.
Registration Questions
When can we register?
Registration for 2012 Sleep Away Camp opens March 1,
2012. Registrations received before the opening date will be
processed as if they were received on March 1, 2012.
Where do I send the form?
Mail your registration form(s) to: GSHPA, Attn: Sleep Away
Camp Registrar, 350 Hale Avenue, Harrisburg, PA 17104
Can my camper attend with a buddy?
Yes! Your camper can request another camper as a buddy.
On the form, you will find the buddy request space. Please
provide her name. Make sure her buddy writes your camper’s
name as well. Buddies must be participating in Traditional
Camp or Ranch Camp together. Buddy requests must also
be in the same grade level. Multiple buddies cannot be
guaranteed placement together. A buddy request must be
mutual or the request will not be honored.
If I am signing my camper up for multiple weeks, can
she stay over on the weekends?
Unfortunately, she cannot. We have different programs and
trainings that overlap during the weekends.
Can my child still go to camp even though she is not a
registered Girl Scout?
Yes! Girl Scout camp is for all girls! For non-Girl Scouts there is
an additional $12 non-refundable fee which must be included
with the deposit.
When is the balance for our Sleep Away Camp fee due?
The balance is due June 1, 2012. All campers registering after
June 1, 2012 must pay in full.
Is financial assistance available?
Yes! Financial assistance (camperships) is available for girls
registered with Girl Scouts in the Heart of Pennsylvania who
demonstrate the need for financial assistance. Donations
from various sources help support the campership fund.
A financial assistance form must be submitted with your
camper’s registration. Applicants will be notified as to whether
or not they qualify for financial assistance and will be expected
to pay any balance due by June 1, 2012.
Confirmation Questions
How and when will we know if we are officially
registered for camp?
Confirmations, along with your state of balance will be sent
approximately three weeks after your registration is received.
What will the confirmation packet contain?
The confirmation packet will contain information regarding
packing lists, drop off and pick up times, wildlife, trading post,
check in and checkout procedures, kapers, food lodging,
home sickness, behaviors and expectations, camp staff,
general questions, directions to camp and more! You will also
receive forms that must be filled out and brought with you to
camp. Please do not mail in the forms to the Harrisburg office.
Cancellations and Refunds Questions
Are deposits transferrable?
Deposits may be transferred to a different week for the same
girl. Deposits are not transferrable between girls.
Are refunds given?
A full refund, less the $50 non-refundable deposit, will be
processed upon written request if:
• the request is made three weeks prior to the start of
camp
• cancellation due to illness and a physician’s
statement of inability to participate is submitted
within two weeks of the scheduled attendance
• cancellation is due to serious illness or death in the
family.
Refunds will NOT be issued for no-shows.
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