I.T. Acceptable Use Policy - Health Service Executive

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Health Service Executive Information Technology Acceptable Use Policy 3) Signed a copy of the HSE Service Providers Confidentiality Agreement (http://hsenet.hse.ie/HSE_Central/Commercial_and_Support_Services/I CT/Policies_and_Procedures/Policies/HSE_Service_Provider_Confiden tiality_Agreement.pdf). 4.19 Working from Home (Home Working) Users who are authorised by the HSE to work from home (home workers) must take all reasonable measures to ensure all the HSE computer devices provided to them are kept secure and are protected against unauthorised access, damage, loss, theft and computer viruses. Users who work from home must ensure: 1) All work carried out by them on behalf of the HSE while working at home is processed and stored on a HSE computer device and not any other device which is their personal property or the personal property of another household member; 2) All HSE computer devices used by them to work from home are password in accordance with the HSE Password Standards Policy (http://hsenet.hse.ie/Intranet/HSE_Central/Commercial_and_Support_Ser vices/ICT/Policies_and_Procedures/Policies/HSE_Password_Standards_ Policy.pdf). 3) All HSE computer devices used by them to work from home have HSE approved encryption software installed; 4) All HSE computer devices used by them to work from home have HSE approved anti-virus software installed and this is kept up to date; 5) All confidential and restricted information which is accessed by them or stored on a HSE computer device provided to them is kept secure and confidential at all times; 6) All HSE computer devices and information provided to them are not accessed (including internet access) by members of their family, other household members or visitors; 7) All HSE computer devices and information (irrespective of the format) are securely locked away when not in use; 8) All remote access connections made from the home workers computer devices to the HSE network are made in accordance with the HSE Remote Access Policy Version 3.0 22 February 2013
Health Service Executive Information Technology Acceptable Use Policy (http://hsenet.hse.ie/HSE_Central/Commercial_and_Support_Services/IC T/Policies_and_Procedures/Policies/HSE_Remote_Access_Policy.pdf); 9) All old printouts, faxes and other paper based records that contain confidential or restricted information are shredded or disposed of securely and are not disposed along with their ordinary household rubbish; All computer devices provided by the HSE remain the property of the HSE and must be returned to the HSE by the home worker before they leave the employment of the HSE or at the request of their HSE line manager or the ICT Directorate. 4.20 Periods of Absence During planned periods of absence such as career breaks, holidays, on training courses or working off-site for an extended period of time, users should ensure wherever possible that their line manager or work colleagues have access to important HSE business related documents and email messages stored on their computer so that there is no disruption to service delivery. During unplanned periods of absence such as ill health, or where a user has forgotten to provide access to their line manager or work colleagues, the user’s line manager may be permitted to access their computer to retrieve HSE business related documents or emails messages so as to minimize any disruption to service delivery. In such circumstances line managers must respect the privacy of the user and not access documents or emails of a personal nature unless there are compelling conditions that warrant doing so. 4.21 Users leaving the HSE & User Transfers Users must return all HSE mobile phone devices and accessories (e.g. mobile phone car kit and battery charger etc), computer equipment (e.g. laptop, smart devices, printers, 3G cards, removable storage devices, USB memory sticks etc), information (i.e. documents, files, important email messages etc) and other important items (e.g. swipe cards, keys, parking permit and I.D. badge etc) to their HSE line manager before they leave the employment of the HSE. Line managers must contact the ICT department to ensure that the information system and network access accounts belonging to users leaving the employment of the HSE are revoked immediately once they leave the organization. (see the HSE Access Control Policy) Users leaving the employment of the HSE should also ensure they remove or delete all non-HSE personal information & email messages (i.e. information / email messages which are of a personal nature and belong to the user and not the HSE) from their HSE mobile phone device and computer equipment before they Version 3.0 23 February 2013
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I.T. Acceptable Use Policy - Health Service Executive

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