Included - Village of Huntley
Included - Village of Huntley
Included - Village of Huntley
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PUBLIC MEETING NOTICE AND AGENDA<br />
VILLAGE OF HUNTLEY<br />
COMMITTEE OF THE WHOLE<br />
MEETING<br />
THURSDAY, MAY 16, 2013<br />
7:00P.M.<br />
1. Call to Order<br />
2. Pledge <strong>of</strong> Allegiance<br />
3. Special Presentation<br />
a) Proclamation- Safe Boating Proclamation<br />
b) Proclamation - Historic Preservation Month<br />
c) Presentation - Pride in Preservation A wards<br />
4. Public Comments<br />
5. Items for Discussion<br />
a) Discussion - Consideration <strong>of</strong> the April 18, 2013 Committee <strong>of</strong> the Whole and April 25, 2013<br />
<strong>Village</strong> Board and May 2, 2013 Committee <strong>of</strong> the Whole Meeting Minutes<br />
b) Discussion- Consideration <strong>of</strong> the May 23, 2013 Bill List in the amount <strong>of</strong> $748,361.68<br />
c) Discussion - Advisory Board Appointments<br />
i. Consideration <strong>of</strong> Historic Preservation Commission Appointment- Diana Carpenter<br />
ii. Consideration <strong>of</strong> Plan Commission Appointment - Ron Hahn<br />
iii. Consideration <strong>of</strong> Zoning Board <strong>of</strong> Appeals Appointment- Terra Jensen<br />
iv. Consideration <strong>of</strong> Zoning Board <strong>of</strong> Appeals Appointment- Grant Freeding<br />
d) Discussion- Consideration <strong>of</strong> Liquor Code Amendments and Issuance <strong>of</strong> Liquor License:<br />
1. Consideration <strong>of</strong> the acceptance <strong>of</strong> the surrender <strong>of</strong> a Class "A" Liquor License - Bricks<br />
& Ivy, LLCIParkside Tap; 11721 Main Street<br />
11. Consideration <strong>of</strong> an Ordinance Amending the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> Liquor Control<br />
Ordinance Section 110.24 - Limitation on Licenses, repealing one Class "A" liquor<br />
license<br />
iii. Consideration <strong>of</strong> an Ordinance Amending the <strong>Huntley</strong> Code <strong>of</strong> Ordinances - Business<br />
Regulations 110.24- Limitation on Licenses- Adding one Class "A" License- Liquor<br />
Control Ordinance<br />
IV. Consideration <strong>of</strong> an Ordinance Approving the Issuance <strong>of</strong> a Class "A" Liquor License to<br />
Bricks & Ivy LLC I Parkside Tap; 11721 Main Street<br />
e) Discussion - Consideration <strong>of</strong> an Ordinance Approving a Special Use Permit for a Secondhand<br />
Store at the <strong>Huntley</strong> Outlet Center, 11800 Factory Shops Boulevard- Unit 300 I Sweet Repeats<br />
f) Discussion - Consideration <strong>of</strong> an Ordinance Approving a Second Amendment to the Fryer<br />
Company Annexation Agreement (<strong>Huntley</strong> Tech Center), Ordinance No. 97-02-27-03
g) Discussion - Consideration <strong>of</strong> a Landscaping Plan for the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> Cemetery I<br />
Columbarium Area<br />
h) Discussion- Consideration <strong>of</strong> a Resolution Awarding a Job Order Contract to F. H. Paschen, S.<br />
N. Nielsen & Associates, LLC in the amount <strong>of</strong>$100,589.48 to Install Two Aerobic Digester<br />
Blowers at the East Wastewater Treatment Plant<br />
i) Discussion- Proposed Ordinance Amending <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> Code <strong>of</strong> Ordinances, Title IX,<br />
Chapter 97, Water Usage<br />
j) Discussion- Roadway Lighting for the Kreutzer Road Extension<br />
k) Discussion- Consideration <strong>of</strong> a Resolution Approving a Proposal for Pr<strong>of</strong>essional Construction<br />
Observation Services for IDOT Contract #63743- Kreutzer Road Extension with Christopher B.<br />
Burke Engineering, Ltd.<br />
6. <strong>Village</strong> Attorney's Report<br />
7. <strong>Village</strong> Manager's Report<br />
8. <strong>Village</strong> President's Report<br />
9. Unfinished Business<br />
10. New Business<br />
11. Executive Session<br />
a) Probable or Imminent Litigation and Pending Litigation<br />
b) Contractual<br />
c) Property Acquisition, Purchase, Sale or Lease <strong>of</strong> Real Estate<br />
d) Appointment, Employment, Dismissal, Compensation, Discipline and Performance <strong>of</strong> an<br />
Employee <strong>of</strong> the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong><br />
e) Collective Bargaining<br />
f) Appointment, Discipline or Removal Public Officers<br />
g) Appointment <strong>of</strong> a Public Officer<br />
h) Review <strong>of</strong> Closed Session Minutes<br />
i) Other<br />
12. Possible Action on any Closed Session Item<br />
13. Adjournment<br />
MEETING LOCATION<br />
<strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> Municipal Complex<br />
10987 Main Street<br />
<strong>Huntley</strong>, IL 60142<br />
The <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> is subject to the requirements <strong>of</strong> the Americans with Disabilities Act <strong>of</strong> 1990. Individuals with<br />
disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe<br />
and/or participate in this meeting, or who have questions regarding accessibility <strong>of</strong> the meeting or the facilities, are<br />
requested to contact Mr. David Johnson, <strong>Village</strong> Manager at 847-515-5200. The <strong>Village</strong> Board Room is handicap<br />
ible.
May 16, 2013<br />
Committee <strong>of</strong> the Whole Meeting<br />
Agenda Item:<br />
Special Presentations<br />
Department:<br />
<strong>Village</strong> Manager’s Office<br />
a) Proclamation – Safe Boating Proclamation<br />
b) Proclamation – Historic Preservation Month<br />
c) Presentation – Pride in Preservation Awards
May 16, 2013<br />
Committee <strong>of</strong> the Whole Meeting<br />
Agenda Item: Consideration <strong>of</strong> the April 18, 2013 Committee <strong>of</strong> the Whole, April 25,<br />
2013 <strong>Village</strong> Board and May 2, 2013 Committee <strong>of</strong> the Whole Meeting<br />
Minutes<br />
Department:<br />
<strong>Village</strong> Manager’s Office<br />
Introduction<br />
The following meeting minutes are being presented for <strong>Village</strong> Board approval:<br />
• April 18, 2013 Committee <strong>of</strong> the Whole<br />
• April 25, 2013 <strong>Village</strong> Board<br />
• May 2, 2013 Committee <strong>of</strong> the Whole<br />
Action Requested<br />
A consensus <strong>of</strong> the Committee <strong>of</strong> the Whole to forward on to the <strong>Village</strong> Board for approval the<br />
above referenced meeting minutes.
VILLAGE OF HUNTLEY<br />
COMMITTEE OF THE WHOLE MEETING<br />
April 18, 2013<br />
MINUTES<br />
CALL TO ORDER:<br />
A meeting <strong>of</strong> the Committee <strong>of</strong> the Whole <strong>of</strong> the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> was called to order on Thursday,<br />
April 18, 2013 at 7:00 p.m. in the Municipal Complex, <strong>Village</strong> Board Room, 10987 Main St., <strong>Huntley</strong>,<br />
Illinois 60142.<br />
ATTENDANCE:<br />
PRESENT:<br />
ABSENT:<br />
Mayor Charles Sass; Trustees Pam Fender, Ron Hahn, Nick Hanson, Niko Kanakaris,<br />
Harry Leopold and John Piwko.<br />
None<br />
IN ATTENDANCE: <strong>Village</strong> Manager David Johnson, Senior Assistant to the <strong>Village</strong> Manager Lisa<br />
Armour, <strong>Village</strong> Clerk Rita McMahon, Director <strong>of</strong> Development Services Charles Nordman and <strong>Village</strong><br />
Attorney Mike Coppedge.<br />
PLEDGE OF ALLEGIANCE: Mayor Sass led the Pledge <strong>of</strong> Allegiance.<br />
SPECIAL PRESENTATION: None<br />
PUBLIC COMMENTS:<br />
None<br />
ITEMS FOR DISCUSSION:<br />
04.18.13 COW Minutes<br />
a) Discussion – Consideration <strong>of</strong> the March 28, 2013 <strong>Village</strong> Board and April 4, 2013<br />
committee <strong>of</strong> the Whole Meeting Minutes<br />
Mayor Sass asked if the Committee had any comments or changes to the Minutes; there were none.<br />
It was the consensus <strong>of</strong> the Committee <strong>of</strong> the Whole to forward on to the <strong>Village</strong> Board for approval<br />
the March 28, 2013 <strong>Village</strong> Board and April 25, 2013 Committee <strong>of</strong> the Whole Meeting Minutes.<br />
b) Discussion – Consideration <strong>of</strong> the April 25, 2013 Bill List in the Amount <strong>of</strong> $544,146.08<br />
Mayor Sass reported that $284,151.02(or 52%) <strong>of</strong> the total bill list is attributable to TIF Sales Tax &<br />
Sales Tax Rebate to Viking - TDC <strong>Huntley</strong>, LLC. This expenditure is from the FY12 Budget.<br />
Mayor Sass asked if the Committee had any questions; there were none.<br />
It was the consensus <strong>of</strong> the Committee <strong>of</strong> the Whole to forward on to the <strong>Village</strong> Board for approval<br />
the April 25, 2013 Bill List in the Amount <strong>of</strong> $544,146.08.<br />
c) Discussion – Authorization to enter into a multi-year Letter <strong>of</strong> Understanding with the<br />
<strong>Huntley</strong> Park District for the Use <strong>of</strong> <strong>Village</strong> owned property
Mayor Sass reported that the <strong>Village</strong> is in receipt <strong>of</strong> a request from the <strong>Huntley</strong> Park District to use the<br />
open space behind the Public Works facility along the east side <strong>of</strong> Donald Drive. The request includes<br />
the use the property for youth soccer and t-ball for the months <strong>of</strong> April through October. T he Park<br />
District has used this property previously for smaller soccer fields for the 4 – 8 year old age group.<br />
Staff Analysis<br />
The Park District is requesting permission to use the field behind the Public Works facility on Donald<br />
Drive for the years 2013 through 2015 under the following conditions:<br />
1. The Park District will use the space on Monday-Friday evenings for (4) regular soccer fields<br />
from 5:00 p.m. – 8:00 p.m. during the months <strong>of</strong> April and May and August through October;<br />
2. The Park District will use the space on Monday-Friday evenings for t-ball fields from 5:00 p.m.<br />
– 8:00 p.m. during the month <strong>of</strong> June and July;<br />
3. The Park District agrees to mow the site and mark the fields, as necessary;<br />
4. The Park District will place two (2) port-a-potties on the site;<br />
5. The Park District will place trash and recycling receptacles on the property;<br />
6. Temporary fencing will be installed behind the goals, as in past years, to prevent soccer balls<br />
from crossing Donald Drive as well as a second layer <strong>of</strong> temporary fencing to provide a walkway<br />
between the soccer fields and the parking along Donald Drive;<br />
7. The Park District will encourage parking on the east side <strong>of</strong> the fields, via signage and parental<br />
notification, to minimize the number <strong>of</strong> vehicles parking on Donald Drive;<br />
8. The <strong>Village</strong> requires the Park District to notify the participating families that there is no parking<br />
in the Green Tree Apartment parking areas and that anyone blocking the entrances to driveways<br />
on Donald Drive may be ticketed.<br />
9. The Park District will provide the required waivers and certificates <strong>of</strong> insurance.<br />
10. Either party may, with or without cause, terminate this Letter <strong>of</strong> Understanding upon not less<br />
than thirty (30) days written notice.<br />
Financial Impact<br />
The <strong>Village</strong> will see a positive financial impact with the reduction <strong>of</strong> costs involved in maintaining this<br />
area as the Park District will be responsible for its maintenance during its use.<br />
Mayor Sass asked if the Committee had any comments or questions.<br />
Trustee Piwko asked if the Letter <strong>of</strong> Understanding could include mowing all the way to the back by the<br />
trees. <strong>Village</strong> Manager Johnson said yes. Trustee Piwko asked if the Park District would still mow the<br />
property when they are not using it. <strong>Village</strong> Manager Johnson again replied yes.<br />
Trustee Leopold asked if the <strong>Village</strong> received any complaints about the parking by the field. <strong>Village</strong><br />
Manager Johnson stated that with the parking allowed on only one side <strong>of</strong> the street, the <strong>Village</strong> hasn’t<br />
received any complaints in recent years.<br />
Mayor Sass asked if the Committee had any additional comments or questions; there were none.<br />
It was the consensus <strong>of</strong> the Committee <strong>of</strong> the Whole to forward on to the <strong>Village</strong> Board for approval<br />
to enter into a Letter <strong>of</strong> Understanding with the <strong>Huntley</strong> Park District for the use <strong>of</strong> <strong>Village</strong> owned<br />
property on Donald Drive for the 2013 – 2015 Athletic Activity Season modifying condition #3 as<br />
presented to read the Park District agrees to mow all the way to the back <strong>of</strong> the site and mark the<br />
fields, as necessary.<br />
04.18.13 COW Minutes
04.18.13 COW Minutes<br />
d) Discussion – Conceptual Review <strong>of</strong> a Proposed Site Plan and Elevations for a Gasoline<br />
Station on the 1.43 acre site at 11011 Route 47 and referral into the Formal Development<br />
Review Process<br />
Mayor Sass reported that KR Convenience Stores is proposing to develop the approximately 1.43-acre<br />
former Marlowe Feed site as a Shell gasoline station and convenience store. Mayor Sass stressed that<br />
this was a very preliminary review <strong>of</strong> the proposed plan.<br />
<strong>Village</strong> Manager Johnson also stressed that the plan being presented is a very early concept plan. He<br />
reported that staff had met with the petitioner on s everal occasions and is now looking for policy<br />
direction from the <strong>Village</strong> Board before proceeding with the petitioner for a more in-depth plan.<br />
Director <strong>of</strong> Development Services Charlie Nordman gave a presentation outlining the proposed concept<br />
plan which showed that the proposed site plan includes a single-story, 3,520 square foot convenience<br />
store, eight-pump automobile fuel canopy and two-pump truck fuel station. A dumpster enclosure is<br />
shown near the southeast corner <strong>of</strong> the retail building. The petitioner would be required to ensure the<br />
design includes masonry to match the building and solid metal gates. A six (6’) foot wide sidewalk and<br />
eleven (11) 9’x 19’ parking stalls (including the required accessible space/loading area) are shown on<br />
the plan which is three (3) less parking spaces than required.<br />
The Tudor-style building includes a multi-peaked cross-gabled, architectural shingled ro<strong>of</strong> with halftimbered<br />
and shingled gable end treatments. The building exterior includes contrasting and<br />
complementary brick styles and sizes serving to provide depth and definition to the structure. The gas<br />
pump canopies have not yet been designed, but would need to match the Tudor design <strong>of</strong> the principal<br />
building.<br />
The landscape plan includes plantings within the required ten (10’) foot wide landscape buffer along the<br />
sides, rear and frontage <strong>of</strong> the site. The proposed stormwater detention area, located at the west (rear)<br />
corner <strong>of</strong> the site, must meet the Kane County Stormwater Ordinance including the required native and<br />
emergent plantings associated with that portion <strong>of</strong> the site as part <strong>of</strong> the overall site landscaping.<br />
Access to the site is proposed via two (2) right-in/right-out driveways on Route 47 with potential crossaccess<br />
to the adjacent properties located to the north. The proposed right-in/right-out access points on<br />
Route 47 will require approval from the Illinois Department <strong>of</strong> Transportation. The future cross-access<br />
with the properties to the north would provide the gas station with a Route 47 f ull access at Borden<br />
Street. Staff has prepared two conceptual site plans to illustrate how future cross-access could function<br />
when northern properties are developed.<br />
Staff Analysis<br />
The subject tract is currently zoned B-3 Shopping Center Business District. Gasoline Stations are a<br />
“special use” in both the B-3 district and B-2 Highway Service District, however, the minimum lot area<br />
is 80,000 s quare feet in the B-3 district and 5,000 square feet in the B-2 district. Therefore, Staff<br />
recommends re-zoning <strong>of</strong> the approximately 65,158 square foot parcel to B-2 Highway Service in<br />
concert with the special use permit for a Gasoline Service Station should the petition move forward in<br />
the development review process.<br />
Preliminary Traffic Analysis<br />
The <strong>Village</strong>’s traffic consultant provided the following preliminary analysis <strong>of</strong> the trips generated by the<br />
proposed convenience store/gasoline service station use:
• Estimated Daily Traffic (Weekday): 8,680 trips (4,340 vehicles entering/4,340 vehicles exiting<br />
the site)<br />
• Estimated AM Peak Hour Traffic: 265 trips (132.5 entering/132.5 exiting)<br />
• Estimated PM Peak Hour Traffic: 305 trips (152.5 entering/152.5 exiting)<br />
The traffic information is based on the Institute <strong>of</strong> Transportation Engineers (ITE) trip generation rates<br />
with a “t rip” denoting a vehicle entering the site with the same vehicle exiting the site representing<br />
another “trip”. Please note that not all <strong>of</strong> these trips would be “new” to the adjacent Route 47. As<br />
pointed out by the <strong>Village</strong> traffic engineering consultant, research shows that for a gasoline service<br />
station use as much as 85% <strong>of</strong> the trips generated were already traveling on the adjacent roadway.<br />
Simply stated, the vehicles utilizing the site typically are on their way to or from another location (i.e.<br />
work, home, school, etc.). Therefore, the impact to the Route 47/Main intersection and surrounding<br />
roadways/intersections may not be as significant as the traffic numbers may initially suggest.<br />
Should the petition continue in the development review process, the petitioner will be required to submit<br />
a formal traffic study.<br />
Required Approvals<br />
In addition to the zoning change, the following review and approvals would be required from the Plan<br />
Commission and <strong>Village</strong> Board:<br />
- Special Use Permits for a Gasoline Station<br />
- Site Plan Review, including any required relief<br />
Financial Impact<br />
The petitioner estimates the proposed project would generate yearly revenue <strong>of</strong> approximately<br />
$1,200,000 from the convenience store and $7,000,000 in gasoline sales.<br />
Following a power point presentation Director Nordman reported the petitioner and consultants were in<br />
attendance to answer any questions.<br />
Mayor Sass asked if the Committee had any questions or concerns.<br />
Trustee Fender asked how the size <strong>of</strong> this gas station compares to other stations already in <strong>Huntley</strong> and<br />
is the size conducive to trucks pulling in and servicing the station. Mr. Erik Eriksson <strong>of</strong> Eriksson<br />
Architecture representing the petitioner replied that the size <strong>of</strong> the overall site plan can vary with each<br />
station however will be able to accommodate truck traffic. Mr. Eriksson stated that the site proposed is<br />
fully capable for a full semi to enter the site.<br />
Director Nordman stated that the site does meet code provisions regarding size. He asked Mr. Eriksson<br />
what is the average size for a gas station site. Mr. Eriksson replied that a site can be anywhere from a<br />
quarter <strong>of</strong> an acre to 25 acres. The proposed station would be considered a light to medium light truck<br />
facility.<br />
Trustee Hahn also questioned if there was sufficient room for the tanker trucks to come onto the site to<br />
fill the tanks. Mr. Eriksson pointed out on the site plan exhibit how the fuel trucks would maneuver<br />
within the lot.<br />
04.18.13 COW Minutes
Trustee Leopold commented that he does not want to see excessive outside storage around the station.<br />
He stated that he understands that some items need to be outside; however, would like to see them under<br />
a ro<strong>of</strong>. Mr. Eriksson replied a small amount <strong>of</strong> items are being considered for outside storage such as<br />
the usual propane tanks and ice machines.<br />
Mr. Eriksson continued stating that the triangle to the south <strong>of</strong> the property is owned by IDOT. The<br />
petitioner is currently working with IDOT regarding property maintenance.<br />
Trustee Leopold stated he would like to make sure no contracting <strong>of</strong> fleet trucks, such as Dean’s, would<br />
take place due to the increase <strong>of</strong> truck volume using the site. Trustee Leopold added that he would like<br />
to see denser landscaping especially to buffer the railroad tracks. Mr. Eriksson replied that landscaping<br />
was included on the plan. Trustee Leopold stated he felt that there was not enough. Trustee Leopold<br />
concluded that he couldn’t envision many uses for the property and overall was in favor <strong>of</strong> the concept<br />
plan.<br />
Trustee Piwko stated that having a station on the west side <strong>of</strong> Route 47 would be a positive addition to<br />
the corridor. Trustee Piwko suggested designing the building more like the Marlowe Feed building that<br />
was previously on the site. Trustee Piwko requested the petitioner work with the property owners on<br />
Borden Street for a frontage road access to the site. Trustee Piwko also agreed with Trustee Leopold in<br />
needing additional landscaping.<br />
Trustee Fender stated her biggest obstacle was the right in right out access. She agreed with Trustee<br />
Piwko in needing a frontage road access to Borden Street to allow a left turn onto Route 47 to head<br />
north. Trustee Hahn stated he would like to see a dedicated true access point for trucks. Trustee Hahn<br />
stated he was in favor overall <strong>of</strong> a gas station, but the overall plan needs to be considered.<br />
Trustee Hanson asked Staff if IDOT would provide for two right in right out access points or would<br />
there be an issue with the southern access point being so close to the railroad tracks. <strong>Village</strong> Manager<br />
Johnson stated that staff has concerns with an access point so close to the railroad tracks and that only<br />
one access point may be allowed. T his is something that needs to be discussed with IDOT and the<br />
petitioner. Mr. Eriksson stated that the site already has two access points and feels it shouldn’t be an<br />
issue.<br />
Trustee Hanson stated that if a pr<strong>of</strong>essional building were on that site, the two access points would not<br />
be so much <strong>of</strong> an issue. He stated that if IDOT allowed the two access points, he would be in favor <strong>of</strong><br />
the gas station. Mr. Eriksson stated that if only one access point was allowed, it could jeopardize the<br />
project.<br />
Trustee Kanakaris stated he was in favor <strong>of</strong> the gas station but not the truck island. Mayor Sass inquired<br />
about parking. Mr. Eriksson stated that the site is large enough to accommodate additional parking and<br />
would be included on future drawings. Mayor Sass expressed concerns about safety with the site being<br />
so close to the railroad tracks and would also like to see a different layout for the canopy. There was an<br />
overall consensus <strong>of</strong> the Board to have the gas station look similar to the Marlowe Feed building as<br />
suggested by Trustee Piwko.<br />
Mayor Sass asked if the Committee had any additional questions or concerns; there were none. Mayor<br />
Sass thanked the Committee for their input and directed Staff to move forward with the petition.<br />
04.18.13 COW Minutes
<strong>Village</strong> Manager Johnson thanked the Committee for their input and policy direction.<br />
It was the consensus <strong>of</strong> the Committee <strong>of</strong> the Whole to refer the project to the Plan Commission to<br />
begin the formal development review process.<br />
VILLAGE ATTORNEY’S REPORT:<br />
VILLAGE MANAGER’S REPORT:<br />
None<br />
None<br />
VILLAGE PRESIDENT’S REPORT:<br />
Mayor Sass reported the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> overall did well during the recent flooding. Vine Street by<br />
the Grafton Township <strong>of</strong>fices was closed, but all other streets withstood the excessive rain. The Mayor<br />
also reported that as a precaution, Public Works will be staffed throughout the night to monitor the<br />
pumps.<br />
Trustee Leopold asked if any houses were impacted by the floods. <strong>Village</strong> Manager Johnson stated<br />
basements only. Trustee Leopold asked if the <strong>Village</strong> had sandbags to <strong>of</strong>fer residents if needed. <strong>Village</strong><br />
Manager Johnson said yes.<br />
UNFINISHED BUSINESS:<br />
None<br />
NEW BUSINESS:<br />
None<br />
EXECUTIVE SESSION: None<br />
ACTION ON CLOSED SESSION ITEM: None<br />
ADJOURNMENT:<br />
There being no further items to discuss, a MOTION was made to adjourn the meeting at 7:42 p.m.<br />
MOTION: Trustee Fender<br />
SECOND: Trustee Hanson<br />
The Voice Vote noted all ayes and the motion carried.<br />
Respectfully submitted,<br />
Rita McMahon<br />
<strong>Village</strong> Clerk<br />
04.18.13 COW Minutes
VILLAGE OF HUNTLEY<br />
VILLAGE BOARD MEETING<br />
April 25, 2013<br />
MINUTES<br />
CALL TO ORDER:<br />
A meeting <strong>of</strong> the <strong>Village</strong> Board <strong>of</strong> the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> was called to order on Thursday, April 25, 2013 at<br />
7:00 p.m. in the Municipal Complex, <strong>Village</strong> Board Room, 10987 Main St., <strong>Huntley</strong>, Illinois 60142.<br />
ATTENDANCE:<br />
PRESENT: Mayor Charles Sass; Trustees: Pam Fender, Ron Hahn, Nick Hanson, Niko Kanakaris, Harry<br />
Leopold and John Piwko.<br />
ABSENT:<br />
None<br />
IN ATTENDANCE: <strong>Village</strong> Manager David Johnson, Senior Assistant to the <strong>Village</strong> Manager Lisa Armour,<br />
Management Assistant Barbara Read and <strong>Village</strong> Attorney Mike Coppedge.<br />
PLEDGE OF ALLEGIANCE:<br />
Mayor Sass led the Pledge <strong>of</strong> Allegiance.<br />
PUBLIC COMMENTS:<br />
None<br />
CONSENT AGENDA:<br />
(All items listed under Consent Agenda have been discussed at the Committee <strong>of</strong> the Whole and may be<br />
approved/accepted by one motion. The <strong>Village</strong> Clerk will number all Ordinances and Resolutions in order,<br />
following approval)<br />
04.25.13 VB Minutes<br />
a) Approval <strong>of</strong> the March 28, 2013 <strong>Village</strong> Board Meeting Minutes<br />
b) Approval <strong>of</strong> the April 25, 2013 Bill List in the amount <strong>of</strong> $544,146.08<br />
c) Approval <strong>of</strong> a Resolution <strong>of</strong> Authorization to enter into a multi-year Letter <strong>of</strong> Understanding<br />
with the <strong>Huntley</strong> Park District for the use <strong>of</strong> <strong>Village</strong> owned property / Donald Drive Field<br />
Mayor Sass asked if the <strong>Village</strong> Board had any changes to the Consent Agenda; there were none.<br />
A MOTION was made to approve the Consent Agenda.<br />
MOTION: Trustee Leopold<br />
SECOND: Trustee Piwko<br />
AYES: Trustees Fender, Hahn, Hanson, Kanakaris, Leopold and Piwko<br />
NAYS: None<br />
ABSENT: None<br />
The motion carried: 6-0-0<br />
CONSIDERATION OF ITEMS REMOVED FROM THE CONSENT AGENDA:<br />
a) Approval <strong>of</strong> the April 4, 2013 Committee <strong>of</strong> the Whole Meeting Minutes
Mayor Sass reported that this was removed from the Consent Agenda because Trustees Hanson and Kanakaris<br />
were absent. Mayor Sass asked if the <strong>Village</strong> Board had any comments or changes to the minutes; there were<br />
none.<br />
A MOTION was made to approve the April 4, 2013 <strong>Village</strong> Board Meeting Minutes.<br />
MOTION: Trustee Fender<br />
SECOND: Trustee Leopold<br />
AYES: Trustees Fender, Hahn, Leopold and Piwko<br />
NAYS: None<br />
ABSENT: None<br />
ABSTAIN: Trustees Hanson and Kanakaris<br />
The motion carried: 4-0-0-2<br />
VILLAGE ATTORNEY’S REPORT:<br />
VILLAGE MANAGER’S REPORT:<br />
None<br />
None<br />
VILLAGE PRESIDENT’S REPORT:<br />
Mayor Sass reported that Green & Clean Day was on Saturday, April 27 th .<br />
UNFINISHED BUSINESS:<br />
None<br />
NEW BUSINESS:<br />
None<br />
EXECUTIVE SESSION:<br />
None<br />
ACTION ON CLOSED SESSION ITEM: None<br />
ADJOURNMENT:<br />
There being no further items to discuss, a MOTION was made to adjourn the meeting at 7:02 p.m.<br />
MOTION: Trustee Piwko<br />
SECOND: Trustee Fender<br />
The Voice Vote noted all ayes and the motion carried.<br />
Respectfully submitted,<br />
Barbara Read<br />
Recording Secretary<br />
04.25.13 VB Minutes
VILLAGE OF HUNTLEY<br />
COMMITTEE OF THE WHOLE MEETING<br />
May 2, 2013<br />
MINUTES<br />
CALL TO ORDER:<br />
A meeting <strong>of</strong> the Committee <strong>of</strong> the Whole <strong>of</strong> the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> was called to order on Thursday,<br />
May 2, 2013 at 7:00 p.m. in the Municipal Complex, <strong>Village</strong> Board Room, 10987 Main St., <strong>Huntley</strong>,<br />
Illinois 60142.<br />
ATTENDANCE:<br />
PRESENT:<br />
ABSENT:<br />
Mayor Charles Sass; Trustees Pam Fender, Ron Hahn, Nick Hanson, Niko Kanakaris,<br />
Harry Leopold and John Piwko.<br />
None<br />
IN ATTENDANCE: <strong>Village</strong> Manager David Johnson, Assistant <strong>Village</strong> Manager Lisa Armour,<br />
Management Assistant Barbara Read and <strong>Village</strong> Attorney Mike Coppedge.<br />
PLEDGE OF ALLEGIANCE: Mayor Sass led the Pledge <strong>of</strong> Allegiance.<br />
SPECIAL PRESENTATION:<br />
None<br />
PUBLIC COMMENTS:<br />
None<br />
ITEMS FOR DISCUSSION:<br />
a) Discussion – Consideration <strong>of</strong> the April 11, 2013 <strong>Village</strong> Board Meeting Minutes<br />
Mayor Sass asked if the Committee had any comments or changes to the Minutes; there were none.<br />
It was the consensus <strong>of</strong> the Committee <strong>of</strong> the Whole to forward on to the <strong>Village</strong> Board for approval<br />
the April 11, 2013 <strong>Village</strong> Board Meeting Minutes.<br />
b) Discussion – Consideration <strong>of</strong> the May 9, 2013 Bill List in the amount <strong>of</strong> $536,212.38<br />
Mayor Sass reported that $360,476.00 (or 67.2%) <strong>of</strong> the total bill list was attributable to payment <strong>of</strong> the<br />
2013-2014 Liability Insurance Premium to MICA.<br />
Mayor Sass asked if the Committee had any comments or questions; there were none.<br />
It was the consensus <strong>of</strong> the Committee <strong>of</strong> the Whole to forward on to the <strong>Village</strong> Board for approval<br />
the May 9, 2013 Bill List in the amount <strong>of</strong> $536,212.38.<br />
05.02.13 COW Minutes
05.02.13 COW Minutes<br />
c) Discussion – Consideration <strong>of</strong> an Ordinance Granting Relief from the Requirements <strong>of</strong><br />
the Regency Square Development Guidelines for Chase Bank to Install a Ground<br />
Monument Sign exceeding the Maximum Square Foot Area, Maximum Copy Square<br />
Foot Area, and Setback Requirements within the Regency Square development at 12130<br />
Princeton Drive<br />
<strong>Village</strong> Manager David Johnson reported that Chase Bank, 12130 Princeton Drive, is requesting<br />
approval to install a double-faced monument sign with a total height <strong>of</strong> six and one-half (6’-6”) feet<br />
within the 100-foot Route 47 setback area. The existing ground monument sign near the southeast corner<br />
<strong>of</strong> the site (i.e. outside the 100’ landscape buffer area), approved in 2005, is slated for removal if the<br />
proposed monument sign is approved.<br />
The proposed 6’-6” x 11’-0” (71.5 square feet) ground monument sign includes a 3’-1/4” x 9 ’-6”<br />
(28.7 square feet) red brick-framed copy area, mounted upon a contrasting brick-block base.<br />
The proposed sign will setback thirty (30’) feet from the Route 47 right-<strong>of</strong>-way/property line.<br />
Staff Analysis<br />
The Regency Square Development Guidelines (RSDGs) require that ground monument signs do not<br />
exceed 6’-8” in height, 54 square feet in area, copy area no greater than 21 square feet per side and<br />
located at least 100 feet from the Route 47 right-<strong>of</strong>-way.<br />
The proposed sign requires the following relief from the Regency Square Development Guidelines:<br />
MAXIMUM SIGN<br />
AREA<br />
MAXIMUM SIGN<br />
COPY AREA<br />
RSDGS<br />
REQUIREMENTS<br />
EXISTING SIGN<br />
PROPOSED SIGN<br />
RELIEF<br />
REQUIRED<br />
54 sq. ft.<br />
6’-8” x 10’-7” - 6’-6” x 11’-0” -<br />
70.55 sf. 71.5 square feet<br />
17.5 square feet<br />
21 sq. ft.<br />
3’-4” x 7’-6” - 3’-1/4” x 9’-6” –<br />
25 square feet 28.7 square feet<br />
7.7 square feet<br />
HEIGHT 6’-8” 6’-6” 6’-6” None<br />
LOCATION<br />
100 ft. from<br />
100 ft. from ROW<br />
ROW<br />
30 ft. from ROW 70 feet<br />
NUMBER PER LOT 1 1 1 None<br />
Lots 1A and 2A, Regency Square Phase 2A, to the south, received similar relief from the maximum<br />
square foot area, maximum height and setback requirements for the multi-tenant ground monument<br />
signs installed in association with that commercial development.<br />
Staff recommends the following conditions be added should the <strong>Village</strong> Board approve the permit<br />
request for a ground monument sign and necessary relief from the Regency Square Development<br />
Guidelines:<br />
1. Removal <strong>of</strong> the original ground monument sign at the southeast corner <strong>of</strong> the site.<br />
2. For every one (1) square foot <strong>of</strong> sign area there shall be provided two (2) square<br />
feet <strong>of</strong> landscaped area immediately adjacent to the sign base.<br />
3. The petitioner shall obtain a sign permit from the Development Services<br />
Department upon receiving approval from the <strong>Village</strong> Board.
Financial Impact<br />
The petitioner is required to pay all applicable sign permit and appeal fees.<br />
Legal Analysis<br />
The <strong>Village</strong> Board’s authorization for this request is required in accordance with Zoning Ordinance -<br />
Sign Regulations §156.128 to accommodate the ground monument sign exceeding the maximum size,<br />
maximum copy size and setback requirements.<br />
<strong>Village</strong> Manager Johnson reported that representatives were in the audience to answer questions.<br />
Mayor Sass asked if the Committee had any comments or questions; there were none.<br />
It was the consensus <strong>of</strong> the Committee <strong>of</strong> the Whole to forward on to the <strong>Village</strong> Board for Approval<br />
an Ordinance Granting Relief from the Requirements <strong>of</strong> the Regency Square Development<br />
Guidelines for Chase Bank to Install a Ground Monument Sign exceeding the Maximum Square<br />
Foot Area, Maximum Copy Square Foot Area, and Setback Requirements within the Regency Square<br />
development at 12130 Princeton Drive.<br />
05.02.13 COW Minutes<br />
d) Discussion – Consideration <strong>of</strong> an Ordinance Granting Approval for a Temporary Sign<br />
Permit for an Inflatable Device at the RE/MAX Unlimited Northwest facility, 12376<br />
Princeton Drive<br />
Mayor Sass reported that the RE/MAX <strong>of</strong>fice, 12376 Princeton Drive, has requested a temporary sign<br />
permit to install a cold-air inflatable version <strong>of</strong> the RE/MAX balloon for one day for the ribboncutting/grand<br />
opening event on Thursday, May 16, 2013.<br />
Staff Analysis<br />
A temporary inflatable advertising device is prohibited under Section 156.121 Prohibited Signs <strong>of</strong> the<br />
<strong>Village</strong>’s Zoning Ordinance Article XIII - Sign Regulations. The property owner has agreed to furnish a<br />
$1 million insurance rider to cover the inflatable device for the specified date <strong>of</strong> installation.<br />
Additionally, the inflatable will be placed near the northeast corner <strong>of</strong> the property’s parking area and<br />
tied-down in an appropriate manner.<br />
Staff recommends the following conditions be added should the <strong>Village</strong> Board approve the Temporary<br />
Sign Permit for the inflatable device:<br />
1. The applicant shall obtain a Temporary Sign Permit from the Development Services<br />
Department for installation <strong>of</strong> the inflatable device on the specified date.<br />
2. A $1,000,000 insurance rider shall be furnished by the property owner covering the specified<br />
date the inflatable device is on the subject property.<br />
Financial Impact<br />
The petitioner shall pay all applicable sign permit fees.<br />
Mayor Sass asked if the Committee had any comments or questions.<br />
Trustee Kanakaris suggested in regards to permanent signs being moved such as the one for Chase Bank<br />
that the <strong>Village</strong> notify the other businesses along Rt. 47 i n this area that they may request the same.<br />
<strong>Village</strong> Manager Johnson reported that Staff will reach out to the other businesses.
There were no other comments or questions.<br />
It was the consensus <strong>of</strong> the Committee <strong>of</strong> the Whole to forward on to the <strong>Village</strong> Board for approval<br />
an ordinance allowing a Temporary Sign Permit for an Inflatable device within the subject property.<br />
e) Discussion – Consideration <strong>of</strong> a Resolution Approving the Bid Award to Behm Pavement<br />
for the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> 2013 Crack Sealing Program<br />
Mayor Sass reported that on April 10, 2013, sealed bids were opened and read aloud for the 2013 Crack<br />
Sealing Program. T he bids were evaluated based on a m aterial cost price per pound with a not-toexceed<br />
cost <strong>of</strong> $50,000. Bidders were required to be pre-qualified by the Illinois Department <strong>of</strong><br />
Transportation (IDOT) and provide a Certificate <strong>of</strong> Eligibility with their bids. The low bidder, Al and<br />
Al, did not provide the certificate, and per IDOT’s web site, were not pre-qualified at the time <strong>of</strong> the bid<br />
opening. The next lowest bidder, Behm Pavement, is pre-qualified and met all the requirements <strong>of</strong> the<br />
bid specifications.<br />
The following bids were received:<br />
Al and Al, East Dundee<br />
Behm Pavement, Crystal Lake<br />
Denler, Inc., Mokena<br />
SKC, Inc., Dundee<br />
$1.13/lb<br />
$1.169/lb<br />
$1.21/lb<br />
$1.48/lb<br />
Staff Analysis<br />
The bids have been reviewed by Staff. The Engineering Department recommends that the bid for the<br />
2013 Crack Sealing Program be awarded to Behm Pavement from Crystal Lake.<br />
The streets to be crack sealed are:<br />
• Main Street from Donald Drive east to its terminus at Central Park Boulevard<br />
• Any remaining funds will be used on <strong>Huntley</strong>-Dundee Road starting at Main Street and going<br />
east<br />
As has been done in previous years, residents in the project area will be notified.<br />
Financial Impact<br />
The Fiscal Year 2013 budget amount for this program is $50,000. The amount is budgeted for in the<br />
Road & Bridge Fund 43-05-4-7501.<br />
Legal Analysis<br />
Staff reviewed the bid results with the <strong>Village</strong> Attorney and determined that the lowest bidder did not<br />
meet the requirements <strong>of</strong> the bid specifications due to the lack <strong>of</strong> IDOT pre-qualification and therefore<br />
the contract should be awarded to the next lowest bidder.<br />
Mayor Sass asked if the Committee had any comments or questions; there were none.<br />
It was the consensus <strong>of</strong> the Committee <strong>of</strong> the Whole to forward on to the <strong>Village</strong> Board a Resolution<br />
Approving the Bid Award to Behm Pavement from Crystal Lake for the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> 2013<br />
Crack Sealing Program with a not-to-exceed cost <strong>of</strong> $50,000<br />
05.02.13 COW Minutes<br />
f) Discussion – Consideration <strong>of</strong> a Resolution Approving a Bid Award to Era Valdivia<br />
Contractors, Inc. in the amount <strong>of</strong> $284,000 to Repaint 500 MG Water Spheroid (Water<br />
Tower No. 3 - Southwind)
Mayor Sass reported that on April 16, 2013, sealed bids were received and opened for the repainting <strong>of</strong><br />
500 MG Water Spheroid (Water Tower No. 3 - Southwind). Bids were received, opened, and read aloud<br />
as follows:<br />
Base Bid<br />
- Era Valdivia Contractors Inc. $284,000<br />
- Jetco, Ltd $347,790<br />
- AM-Coat Painting Inc. $366,800<br />
- Maxcor Inc. $543,300<br />
- Tecorp, Inc. $574,000<br />
Staff Analysis<br />
The bids were reviewed and evaluated by staff. Based on the evaluation, it is recommended that the<br />
<strong>Village</strong> Board award the bid for the repainting <strong>of</strong> 500 MG Water Spheroid (Water Tower No. 3 -<br />
Southwind) to the lowest responsible bidder, Era Valdivia Contractors Inc. Era Valdivia painted Water<br />
Tower No. 2 near Weber Stephen in 2009 and Water Tower No. 4 on West Main Street in 2011. In<br />
addition, staff recommends approval <strong>of</strong> the additional seam sealer for sealing and protecting interior ro<strong>of</strong><br />
seams and welds for an amount <strong>of</strong> $4,000, bringing the total to $288,000. The design will match that <strong>of</strong><br />
the recently painted towers.<br />
Financial Impact<br />
The amount budgeted in the FY2013 annual budget Water Equipment Replacement Fund,<br />
21-10-4-7727, is $360,000.00.<br />
Mayor Sass asked if the Committee had any comments or questions.<br />
Trustee Leopold asked if Era Valdivia was the company that painted the water tower at the shopping<br />
center as he felt the lettering is too small. <strong>Village</strong> Manager Johnson reported that Jetco painted that<br />
water tower and the lettering was smaller as it is a smaller water tower.<br />
Trustee Piwko asked if Era Valdivia was the company that did not complete their last project during the<br />
contracted time period. V illage Manager Johnson reported that Era Valdivia did not complete the<br />
painting <strong>of</strong> the tower on West Main Street in accordance with the specified contractual time provided by<br />
Era Valdivia ended up painting the inside <strong>of</strong> the tower at no cost to the <strong>Village</strong>.<br />
There were no other comments or questions.<br />
It was the consensus <strong>of</strong> the Committee <strong>of</strong> the Whole to forward on to the <strong>Village</strong> Board for approval a<br />
Resolution Approving a Bid Award to Era Valdivia Contractors, Inc., in the amount <strong>of</strong> $288,000 to<br />
Repaint 500 MG Water Spheroid (Water Tower No. 3 - Southwind).<br />
g) Discussion – Consideration <strong>of</strong> a Resolution Approving a Contract with Bolano’s<br />
Landscaping for the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> 2013 Lawn Mowing and Maintenance Program<br />
Mayor Sass reported that the <strong>Village</strong> distributed a Request for Proposals for Lawn Mowing and<br />
Maintenance Services and received 21 r esponses on A pril 19 th . A reas to be mowed and maintained<br />
include Route 47 m edians, Algonquin Road and Reed Road rights-<strong>of</strong>-way, Southwind common areas<br />
(SSA provides funding), and the Municipal Complex property.<br />
05.02.13 COW Minutes
Staff Analysis<br />
The proposals have been reviewed by Staff. The proposals ranged from $29,900 t o $141,150. T he<br />
attached tabulation sheet provides a summary <strong>of</strong> the bids. Bolano’s Landscaping, Barrington, submitted<br />
the lowest proposal <strong>of</strong> $29,900. T he contract period would begin immediately and end on A pril 30,<br />
2014.<br />
Financial Impact<br />
The Fiscal Year 2013 budget amount for this program is $20,000 i n line item 01-30-2-6379, and the<br />
Southwind SSA fund.<br />
Legal Analysis<br />
Staff has reviewed the proposals with the <strong>Village</strong> Attorney and all is in order for approval.<br />
Mayor Sass asked if the Committee had any comments or questions.<br />
Trustee Leopold asked about maintenance <strong>of</strong> the IDOT medians on Route 47; <strong>Village</strong> Manager Johnson<br />
reported that in 2012 <strong>Village</strong> staff mowed the medians and south <strong>of</strong> Regency Parkway and will continue<br />
in 2013. Bolano’s Landscaping will mow the medians north <strong>of</strong> Regency Parkway. T rustee Leopold<br />
asked if IDOT will reimburse the <strong>Village</strong>; <strong>Village</strong> Manager Johnson replied no.<br />
There were no other comments or questions.<br />
It was the consensus <strong>of</strong> the Committee <strong>of</strong> the Whole to forward on to the <strong>Village</strong> Board for approval a<br />
Resolution Approving a Contract with Bolano’s Landscaping for the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> 2013 Lawn<br />
Mowing and Maintenance Program in the amount <strong>of</strong> $29,900.<br />
05.02.13 COW Minutes<br />
h) Discussion – Transmittal <strong>of</strong> the First Quarter 2013 Financial and Investment Reports for<br />
the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong><br />
<strong>Village</strong> Manager Johnson reported that First Quarter Financial and Investment Reports were presented<br />
for review and acceptance.<br />
Staff Analysis<br />
At the end <strong>of</strong> the first quarter 2013 activity ended as projected. Revenues are low due to cyclical<br />
property tax receipts. Remittances from the counties will begin in June 2013. Expenditures are within<br />
budgeted thresholds.<br />
Notes to consider when reviewing this report:<br />
Revenues<br />
• 01-00-0-4020 Sales Tax: Sales tax collection is in arrears. The 1 st quarter 2013 receipts total<br />
$560,789, representing the 4 th quarter 2012, and will be adjusted during the 2013 audit process.<br />
• 01-00-0-4025 Income Tax: Income tax revenues during the 1 st quarter <strong>of</strong> 2013 are $480,508.49,<br />
and were recorded to the 4 th quarter 2012 r evenues during the 2012 audit. At the time <strong>of</strong> this<br />
report all 2012 i ncome tax vouchers were remitted by the State. The 1 st quarter 2013 S tate<br />
vouchered revenues total $584,049.68. T he <strong>Village</strong> received $195,219.76 <strong>of</strong> the vouchered<br />
revenue on April 08, 2013.
• 01-00-0-4021 Local Use Tax: Local Use Tax received during the first quarter <strong>of</strong> 2013 totals<br />
$111,405.00 and includes $31,310.35 <strong>of</strong> revenue recorded to December 2012 during the 2012<br />
audit process and will be adjusted during the 2013 audit process.<br />
• 01-00-2-4210 Building Permits: The <strong>Village</strong> continued to budget 2013 Building permit revenue<br />
utilizing a conservative approach. Revenues collected for the 1 st quarter <strong>of</strong> 2013 are 49.9% <strong>of</strong> the<br />
budgeted line item.<br />
Expenditures<br />
• 01-50-2-6499 Miscellaneous Contractual / Police: The Police Department miscellaneous<br />
contractual line item is over budget due to a required hand held radar certification.<br />
• 01-70-3-6850 Printing & Duplicating / Development Services: The Development Services<br />
printing line item exceeds budgeted expenses and funds were utilized for permit cards and<br />
inspection forms.<br />
At the end <strong>of</strong> the 1 st quarter <strong>of</strong> 2013, the <strong>Village</strong>'s General Fund expenditures are 19.7% <strong>of</strong> the 2013<br />
budget. All departments are in compliance with <strong>Village</strong> Financial and Budget policies.<br />
The <strong>Village</strong>'s Water Operating Fund 1 st quarter 2013 expenditures are 17.3% <strong>of</strong> the 2013 budget. Sewer<br />
Operating Fund 1 st quarter expenditures are 19.1% <strong>of</strong> the 2013 budget.<br />
Investment Report<br />
The <strong>Village</strong>’s investment report as <strong>of</strong> March 31, 2013 provides detail <strong>of</strong> the <strong>Village</strong>’s cash position by<br />
financial institution, maturity and allocation by fund. All funds are fully insured and/or collateralized<br />
and placed in interest bearing accounts as allowed by State Statutes.<br />
Analysis <strong>of</strong> Major Revenue Sources through March 2013<br />
Property Tax<br />
This revenue is derived from a t ax levy on real estate valuations within the corporate limits <strong>of</strong> the<br />
<strong>Village</strong> <strong>of</strong> <strong>Huntley</strong>. Property tax revenues will be received beginning June 2013 t hrough the end <strong>of</strong><br />
November 2013.<br />
Property Tax Revenue History<br />
$4,000,000<br />
$3,500,000<br />
$3,000,000<br />
$2,500,000<br />
$2,000,000<br />
$1,500,000<br />
$1,000,000<br />
$500,000<br />
$0<br />
2007<br />
Actual<br />
2008<br />
Actual<br />
2009<br />
Actual<br />
2010<br />
Actual<br />
2011<br />
Actual<br />
2012<br />
Actual<br />
2013<br />
Budget<br />
2013 YTD<br />
05.02.13 COW Minutes
Sales Tax<br />
Sales tax at a rate <strong>of</strong> 7% is collected on all retail sales within the <strong>Village</strong>, and the <strong>Village</strong>’s share <strong>of</strong> tax<br />
revenue is 1%. Collections and distributions are in arrears. Collections shown through March 31, 2013<br />
in the amount <strong>of</strong> $560,789 are from 2012 sales and will be adjusted during the audit process.<br />
Sales Tax Revenue History<br />
$1,800,000<br />
$1,600,000<br />
$1,400,000<br />
$1,200,000<br />
$1,000,000<br />
$800,000<br />
$600,000<br />
$400,000<br />
$200,000<br />
$0<br />
2007<br />
Actual<br />
2008<br />
Actual<br />
2009<br />
Actual<br />
2010<br />
Actual<br />
2011<br />
Actual<br />
2012<br />
Actual<br />
2013<br />
Budget<br />
2013 YTD<br />
State Shared Tax Revenues<br />
State shared revenues are comprised <strong>of</strong> Local Use Tax and Income Tax which are based on the <strong>Village</strong>’s<br />
State <strong>of</strong> Illinois certified population <strong>of</strong> 24,291. State Shared revenues also include Replacement Tax<br />
which is collected from corporations, trusts and public utilities. Collections shown as <strong>of</strong> March 31, 2013<br />
are at $608,019 however, these disbursements will be allocated to 2012 revenues. Income tax revenues<br />
recorded in 2013 <strong>of</strong> $480,508.49 and Use Tax Revenues <strong>of</strong> $31,310.35 are 4 th Quarter 2012 revenues.<br />
State SharedTax Revenue History<br />
$3,000,000<br />
$2,500,000<br />
$2,000,000<br />
$1,500,000<br />
$1,000,000<br />
$500,000<br />
$0<br />
2007<br />
Actual<br />
2008<br />
Actual<br />
2009<br />
Actual<br />
2010<br />
Actual<br />
2011<br />
Actual<br />
2012<br />
Actual<br />
2013<br />
Budget<br />
2013 YTD<br />
05.02.13 COW Minutes
Simplified Telecommunications Tax<br />
This tax is collected for the use <strong>of</strong> all <strong>of</strong> the public right-<strong>of</strong>-ways located within the <strong>Village</strong> by providers<br />
<strong>of</strong> telecommunications services. The <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> rate is 6% <strong>of</strong> gross receipts on l ocal, longdistance,<br />
and wireless calls from each service address within the <strong>Village</strong>, and for services originating<br />
from or transmitted into the <strong>Village</strong> corporate limits. The total 2013 budget <strong>of</strong> $795,000 is allocated as<br />
follows; General Fund: $145,000, Municipal Buildings Fund: $410,000, and Tollway/Interchange Fund:<br />
$240,000. Collections as <strong>of</strong> March 31, 2013 are $195,859 or 24.64% <strong>of</strong> the 2013 budget.<br />
$800,000<br />
$700,000<br />
$600,000<br />
$500,000<br />
$400,000<br />
$300,000<br />
$200,000<br />
$100,000<br />
Telecom Tax Revenue History<br />
General Fund<br />
Municipal Buildings Fund<br />
Tollway/Interchange Fund<br />
$0<br />
2007<br />
Actual<br />
2008<br />
Actual<br />
2009<br />
Actual<br />
2010<br />
Actual<br />
2011<br />
Actual<br />
2012<br />
Actual<br />
2013<br />
Budget<br />
2013<br />
YTD<br />
Building Permits<br />
Building permits and administrative fees for the 2013 f iscal year are based on t he construction <strong>of</strong><br />
residential and commercial buildings. Fees are based on the square footage <strong>of</strong> the structure. Revenues as<br />
<strong>of</strong> March 31, 2013 are $224,848.35 or 49.9% <strong>of</strong> a conservative budget amount <strong>of</strong> $450,000.<br />
Building Permit History<br />
$2,000,000<br />
$1,800,000<br />
$1,600,000<br />
$1,400,000<br />
$1,200,000<br />
$1,000,000<br />
$800,000<br />
$600,000<br />
$400,000<br />
$200,000<br />
$0<br />
2007<br />
Actual<br />
2008<br />
Actual<br />
2009<br />
Actual<br />
2010<br />
Actual<br />
2011<br />
Actual<br />
2012<br />
Actual<br />
2013<br />
Budget<br />
2013 YTD<br />
05.02.13 COW Minutes
Water/Sewer Sales<br />
Budgeted revenues and expenses are dependent upon c ustomer usage, new home construction, and<br />
weather conditions. Water Revenues <strong>of</strong> $486,781 and Sewer Revenues <strong>of</strong> $494,785 were collected as <strong>of</strong><br />
March 31, 2013.<br />
Analysis <strong>of</strong> Major Expenditures through March 31, 2013<br />
The 2013 G eneral Fund expenditure budget is $9,166,268 or $8,934,140 a fter subtracting the<br />
contingency <strong>of</strong> $232,128. Department expenditures through March 31, 2013 are $1,807,803 or 19.7% <strong>of</strong><br />
the total budget expended to date or 20.2% after subtracting the contingency.<br />
Development Services<br />
10.03%<br />
Engineering<br />
1.76%<br />
General Fund Expenditures - Department Budget Allocation<br />
Legislative<br />
2.02%<br />
Transfers<br />
2.53%<br />
<strong>Village</strong> Manager's<br />
Office<br />
4.99%<br />
Finance and Human<br />
Resources<br />
5.31%<br />
Buildings/Grounds<br />
3.19%<br />
Streets<br />
18.40%<br />
Police<br />
51.78%<br />
Legislative<br />
<strong>Village</strong> Manager's Office<br />
Finance and Human Resources<br />
Buildings/Grounds<br />
Streets<br />
Police<br />
Engineering<br />
Development Services<br />
Transfers<br />
05.02.13 COW Minutes
All departments are within their respective 2013 budget limits. Individual line items may be over budget<br />
as long as the total expenditures by category are not exceeded (i.e. Contractual Services, Commodities,<br />
etc).<br />
$5,000,000<br />
$4,500,000<br />
$4,000,000<br />
$3,500,000<br />
$3,000,000<br />
$2,500,000<br />
$2,000,000<br />
$1,500,000<br />
$1,000,000<br />
$500,000<br />
$0<br />
General Fund Budget by Department vs. Actual as <strong>of</strong> 3/31/2013<br />
2013 Budget<br />
Actual as <strong>of</strong> 3/31/13<br />
Mayor Sass asked if the Committee had any comments or questions; there were none.<br />
It was the consensus <strong>of</strong> the Committee <strong>of</strong> the Whole to forward on to the <strong>Village</strong> Board to Accept and<br />
Place on File the First Quarter 2013 Financial and Investment Reports for the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong>.<br />
VILLAGE ATTORNEY’S REPORT:<br />
VILLAGE MANAGER’S REPORT:<br />
None<br />
None<br />
VILLAGE PRESIDENT’S REPORT:<br />
Mayor Sass reported that the Green & Clean Day was a huge success and thanked everyone who helped<br />
and contributed: 26.5 tons electronics / 280 pounds medications / 6 tons documents for shredding / 4<br />
dumpsters / 50 people took the tour <strong>of</strong> the West wastewater treatment plant. Trustee Leopold noted that<br />
he heard many compliments but also heard that the people accepting the medications were not wearing<br />
gloves.<br />
Mayor Sass reported that the week <strong>of</strong> May 6 th is curb-side branch pick up north <strong>of</strong> Kreutzer Rd and the<br />
week <strong>of</strong> May 13 th is curb-side branch pick up for Sun City.<br />
UNFINISHED BUSINESS:<br />
None<br />
NEW BUSINESS:<br />
None<br />
EXECUTIVE SESSION:<br />
Mayor Sass requested a motion to go into Executive Session for h) Review <strong>of</strong> Closed Session Minutes.<br />
05.02.13 COW Minutes
A MOTION was made at 7:15 p.m. to enter into Executive Session for the Review <strong>of</strong> Closed<br />
Session Minutes.<br />
MOTION: Trustee Leopold<br />
SECOND: Trustee Piwko<br />
The Voice Vote noted all ayes and the motion carried.<br />
A MOTION was made at 7:19 p.m. to exit Executive Session.<br />
MOTION: Trustee Fender<br />
SECOND: Trustee Hahn<br />
The Voice Vote noted all ayes and the motion carried.<br />
ACTION ON CLOSED SESSION ITEMS:<br />
None<br />
ADJOURNMENT:<br />
There being no further items to discuss, a MOTION was made to adjourn the meeting at 7:20 p.m.<br />
MOTION: Trustee Hanson<br />
SECOND: Trustee Leopold<br />
The Voice Vote noted all ayes and the motion carried.<br />
Respectfully submitted,<br />
Barbara Read<br />
Recording Secretary<br />
05.02.13 COW Minutes
May 16,2013<br />
Committee <strong>of</strong> the Whole Meeting<br />
Agenda Item: May 23, 2013 Bill List in the amount <strong>of</strong> $748,361.68<br />
Department:<br />
Finance Department<br />
<strong>Included</strong> in the agenda packet is the May 23, 2013 Bill List. The Bill List has been reviewed<br />
by Staff. All is in order for <strong>Village</strong> Board approval at this time.<br />
• Bill List - Detail Board Report $ 538,750.06<br />
• Bill List- Manual Checks Issued- 4/01113 $ 142,402.67<br />
• Bill List- Manual Checks Issued- 4/01113 #2 $ 6.00<br />
• Bill List - Manual Checks Issued - 4/04113 $ 1,303.71<br />
• Bill List- Manual Checks Issued- 4/12/13 $ 24,121.92<br />
• Bill List - Manual Checks Issued - 4119/13 $ 39,595.55<br />
• Bill List- Manual Checks Issued - 4/29/13 $ 2.181.77<br />
Total for approval: $ 748,361.68<br />
• Vendor Summary Report<br />
<strong>Village</strong> Board Action<br />
A motion <strong>of</strong> the <strong>Village</strong> Board to authorize the payment <strong>of</strong> the May 23, 2013 Bill List in the<br />
amount <strong>of</strong> $748,361.68.<br />
• $318,043.20 or (43%) <strong>of</strong> the total Bill List is attributed to March & April Impact Fees.<br />
• $28,916.89 <strong>of</strong> the Bill List is the annual payment for the <strong>Village</strong>'s membership in the<br />
private Northeast Illinois Regional Crime Lab. The <strong>Village</strong> is able to process CSI needs<br />
much more efficiently and expeditiously through this lab as opposed to processing<br />
through the State.<br />
Reviewed b~n L .<br />
1 ge Manager<br />
Reviewed by:<br />
~~J~~~\&_<br />
V Finance Director •
Detail Board Report 5/23/2013<br />
Fund Department Item Description Amount<br />
ACE HARDWARE<br />
GENERAL BLDGS & GROUNDS COMENT ROOF WET/DRY<br />
$25.14<br />
GENERAL BLDGS & GROUNDS VELCRO<br />
$23.96<br />
SEWER OPERATING SEWER FUND SPRINKLER HOSE,DAP X-HOSE<br />
$73.96<br />
SEWER OPERATING SEWER FUND SPRINKLER HOSE<br />
-$33.98<br />
SEWER OPERATING SEWER FUND GFCI SMARTLOCK,HOSE FLEXOGEN $68.96<br />
GENERAL BLDGS & GROUNDS PAINTBRUSH<br />
$7.95<br />
GENERAL BLDGS & GROUNDS RECEP CVR/PLIERS,FASTENERS<br />
$29.97<br />
SEWER OPERATING SEWER FUND NIPPLE BLACK 4"<br />
$3.99<br />
SEWER OPERATING SEWER FUND PAINTBRUSH SET/CAULK<br />
Vendor Total:<br />
$46.69<br />
$246.64<br />
ADVANCED PUBLIC SAFETY INC<br />
EQUIPMENT RPLCMNT EQUIP REPL ZEBRA BATTERY ELIMINATOR<br />
$487.50<br />
EQUIPMENT RPLCMNT EQUIP REPL SHIPPING<br />
Vendor Total:<br />
$19.65<br />
$507.15<br />
AL PIEMONTE<br />
WATER OPERATING WATER FUND CONNECTOR #1811<br />
$7.54<br />
Vendor Total: $7.54<br />
AUTOZONE<br />
GENERAL STRTS/UNDRGRND UTIL OIL DRY (BAGS)<br />
$45.00<br />
Vendor Total: $45.00<br />
AVIT-ISDS INC.<br />
MUNICIPAL BUILDINGS MUNICIPAL BLDGS DVS304 A/V SCALER - PROJECTOR $850.00<br />
MUNICIPAL BUILDINGS MUNICIPAL BLDGS INSTALLATION DVS304 SCALER<br />
$180.00<br />
MUNICIPAL BUILDINGS MUNICIPAL BLDGS SHIPPING<br />
$18.00<br />
MUNICIPAL BUILDINGS MUNICIPAL BLDGS SRVC CALL/BOARD ROOM PROJECTOR<br />
Vendor Total:<br />
$180.00<br />
$1,228.00<br />
BACKGROUNDS ONLINE<br />
GENERAL FINANCE & H R BACKGROUNDS<br />
$100.00<br />
Vendor Total: $100.00<br />
BAXTER & WOODMAN INC<br />
WATER OPERATING WATER FUND SCADA SUPPORT SVCS<br />
$913.75<br />
SEWER OPERATING SEWER FUND SCADA SUPPORT SVCS<br />
Vendor Total:<br />
$510.15<br />
$1,423.90<br />
BH TUBES<br />
GENERAL STRTS/UNDRGRND UTIL STAINLESS STEEL OIL PAN #1693 $650.00<br />
GENERAL STRTS/UNDRGRND UTIL STAINLESS STEEL BOLTS #1693<br />
$18.00<br />
GENERAL STRTS/UNDRGRND UTIL SHIPPING #1693<br />
Vendor Total:<br />
$25.00<br />
$693.00<br />
BONNELL INDUSTRIES INC<br />
GENERAL STRTS/UNDRGRND UTIL POWER RELAY<br />
$40.27<br />
GENERAL STRTS/UNDRGRND UTIL FREIGHT<br />
$11.25<br />
GENERAL STRTS/UNDRGRND UTIL BEARING, 2 BOLT FLANGE<br />
$29.43<br />
GENERAL STRTS/UNDRGRND UTIL WING PLOW SPOT LIGHT #1696<br />
$208.00<br />
GENERAL STRTS/UNDRGRND UTIL FREIGHT<br />
$12.04<br />
GENERAL STRTS/UNDRGRND UTIL HYDRAULIC PUMP #1662<br />
Vendor Total:<br />
$433.00<br />
$733.99<br />
BOTTS WELDING & TRK SVC INC<br />
GENERAL STRTS/UNDRGRND UTIL INSPECT VEH #1690<br />
$21.50
Detail Board Report 5/23/2013<br />
Fund Department Item Description Amount<br />
Vendor Total: $21.50<br />
THE BRIAN PICCOLO CANCER<br />
GENERAL GENERAL FUND EMPLOYEE CHARITABLE CONTR<br />
$142.00<br />
Vendor Total: $142.00<br />
BRISTOL HOSE & FITTING INC.<br />
GENERAL STRTS/UNDRGRND UTIL HARDWARE FOR PLOWS<br />
$387.90<br />
Vendor Total: $387.90<br />
BUCK BROTHERS INC<br />
GENERAL STRTS/UNDRGRND UTIL MISC PARTS #1651 - 1655<br />
$20.33<br />
Vendor Total: $20.33<br />
C & L SERVICE & SUPPLY CO INC<br />
GENERAL STRTS/UNDRGRND UTIL SANDBAGS (500)<br />
$345.00<br />
GENERAL STRTS/UNDRGRND UTIL PUMP & HOSE RNTL/FLOODING<br />
$63.75<br />
GENERAL STRTS/UNDRGRND UTIL PUMP & HOSE RNTL/FLOODING<br />
$117.30<br />
GENERAL STRTS/UNDRGRND UTIL PULLOVER BOOT-YLW - K EDWARDS $24.98<br />
Vendor Total: $551.03<br />
CARDUNAL OFFICE SUPPLY<br />
GENERAL LEGISLATIVE & EXEC DESK NAME PLATES<br />
$43.60<br />
GENERAL VILLAGE MGR'S OFC DESK NAME PLATE/ARMOUR<br />
$23.20<br />
Vendor Total: $66.80<br />
CDW GOVERNMENT INC<br />
EQUIPMENT RPLCMNT EQUIP REPL LENOVO THINKPAD TABLET<br />
$519.64<br />
EQUIPMENT RPLCMNT EQUIP REPL SHIPPING<br />
$13.15<br />
EQUIPMENT RPLCMNT EQUIP REPL BARRACUDA WEB FILTER 310<br />
$1,377.69<br />
WATER EQUIP RPLCMNT WATER ERF BARRACUDA WEB FILTER 310<br />
$1,377.69<br />
SEWER EQUIP RPLCMNT SEWER ERF BARRACUDA WEB FILTER 310<br />
$1,377.70<br />
EQUIPMENT RPLCMNT EQUIP REPL BARRACUDA SPAM/VIRUS FIREWALL $1,533.88<br />
WATER EQUIP RPLCMNT WATER ERF BARRACUDA SPAM/VIRUS FIREWALL $1,533.88<br />
SEWER EQUIP RPLCMNT SEWER ERF BARRACUDA SPAM/VIRUS FIREWALL $1,533.88<br />
EQUIPMENT RPLCMNT EQUIP REPL BARRACUDA FIREWALL X300<br />
$1,268.08<br />
WATER EQUIP RPLCMNT WATER ERF BARRACUDA FIREWALL X300<br />
$1,268.07<br />
SEWER EQUIP RPLCMNT SEWER ERF BARRACUDA FIREWALL X300<br />
$1,268.07<br />
Vendor Total: $13,071.73<br />
CENTEGRA OCCUPATIONAL MEDICINE<br />
LIABILITY INSURANCE LIABILITY INS W/C - 3/12/13<br />
$322.50<br />
LIABILITY INSURANCE LIABILITY INS W/C - 3/18/13<br />
$177.91<br />
GENERAL FINANCE & H R NEW EMPLOYEE SCREEN<br />
$157.00<br />
GENERAL FINANCE & H R NEW EMPLOYEE SCREEN<br />
$314.00<br />
GENERAL FINANCE & H R NEW EMPLOYEE SCREEN<br />
$157.00<br />
Vendor Total: $1,128.41<br />
CHERRY HILL CONSULTING<br />
EQUIPMENT RPLCMNT EQUIP REPL LABOR FOR WIRELESS REPLACEMENT $247.91<br />
SEWER EQUIP RPLCMNT SEWER ERF LABOR FOR WIRELESS REPLACEMENT $247.92<br />
WATER EQUIP RPLCMNT WATER ERF LABOR FOR WIRELESS REPLACEMENT $247.92<br />
GENERAL FINANCE & H R COMPUTER CONSULTANT<br />
$148.75<br />
GENERAL POLICE DEPARTMENT COMPUTER CONSULTANT<br />
$21.25<br />
GENERAL LEGISLATIVE & EXEC COMPUTER CONSULTANT<br />
$297.50<br />
Vendor Total: $1,211.25<br />
CHICAGO INTERNATIONAL TRUCKS
Detail Board Report 5/23/2013<br />
Fund Department Item Description Amount<br />
GENERAL STRTS/UNDRGRND UTIL GASKET #1692<br />
$10.42<br />
Vendor Total: $10.42<br />
CLARKE AQUATIC SERVICES<br />
SPECIAL SVC AREA #5 SPECIAL SVC AREA #5 AQUATIC WEED CONTROL/SOUTHWIND<br />
Vendor Total:<br />
$4,890.00<br />
$4,890.00<br />
CONSTELLATION NEWENERGY, INC.<br />
GENERAL STRTS/UNDRGRND UTIL ELECTRIC<br />
$2,164.54<br />
Vendor Total: $2,164.54<br />
COWLIN, CURRAN & COPPEDGE<br />
GENERAL LEGISLATIVE & EXEC LEGAL SERVICES<br />
$180.00<br />
GENERAL POLICE DEPARTMENT LEGAL SERVICES<br />
$2,815.31<br />
GENERAL LEGISLATIVE & EXEC LEGAL SERVICES<br />
$1,680.00<br />
Vendor Total: $4,675.31<br />
STEVEN CROSBY<br />
GENERAL GENERAL FUND CBOND#20130171 11471 FITZGERAL $200.00<br />
Vendor Total: $200.00<br />
PADDOCK PUBLICATIONS INC<br />
GENERAL LEGISLATIVE & EXEC FARMERS MARKET ADVERTISING<br />
Vendor Total:<br />
$875.00<br />
$875.00<br />
ELMUND & NELSON CO<br />
LIABILITY INSURANCE LIABILITY INS REPAIR DMG ST LIGHT-8/1/12<br />
$3,790.00<br />
Vendor Total: $3,790.00<br />
ENGINEERING ENTERPRISES, INC.<br />
ESCROW/RECAPTURE ESCROW/RECAPTURE BILL TO: DEAN FOODS<br />
Vendor Total:<br />
$2,970.00<br />
$2,970.00<br />
EXPRESS SERVICES INC<br />
GENERAL FINANCE & H R #17260276 TEMP SVC/SWIATEK<br />
$456.00<br />
GENERAL FINANCE & H R #17260276 TEMP SVC/SWIATEK<br />
Vendor Total:<br />
$522.50<br />
$978.50<br />
THE GAMMON GROUP, INC.<br />
GENERAL DEVELOPMENT SVCS ED WEBSITE EDITS&SEO UPDTS<br />
Vendor Total:<br />
$350.00<br />
$350.00<br />
GRAFTON TOWNSHIP<br />
GENERAL GENERAL FUND IMPACT FEES - MARCH 2013<br />
$700.00<br />
GENERAL GENERAL FUND IMPACT FEES - APRIL 2013<br />
Vendor Total:<br />
$2,200.00<br />
$2,900.00<br />
GRAINGER<br />
GENERAL BLDGS & GROUNDS LIGHT BALLAST<br />
$85.86<br />
Vendor Total: $85.86<br />
HAWKINS, INC.<br />
WATER OPERATING WATER FUND CHLORINE CYLINDER & CHLORINE $2,884.56<br />
WATER OPERATING WATER FUND CHLORINE CYLINDER & CHLORINE $176.50<br />
WATER OPERATING WATER FUND CHLORINE CYLINDER&CHLORINE<br />
Vendor Total:<br />
-$176.50<br />
$2,884.56<br />
HAWK'S AUTO PARTS INC<br />
GENERAL STRTS/UNDRGRND UTIL REFRIGERANT OIL #1613 & 1614<br />
$7.47<br />
GENERAL STRTS/UNDRGRND UTIL OIL FILTER #1641<br />
$4.03<br />
EQUIPMENT RPLCMNT EQUIP REPL BATTERIES FOR SIRENS<br />
$2,207.76
Detail Board Report 5/23/2013<br />
Fund Department Item Description Amount<br />
GENERAL FINANCE & H R EGR VALVE #1208<br />
$48.06<br />
GENERAL POLICE DEPARTMENT OIL FILTERS - SQUADS<br />
$16.20<br />
GENERAL FINANCE & H R STRUT ROD #1208<br />
$67.39<br />
WATER OPERATING WATER FUND OIL PRESSURE GAUGE SWITCH#1861 $33.18<br />
GENERAL POLICE DEPARTMENT OIL FILTERS - NEW PD SQUADS<br />
$26.76<br />
Vendor Total: $2,410.85<br />
HD SUPPLY WATERWORKS LTD<br />
WATER EQUIP RPLCMNT WATER ERF 510R DUAL PORT MXU'S(100)<br />
$13,900.00<br />
WATER EQUIP RPLCMNT WATER ERF 510R DUAL PORT MXU'S(100)<br />
$13,900.00<br />
WATER OPERATING WATER FUND RETURN/CURB BOX<br />
-$171.00<br />
WATER OPERATING WATER FUND SERVICE BOX<br />
$153.00<br />
Vendor Total: $27,782.00<br />
HUNTLEY FIRE PROTECTION DIST<br />
GENERAL GENERAL FUND IMPACT FEES - MARCH 2013<br />
$10,775.00<br />
GENERAL GENERAL FUND IMPACT FEES - APRIL 2013<br />
$16,570.00<br />
Vendor Total: $27,345.00<br />
HUNTLEY LIBRARY DISTRICT<br />
GENERAL GENERAL FUND IMPACT FEES - MARCH 2013<br />
$5,350.00<br />
GENERAL GENERAL FUND IMPACT FEES - APRIL 2013<br />
$8,230.00<br />
Vendor Total: $13,580.00<br />
HUNTLEY PARK DISTRICT<br />
GENERAL GENERAL FUND IMPACT FEES - MARCH 2013<br />
$18,262.80<br />
GENERAL GENERAL FUND IMPACT FEES - APRIL 2013<br />
$2,840.40<br />
Vendor Total: $21,103.20<br />
HUNTLEY SCHOOL DISTRICT #158<br />
GENERAL GENERAL FUND IMPACT FEES - MARCH 2013<br />
$105,754.00<br />
GENERAL GENERAL FUND IMPACT FEES - APRIL 2013<br />
$147,361.00<br />
Vendor Total: $253,115.00<br />
I P A C<br />
GENERAL POLICE DEPARTMENT ANNUAL DUES 2013<br />
$125.00<br />
Vendor Total: $125.00<br />
J G UNIFORMS INC<br />
GENERAL POLICE DEPARTMENT VEST COVER - PANVINO<br />
$120.00<br />
GENERAL POLICE DEPARTMENT SHIPPING<br />
$11.83<br />
Vendor Total: $131.83<br />
GARY & SHARON JENKINS<br />
GENERAL GENERAL FUND CBOND#20130190 10905 MANHATTAN $200.00<br />
Vendor Total: $200.00<br />
KANE COUNTY RECORDER<br />
GENERAL GENERAL FUND RECORD WAIVERS/DSD<br />
$224.00<br />
Vendor Total: $224.00<br />
JUDITH KOCH<br />
GENERAL GENERAL FUND CBOND#20130193 12176 LATHAM TR $200.00<br />
Vendor Total: $200.00<br />
KOMLINE-SANDERSON<br />
SEWER OPERATING SEWER FUND SCRAPER BLADE /WEST PL BELTS $202.00<br />
SEWER OPERATING SEWER FUND BRUSHES /WASH BOX W. PL PRESS $544.00<br />
SEWER OPERATING SEWER FUND CLOTH SEAL / W PLANT PRESS<br />
$45.00
Detail Board Report 5/23/2013<br />
Fund Department Item Description Amount<br />
SEWER OPERATING SEWER FUND SCRAPER BLADE / EAST PL BELTS $266.00<br />
SEWER OPERATING SEWER FUND BRUSHES / WASH BOX E. PL PRESS $688.00<br />
SEWER OPERATING SEWER FUND CLOTH SEAL / EAST PL PRESS<br />
$57.00<br />
SEWER OPERATING SEWER FUND FREIGHT CHGS<br />
$56.60<br />
Vendor Total: $1,858.60<br />
L E R M I<br />
GENERAL POLICE DEPARTMENT MEMBERSHIP DUES 2013<br />
$25.00<br />
Vendor Total: $25.00<br />
LAYNE CHRISTENSEN CO<br />
WATER EQUIP RPLCMNT WATER ERF RMV & SVC WELL PUMP WELL#10 $66,828.50<br />
Vendor Total: $66,828.50<br />
LDR CONSTRUCTION SVCS, INC.<br />
GENERAL GENERAL FUND CBOND#20120535 12786 OAK GROVE $1,373.00<br />
Vendor Total: $1,373.00<br />
ODESSA LUPEE<br />
WATER OPERATING WATER FUND UB DEPOSIT RFND#0401007900-01 $100.00<br />
Vendor Total: $100.00<br />
MCHENRY ANALYTICAL<br />
WATER OPERATING WATER FUND WATER SAMPLE SERVICE<br />
$120.00<br />
WATER OPERATING WATER FUND WATER SAMPLE SERVICE<br />
$30.00<br />
SEWER OPERATING SEWER FUND WATER SAMPLE SERVICE<br />
$60.00<br />
Vendor Total: $210.00<br />
MCHENRY CO JUVENILE OFFC ASSOC<br />
GENERAL POLICE DEPARTMENT 2013 MEMBERSHIP DUES/CIRKS<br />
$15.00<br />
Vendor Total: $15.00<br />
MCHENRY COUNTY COUNCIL OF GOVT<br />
GENERAL LEGISLATIVE & EXEC MCCG MBRSHP MTG 4/17/13<br />
$38.00<br />
Vendor Total: $38.00<br />
MCHENRY COUNTY RECORDER<br />
GENERAL GENERAL FUND RECORD WAIVERS/DSD<br />
$240.00<br />
Vendor Total: $240.00<br />
MENARDS - CARPENTERSVILLE<br />
GENERAL BLDGS & GROUNDS 36" PREHUNG DOOR<br />
$49.00<br />
GENERAL BLDGS & GROUNDS EMERGENCY EXIT LIGHT<br />
$33.83<br />
GENERAL BLDGS & GROUNDS DOOR LATCH PROTECTOR<br />
$7.76<br />
GENERAL BLDGS & GROUNDS 4" CASTERS WITH LOCKS<br />
$21.98<br />
GENERAL BLDGS & GROUNDS 4" CASTERS WITHOUTH LOCKS<br />
$19.94<br />
GENERAL BLDGS & GROUNDS SHIMS<br />
$1.48<br />
GENERAL STRTS/UNDRGRND UTIL 4' LEVEL<br />
$27.98<br />
GENERAL STRTS/UNDRGRND UTIL 6' LEVEL<br />
$44.78<br />
GENERAL STRTS/UNDRGRND UTIL 4' X 8' - 1/2" OSB<br />
$63.88<br />
GENERAL BLDGS & GROUNDS SUMP PUMP/RUBBER CHECK VLV $138.98<br />
GENERAL FINANCE & H R FITNESS ROOM SUPPLIES/PD BSMNT $39.99<br />
Vendor Total: $449.60<br />
METRO-WESTERN COOK<br />
GENERAL LEGISLATIVE & EXEC METRO CREDIT-APPLICANT CHECKS $252.00<br />
Vendor Total: $252.00<br />
MIDCO INC
Detail Board Report 5/23/2013<br />
Fund Department Item Description Amount<br />
MUNICIPAL BUILDINGS MUNICIPAL BLDGS REPAIR CARD READER/EMPLY ENTR $202.50<br />
Vendor Total: $202.50<br />
MORREALE PUBLIC AFFAIRS GROUP<br />
GENERAL LEGISLATIVE & EXEC MAY RETAINER<br />
$4,000.00<br />
Vendor Total: $4,000.00<br />
NE IL REGIONAL CRIME LAB<br />
GENERAL POLICE DEPARTMENT ANNUAL MEMBERSHIP 2013<br />
$25,916.89<br />
GENERAL POLICE DEPARTMENT INTERGOV BUTTERFIELD 2013<br />
Vendor Total:<br />
$3,000.00<br />
$28,916.89<br />
NEOPOST USA INC.<br />
GENERAL FINANCE & H R POSTAGE MCHN SPLS<br />
$18.44<br />
GENERAL VILLAGE MGR'S OFC POSTAGE MCHN SPLS<br />
$18.44<br />
GENERAL DEVELOPMENT SVCS POSTAGE MCHN SPLS<br />
$18.44<br />
GENERAL POLICE DEPARTMENT POSTAGE MCHN SPLS<br />
$18.44<br />
GENERAL STRTS/UNDRGRND UTIL POSTAGE MCHN SPLS<br />
$18.43<br />
SEWER OPERATING SEWER FUND POSTAGE MCHN SPLS<br />
$18.43<br />
GENERAL ENGINEERING POSTAGE MCHN SPLS<br />
$18.44<br />
WATER OPERATING WATER FUND POSTAGE MCHN SPLS<br />
Vendor Total:<br />
$18.43<br />
$147.49<br />
JEREMIAH NEUBAUER<br />
GENERAL GENERAL FUND CBOND#20130104 13361 CANARY LN $100.00<br />
Vendor Total: $100.00<br />
NICOR GAS<br />
WATER OPERATING WATER FUND NATURAL GAS<br />
$443.45<br />
Vendor Total: $443.45<br />
OFFICE DEPOT<br />
GENERAL DEVELOPMENT SVCS OFFICE SUPPLISE<br />
$6.61<br />
GENERAL DEVELOPMENT SVCS OFFICE SUPPLIES<br />
$80.33<br />
Vendor Total: $86.94<br />
O'REILLY AUTO PARTS<br />
WATER OPERATING WATER FUND BATTERY TERM #1851<br />
$11.18<br />
SEWER OPERATING SEWER FUND OIL FILTER #1940 GATOR<br />
$4.84<br />
GENERAL STRTS/UNDRGRND UTIL DEGREASER&ELCT CLNR #1655<br />
Vendor Total:<br />
$13.96<br />
$29.98<br />
PALATINE OIL CO INC<br />
GENERAL GENERAL FUND FUEL<br />
$13,135.93<br />
Vendor Total: $13,135.93<br />
POSTAL PROS, INC.<br />
WATER OPERATING WATER FUND PRINTING - UB 4/2013<br />
$399.36<br />
SEWER OPERATING SEWER FUND PRINTING - UB 4/2013<br />
$399.35<br />
WATER OPERATING WATER FUND POSTAGE - UB 4/2013<br />
$923.72<br />
SEWER OPERATING SEWER FUND POSTAGE - UB 4/2013<br />
$923.72<br />
GENERAL LEGISLATIVE & EXEC NEWSLETTER<br />
Vendor Total:<br />
$336.00<br />
$2,982.15<br />
PROFESSIONAL CEMETERY SVCS.<br />
CEMETERY CEMETERY GROUNDS MAINTENANCE 5/2013<br />
Vendor Total:<br />
$738.51<br />
$738.51<br />
PUMP TECHNOLOGY
Detail Board Report 5/23/2013<br />
Fund Department Item Description Amount<br />
WATER OPERATING WATER FUND WET END KIT 0156-0031-0100<br />
$966.00<br />
WATER OPERATING WATER FUND SHIPPING<br />
$17.47<br />
Vendor Total: $983.47<br />
QUILL CORPORATION<br />
GENERAL DEVELOPMENT SVCS OFFICE SUPPLIES<br />
$139.45<br />
SEWER OPERATING SEWER FUND OFFICE SUPPLIES<br />
$53.69<br />
WATER OPERATING WATER FUND OFFICE SUPPLIES<br />
$53.69<br />
GENERAL FINANCE & H R OFFICE SUPPLIES<br />
$76.18<br />
Vendor Total: $323.01<br />
MEGAN RACILA<br />
GENERAL POLICE DEPARTMENT EXP REIMB/TRAINING<br />
$82.49<br />
Vendor Total: $82.49<br />
RADICOM BUSINESS COMM SYSTEMS<br />
GENERAL POLICE DEPARTMENT REPAIR PORTABLE RADIO<br />
Vendor Total:<br />
$139.50<br />
$139.50<br />
RED WING SHOE STORE<br />
GENERAL POLICE DEPARTMENT UNIFORM SHOES/MARAK<br />
$157.00<br />
Vendor Total: $157.00<br />
ROYAL REFRIGERATION<br />
WATER CAPITAL DEVL WATER CAPL DEVL HI-E DRY DEHUMIDIFIRE MODL 195 $3,427.50<br />
WATER CAPITAL DEVL WATER CAPL DEVL HI-E DRY DEHUMIDIFIER VEHERE<br />
Vendor Total:<br />
$3,427.50<br />
$6,855.00<br />
SJ CARLSON FIRE PROTECTION INC<br />
GENERAL BLDGS & GROUNDS SERVICE FIRE PROTECTION SYSTEM<br />
Vendor Total:<br />
$382.00<br />
$382.00<br />
SAFETY-KLEEN SYSTEMS INC<br />
GENERAL STRTS/UNDRGRND UTIL DRUM,55 WASTE OIL FILTERS<br />
Vendor Total:<br />
$107.11<br />
$107.11<br />
JOHN SCHNEIDER<br />
GENERAL GENERAL FUND CBOND#20130144 14202 REDMOND $200.00<br />
Vendor Total: $200.00<br />
COINTHA SELIGMANN<br />
WATER OPERATING WATER FUND UB DEPOSIT RFND 0401006140-00 $100.00<br />
Vendor Total: $100.00<br />
SHAW SUBURBAN MEDIA<br />
ESCROW/RECAPTURE ESCROW/RECAPTURE BILL: PIONEER CTR/SWEET REPEAT<br />
Vendor Total:<br />
$89.30<br />
$89.30<br />
SIMPSON EYE ASSOCIATES<br />
LIABILITY INSURANCE LIABILITY INS W/C - 3/19/13<br />
$210.00<br />
Vendor Total: $210.00<br />
S L E A<br />
GENERAL POLICE DEPARTMENT SIKH TEMPLE SHOOTING TRNG<br />
$75.00<br />
Vendor Total: $75.00<br />
TRAFFIC CONTROL & PROTECTION<br />
GENERAL STRTS/UNDRGRND UTIL WHITE ROAD MARKING PAINT<br />
Vendor Total:<br />
$3,511.20<br />
$3,511.20<br />
TURES TRUCK & TRACTOR INC<br />
SEWER OPERATING SEWER FUND SVC CALL & PARTS REPAIR #1957 $345.00
Detail Board Report 5/23/2013<br />
Fund Department Item Description Amount<br />
GENERAL STRTS/UNDRGRND UTIL FUEL TANK REPAIR #1696<br />
$500.00<br />
Vendor Total: $845.00<br />
TPI - TYLER PRESS INC<br />
GENERAL LEGISLATIVE & EXEC CODE TABS<br />
$259.20<br />
Vendor Total: $259.20<br />
THE UPS STORE #6063<br />
GENERAL POLICE DEPARTMENT SHIP BADGE FOR REPAIR<br />
$10.64<br />
WATER OPERATING WATER FUND SHIP CL2'S TO S.E.S.<br />
Vendor Total:<br />
$9.00<br />
$19.64<br />
USA BLUE BOOK<br />
SEWER OPERATING SEWER FUND REPLACE O2 SENSOR<br />
$170.00<br />
SEWER OPERATING SEWER FUND SHIPPING<br />
Vendor Total:<br />
$5.00<br />
$175.00<br />
VERIZON WIRELESS<br />
GENERAL DEVELOPMENT SVCS CELL PHONE SERVICE<br />
$157.81<br />
GENERAL LEGISLATIVE & EXEC CELL PHONE SERVICE<br />
$59.90<br />
GENERAL VILLAGE MGR'S OFC CELL PHONE SERVICE<br />
$119.80<br />
GENERAL FINANCE & H R CELL PHONE SERVICE<br />
$120.07<br />
GENERAL BLDGS & GROUNDS CELL PHONE SERVICE<br />
$73.61<br />
GENERAL POLICE DEPARTMENT CELL PHONE SERVICE<br />
$1,019.22<br />
GENERAL ENGINEERING CELL PHONE SERVICE<br />
$59.90<br />
GENERAL DEVELOPMENT SVCS CELL PHONE SERVICE<br />
$108.30<br />
GENERAL STRTS/UNDRGRND UTIL CELL PHONE SERVICE<br />
$202.14<br />
WATER OPERATING WATER FUND CELL PHONE SERVICE<br />
$246.55<br />
SEWER OPERATING SEWER FUND CELL PHONE SERVICE<br />
Vendor Total:<br />
$145.76<br />
$2,313.06<br />
VILLAGE OF ALGONQUIN<br />
GENERAL POLICE DEPARTMENT IT SERVICES - APRIL 2013<br />
$2,575.00<br />
Vendor Total: $2,575.00<br />
WHITE SILO MEDIA<br />
GENERAL LEGISLATIVE & EXEC FARMERS MARKET ADVERTISING $2,597.30<br />
Vendor Total: $2,597.30<br />
Grand Total: $538,750.06
Manual Check Run 4/1/2013<br />
Fund Department Item Description Amount<br />
THE GUARDIAN LIFE INSURANCE CO<br />
BENEFITS FUND #446016 DENTAL INSUR - 4/2013<br />
$571.76<br />
GENERAL GENERAL FUND #446016 DENTAL INSUR - 4/2013<br />
$27.88<br />
Vendor Total: $599.64<br />
MCHENRY COUNTY CLERK<br />
GENERAL FINANCE & H R REGISTER NOTARY COMM/GEUZENDAM $10.00<br />
Vendor Total: $10.00<br />
UNITED HEALTHCARE<br />
BENEFITS FUND #534043/HEALTH INSUR - 4/2013 $73,723.81<br />
GENERAL GENERAL FUND #534043/HEALTH INSUR - 4/2013 $1,610.74<br />
GENERAL GENERAL FUND #534043/VISION INSUR - 4/2013<br />
$615.14<br />
Vendor Total: $75,949.69<br />
VIKING - TDC HUNTLEY, LLC<br />
GENERAL GENERAL FUND SLS TAX REBATE - JULY 2012<br />
$21,400.38<br />
GENERAL GENERAL FUND SLS TAX REBATE - AUG 2012<br />
$21,099.16<br />
GENERAL GENERAL FUND SLS TAX REBATE - SEPT 2012<br />
$20,975.74<br />
GENERAL GENERAL FUND RECONCILIATION - JAN-MAR 2012<br />
$73.93<br />
GENERAL GENERAL FUND SLS TAX REBATE - JULY 2012<br />
$755.25<br />
GENERAL GENERAL FUND SLS TAX REBATE - AUG 2012<br />
$726.74<br />
GENERAL GENERAL FUND SLS TAX REBATE - SEPT 2012<br />
$812.14<br />
Vendor Total: $65,843.34<br />
Grand Total: $142,402.67
Manual Check Run 4/1/2013<br />
Fund Department Item Description Amount<br />
VIKING - TDC HUNTLEY, LLC<br />
GENERAL GENERAL FUND SLS TX RBT/FINAL REC 1-3/2012<br />
$6.00<br />
Vendor Total: $6.00<br />
Grand Total: $6.00
Manual Check Run 4/4/2013<br />
Fund Department Item Description Amount<br />
COSTCO<br />
GENERAL FINANCE & H R SNOW EVENT SUPPLIES<br />
$768.47<br />
Vendor Total: $768.47<br />
EXXON MOBIL<br />
GENERAL POLICE DEPARTMENT ILEAS CONF SQUAD#13/DEAN-FUEL $46.65<br />
Vendor Total: $46.65<br />
FED EX<br />
GENERAL FINANCE & H R #1678-6425-2 OVERNIGHT CHGS<br />
$23.76<br />
Vendor Total: $23.76<br />
GREATAMERICA FINANCIAL SRVCS<br />
MUNICIPAL BUILDINGS MUNICIPAL BLDGS #014-0747530-000 AVAYA SFTWR<br />
$388.83<br />
Vendor Total: $388.83<br />
HUNTLEY AREA PUBLIC LIBRARY<br />
GENERAL POLICE DEPARTMENT INTERMEDIATE EXCEL CLASS/WILLS $8.00<br />
GENERAL POLICE DEPARTMENT ADVANCED EXCEL CLASS/WILLS<br />
$8.00<br />
Vendor Total: $16.00<br />
I A C E<br />
GENERAL DEVELOPMENT SVCS 2013 MEMBERSHIP DUES/SMITH<br />
$25.00<br />
GENERAL DEVELOPMENT SVCS QUARTERLY MEETING/SMITH<br />
$35.00<br />
Vendor Total: $60.00<br />
Grand Total: $1,303.71
Manual Check Run 4/12/2013<br />
Fund Department Item Description Amount<br />
GUARDIAN<br />
BENEFITS FUND #446016/DENTAL CLAIMS 3/2013 $5,203.40<br />
Vendor Total: $5,203.40<br />
HOME DEPOT CREDIT SERVICES<br />
GENERAL BLDGS & GROUNDS EXIT SIGN BATTERY<br />
$23.86<br />
GENERAL BLDGS & GROUNDS 60AMP BRKR/FLEET SVC<br />
$67.81<br />
GENERAL BLDGS & GROUNDS CAULK FOR MUNI CMPLX<br />
$6.97<br />
Vendor Total: $98.64<br />
I D E S<br />
LIABILITY INSURANCE LIABILITY INS #0802556-3/1ST QUARTER<br />
$17,804.24<br />
Vendor Total: $17,804.24<br />
U S BANK NATIONAL ASSOCIATION<br />
GENERAL GENERAL FUND #132391007/TIF SLS TAX OCT-DEC $830.64<br />
Vendor Total: $830.64<br />
U S BANK EQUIPMENT FINANCE<br />
GENERAL STRTS/UNDRGRND UTIL #1056639-PW COPIER RENTAL<br />
$61.66<br />
WATER OPERATING WATER FUND #1056639-PW COPIER RENTAL<br />
$61.67<br />
SEWER OPERATING SEWER FUND #1056639-PW COPIER RENTAL<br />
$61.67<br />
Vendor Total: $185.00<br />
Grand Total: $24,121.92
Manual Check Run 4/19/2013<br />
Fund Department Item Description Amount<br />
CALL ONE<br />
GENERAL VILLAGE MGR'S OFC PHONE SERVICE<br />
$393.00<br />
GENERAL FINANCE & H R PHONE SERVICE<br />
$216.84<br />
GENERAL POLICE DEPARTMENT PHONE SERVICE<br />
$1,983.64<br />
GENERAL STRTS/UNDRGRND UTIL PHONE SERVICE<br />
$771.95<br />
GENERAL DEVELOPMENT SVCS PHONE SERVICE<br />
$216.83<br />
WATER OPERATING WATER FUND PHONE SERVICE<br />
$445.81<br />
SEWER OPERATING SEWER FUND PHONE SERVICE<br />
$421.29<br />
Vendor Total: $4,449.36<br />
HARRIS N A<br />
GENERAL POLICE DEPARTMENT FUEL EXP/ILEASE CONFR<br />
$37.20<br />
GENERAL POLICE DEPARTMENT PERF ANNUAL MTG/CONFR<br />
$395.00<br />
GENERAL POLICE DEPARTMENT CITIZEN POLICE ACADEMY SPLS<br />
$14.71<br />
GENERAL POLICE DEPARTMENT FUEL EXP/ILEAS CONFR<br />
$41.00<br />
GENERAL DEVELOPMENT SVCS ICSC-LV REGISTRATION<br />
$1,060.00<br />
GENERAL DEVELOPMENT SVCS EXP/NY DATA CENTER CONFR<br />
$41.30<br />
GENERAL DEVELOPMENT SVCS OFFICE SUPPLIES<br />
$42.57<br />
GENERAL DEVELOPMENT SVCS RETAILER INFO SVC MBRSHP<br />
$690.00<br />
GENERAL DEVELOPMENT SVCS EXP/ICSC IDEA EXCHG CONFR<br />
$12.75<br />
GENERAL DEVELOPMENT SVCS TRANSPORTATION EXP/ICSC-LV<br />
$747.56<br />
GENERAL DEVELOPMENT SVCS EXP/IEDC BUS RETENTION&EXP SEM $292.18<br />
GENERAL DEVELOPMENT SVCS COMCAST MTG EXP<br />
$15.33<br />
GENERAL VILLAGE MGR'S OFC MTG EXP<br />
$33.34<br />
GENERAL VILLAGE MGR'S OFC TALAMORE MTG EXP<br />
$30.27<br />
GENERAL POLICE DEPARTMENT NABI 2013 MBRSHP/WILLARD<br />
$60.00<br />
GENERAL FINANCE & H R FRANKLINCOVEY/TRAINING<br />
$69.00<br />
GENERAL FINANCE & H R FEMA TRAINING/TRVL EXP<br />
$273.50<br />
GENERAL FINANCE & H R FUEL<br />
$52.00<br />
GENERAL FINANCE & H R VEHICLE MAINT<br />
$5.00<br />
GENERAL POLICE DEPARTMENT FEMA TRAINING EXP<br />
$375.60<br />
GENERAL STRTS/UNDRGRND UTIL FEMA TRAINING EXP<br />
$125.20<br />
GENERAL FINANCE & H R FEMA TRAINING EXP<br />
$125.20<br />
GENERAL FINANCE & H R FEMA TRAINING EXP<br />
$26.95<br />
GENERAL STRTS/UNDRGRND UTIL FEMA TRAINING EXP<br />
$26.95<br />
GENERAL POLICE DEPARTMENT FEMA TRAINING EXP<br />
$53.90<br />
GENERAL FINANCE & H R FUEL<br />
$58.19<br />
GENERAL STRTS/UNDRGRND UTIL PESTICIDE TRNG & CERT/KLASSEN $40.00<br />
SEWER OPERATING SEWER FUND SLEEPING COTS W/S SNOW CREW $344.76<br />
GENERAL LEGISLATIVE & EXEC MTG EXP<br />
$36.00<br />
GENERAL LEGISLATIVE & EXEC TRUSTEE CLOCK<br />
$122.00<br />
GENERAL LEGISLATIVE & EXEC CONSTANTCONTACT/MRKTG CONTACTS $39.20<br />
GENERAL BLDGS & GROUNDS RELAY/UNIT HEATER PD<br />
$58.06<br />
GENERAL STRTS/UNDRGRND UTIL OFFICE SUPPLIES<br />
$73.97<br />
Vendor Total: $5,418.69<br />
OHANA FARMS, INC.<br />
STREET IMPROVEMENT STREET IMPROVEMENT 50% DEPOSIT - 50/50 TREE PROG $29,727.50<br />
Vendor Total: $29,727.50<br />
Grand Total: $39,595.55
Manual Check Run 4/29/2013<br />
Fund Department Item Description Amount<br />
MCHENRY COUNTY HEALTH DEPT<br />
GENERAL LEGISLATIVE & EXEC 2013 HEALTH PERMIT/FARMERS MKT $250.00<br />
Vendor Total: $250.00<br />
MAILFINANCE<br />
GENERAL FINANCE & H R 2013 LEASE PMT/LETTER OPENER $197.61<br />
WATER OPERATING WATER FUND 2013 LEASE PMT/LETTER OPENER $197.60<br />
SEWER OPERATING SEWER FUND 2013 LEASE PMT/LETTER OPENER $197.60<br />
Vendor Total: $592.81<br />
UHC SPECIALTY BENEFITS<br />
BENEFITS FUND #302946-LIFE / AD&D INS 5/2013 $1,338.96<br />
Vendor Total: $1,338.96<br />
Grand Total: $2,181.77
DATE: 05/08/2013 VILLAGE OF HUNTLEY PAGE: 1<br />
TIME: 09:56:30<br />
VENDOR SUMMARY REPORT<br />
ID: AP442000.WOW<br />
INVOICES DUE ON/BEFORE 05/23/2013<br />
PAID THIS<br />
VENDOR # NAME FISCAL YEAR AMOUNT DUE<br />
--------------------------------------------------------------------------------<br />
01-1131 ACE HARDWARE 2,026.62 246.64<br />
01-1849 ADVANCED PUBLIC SAFETY INC 1,156.50 507.15<br />
01-4800 AL PIEMONTE 21.30 7.54<br />
01-8812 AUTOZONE 4.99 45.00<br />
01-8900 AVIT-ISDS INC. 0.00 1,228.00<br />
02-0098 BACKGROUNDS ONLINE 103.50 100.00<br />
02-0596 BAXTER & WOODMAN INC 25,694.06 1,423.90<br />
02-2400 BH TUBES 0.00 693.00<br />
02-6387 BONNELL INDUSTRIES INC 16,137.37 733.99<br />
02-6510 BOTTS WELDING & TRK SVC INC 322.00 21.50<br />
02-7570 BRISTOL HOSE & FITTING INC. 364.80 387.90<br />
02-8709 BUCK BROTHERS INC 46.98 20.33<br />
03-0004 C & L SERVICE & SUPPLY CO INC 1,714.65 551.03<br />
03-0030 CDW GOVERNMENT INC 5,783.26 13,071.73<br />
03-0512 CARDUNAL OFFICE SUPPLY 0.00 66.80<br />
03-2120 CENTEGRA OCCUPATIONAL MEDICINE 692.00 1,128.41<br />
03-3292 CHERRY HILL CONSULTING 1,466.25 1,211.25<br />
03-3301 CHICAGO INTERNATIONAL TRUCKS 828.12 10.42<br />
03-4880 CLARKE AQUATIC SERVICES 0.00 4,890.00<br />
03-6353 S L E A 0.00 75.00<br />
03-6407 CONSTELLATION NEWENERGY, INC. 31,272.77 2,164.54<br />
03-6515 COWLIN, CURRAN & COPPEDGE 19,074.95 4,675.31<br />
04-0030 PADDOCK PUBLICATIONS INC 0.00 875.00<br />
05-5225 ELMUND & NELSON CO 32,263.90 3,790.00<br />
05-5828 ENGINEERING ENTERPRISES, INC. 1,372.00 2,970.00<br />
05-9627 EXPRESS SERVICES INC 4,436.50 978.50<br />
07-0425 THE GAMMON GROUP, INC. 1,263.75 350.00<br />
07-7425 GRAFTON TOWNSHIP 2,800.00 2,900.00<br />
07-7426 GRAINGER 745.81 85.86<br />
08-0080 HD SUPPLY WATERWORKS LTD 55,457.06 27,782.00<br />
08-0567 HAWK'S AUTO PARTS INC 5,892.67 2,410.85<br />
08-0575 HAWKINS, INC. 3,113.06 2,884.56<br />
08-6378 HUNTLEY FIRE PROTECTION DIST 23,680.00 27,345.00<br />
08-6381 HUNTLEY LIBRARY DISTRICT 11,770.00 13,580.00<br />
08-6386 HUNTLEY PARK DISTRICT 8,521.20 21,103.20<br />
08-6392 HUNTLEY SCHOOL DISTRICT #158 213,022.00 253,115.00<br />
09-5192 I P A C 0.00 125.00<br />
10-0030 J G UNIFORMS INC 353.26 131.83<br />
11-0369 KANE COUNTY RECORDER 0.00 224.00<br />
11-6530 KOMLINE-SANDERSON 0.00 1,858.60<br />
12-0554 L E R M I 0.00 25.00<br />
12-0580 LAYNE CHRISTENSEN CO 24,526.00 66,828.50<br />
13-1152 MCHENRY ANALYTICAL 5,465.00 210.00<br />
13-1175 MCHENRY CO JUVENILE OFFC ASSOC 0.00 15.00
DATE: 05/08/2013 VILLAGE OF HUNTLEY PAGE: 2<br />
TIME: 09:56:30<br />
VENDOR SUMMARY REPORT<br />
ID: AP442000.WOW<br />
INVOICES DUE ON/BEFORE 05/23/2013<br />
PAID THIS<br />
VENDOR # NAME FISCAL YEAR AMOUNT DUE<br />
--------------------------------------------------------------------------------<br />
13-1177 MCHENRY COUNTY COUNCIL OF GOVT 444.00 38.00<br />
13-1187 MCHENRY COUNTY RECORDER 342.50 240.00<br />
13-2120 MENARDS - CARPENTERSVILLE 4,278.51 449.60<br />
13-2190 METRO-WESTERN COOK 0.00 252.00<br />
13-3647 MIDCO INC 377.50 202.50<br />
13-6458 MORREALE PUBLIC AFFAIRS GROUP 24,000.00 4,000.00<br />
14-2105 NEOPOST USA INC. 210.38 147.49<br />
14-2403 OFFICE DEPOT 2,505.06 86.94<br />
14-6376 NE IL REGIONAL CRIME LAB 0.00 28,916.89<br />
14-6390 NICOR GAS 10,562.51 443.45<br />
14-6403 SHAW SUBURBAN MEDIA 1,590.60 89.30<br />
15-7525 O'REILLY AUTO PARTS 385.54 29.98<br />
16-0380 PALATINE OIL CO INC 102,658.05 13,135.93<br />
16-6463 POSTAL PROS, INC. 14,484.69 2,982.15<br />
16-7866 PROFESSIONAL CEMETERY SVCS. 2,868.00 738.51<br />
16-7960 PUMP TECHNOLOGY 0.00 983.47<br />
17-8773 QUILL CORPORATION 2,628.55 323.01<br />
18-0140 MEGAN RACILA 0.00 82.49<br />
18-0264 RADICOM BUSINESS COMM SYSTEMS 3,153.12 139.50<br />
18-1975 RED WING SHOE STORE 723.00 157.00<br />
18-6555 ROYAL REFRIGERATION 0.00 6,855.00<br />
19-0313 SAFETY-KLEEN SYSTEMS INC 0.00 107.11<br />
19-3695 SIMPSON EYE ASSOCIATES 0.00 210.00<br />
19-3720 SJ CARLSON FIRE PROTECTION INC 0.00 382.00<br />
20-7430 TRAFFIC CONTROL & PROTECTION 3,301.50 3,511.20<br />
20-8890 TURES TRUCK & TRACTOR INC 1,880.70 845.00<br />
20-9676 TPI - TYLER PRESS INC 981.15 259.20<br />
21-0129 THE UPS STORE #6063 36.21 19.64<br />
21-0150 USA BLUE BOOK 5,096.40 175.00<br />
22-0506 VERIZON WIRELESS 9,102.70 2,313.06<br />
22-3805 VILLAGE OF ALGONQUIN 9,402.34 2,575.00<br />
23-3698 WHITE SILO MEDIA 0.00 2,597.30<br />
50-0011 COINTHA SELIGMANN 0.00 100.00<br />
70-0852 JOHN SCHNEIDER 0.00 200.00<br />
70-1446 THE BRIAN PICCOLO CANCER 0.00 142.00<br />
70-1837 STEVEN CROSBY 0.00 200.00<br />
70-1838 GARY & SHARON JENKINS 0.00 200.00<br />
70-1839 LDR CONSTRUCTION SVCS, INC. 0.00 1,373.00<br />
70-1840 JEREMIAH NEUBAUER 0.00 100.00<br />
70-1841 JUDITH KOCH 0.00 200.00<br />
70-1842 ODESSA LUPEE 0.00 100.00<br />
TOTAL ALL VENDORS: 538,750.06
May 16, 2013<br />
Committee <strong>of</strong> the Whole Meeting<br />
Agenda Item:<br />
Department:<br />
Discussion – Advisory Board Appointments<br />
i) Consideration <strong>of</strong> Historic Preservation Commission<br />
Appointment – Diana Carpenter<br />
ii) Consideration <strong>of</strong> Plan Commission Appointment – Ron Hahn<br />
iii) Consideration <strong>of</strong> Zoning Board <strong>of</strong> Appeals Appointment –<br />
Terra Jensen<br />
iv) Consideration <strong>of</strong> Zoning Board <strong>of</strong> Appeals Appointment –<br />
Grant Freeding<br />
<strong>Village</strong> President’s Office<br />
Mayor Sass proposes the following appointments to the Advisory Boards:<br />
• Historic Preservation Commission – Diana Carpenter<br />
• Plan Commission – Ron Hahn<br />
• Zoning Board <strong>of</strong> Appeals – Terra Jensen and Grant Freeding<br />
Each candidate has expressed an interest in serving the <strong>Village</strong>. Additional information<br />
regarding the appointments is below.<br />
• Ms. Carpenter was previously a <strong>Village</strong> Board liaison with the Historic Preservation<br />
Commission while residing in Oak Park and has expressed her interest in serving on the<br />
Historic Preservation Commission.<br />
• Mr. Hahn served 28 years previously on the Plan Commission and 18 months on the<br />
<strong>Village</strong> Board.<br />
• Ms. Jensen is currently a deputy assessor for Elgin Township and is interested in serving<br />
the Community.<br />
• Mr. Grant Freeding previously served on the H<strong>of</strong>fman Estates Planning Commission and<br />
has expressed his interest in serving the residents <strong>of</strong> <strong>Huntley</strong>.<br />
All candidates will be in attendance at the May 16 th Committee <strong>of</strong> the Whole meeting.<br />
Action Requested<br />
A consensus <strong>of</strong> the Committee <strong>of</strong> the Whole to forward on to the <strong>Village</strong> Board approval <strong>of</strong> the<br />
Advisory Board Appointments as presented.
May 16, 2013<br />
Committee <strong>of</strong> the Whole Meeting<br />
Agenda Item:<br />
Department:<br />
Discussion – Consideration <strong>of</strong> Liquor Code Amendments and Issuance <strong>of</strong> a<br />
Liquor License:<br />
i. Consideration <strong>of</strong> the acceptance <strong>of</strong> the surrender <strong>of</strong> a Class “A”<br />
Liquor License – Bricks & Ivy, LLC/Parkside Pub; 11721 Main<br />
Street<br />
ii. Consideration <strong>of</strong> an Ordinance Amending the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong><br />
Liquor Control Ordinance Section 110.24 – Limitation on Licenses,<br />
repealing one Class “A” liquor license<br />
iii. Consideration <strong>of</strong> an Ordinance Amending the <strong>Huntley</strong> Code <strong>of</strong><br />
Ordinances – Business Regulations 110.24 − Limitation on Licenses −<br />
Adding one Class “A” License – Liquor Control Ordinance<br />
iv. Consideration <strong>of</strong> an Ordinance Approving the Issuance <strong>of</strong> a Class<br />
“A” Liquor License to Bricks & Ivy LLC / Parkside Pub; 11721 Main<br />
Street<br />
<strong>Village</strong> Manager’s Office<br />
Introduction<br />
Staff received notification that Bricks & Ivy, LLC / Parkside Pub (Parkside) will no longer be<br />
operating at 11721 Main Street with the same ownership. Parkside was approved for a Class “A”<br />
liquor license.<br />
Staff Analysis<br />
The Liquor Commission is requested to accept the surrender from Bricks and Ivy LLC/Parkside Pub<br />
and amend the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> Liquor Code <strong>of</strong> Ordinances to first reduce the number <strong>of</strong> available<br />
Class “A” liquor licenses appropriately. Currently there are nine (9) Class “A” liquor license holders.<br />
1. Bricks and Ivy LLC / Parkside Pub<br />
2. Jameson’s / Del Webb<br />
3. Luigi’s Pizzeria<br />
4. Offie’s Tap<br />
5. Rookies<br />
6. Sammy’s Restaurant & Lounge<br />
7. Soula’s <strong>Village</strong> Inn<br />
8. Sponsors Bar & Grill<br />
9. Tee 2 Green Indoor Golf, LLC<br />
The amendment is being requested to reduce the number <strong>of</strong> Class “A” licenses from nine (9) to eight<br />
(8). The <strong>Village</strong> should not have any vacant liquor licenses available. As qualified applicants request<br />
a liquor license, licenses then can be added as needed.<br />
The Class “A” license shall permit the retail, sale on the premises specified, <strong>of</strong> alcoholic liquor, for<br />
consumption on the premises, as well as other retail sale <strong>of</strong> alcoholic liquor in the original package.<br />
Next, consideration is being requested to amend the Liquor Control Ordinance to make available nine (9)<br />
Class “A” liquor licenses instead <strong>of</strong> eight (8) in order to provide for the application from Mr. Jeff Lovell,
owner <strong>of</strong> Bricks & Ivy LLC / Parkside Pub; 11721 Main Street. The application has been reviewed by<br />
Staff and all is in order for consideration.<br />
To complete the change in ownership <strong>of</strong> the Parkside Pub, the <strong>Village</strong> is in receipt <strong>of</strong> an application for a<br />
Class “A” liquor license from Mr. Jeff Lovell, for Bricks & Ivy LLC / Parkside Pub (Parkside); 11721<br />
Main Street. Mr. Lovell is now the sole owner <strong>of</strong> Parkside and has submitted an application for a new<br />
license in compliance <strong>of</strong> the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> Code <strong>of</strong> Ordinances Section 110.33 T ransfer <strong>of</strong><br />
Ownership.<br />
All documents required have been submitted with the exception <strong>of</strong> the State Liquor License. This is not<br />
uncommon to be waiting on the State’s approval while asking for approval from the local Liquor<br />
Commission. The Liquor Commission can approve the Class “A” liquor license with the condition <strong>of</strong><br />
approval being that Parkside must provide a certified copy (pro<strong>of</strong>) that they obtained a State Liquor<br />
License before the <strong>Village</strong>’s liquor license becomes effective.<br />
Financial Impact<br />
A six month fee <strong>of</strong> $475 has been received and deposited to 01-00-1-4120 / Liquor License revenue line<br />
item.<br />
Legal Analysis<br />
Section 110.24 <strong>of</strong> the <strong>Village</strong> Code <strong>of</strong> Ordinances limits the number <strong>of</strong> available licenses in each class.<br />
There is no available Class “A” license; therefore, if the Liquor Commission elects to issue a license.<br />
Action Requested<br />
A consensus <strong>of</strong> the Committee <strong>of</strong> the Whole to forward on to the Liquor Commission for approval the<br />
Consideration <strong>of</strong> Liquor Code Amendments and Issuance <strong>of</strong> a Liquor License:<br />
i. Consideration <strong>of</strong> the acceptance <strong>of</strong> the surrender <strong>of</strong> a Class “A” Liquor License – Bricks & Ivy,<br />
LLC/Parkside Pub; 11721 Main Street<br />
ii. Consideration <strong>of</strong> an Ordinance Amending the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> Liquor Control Ordinance<br />
Section 110.24 – Limitation on Licenses, repealing one Class “A” liquor license<br />
iii. Consideration <strong>of</strong> an Ordinance Amending the <strong>Huntley</strong> Code <strong>of</strong> Ordinances – Business<br />
Regulations 110.24 − Limitation on Licenses − Adding one Class “A” License – Liquor Control<br />
Ordinance<br />
iv. Consideration <strong>of</strong> an Ordinance Approving the Issuance <strong>of</strong> a Class “A” Liquor License to Bricks &<br />
Ivy LLC / Parkside Pub; 11721 Main Street<br />
Exhibits<br />
• Draft Ordinances
AN AMENDMENT TO THE VILLAGE OF HUNTLEY LIQUOR<br />
CONTROL ORDINANCE SECTION 110.24 − LIMITATION ON LICENSES<br />
REPEALING ONE CLASS “A” LICENSE<br />
Ordinance (O)2013-05.**<br />
DRAFT<br />
WHEREAS, the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> regulates the sale <strong>of</strong> alcoholic beverages in the <strong>Village</strong><br />
through its Liquor Control Ordinance; and<br />
WHEREAS, said Liquor Control Ordinance provides for the issuance <strong>of</strong> certain classes <strong>of</strong><br />
liquor licenses and establishes the number <strong>of</strong> licenses available in each class; and<br />
WHEREAS, Bricks & Ivy LLC / Parkside Pub will no l onger be operating at 11721 Main<br />
Street with the ownership as indicated on the annual renewal in December 2012 and has surrendered<br />
their Class “A” liquor license; and<br />
WHEREAS, the available Class “A” liquor licenses will be reduced from nine (9) to eight (8).<br />
NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF<br />
TRUSTEES OF THE VILLAGE OF HUNTLEY as follows:<br />
SECTION I: Section 110.24(A) <strong>of</strong> the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> Liquor Control Ordinance is<br />
amended to reduce the number <strong>of</strong> Class “A” liquor licenses from nine (9) to eight (8).<br />
SECTION II: A ll other provisions <strong>of</strong> the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> Liquor Control Ordinance not<br />
otherwise in conflict herewith shall remain in full force and effect.<br />
SECTION III: This Ordinance shall be in full force and effect from and after its passage and<br />
approval as provided by law.<br />
SECTION IV: All ordinances and parts <strong>of</strong> ordinances in conflict herewith are hereby repealed.<br />
Aye Nay Absent Abstain<br />
Commissioner Goldman _____ _____ _____ _____<br />
Commissioner Hanson _____ _____ _____ _____<br />
Commissioner Kanakaris _____ _____ _____ _____<br />
Commissioner Leopold _____ _____ _____ _____<br />
Commissioner Piwko _____ _____ _____ _____<br />
Commissioner Westberg _____ _____ _____ _____<br />
PASSED and APPROVED this 23 rd day <strong>of</strong> May, 2013<br />
APPROVED:<br />
ATTEST:<br />
_______________________________________<br />
<strong>Village</strong> Clerk<br />
____________________________________<br />
<strong>Village</strong> President
AN ORDINANCE AMENDMENT TO HUNTLEY CODE OF ORDINANCES<br />
BUSINESS REGULATIONS 110.24 − LIMITATION ON LICENSES<br />
AMENDING THE NUMBER OF AVAILABLE CLASS “A” LIQUOR LICENSES -<br />
LIQUOR CONTROL ORDINANCE<br />
Ordinance (O)2013-05.**<br />
WHEREAS, the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> regulates the sale <strong>of</strong> alcoholic beverages in the <strong>Village</strong><br />
through its Liquor Control Ordinance; and<br />
WHEREAS, said Liquor Control Ordinance provides for the issuance <strong>of</strong> certain classes <strong>of</strong><br />
liquor licenses and establishes the number <strong>of</strong> licenses available in each class; and<br />
WHEREAS, the <strong>Village</strong> is in receipt <strong>of</strong> a Class “A” liquor license application from Mr. Jeff<br />
Lovell, owner <strong>of</strong> Bricks & Ivy LLC / Parkside Pub; 111721 Main Street; and<br />
WHEREAS, Bricks & Ivy LLC / Parkside Pub has met all <strong>Village</strong> and State Liquor<br />
Commission requirements.<br />
NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND B OARD OF<br />
TRUSTEES OF THE VILLAGE OF HUNTLEY as follows:<br />
SECTION I: Section 110.24(A) <strong>of</strong> the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> Liquor Control Ordinance is<br />
amended to increase the number <strong>of</strong> Class “A” Liquor Licenses from eight (8) to nine (9).<br />
SECTION II: All other provisions <strong>of</strong> the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> Liquor Control Ordinance not<br />
otherwise in conflict herewith shall remain in full force and effect.<br />
SECTION III: This Ordinance shall be in full force and effect from and after its passage and<br />
approval as provided by law.<br />
SECTION IV: All ordinances and parts <strong>of</strong> ordinances in conflict herewith are hereby<br />
repealed.<br />
Aye Nay Absent Abstain<br />
Commissioner Goldman _____ _____ _____ _____<br />
Commissioner Hanson _____ _____ _____ _____<br />
Commissioner Kanakaris _____ _____ _____ _____<br />
Commissioner Leopold _____ _____ _____ _____<br />
Commissioner Piwko _____ _____ _____ _____<br />
Commissioner Westberg _____ _____ _____ _____<br />
PASSED and APPROVED this 23 rd day <strong>of</strong> May, 2013<br />
APPROVED:<br />
DRAFT<br />
ATTEST:<br />
_______________________________________<br />
<strong>Village</strong> Clerk<br />
____________________________________<br />
<strong>Village</strong> President
AN ORDINANCE APPROVING THE ISSUANCE OF<br />
A CLASS “A” LIQUOR LICENSE<br />
Bricks & Ivy LLC / Parkside Pub<br />
DRAFT<br />
Ordinance (O)2013-05.**<br />
WHEREAS, the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> regulates the sale <strong>of</strong> alcoholic beverages in the <strong>Village</strong><br />
through its Liquor Control Ordinance; and<br />
WHEREAS, said Liquor Control Ordinance provides for the issuance <strong>of</strong> certain classes <strong>of</strong> liquor<br />
licenses; and<br />
WHEREAS, the <strong>Village</strong> is in receipt <strong>of</strong> a Class “A” liquor license request from Mr. Jeff Lovell,<br />
owner <strong>of</strong> Bricks & Ivy LLC / Parkside Pub; 11721 Main Street; and<br />
WHEREAS, all required documentation has been submitted and is in compliance with the local<br />
<strong>Village</strong> and State Liquor Commission requirements.<br />
NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND B OARD OF<br />
TRUSTEES OF THE VILLAGE OF HUNTLEY as follows:<br />
SECTION I: The issuance <strong>of</strong> a Class “A” liquor license to Bricks & Ivy LLC / Parkside Pub;<br />
11721 Main Street is approved subject to the following condition:<br />
1. Petitioner must show pro<strong>of</strong> <strong>of</strong> the State <strong>of</strong> Illinois Liquor License before the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong><br />
Class “A” Liquor License becomes effective.<br />
SECTION II: A ll other provisions <strong>of</strong> t he <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> Liquor Control Ordinance not<br />
otherwise in conflict herewith shall remain in full force and effect.<br />
SECTION III: This Ordinance shall be in full force and effect from and after its passage and<br />
approval as provided by law.<br />
SECTION IV: All ordinances and parts <strong>of</strong> ordinances in conflict herewith are hereby repealed.<br />
Aye Nay Absent Abstain<br />
Commissioner Goldman _____ _____ _____ _____<br />
Commissioner Hanson _____ _____ _____ _____<br />
Commissioner Kanakaris _____ _____ _____ _____<br />
Commissioner Leopold _____ _____ _____ _____<br />
Commissioner Piwko _____ _____ _____ _____<br />
Commissioner Westberg _____ _____ _____ _____<br />
PASSED and APPROVED this 23 rd day <strong>of</strong> May, 2013<br />
APPROVED:<br />
ATTEST:<br />
_______________________________________<br />
<strong>Village</strong> Clerk<br />
____________________________________<br />
<strong>Village</strong> President
May 16, 2013<br />
Committee <strong>of</strong> the Whole Meeting<br />
Agenda Item:<br />
Petitioner:<br />
Department:<br />
Consideration <strong>of</strong> an Ordinance Approving a Special Use Permit for a<br />
Secondhand Store at the <strong>Huntley</strong> Outlet Center, 11800 Factory Shops<br />
Boulevard – Unit 300 / Sweet Repeats<br />
Pioneer Center for Human Services (dba Sweet Repeats Thrift<br />
Shoppe) and <strong>Huntley</strong> Factory Shops Limited Partnership<br />
Development Services, Planning and Zoning Division<br />
Introduction<br />
The petitioner is requesting approval <strong>of</strong> a Special Use Permit to allow a secondhand store for the<br />
Pioneer Center for Human Services. Pioneer Center’s thrift store, known as Sweet Repeats, was<br />
previously located at 10514 Route 47 north <strong>of</strong> Algonquin Road which received approval for a<br />
Special Use Permit for that location in April 2010. The plan is for the thrift store to relocate to<br />
the <strong>Huntley</strong> Outlet Center – Unit 300 l ease space which is zoned “C-2” Regional Retail –<br />
Planned Development District and requires approval <strong>of</strong> a Special Use Permit for a Secondhand<br />
Store.<br />
The Pioneer Center for Human Services is a n ot-for-pr<strong>of</strong>it agency that provides services for<br />
persons with developmental disabilities, mental illness, traumatic brain injury and early<br />
intervention therapies for children. T he Center also serves victims <strong>of</strong> sexual assault through<br />
VOICE, and homeless men, women and children through PADS. The <strong>Huntley</strong> store remains as<br />
Pioneer Center’s only thrift store location with proceeds from the store serving to supplement the<br />
agency’s funding. The store will sell merchandise that has been donated to the Pioneer Center<br />
and will likely include clothing, furniture, art, jewelry, books, CDs and DVDs, housewares, and<br />
small appliances. Retail sales tax is collected on items sold.<br />
Staff Analysis<br />
The proposed Sweet Repeats thrift store will operate with the same hours as the Outlet Center,<br />
Monday through Saturday, 10 am to 8 pm and Sunday, 10 am to 6 pm. The proposed lease space<br />
is 11,002 s quare feet, including an 8,871 s quare foot retail floor area with the main retail<br />
entrance at the northeast corner <strong>of</strong> the space. The remaining floor space includes an area for<br />
<strong>of</strong>fices, merchandise sorting area, storage, and bathrooms.<br />
Pioneer Center <strong>of</strong>fers free pick-up <strong>of</strong> large donated items. The truck used for transporting<br />
donated items will deliver items to the store only through the west side service entrance (rear <strong>of</strong><br />
the building) and the truck will be stored at their main location in McHenry, Illinois.<br />
Additionally, donated items brought to the store will also only be accepted at the west side<br />
service entrance (rear <strong>of</strong> the building) and not allowed through the main retail entrance. Exterior<br />
signage will be installed to direct customers dropping <strong>of</strong>f donations to the rear <strong>of</strong> the building.<br />
Such signage will require the approval <strong>of</strong> the <strong>Huntley</strong> Outlet Center and the Development<br />
Services Department.<br />
Parking for the proposed facility requires approximately 36 stalls, including two (2) accessible<br />
spaces, which are adequately accommodated in the existing Outlet Center parking lot.<br />
1
May 16, 2013<br />
Committee <strong>of</strong> the Whole Meeting<br />
The Pioneer Center is not proposing any changes to the site or the exterior <strong>of</strong> the building other<br />
than wall signage which must conform to the Outlet Center sign requirements.<br />
Plan Commission Recommendation<br />
The Plan Commission is scheduled to review the petition and hold a public hearing at their May<br />
13, 2013 meeting. Should the Plan Commission recommend approval <strong>of</strong> the Special Use Permit,<br />
staff is recommending the following conditions <strong>of</strong> approval:<br />
1. The petitioner shall obtain a ce rtificate <strong>of</strong> occupancy from the Development Services<br />
Department prior to occupying the tenant space.<br />
2. No signage is approved as part <strong>of</strong> the Special Use Permit.<br />
Financial Impact<br />
The petitioner is required to pay any applicable occupancy and sign permit fees.<br />
Legal Analysis<br />
None.<br />
Action Requested<br />
A consensus <strong>of</strong> the Committee <strong>of</strong> the Whole to forward on to the <strong>Village</strong> Board for Approval an<br />
Ordinance Granting Approval <strong>of</strong> a Special Use Permit for a Secondhand Store at 11800 Factory<br />
Shops Boulevard. – Unit 300 / Sweet Repeats.<br />
Exhibits<br />
• Location Map<br />
• Business Plan letter<br />
• Floor Plan and Site Plan Maps<br />
• Draft Ordinance<br />
2
<strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> GIS<br />
<strong>Huntley</strong> Outlet Center - Unit #300<br />
0<br />
DISCLAIMER: The <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> Does not guarantee the accuracy <strong>of</strong><br />
the material contained here in and is not responsible for any misuse or<br />
misrepresentation <strong>of</strong> this information or its derivatives.<br />
SCALE: 1" =<br />
569 '<br />
6,830.42<br />
VILLAGE OF HUNTLEY<br />
10987 Main Street<br />
<strong>Huntley</strong>, IL 60142<br />
(847)669-9600<br />
Print Date: 5/8/2013
To: <strong>Village</strong> <strong>of</strong><strong>Huntley</strong><br />
From: Pioneer Center for Human Services/DBA Sweet Repeat Thrift Shoppe,<br />
Craig M. Adams, Business Development Manager<br />
Re: Special Use Permit for the relocation <strong>of</strong> Sweet Repeats Thrift Shoppe to the <strong>Huntley</strong><br />
Outlet Center from 10514 Rt. 4 7.<br />
Date: April 12, 2013<br />
The purpose <strong>of</strong> this Special Use Permit request is solely for the purpose <strong>of</strong> relocating<br />
Pioneer Center's Sweet Repeats Thrift Shoppe which currently operates in the <strong>Village</strong> <strong>of</strong><br />
<strong>Huntley</strong>. The reason for our purposed move is strictly due to market leasing conditions.<br />
The <strong>Huntley</strong> Factory Shops Partnership has <strong>of</strong>fered Pioneer a leasing rate that is in line<br />
with current fair market values for leases in this economic climate. We are proposing to<br />
move into Unit 300 in the <strong>Huntley</strong> Outlet Mall which is approximately 11,002 square feet<br />
<strong>of</strong> space.<br />
While understanding that we are only requesting permission to relocate our current<br />
operations to a new location in the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> let me give you a little history and<br />
background regarding Pioneer Center for Human Services and our thrift store DBA:<br />
Sweet Repeats Thrift Shoppe.<br />
Pioneer Center for Human Services is an Illinois not for pr<strong>of</strong>it agency whose mission is<br />
to "Empower Individuals to Achieve Their Full Potential."<br />
~ .. -·"<br />
Sandy and her mother Verona<br />
In 1958, a mother wanted more for her 7-year-old daughter with a developmental<br />
disability. She dared to dream <strong>of</strong> the oppmtunity for education and an enriching life for<br />
her child. Alongside her, a small group <strong>of</strong> parents bonded together to create the first day<br />
school program in McHenry County for children with developmental disabilities. That act<br />
<strong>of</strong> detennination led to the creation <strong>of</strong> the organization that would become Pioneer Center<br />
for Human Services.
Over the years, Pioneer Center underwent a metamorphosis. It became one <strong>of</strong> the<br />
first non-pr<strong>of</strong>it agencies in the United States to initiate a merger with another non-pr<strong>of</strong>it<br />
agency in order to preserve services for the good <strong>of</strong> the community. In2006, it merged<br />
with McHemy County PADS (Public Action to Deliver Shelter) as well as taking over<br />
the operations for the counties only rape crisis center-VOICE Sexual Assault Services.<br />
In 2010, it merged with the McHemy County Youth Service Bmeau and Children's<br />
Center for Autism. These additions grew staffing to over 300 individuals and provided<br />
services to more than 3,000 community members in 2011. In addition to providing direct<br />
services and care, Pioneer Center provides community educational outreach to over<br />
10,000 individuals and children in McHemy County.<br />
Over the last several years Pioneer Center for Human Services has experienced<br />
reduced funding mainly from the State <strong>of</strong> Illinois as a result <strong>of</strong> the Great Recession and<br />
the inability <strong>of</strong> the State <strong>of</strong> Illinois to control their own finances and operate with a<br />
balance budget. Payments for contracted services provided to the State <strong>of</strong> Illinois have<br />
lagged three to six months after the payment due date. At times the State <strong>of</strong> Illinois has<br />
owed Pioneer Center for Human Services over 3.5 million dollars in accounts payable<br />
being more than 90 days overdue. It not uncommon for the State <strong>of</strong> Illinois to be six<br />
months in arrears in payments owed to their vendors.<br />
As a result <strong>of</strong> the above reduced funding and late payments Pioneer Center for<br />
Human Services has been forced to seek out other non traditional revenue somces to<br />
maintain the operation <strong>of</strong> the organization and to suppmt the agencies mission.<br />
In June 2010 in an effmt to seek out new revenue somces, Pioneer Center for<br />
Hun1an Services opened om first Thrift Store called Sweet Repeats at 10514 Rt. 4 7 in<br />
<strong>Huntley</strong>. Pioneer Center previously applied to the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> for a Special Use<br />
Permit to open this new retail resale thrift store business and was so approved.<br />
Om Sweet Repeats Thrift Shoppe has been in operation now for almost three<br />
continuous years in the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong>. Those <strong>of</strong> you who have visited our cuiTent<br />
location would notice that om Thrift Shoppe is not a traditional thrift store. We pride<br />
omselves as running a high end resale store. Upon entering om store the first thing most<br />
people notice is how attractive om store displays are organized. We <strong>of</strong>ten hear from<br />
customers; "This store doesn't have the appearance <strong>of</strong> a thrift shop, it looks more like a<br />
high end department store!" We like to believe that we are the Macy's <strong>of</strong>tlu·ift stores.<br />
In order to accomplish this high end atmosphere much work goes on behind the<br />
scenes. First, we are one <strong>of</strong> the only tlu·ift stores in the <strong>Huntley</strong> area to <strong>of</strong>fer free pickup<br />
<strong>of</strong> large items that are being donated to om store. We operate a pickup phone line 24/7<br />
tlmt donors can call to schedule a pickup <strong>of</strong> their large items such as couches, tables,<br />
cmio cabinets etc. Sweet Repeats owns our own truck which is staffed by Sweet Repeat<br />
employees who upon receiving a request for pickup schedule an appropriate time with the<br />
donor to pickup the items from their homes. The actual pickup usually occms within a<br />
week <strong>of</strong> the telephone request. Many <strong>of</strong> om donated items come from the Del Webb<br />
2
Community, where donors in some cases due to their age are not able to move these large<br />
items themselves. Our staff will then move all items being donated out <strong>of</strong> the house in a<br />
pr<strong>of</strong>essional mmmer. In some cases we are delivering items purchased at our store m1d<br />
then also removing new donated items by the smne customer. All donors receive a tax<br />
deductible receipt for their donation that can be used for a charitable donation on their<br />
taxes.<br />
Once picked up by our truck newly donated merchandise is delivered to our store.<br />
Individual donors may also drop <strong>of</strong>f small items m1d clothing at our store on their own.<br />
Donations that can be dropped <strong>of</strong>f will only be accepted at our side store room door. No<br />
items will be allowed to be donated through the front retail store customer entrm1ce. Once<br />
the donations m·e received at the store all items m·e screen three times to detem1ine if the<br />
items meet our high standards m1d qualify to make it to our sales floor. We have over 35<br />
trained volunteers from the local area that screen all theses items, most <strong>of</strong> our volunteers<br />
come from residents in Del Webb. Everything is first checked for the smell <strong>of</strong> smoke or<br />
any foul odors. We do not allow clothing with rips, stains or missing buttons to be sold<br />
in our store. Fumiture is exmnined for stains, pet hair and broken pieces. Appliances m1d<br />
electronics are tested to make sure they are in working condition. We also accept a1i,<br />
jewelry, books, CDs, DVD's, silk and dried flowers along with housewares. Everything<br />
is inspected to malce sure that all <strong>of</strong> the items m·e in very good condition. If the items do<br />
not pass our high quality standards for sale in our store they are donated to another<br />
chm·ity that would benefit from these items. Close to 60% <strong>of</strong> items donated to us will be<br />
re-donated to another charity.<br />
Our Sweet Repeats Thrift Store will maintain the san1e hours <strong>of</strong> operation as all<br />
other stores at the <strong>Huntley</strong> Mall Outlet Shops as required by our lease agreement with<br />
<strong>Huntley</strong> Factory Shops Limited Pminership. Our thrift store pickup truck will not be<br />
stored at this location but will instead be stored at our main location in the Tonyan<br />
Industrial Park in McHenry, Illinois. Our truck will be dropping <strong>of</strong>f items at our store as<br />
needed but once drop <strong>of</strong>fs are completed the truck will exit the store location at the mall.<br />
In our current location m1d operation <strong>of</strong> our Sweet Repeats Thrift Store we have<br />
tmned over in excess <strong>of</strong> $55,000.00 to the State <strong>of</strong> Illinois in sales tax revenue that we<br />
have collected for all items sold in our first three years <strong>of</strong> operation. As you are aware a<br />
pmiion <strong>of</strong> this sales tax revenue goes back to the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> to help your<br />
operations provide the necessmy govenm1ental services to <strong>Huntley</strong> <strong>Village</strong> residents.<br />
We believe that our store provides many benefits to the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong>. First<br />
we are a green business recycling tons <strong>of</strong> fumiture and clothing each year and helping to<br />
recycle these items back into the community. Tllis recycling significantly reduces the<br />
mnount <strong>of</strong> materials that go into local landfills. We trust that we help to avoid dumping <strong>of</strong><br />
items into roadside ditches and vacant lots in <strong>Huntley</strong> because we give residents a free<br />
and tax deductible way to get rid <strong>of</strong> their unwanted items. All they have to do is make a<br />
phone call to us and we do the rest. This saves the <strong>Village</strong> the labor m1d costs from<br />
having to pickup and remove dumped items in <strong>Village</strong> boundaries. <strong>Huntley</strong> residents<br />
have expressed to us how they love our service and are very pleased with our<br />
3
pr<strong>of</strong>essional drivers and movers whom come into their homes to pickup or deliver items.<br />
While we are aware that alternate thrift stores also operate within the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong><br />
they do not <strong>of</strong>fer a free door to door pickup service as our store does.<br />
In summary, Pioneer Center for Human Services, DBA: Sweet Repeats Thrift<br />
Shoppe believes that for the past three years <strong>of</strong> our business operating in the <strong>Village</strong> <strong>of</strong><br />
<strong>Huntley</strong> we have run a very high end thrift store and have proven that we are a quality<br />
business that is an asset to the community. We humbly request that the <strong>Village</strong> <strong>of</strong><br />
<strong>Huntley</strong> approve our request for a Special Use Pennit to relocate our thrift store operation<br />
from 10514 Route 47 to the <strong>Huntley</strong> Outlet Mall, Unit 300 located at 11800 Factory<br />
Shops Boulevard, in the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong>. We would like to move to our new<br />
proposed location and be open for business in this location before the end <strong>of</strong> June 2013.<br />
The <strong>Huntley</strong> Outlet Mall operators have agreed to grant us a one (1) year lease with an<br />
option for an additional two (2) year renewal to be exercised before the end <strong>of</strong> the first<br />
years lease period.<br />
If you should have any other questions or concerns regarding this request please<br />
do not hesitate to contact me.<br />
Sincerely,<br />
Craig M. Adams<br />
Pioneer Center for Human Service<br />
Business Development Manager<br />
4001 Dayton Street<br />
McHenry, Illinois, 60050<br />
Direct Line: (815)-759-7148<br />
Cell Phone: (815)-823-3604<br />
E-mail: cadams@pioneercenter .org<br />
4
Former Levis/Dockers Outlet Store# 300<br />
Proposed Location For Sweet Repeats Thrift Shoppe<br />
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THRIFT SHOPPE<br />
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PARKING<br />
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320<br />
375<br />
THE 380<br />
CHILDREN’S<br />
PLACE<br />
330<br />
340<br />
345<br />
355<br />
360<br />
370<br />
410<br />
420<br />
425<br />
435<br />
440<br />
450<br />
400<br />
WILSONS<br />
LEATHER<br />
405<br />
455<br />
460<br />
462<br />
GAP<br />
OUTLET<br />
500<br />
520<br />
523<br />
525<br />
CARTER’S<br />
470 570 560<br />
530<br />
F10<br />
F20<br />
F30<br />
F40<br />
550<br />
610<br />
620<br />
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F60<br />
625<br />
630<br />
635<br />
F70<br />
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AEROPOSTALE<br />
600<br />
605<br />
640<br />
645<br />
650<br />
655<br />
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700<br />
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Rt. 20<br />
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860<br />
865<br />
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PARKING
AN ORDINANCE APPROVING<br />
A SPECIAL USE PERMIT<br />
FOR A SECONDHAND STORE<br />
DRAFT<br />
11800 Factory Shops Boulevard. – Unit #300<br />
Pioneer Center for Human Services<br />
(dba Sweet Repeats Thrift Shoppe), Lessee,<br />
<strong>Huntley</strong> Factory Shops Limited Partnership, Lessor<br />
Ordinance (O) 2013-05.**<br />
WHEREAS, Pioneer Center for Human Services, lessee, and <strong>Huntley</strong> Factory Shops Limited<br />
Partnership, Lessor has requested approval for a Special Use Permit for a Secondhand Store,<br />
Sweet Repeats Thrift Shoppe, at the <strong>Huntley</strong> Outlet Center, 11800 Factory Shops Boulevard., Unit #300;<br />
and<br />
WHEREAS, in accordance with the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> Zoning Ordinance, a Special Use Permit<br />
is required for a Secondhand Store in the “C-2-PDD” Regional Retail – Planned Development District;<br />
and<br />
WHEREAS, the proposed secondhand store, Sweet Repeats, will occupy the approximately<br />
11,002 square foot lease space; and<br />
WHEREAS, the Plan Commission conducted a public hearing on May 13, 2013, for the purpose<br />
<strong>of</strong> hearing and considering testimony regarding the requested Special Use Permit; and<br />
WHEREAS, on May 13, 2013, the Plan Commission, having fully heard and considered the<br />
testimony <strong>of</strong> all those present at the public hearing who wished to testify, recommended approval <strong>of</strong> the<br />
Special Use Permit, subject to the following conditions:<br />
1. The petitioner shall obtain a ce rtificate <strong>of</strong> occupancy from the Development Services<br />
Department prior to occupying the tenant space.<br />
2. No signage is approved as part <strong>of</strong> the Special Use Permit; and<br />
WHEREAS, the President and Board <strong>of</strong> Trustees <strong>of</strong> the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> have considered the<br />
request and found the proposed ground sign will not detrimentally affect the character <strong>of</strong> the area.<br />
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF<br />
TRUSTEES OF THE VILLAGE OF HUNTLEY as follows:<br />
SECTION I:<br />
referenced above.<br />
The Special Use Permit for a S econdhand Store is approved subject to the conditions<br />
SECTION II: T his Ordinance shall be in full force and effect from and after its passage and<br />
approval as provided by law.
SECTION III: All ordinances and parts <strong>of</strong> ordinances in conflict herewith are hereby repealed.<br />
Aye Nay Absent Abstain<br />
Trustee Goldman _____ _____ _____ _____<br />
Trustee Hanson _____ _____ _____ _____<br />
Trustee Kanakaris _____ _____ _____ _____<br />
Trustee Leopold _____ _____ _____ _____<br />
Trustee Piwko _____ _____ _____ _____<br />
Trustee Westberg _____ _____ _____ _____<br />
PASSED and APPROVED this 23 rd day <strong>of</strong> May, 2013<br />
APPROVED:<br />
ATTEST:<br />
__________________________________<br />
<strong>Village</strong> President<br />
____________________________<br />
<strong>Village</strong> Clerk
May 16, 2013<br />
Committee <strong>of</strong> the Whole Meeting<br />
Agenda Item:<br />
Department:<br />
Consideration <strong>of</strong> an Ordinance Approving a Second Amendment to<br />
the Fryer Company Annexation Agreement (<strong>Huntley</strong> Tech Center),<br />
Ordinance No. 97-02-27-03<br />
<strong>Village</strong> Manager’s Office<br />
Introduction<br />
The <strong>Huntley</strong> Tech Center, a multi-tenant building located at 11189 Dundee Road, was annexed<br />
to the <strong>Village</strong> in 1997 and re-zoned to the “M” Manufacturing District with specific uses set<br />
forth in the annexation agreement. The first amendment to the annexation agreement was<br />
approved in April, 2006, and further clarified the various uses allowed. Tee 2 Green Indoor Golf<br />
received approval <strong>of</strong> a special use permit in 2011 and was issued a Class A liquor license in late<br />
2012. Tee 2 Green is now requesting to add an outdoor seating area (deck) <strong>of</strong> approximately<br />
1,200 square feet adjacent to the entrance to their unit on the east side <strong>of</strong> the building.<br />
Staff Analysis<br />
The “M” Manufacturing District does not accommodate the outside seating area (deck). R e-<br />
zoning <strong>of</strong> the entire property is not a f easible alternative. H owever, because the annexation<br />
agreement has not yet expired, the opportunity exists to specifically address the Tee 2 Green<br />
request by amending the agreement as follows:<br />
"The <strong>Village</strong> shall cause to be issued a Class A liquor license solely for the benefit <strong>of</strong> Tee 2<br />
Green Indoor Golf, LLC ("Tee 2 Green"), located at 11173 D undee Road, located within the<br />
<strong>Huntley</strong> Tech Center. Tee 2 Green shall be allowed an outdoor seating area adjacent to the unit<br />
to allow for the consumption <strong>of</strong> food and alcohol purchased from Tee 2 Green during established<br />
hours <strong>of</strong> operation for Tee 2 Green. Said outdoor seating area shall be constructed in accordance<br />
with all prevailing building code provisions <strong>of</strong> the <strong>Village</strong> and shall thereafter be operated in<br />
accordance with all prevailing codes and ordinances <strong>of</strong> the <strong>Village</strong> including, but not limited to,<br />
those that pertain to noise. At such time as Tee 2 Green ceases operation, the liquor license shall<br />
be surrendered to the <strong>Village</strong>. T he owner <strong>of</strong> the property shall remove the outdoor seating<br />
permitted hereunder within thirty days <strong>of</strong> the expiration <strong>of</strong> the liquor license or within thirty day<br />
<strong>of</strong> termination <strong>of</strong> the Tee 2 G reen operation, whichever is the first to occur. T he maximum<br />
number <strong>of</strong> liquor licenses available to the <strong>Huntley</strong> Tech Center shall be one and shall not be<br />
transferrable from Tee 2 Green to any successor or assign or to any other unit."<br />
In addition, it should be noted that the temporary changeable copy sign is expected to be<br />
removed from the portion <strong>of</strong> the property located outside the <strong>Village</strong> limits within the next<br />
month. It is proposed to be replaced with permanent signage. Also, the property owner has<br />
agreed to discuss the possible annexation <strong>of</strong> the remainder <strong>of</strong> the property into the corporate<br />
limits <strong>of</strong> the <strong>Village</strong>.<br />
Financial Impact<br />
Not applicable.
May 16, 2013<br />
Committee <strong>of</strong> the Whole Meeting<br />
Legal Analysis<br />
A public hearing is required to amend the annexation agreement. Notice was published on May<br />
8 th in the Northwest Herald for the public hearing to be held on May 23 rd . The <strong>Village</strong> Attorney<br />
has prepared the proposed amendment and all is in order for <strong>Village</strong> Board consideration.<br />
Action Requested<br />
A consensus <strong>of</strong> the Committee <strong>of</strong> the Whole to forward to the <strong>Village</strong> Board for approval an<br />
Ordinance Approving a Second Amendment to the Fryer Company Annexation Agreement<br />
(<strong>Huntley</strong> Tech Center), Ordinance No. 97-02-27-03<br />
Exhibits<br />
• Property In Question Aerial<br />
• Pictures <strong>of</strong> Property and Proposed Area for Outdoor Seating Area<br />
• Proposed Layout for Outdoor Seating Area<br />
• Draft Ordinance with Draft Amendment to Annexation Agreement
Outdoor Seating Area<br />
Tee 2 Green
GOLF SIMVLA TOR BAY<br />
DRAFT<br />
AN ORDINANCE APPROVING<br />
A SECOND AMENDMENT TO THE FRYER COMPANY ANNEXATION AGREEMENT<br />
(HUNTLEY TECH CENTER), ORDINANCE NO. 97-02-27-03<br />
ORDINANCE (O)2013-05.xx<br />
WHEREAS, the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> approved Ordinance No. 97-02-27-03 approving an<br />
Annexation Agreement with the Fryer Company for the <strong>Huntley</strong> Tech Center on February 27, 1997, as<br />
recorded with the McHenry County Recorder <strong>of</strong> Deeds as Document No. 97R021271; and<br />
WHEREAS, the first amendment to the Annexation Agreement was approved on April 13, 2006, to<br />
clarify the various uses allowed at the <strong>Huntley</strong> Tech Center; and<br />
WHEREAS, Tee 2 Green Indoor Golf, LLC (“Tee 2 Green”), a tenant in the unit located at 11173<br />
Dundee Road, has requested to add an outdoor seating area to allow for the consumption <strong>of</strong> food and<br />
alcohol purchased from Tee 2 Green during established hours <strong>of</strong> operation for Tee 2 Green; and<br />
WHEREAS, the Fryer Company, as the owner <strong>of</strong> the property has requested a second amendment<br />
to the Annexation Agreement to accommodate the request from Tee 2 Green; and<br />
WHEREAS, the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> and the Fryer Company by mutual consent agree to the<br />
proposed second amendment to the Annexation Agreement.<br />
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES<br />
OF THE VILLAGE OF HUNTLEY as follows:<br />
SECTION I: The <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> adopts and approves the execution <strong>of</strong> the Amendment to the<br />
Annexation Agreement as attached hereto.<br />
SECTION II: All other provisions <strong>of</strong> Ordinance No. 97-02-27-03 not otherwise in conflict<br />
herewith shall remain in full force and effect.<br />
SECTION III: This Ordinance shall be in full force and effect from and after its passage and<br />
approval as provided by law.<br />
SECTION IV: All Ordinances and parts <strong>of</strong> ordinances in conflict herewith are hereby repealed.<br />
Aye Nay A bsent Abstain<br />
Trustee Goldman _____ _____ _ ____ _____<br />
Trustee Hanson _____ _____ _____ _____<br />
Trustee Kanakaris _____ _____ _ ____ _____<br />
Trustee Leopold _____ _____ _ ____ _____<br />
Trustee Piwko _____ _____ _ ____ _____<br />
Trustee Westberg _____ _____ _ ____ _____<br />
PASSED and APPROVED this 23 rd day <strong>of</strong> May, 2013.<br />
APPROVED:<br />
ATTEST:<br />
__________________________________<br />
<strong>Village</strong> President<br />
____________________________<br />
<strong>Village</strong> Clerk
DRAFT<br />
SECOND AMENDMENT TO ANNEXATION AGREEMENT<br />
Re: Fryer Company Annexation Agreement<br />
THIS SECOND AMENDMENT TO ANNEXATION AGREEMENT (“Amendment”) is<br />
entered into as <strong>of</strong> this 23rd day <strong>of</strong> May, 2013, by and between the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong>, an Illinois Municipal<br />
Corporation (hereinafter “<strong>Village</strong>”) and Fryer Company, an Illinois corporation, its successors and assign<br />
(hereinafter “Owner”).<br />
Recitals<br />
A. Whereas on February 27, 1997, pursuant to Ordinance No. 97-02-27-03, certain property <strong>of</strong> Owner<br />
was annexed into the <strong>Village</strong>; and<br />
B. Whereas, as part <strong>of</strong> the annexation process, the property was re-zoned to “M” Manufacturing<br />
District with specific uses set forth in an Annexation Agreement dated February 27, 1997 and<br />
thereafter recorded with the McHenry County Recorder <strong>of</strong> Deeds on May 8, 1997 as document no.<br />
97R021271; and<br />
C. Whereas, pursuant to paragraph 2 <strong>of</strong> the above referenced Annexation Agreement, the allowed uses<br />
were identified as including, but not limited to: medical <strong>of</strong>fices, recreation facilities, manufacturing<br />
and general <strong>of</strong>fices, as further defined in the <strong>Huntley</strong> Zoning Ordinance; and<br />
D. Whereas, the First Amendment to Annexation Agreement was approved by Ordinance No.<br />
(O)2006-04.42 on April 13, 2006 to clarify the specific uses allowed on the property under the<br />
Annexation Agreement; and<br />
E. Whereas, the <strong>Village</strong> and Owner desire to amend the Annexation Agreement with a Second<br />
Amendment as set forth herein.<br />
NOW THEREFORE, in consideration <strong>of</strong> the foregoing preambles and mutual covenants and<br />
agreements contained herein, the parties, their successors and assigns, hereby agree as follows:<br />
1. Section 2 “M” District Uses, <strong>Huntley</strong> Fire Protection District and Applicable Codes is hereby<br />
amended to allow the following:<br />
The <strong>Village</strong> shall cause to be issued a Class A liquor license solely for the benefit <strong>of</strong> Tee 2 Green<br />
Indoor Golf, LLC ("Tee 2 Green"), located at 11173 Dundee Road, located within the <strong>Huntley</strong><br />
Tech Center. Tee 2 Green shall be allowed an outdoor seating area adjacent to the unit to allow for<br />
the consumption <strong>of</strong> food and alcohol purchased from Tee 2 Green during established hours <strong>of</strong><br />
operation for Tee 2 Green. Said outdoor seating area shall be constructed in accordance with all<br />
prevailing building code provisions <strong>of</strong> the <strong>Village</strong> and shall thereafter be operated in accordance<br />
with all prevailing codes and ordinances <strong>of</strong> the <strong>Village</strong> including, but not limited to, those that<br />
pertain to noise. At such time as Tee 2 Green ceases operation, the liquor license shall be<br />
surrendered to the <strong>Village</strong>. The Owner <strong>of</strong> the property shall remove the outdoor seating permitted<br />
hereunder within thirty days <strong>of</strong> the expiration <strong>of</strong> the liquor license or within thirty day <strong>of</strong><br />
termination <strong>of</strong> the Tee 2 Green operation, whichever is the first to occur. The maximum number<br />
<strong>of</strong> liquor licenses available to the <strong>Huntley</strong> Tech Center shall be one and shall not be transferrable<br />
from Tee 2 Green to any successor or assign or to any other unit.
DRAFT<br />
2. All other terms and provisions <strong>of</strong> the February 27, 1997 Annexation Agreement shall continue<br />
in full force and effect. To that end, the terms and provisions <strong>of</strong> said Annexation Agreement are<br />
incorporated herein by reference. To the extent however that there is any inconsistency between this<br />
Second Amendment to Annexation Agreement and the Annexation Agreement, the terms and provisions <strong>of</strong><br />
this Second Amendment shall control and prevail.<br />
3. This Second Amendment to Annexation Agreement shall be recorded in the Office <strong>of</strong> the<br />
Recorder <strong>of</strong> Deeds, McHenry County, Illinois but the failure to do so or the failure to do so<br />
contemporaneously with the approval <strong>of</strong> this Second Amendment to Annexation Agreement shall not<br />
nullify or otherwise invalidate the terms and provisions here<strong>of</strong>, it being the express intent <strong>of</strong> the parties to be<br />
bound by this Second Amendment to Annexation Agreement.<br />
VILLAGE OF HUNTLEY, ILLINOIS<br />
a Municipal Corporation<br />
ATTEST:<br />
BY:_____________________________<br />
___________________________<br />
<strong>Village</strong> Clerk<br />
FRYER COMPANY, an Illinois corporation<br />
OWNER<br />
BY:_____________________________<br />
ATTEST:<br />
___________________________
May 16, 2013<br />
Committee <strong>of</strong> the Whole Meeting<br />
Agenda Item:<br />
Department:<br />
Consideration <strong>of</strong> a Landscaping Plan for the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong><br />
Cemetery / Columbarium Area<br />
<strong>Village</strong> Manager’s Office<br />
Introduction<br />
In October 2012 a 120 niche columbarium was constructed in the <strong>Huntley</strong> Cemetery with the first<br />
niche being sold in December 2012. Funds are included in the FY13 Budget for an overall<br />
beautification program for the cemetery. The project included replacement <strong>of</strong> the trees removed<br />
due to the Emerald Ash Borer infestation and landscaping around the newly constructed<br />
columbarium.<br />
Staff Analysis<br />
Staff requested that William Ruth Landscaping (WRL) prepare a landscaping plan for the<br />
columbarium area on the west side <strong>of</strong> the <strong>Huntley</strong> Cemetery. WRL submitted an overall plan for<br />
the entire site as well as a Phase I plan that would primarily enhance the existing columbarium site.<br />
Phase I <strong>of</strong> the plan includes a brick paver path to and around the existing columbarium; removal <strong>of</strong><br />
an existing stump and several trees; the addition <strong>of</strong> three ornamental trees, various arborvitae and<br />
yews, and day lilies in a perennial flower bed area. The proposed budget to complete Phase I is<br />
$10,213.00. The Cemetery Board has reviewed the plan and recommends approval.<br />
Boy Scout Brandon Watson <strong>of</strong> Troop 167 would like to assist with the Phase I landscaping project<br />
in an attempt to earn his Eagle Scout Badge. He will be assisting WRL in the overall leadership <strong>of</strong><br />
the project as well as coordinating some <strong>of</strong> the labor to be provided by him and fellow scouts to<br />
complete the Phase I plan.<br />
Financial Impact<br />
Funds are included in the FY13 Budget in the Cemetery Fund in the amount <strong>of</strong> $50,000 for<br />
cemetery beautification.<br />
Legal Analysis<br />
None required.<br />
Action Requested<br />
A consensus <strong>of</strong> the Committee <strong>of</strong> the Whole to forward on to the <strong>Village</strong> Board approval <strong>of</strong> a<br />
landscaping plan for the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> Cemetery / Columbarium area as presented.<br />
Exhibit<br />
• Columbarium Site Pictures<br />
• Proposed Landscaping Plan
Proposed Columbarium Landscape Plan<br />
Existing<br />
Columbarium<br />
Remove<br />
2 Trees<br />
3 Ornamental Trees<br />
PHASE I<br />
Brick Pavers<br />
2 Benches
Driveway<br />
Existing<br />
Columbarium
May 16, 2013<br />
Committee <strong>of</strong> the Whole Meeting<br />
Agenda Item: Consideration <strong>of</strong> a Resolution Awarding a Job Order Contract to F. H. Paschen, S. N.<br />
Nielsen & Associates, LLC in the amount <strong>of</strong> $100,589.48 to Install Two Aerobic<br />
Digester Blowers at the East Wastewater Treatment Plant<br />
Department:<br />
Public Works<br />
Introduction<br />
Staff recommended replacing four (4) blowers at our East Wastewater Treatment Plant as part <strong>of</strong> the FY13<br />
budget and replacing them with two (2) new energy efficient blowers. The <strong>Village</strong> Board approved the purchase<br />
<strong>of</strong> the new blowers on February 28 th in the amount <strong>of</strong> $81,200. Staff has ordered the new blowers, which are to<br />
be delivered in July. Staff has explored additional purchasing options and has identified a process called Job<br />
Order Contracting (JOC) as another avenue for completing various construction projects. The City <strong>of</strong><br />
Naperville has awarded a Cooperative Job Order Contract for use by other jurisdictions in the State <strong>of</strong> Illinois<br />
pursuant to 30 ILCS 525 (Procurement #11-082). Naperville worked with a company called the Gordian Group<br />
to develop a catalog <strong>of</strong> unit pricing for numerous categories <strong>of</strong> construction that contractors were then invited to<br />
bid on competitively by applying a multiplier to the unit price to determine the lowest bidder. This competitive<br />
bid process meets all State <strong>of</strong> Illinois bid requirements, including prevailing wage. General Contractor, F.H.<br />
Paschen, S.N. Nielsen was awarded the contract. A brief summary published by the City <strong>of</strong> Naperville is<br />
attached to provide additional information regarding the program.<br />
Staff Analysis<br />
Utilizing JOC for this project eliminates the need for developing construction plans and preparing and<br />
distributing a bid package. Staff contacted the Gordian Group, which coordinates the Job Order Contracting<br />
Program, to request a proposal to install the blowers. Staff met with the contractor to develop the scope <strong>of</strong> work<br />
for the project, which includes mechanical and electrical work. Staff has reviewed the proposal, which is within<br />
budget limits and expectations.<br />
Financial Impact<br />
The FY13 Budget includes $200,000 for replacing blowers at the East WWTP. Staff purchased the two new<br />
blowers at a cost <strong>of</strong> $81,200. Mechanical and electrical work will cost an additional $100,589.48, for a total<br />
project cost <strong>of</strong> $181,789.48. This leaves a remainder <strong>of</strong> $18,210.52 as a contingency to cover unexpected and<br />
miscellaneous items. The funding for this project is coming out <strong>of</strong> Sewer Capital, 30-90-4-6955.<br />
Legal Analysis<br />
The <strong>Village</strong> Attorney has reviewed the City <strong>of</strong> Naperville Cooperative Job Order Contract information and has<br />
determined that all is in order for <strong>Village</strong> Board consideration.<br />
Action Requested<br />
A consensus <strong>of</strong> the Committee <strong>of</strong> the Whole to forward on t o the <strong>Village</strong> Board for Approval a Resolution<br />
Awarding a Job Order Contract to F. H. Paschen, S. N. Nielsen & Associates LLC in the amount <strong>of</strong> $100,589.48<br />
to Install Two Aerobic Digester Blowers at the East Wastewater Treatment Plant<br />
Exhibits<br />
• EZ-IQC The Gordian Group – Job Order Contract Proposal from F. H. Paschen, S. N. Nielsen &<br />
Associates LLC<br />
• City <strong>of</strong> Naperville Job Order Contract Program Summary<br />
• Draft Resolution
Job Order Contract<br />
Proposal Review Summary -Category<br />
Date:<br />
Contract Number:<br />
Job Order Number:<br />
Job Order Title:<br />
Contractor:<br />
Proposal Value:<br />
Proposal Name:<br />
Proposal Submitted:<br />
April 25, 2013<br />
11-082<br />
015225.00<br />
<strong>Village</strong> <strong>of</strong> <strong>Huntley</strong>- aerobic digester blowers<br />
F. H. Paschen, S. N. Nielsen & Associates LLC<br />
$100,589.48<br />
<strong>Village</strong> <strong>of</strong> <strong>Huntley</strong>- Aerobic Digester Blowers<br />
04/24/2013<br />
Electric:<br />
Mechanical:<br />
Proposal Total<br />
$68,134.70<br />
$32,454.78<br />
$100,589.48<br />
This proposal total represents the correct total for the proposaL Any discrepancy bet\veen line totals,<br />
sub-totals and the proposal total is due to rounding <strong>of</strong> the line totals and sub-totals.<br />
The Percent <strong>of</strong> NPP on this Proposal: 30.06%<br />
Proposal Review SummaJY- Category<br />
Page 1 <strong>of</strong> 1<br />
4/25/2013
Job Order Contract<br />
Proposal Review Detail- Category<br />
Date:<br />
Contract Number:<br />
Job Order Number:<br />
Job Order Title:<br />
April25, 2013<br />
11-082<br />
015225.00<br />
<strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> - aerobic digestor blowers<br />
Contractor:<br />
F. H. Paschen, S. N. Nielsen & Associates LLC<br />
Proposal Value: $100,589.48<br />
Proposal Name: <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong>- Aerobic Digester Blowers<br />
Proposal Submitted: 04/24/2013<br />
Adjustment Factor(s) Used: 1.0000-No Adjustment, 1.0100-Phase 1 Normal Working Hours, 1.0500-Phase 1 Non Pre-Priced<br />
Rec# CSI Number Mod. UOM<br />
Electric<br />
Description<br />
Line Total<br />
01 22 16 00 0002 EA Reimbursable Fees Note: Reimbursable Fees will be paid to the contractor for<br />
the actual cost <strong>of</strong> all permits, without mark-up, for which a receipt or bill is<br />
received. The Adjustment Factor applied to Reimbursable Fees will be 1.0000.<br />
The labor cost involved in obtaining all permits Is in the Adjustment Factor.<br />
The base cost <strong>of</strong> the Reimbursable Fee is $1.00. The quantity used will adjust<br />
the base cost to the actual Reimbursable Fee (e.g. quantity <strong>of</strong> 125 = $125.00<br />
Reimbursable Fee). If there are multiple Reimbursable Fees, each one shall<br />
be fisted separately with a comment in the ~note~ block to identify the<br />
Reimbursable Fees {e.g. sidewalk closure, road cut, various permits, extended<br />
warrantee, expedited shipping costs, etc.). A copy <strong>of</strong> each receipt shall be<br />
included with the Proposal.<br />
Quantity<br />
Unit Price<br />
Factor<br />
Installation<br />
0.00 X<br />
1.00 X<br />
1.0000<br />
Contractors Note: Reimbursable fee for any bonds, permits fees, or engineered drawings that may be required by <strong>Huntley</strong>.<br />
Total<br />
$0.00<br />
$0.00<br />
2<br />
01 51 13 00 0005 EA Temporary 200 A, 240 V, NEMA 3R Service Switch Or Building Feeder Switch<br />
With Fuses<br />
Quantity<br />
Unit Price<br />
Factor<br />
Installation<br />
1.00 X 1,387.67 X 1.0100<br />
Demolition<br />
1.00 X<br />
391.53 X 1.0100<br />
Total<br />
$1,401.55<br />
$395.45<br />
$1,796.99<br />
Contractors Note: Set up temporary power supply to blowers so underground wires can be removed and replaced.<br />
3<br />
05 05 23 00 0177 EA 3W Diameter x 5~ Long Concrete Strike Anchor<br />
$99.38<br />
Quantity<br />
Unit Price<br />
Installation 8.00 X 12.30 X<br />
Contractors Note: Concrete anchors for mounting unistrut rack to concrete wall.<br />
Factor<br />
1.0100<br />
Total<br />
$99.38<br />
4<br />
23 09 23 00 0037 EA<br />
Install And Wire Connection To VFD<br />
'$701.83<br />
Quantity<br />
Installation<br />
2.00 X<br />
Contractors Note: Connect power cable to VDF's.<br />
Unit Price<br />
347.44<br />
X<br />
Factor<br />
1.0100<br />
Total<br />
$701.83<br />
5<br />
26 05 13 00 0004 MLF #6 AWG Cable, XLP, 5 KV, Placed In Conduit, Shielded, Single Conductor<br />
$1,334.32<br />
lnstallalion<br />
Demolition<br />
Quantity<br />
0.40<br />
0.40<br />
X<br />
X<br />
Unit Price<br />
2,751.88<br />
550.88<br />
X<br />
X<br />
Factor<br />
1.0100<br />
1.0100<br />
To_tal<br />
$1,111.~6<br />
$222.56<br />
Contractors Note:<br />
6<br />
26 05 13<br />
00 0007 MLF #1/0 AWG Cable, XLP, 5 KV, Placed In Conduit, Shielded, Single Conductor<br />
$7,689.09<br />
Quantity Unit Price Factor<br />
Installation<br />
1.22 X 5,402.82 X 1.0100<br />
Demolition 1.22 X 837.31 X 1.0100<br />
Total<br />
$6,657.35<br />
$1,031.73<br />
Contractors Note: Demo existing power cable.<br />
Proposal Review Detail -Category<br />
Page 1 <strong>of</strong>S<br />
4/25/2013
Proposal Review Detail • Category Continues ..<br />
Job Order Number: 015225.00<br />
Job Order Title: <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong>- aerobic digestor blowers<br />
Rec# CSI Number Mod. UOM Description<br />
Line Total<br />
Electric<br />
7<br />
26 05 13 00 0184 EA #6 To 4/0 AWG Cable Termination Without Stress Cone, Medium Voltage To 5<br />
KV<br />
Installation<br />
Quantity<br />
28.00 X<br />
Unit Price<br />
184.38 X<br />
Factor<br />
1.0100<br />
Contractors Note: Perform power cable terminations and tie ins at blowers and new main breaker buckets.<br />
Total<br />
$5,214.27<br />
$5,214.27<br />
8<br />
26 05 19 00 0354 EA 75 HP AC Motor Three Phase, 460 V Motor/Equipment, Connection,<br />
Termination And Rotation Testing<br />
Installation<br />
Quantity<br />
2.00 X<br />
Unit Price<br />
383.37 X<br />
Factor<br />
1.0100<br />
Contractors Note: Start up and comissioning <strong>of</strong> each VFD.<br />
Total<br />
$774.41<br />
$774.41<br />
9<br />
26 05 19 00 0375 MLF #12 AWG Cable- XLP {XHHW}, 600 V, Single Stranded, Placed In Conduit<br />
$1,156.54<br />
Installation<br />
Demolition<br />
Quantity<br />
1.22<br />
1.22<br />
X<br />
X<br />
Unit Price<br />
743.31<br />
195.29<br />
X<br />
X<br />
Factor<br />
1.0100<br />
1.0100<br />
Total<br />
$915.91<br />
$240.64<br />
Contractors Note: Low voltage wiring between blowers and VFD's<br />
10<br />
26 05 19 00 0376 MLF #10 AWG Cable- XLP (XHHW), 600 V, Single Stranded, Placed In Conduit<br />
$1,403.50<br />
lnsta11ation<br />
Demolition<br />
Quantity<br />
1.22<br />
1.22<br />
X<br />
X<br />
Unit Price<br />
915.84<br />
223.18<br />
X<br />
X<br />
Factor<br />
1.0100<br />
1.0100<br />
Total<br />
$1,128.50<br />
$275.00<br />
ContraCtors Note: Control wiring bet>Neen blowers and YFD's<br />
11<br />
26 05 29 00 0006 LF<br />
1-5/a~ Wide x 13/16rt High, 12 Gauge, Steel Unlstrut Channel<br />
$383.60<br />
Quantity<br />
Unit Price<br />
Factor<br />
Installation<br />
30.00 X<br />
12.66 X<br />
1.0100<br />
Contractors Note: Unistrut rack for mounting VFD's on interior wall, and for mounting conduit.<br />
Total<br />
$383.60<br />
12<br />
26 05 29 00 0026 EA 3-Hole, Z-Bracket, Unistrut Channel Fitting<br />
$59.47<br />
Quantity<br />
Unit Price<br />
Installation 8.00 x 7.36<br />
X<br />
Factor<br />
1.0100<br />
Total<br />
$59.47<br />
Contractors Note: Mounting hardware for unistrut racks.<br />
13<br />
26 05 29 00 0034 EA 2-112'' Diameter, Rigid Steel Conduit Clamp For Unistrut Channel<br />
$65.21<br />
Installation<br />
Quantity<br />
12.00 X<br />
Contractors Note: Conduit clamps for mounting<br />
Unit Price<br />
5.38<br />
X<br />
Factor<br />
1.0100<br />
Total<br />
$65.21<br />
14<br />
26 05 29 00 0045 EA<br />
1/2-13 Lock Nut With Spring For Unislrut Channel<br />
$68.24<br />
Quantity<br />
Unit Price<br />
Installation<br />
12.00 X<br />
5.63<br />
Contractors Note: Fastener for unistrut channel supports and racks<br />
X<br />
Factor<br />
1.0100<br />
Total<br />
$68.24<br />
15<br />
26 05 33 00 0468 LF 1-1/4~ RGS Conduit With Coupling, Mounted Exposed On Flat Wall<br />
$336.94<br />
Installation<br />
Quantity<br />
40.00 X<br />
Contractors Note: Conduit installed inside electric building.<br />
Unit Price<br />
8.34 X<br />
Factor<br />
1.0100<br />
Total<br />
$336.94<br />
16<br />
26 05 33 00 0471 LF 2-1/2" RGS Conduit With Coupling, Mounted Exposed On Flat Wall<br />
$724.78<br />
Installation<br />
Quantity<br />
40.00 X<br />
Unit Price<br />
17.94 X<br />
Contractors Note: 2-112" conduit installed inside electric building.<br />
Factor<br />
1.0100<br />
Total<br />
$724.78<br />
Proposal Review Detail - Category<br />
Page2 <strong>of</strong>S<br />
4/25/2013
Proposal Review Detail • Category Continues ..<br />
Job Order Number: 015225.00<br />
Job Order Title: <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong>- aerobic digester blowers<br />
Rec# CSI Number Mod. UOM Description<br />
Line Total<br />
Electric<br />
17<br />
26 OS 33 00 0481 EA 1-1/4" RGS 90 Degree Elbow<br />
Quantity<br />
Installation<br />
4.00 X<br />
Contractors Note: Conduit elbows.<br />
Unit Price<br />
37.66<br />
X<br />
Factor<br />
1.0100<br />
Total<br />
$152.15<br />
$152.15<br />
18<br />
26 05 33 00 0484 EA 2-1/2" RGS 90 Degree Elbow<br />
Quantity<br />
Installation<br />
4.00 X<br />
Contractors Note: Concuit elbows.<br />
Unit Price<br />
73.95<br />
X<br />
Factor<br />
1.0100<br />
Total<br />
$298.76<br />
$298.76<br />
19<br />
26 05 33 00 0533 EA 1-1/4" RGS Box Connector, Insulated With Set Screw<br />
Quantity<br />
Unit Price<br />
Installation 4 . 00 x 21.36 x<br />
Factor<br />
1.0100<br />
Total<br />
$86.29<br />
$86.29<br />
Contractors Note: Conduit box connectors<br />
20<br />
26 05 33 00 0536 EA 2-1/2" RGS Box Connector, Insulated IMth Set Screw<br />
Quantity<br />
Unit Price<br />
Installation 6.00 X 80.98 X<br />
Factor<br />
1.0100<br />
Total<br />
$490.74<br />
$490.74<br />
Contractors Note: Conduit box connectors<br />
21<br />
26 05 33 00 2499 EA<br />
12nx12Hx12~ Cast Iron Pull Box With Cover<br />
Installation<br />
Quantity<br />
1.00 X<br />
Unit Price<br />
321.14 X<br />
Contractors Note: Pull box installed on ceiling <strong>of</strong> electric building for new conduit.<br />
Factor<br />
1.0100<br />
Total<br />
$324.35<br />
$324.35<br />
22 26 24 19 00 0027 EA 480V Full Vo!t, 1 Speed, Reversing, 100 HP Combination With Molded Case<br />
Circuit<br />
Quantity Unit Price Factor<br />
Installation<br />
2.00 X 4,589.79 X 1.0100<br />
Demolition 2.00 X 90.67 X 1.0100<br />
Total<br />
$9,271.38<br />
Contractors Note: Remove two existing buckets, and install two new buckets for VFD's in existing gear with main breaker for<br />
each.<br />
$183.15<br />
$9,454.53<br />
23<br />
26 28 16 00 0183 EA 200 A Fused Disconnect Switch, NEMA 3R, Heavy Duty, With Fuses, 600 V, 3<br />
Phase<br />
Installation<br />
Quantity<br />
2.00 X<br />
Unit Price<br />
1,607.88 X<br />
Factor<br />
1.0100<br />
Contractors Note: Exterior weatherpro<strong>of</strong> disconnects for new blowers.<br />
Total<br />
$3,247.92<br />
$3,247.92<br />
24<br />
40 92 49 00 0001 EA 75 HP Variable Frequency Drive, 460 V 3 PH, including ventilated NEMA 12<br />
Enclosure<br />
NPPTask<br />
Quantity<br />
Unit Price<br />
Factor<br />
Installation<br />
2.00 X 14,397.50 X<br />
1.0500<br />
Total<br />
$30,234.75<br />
Contractors Note: Supply two 75 HP VFD's with ventilated NEMA 12 enclosures. Quoted from same supplier that is supplying<br />
blowers to <strong>Huntley</strong>. These VFD's are specific to the blower units ordered by <strong>Huntley</strong>. Material cost only.<br />
$30,234.75<br />
25<br />
40 92 49 00 0029<br />
EA<br />
75 HP, 480Volt Variable Frequency Drive Wall mounted.<br />
$2,036.64<br />
Exetudes<br />
Materlaf<br />
Quantity<br />
Unit Price<br />
lnsta1tation 2 .00 x 1,008.24 x<br />
Factor<br />
1.0100<br />
Total<br />
$2,036.64<br />
Contractors Note: Labor cost to Install two VFD's In mechanical building.<br />
Subtotal for Electric: $68,134.70<br />
Mechanical<br />
Proposal Review Detail ~ Category<br />
Page 3<strong>of</strong>6<br />
4/25/2013
Proposal Review Detail ~ Category Continues ..<br />
Job Order Number: 015225.00<br />
Job Order Title: <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> • aerobic digestor blowers<br />
Rec# CSI Number Mod. UOM Description<br />
Line Total<br />
Mechanical<br />
26<br />
27<br />
28<br />
01 22 23 00 0475 DAY 50 To 55 Ton Lift Hydraulic Crane With Full· Time Operator<br />
Quantity<br />
Unit Price<br />
Installation 2.00 x 1,885.08 x<br />
Factor<br />
1.0100<br />
Total<br />
$3,807.86<br />
Contractors Note: Crane on site for two days. First mobilization to remove two existing blowers and set one new blower. Once<br />
first new blower Is operational, remaining blowers will be removed and 2nd new blower will be installed.<br />
01 22 23 00 0734 DAY<br />
lnstal!ation<br />
3 Ton, 4 x 2 Flat Bed Truck With Full-Time Truck Driver<br />
Quantity<br />
2.00 X<br />
Unit Price<br />
924.81 X<br />
Factor<br />
1.0100<br />
Total<br />
$1,868.12<br />
Contractors Note: Flat bed truck on site during both crane mobilizations. Removed blowers will be lifted and set directly on truck<br />
for removal from site. Includes hauling and disposal <strong>of</strong> old units.<br />
01 45 23 00 0160 GAL Hydrostatic Pressure Testing Of Air Receiving Tanks, 21 To 120 Gallon<br />
Quantity Unit Price Factor<br />
Installation 240 . 00 x 4.56 x 1.0100 =<br />
Contractors Note: Use for pressure testing <strong>of</strong> new and existing pipe after installation per owner request. 120 x 2 = 240<br />
Total<br />
$1,105.34<br />
$3,807.86<br />
$1,868.12<br />
$1,105.34<br />
29<br />
01 71 13 00 0003 EA Equipment Delivery, Pickup, Mobilization And Demobilization Using A Tractor<br />
Trailer With Up To 53' Bed Note: For equipment such as bulldozers, motor<br />
scrapers, hydraulic excavators, gradalls, road graders, loader-backhoes, heavy<br />
duty construction loaders, tractors, pavers, rollers, bridge finishers, straight<br />
mast construction forklifts, telescoping boom rough terrrain construction<br />
forklifts, telescoping and articulating boom manlifts with > 40' boom lengths,<br />
etc.<br />
Installation<br />
Quantity<br />
1.00 X<br />
Unit Price<br />
402.63 X<br />
Factor<br />
1.0100<br />
Contractors Note: Mobilization <strong>of</strong> excavator.<br />
Total<br />
$406.66<br />
$406.66<br />
30<br />
01 71 13 00 0007 EA<br />
40 To 50 Ton Lift Move On/Off Cost, Truck Mounted Crane<br />
$1,031.45<br />
Quantity<br />
Installation<br />
2.00 X<br />
Contractors Note: Mob!lize crane to jobsite two limes.<br />
Unit Price<br />
510.62 X<br />
Factor<br />
1.0100<br />
Total<br />
$1,031.45<br />
31<br />
22 11 16 00 0360 EA<br />
Cut And Prepare 8" (21 em) Pipe<br />
$74.72<br />
Quantity<br />
Unit Price<br />
Factor<br />
Installation<br />
2.00 X<br />
36.99 X<br />
1.0100<br />
Contractors Note: Cut and prep existing below- ground pipe for Installation <strong>of</strong> new Tee connection.<br />
Total<br />
$74.72<br />
32<br />
22 15 19 19 0013<br />
Excludes<br />
Material<br />
EA 75 HP, 320 SCFM Rotary Screw Air Compressor With Enclosure, 125 PSIG<br />
Max Discharge Pressure, Lubricated<br />
Quantity<br />
Unit Price<br />
Factor<br />
Installation<br />
2.00 X 4,169.18 X<br />
1.0100<br />
Contractors Note: Install two new 75 HP blowers supplied by <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong>. Does not include material. DOES NOT<br />
INCLUDE DEMO OF OLD BLOWER UNITS. DEMO AND REMOVAL OF BLOWERS BY OWNER.<br />
Total<br />
$8,421.74<br />
$8,421.74<br />
33<br />
31 23 36 00 0007 CY<br />
Excavation By Hand Up To 1 On 4 Slope<br />
$62.67<br />
Quantity<br />
Installation<br />
1.00 X<br />
Contractors Note: Hand dig around existing piping.<br />
Unit Price<br />
62.05 X<br />
Factor<br />
1.0100<br />
Total<br />
$62.67<br />
34<br />
31 23 36 00 0010 CY Excavation Around Buried Structures To Remain Up To Depth Of 4'<br />
$80.55<br />
Quantity Unit Price Factor<br />
Installation 12 . 50 x 6.38 x 1.0100<br />
Total<br />
$80.55<br />
Contractors Note: Excavation to uncover existing pipes.<br />
Proposal Review Detail ·Category<br />
Page 4 <strong>of</strong>6<br />
4/25/2013
Proposal Review Detail • Category Continues ..<br />
Job Order Number: 015225.00<br />
Job Order Title: <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong>- aerobic digestor blowers<br />
Rec# CSI Number Mod. UOM Description<br />
Line Total<br />
Mechanical<br />
35<br />
31 23 36 00 0041 CY Grade And Compact Earthen Fill (0-500 CY) Note: Includes spreading,<br />
shaping, rough grading, cOmpaction, and water1ng <strong>of</strong> imported or stockpiled<br />
material by machine.<br />
Quantity<br />
Unit Price<br />
Factor<br />
Installation<br />
13.75 X<br />
3.33 X<br />
1.0100<br />
Contractors Note: Backfill and compact excavation after tie in.<br />
Total<br />
$46.25<br />
$46.25<br />
36<br />
33 11 13<br />
00 0006 LF a~ (20 em) Diameter Mechanical Joint, Ductile Iron Pipe<br />
$2,681.79<br />
Quantity Unit Price Factor<br />
Installation 52.00 X 36.48 X 1.0100<br />
Total<br />
$1,915.93<br />
Demolition 71.00 X 10.68 X 1.0100<br />
$765.86<br />
Contractors Note: Demo and remove existing a~ pipe after blowers are removed. New above ground aff pipe tied into existing<br />
piping below ground.<br />
37<br />
33 11 13<br />
00 0017 EA a" {20 em) Diameter Mechanical Joint, 90 Degree Ductile Iron Elbow<br />
$3,315.72<br />
Quantity Unit Price Factor Total<br />
Installation 5.00 X 571.43 X 1.0100 $2,885.72<br />
Demolition 7.00 X 60.a2 X 1.0100 $430.00<br />
Contractors Note: 8" 90 degree fitting for new piping. Remove 4 existing fittings prior to installing caps.<br />
38<br />
33 11 13<br />
00 0056 EA a" x a" Mechanical Joint Ductile Iron Tee<br />
$1,839.10<br />
Installation<br />
Quantity Unit Price Factor Total<br />
3.00 X 546.09 X 1.0100 $1,654.65<br />
Demolition 2.00 X 91.31 X 1.0100 $184.45<br />
Contractors Note: Tee fitting above ground for new pipe.<br />
39<br />
33 11 13<br />
00 0160 EA 8" X 6" Mechanical Joint Ductile Iron Reducer, Mechanical Joint X Mechanical<br />
Joint<br />
Quantity Unit Price Factor Total<br />
Installation 2.00 X 304.14 X 1.0100 $614.36<br />
$a75.79<br />
Demolition 4.00 X 64.71 X 1.0100 $261.43<br />
Contractors Note: Remove existing reducers during demo. Instal! reducer from a~ pipe to a~ connection on blowers.<br />
40<br />
33 11 13<br />
00 0252 EA a~ (20 em) Diameter Mechanical Joint Ductile Iron Cap<br />
$1,363.30<br />
Quantity Unit Price Factor Total<br />
Installation<br />
4.00 X 337.45 X 1.0100 $1,363.30<br />
Contractors Note: Cap existing 8" pipes above ground after existinb blowers are removed.<br />
41<br />
33 12 16<br />
00 0015 EA 6" Butterfly Valve, AWNA C504 Cast Iron Body, Iron Disc With HandwheeJ<br />
Operator<br />
Excludes Quantity Unit Price Factor Jotal<br />
Material<br />
Installation 2.00 X 277.13 X 1.0100 $559.80<br />
Demolition 4.00 X 138.56 X 1.0100 $559.78<br />
Contractors Note: Install shut <strong>of</strong>f valves at connection to new blowers. Labor only. Valve comes with new units according to<br />
submittal information.<br />
$1,119.59<br />
42<br />
33 12 16 00 0016 EA a" Butterfly Valve, AWNA C504 Cast Iron Body, Iron Disc With Handwheel<br />
Operator<br />
Installation<br />
Quantity<br />
2.00 X<br />
Unit Price<br />
1,550.63 X<br />
Factor<br />
1.0100<br />
Contractors Note: Shut <strong>of</strong>f valve on either side <strong>of</strong> the new above ground Tee fitting.<br />
Total<br />
$3,132.27<br />
$3,132.27<br />
Proposal Review Detail - Category<br />
Page 5 <strong>of</strong>6<br />
412512013
Proposal Review Detail • Category Continues ..<br />
Job Order Number: 015225.00<br />
Job Order Title: <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong>~ aerobic digestor blowers<br />
Rec# CSI Number Mod. UOM Description<br />
Line Total<br />
Mechanical<br />
43 41 01 20 00 0003 HR Hoist Or Crane Servicing, Labor Only<br />
$1,221.86<br />
Quantity<br />
Unit Price<br />
Installation 16.00 x 75.61<br />
Contractors Note: Rigging <strong>of</strong> old and new units for crane lifts.<br />
X<br />
Factor<br />
1.0100<br />
Total<br />
$1,221.86<br />
Subtotal for Mechanical:<br />
Proposal Total<br />
This proposal total represents the correct total for the proposal. Any discrepancy between line totals,<br />
sub~totals and the proposal total is due to rounding <strong>of</strong> the line totals and sub-totals.<br />
$32,454.78<br />
$100,589.48<br />
The Percent <strong>of</strong> NPP on this Proposal: 30.06%<br />
Proposal Review Detail ~ Category<br />
Page 6 <strong>of</strong>6<br />
4/25/2013
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Dear Colleagues,<br />
The City <strong>of</strong> Naperville has awarded a Cooperative Job Order Contract<br />
for use by jurisdictions in the State <strong>of</strong> Illinois pursuant to 30 ILCS 525<br />
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Michael E Bevis, JD<br />
CPPO, C.P.M., CPSM, PMP<br />
Chief Procurement Offi cer<br />
City <strong>of</strong> Naperville Procurement Services<br />
fhp<br />
N<br />
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Leo Wright<br />
Vice President - JOC Division<br />
F.H. Paschen, S.N. Nielsen<br />
773.444.3474<br />
lwright@fhpaschen.com<br />
www.fhpaschen.com<br />
Anthony Izzi<br />
JOC General Manager<br />
F.H. Paschen, S.N. Nielsen<br />
773.444.3474<br />
aizzi@fhpaschen.com<br />
www.fhpaschen.com<br />
Derek LaDuke<br />
ezIQC ® Representative<br />
The Gordian Group, Inc.<br />
312.315.6654<br />
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www.ezIQC.com<br />
F.H Paschen, S.N. Nielsen • 5515 N. East River Rd • Chicago, Illinois • (773) 444-3474 • www.fhpaschen.com
AWARDING A JOB ORDER CONTRACT TO F. H. PASCHEN, S. N. NIELSEN & ASSOCIATES,<br />
LLC IN THE AMOUNT OF $100,589.48 TO INSTALL TWO AEROBIC DIGESTER BLOWERS<br />
AT THE EAST WASTEWATER TREATMENT PLANT<br />
Resolution (R)2013-05.xx<br />
DRAFT<br />
WHEREAS, the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> 2013 Annual Budget includes $200,000 to replace digester blowers<br />
at the East Wastewater Treatment Plant; and<br />
WHEREAS, the <strong>Village</strong> Board approved purchase <strong>of</strong> the digester blowers from LAI, Ltd. in the amount<br />
<strong>of</strong> $81,200 via Resolution (R)2013-02.08 and a purchase order has been placed for the blowers with delivery<br />
anticipated in July; and<br />
WHEREAS, electrical and mechanical work is required to complete the installation <strong>of</strong> the blowers; and<br />
WHEREAS, Staff has explored various purchasing alternatives and has identified the City <strong>of</strong> Naperville<br />
Cooperative Job Order Contract Program as the most efficient process for completing this work; and<br />
WHEREAS, Staff has received a proposal to complete the installation <strong>of</strong> the blowers from F.H.<br />
Paschen, S.N. Nielsen & Associates LLC, the contractor for the Job Order Contract Program, in the amount <strong>of</strong><br />
$100,589.48.<br />
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF<br />
THE VILLAGE OF HUNTLEY as follows:<br />
SECTION I: The <strong>Village</strong> Board approves awarding a Job Order Contract to F.H. Paschen, S.N. Nielsen<br />
& Associates, LLC in the amount <strong>of</strong> $100,589.48 to install two aerobic digester blowers at the East Wastewater<br />
Treatment Plant.<br />
SECTION II: This Resolution shall be in full force and effect from and after its passage and approval<br />
as provided by law.<br />
SECTION III:<br />
All Resolutions and parts <strong>of</strong> resolutions in conflict herewith are hereby repealed.<br />
Aye Nay Absent Abstain<br />
Trustee Goldman _____ _____ _____ _____<br />
Trustee Hanson _____ _____ _____ _____<br />
Trustee Kanakaris _____ _____ _____ _____<br />
Trustee Leopold _____ _____ _____ _____<br />
Trustee Piwko _____ _____ _____ _____<br />
Trustee Westberg _____ _____ _____ _____<br />
PASSED and APPROVED this 23 rd day <strong>of</strong> May, 2013.<br />
APPROVED:<br />
ATTEST :<br />
_____________________________<br />
<strong>Village</strong> President<br />
____________________________________<br />
<strong>Village</strong> Clerk
May 16, 2013<br />
Committee <strong>of</strong> the Whole Meeting<br />
Agenda Item:<br />
Department:<br />
Discussion – Proposed Ordinance Amending <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> Code<br />
<strong>of</strong> Ordinances, Title IX, Chapter 97, Water Usage<br />
Public Works<br />
Introduction<br />
Policy direction is requested <strong>of</strong> the <strong>Village</strong> Board to amend the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> Code <strong>of</strong><br />
Ordinances, Title IX, Chapter 97, W ater Usage, to more accurately represent current water<br />
conservation programs and practices.<br />
Staff Analysis<br />
Staff is proposing to amend the <strong>Village</strong>’s Water Usage regulations to update the Water<br />
Conservation Program. Currently, there are three levels <strong>of</strong> restrictions: Condition Green, which<br />
allows watering everyday between the hours <strong>of</strong> 6:00 a.m. – 9:00 a.m. and 6:00 p.m. to 9:00 p.m.;<br />
Condition Yellow, which restricts watering to the same hours on alternating days based on<br />
odd/even addresses; and Condition Red, which bans all watering activities. A new Condition<br />
Orange is proposed that would be more restrictive than Condition Yellow but not as restrictive as<br />
Condition Red, as it would eliminate lawn watering except for handheld watering. No changes<br />
are proposed for Condition Red or enforcement or penalties. Staff is also proposing banning the<br />
issuance <strong>of</strong> permits for irrigation systems during the same time that the sod/seed installation ban<br />
is in effect during the period <strong>of</strong> June 15 th through September 15 th . This measure was taken last<br />
year due to the drought.<br />
The <strong>Village</strong> has maintained the Condition Yellow status since implementing the system in 2005.<br />
Signs posted at the entrances to subdivisions throughout the <strong>Village</strong> indicate Condition Yellow.<br />
During last year’s drought, there were concerns that status might have needed to change to<br />
Condition Red, which is currently the next level up from Condition Yellow. By adding<br />
Condition Orange, this allows some watering activity without having to move to the complete<br />
ban that Condition Red requires.<br />
Financial Impact<br />
Minimal financial impact would be associated with making orange sign plates to be placed on<br />
existing signs throughout the <strong>Village</strong> in the event that Code Orange is implemented.<br />
Legal Analysis<br />
Not required.<br />
Action Requested<br />
A consensus <strong>of</strong> the Committee <strong>of</strong> the Whole to forward on to the <strong>Village</strong> Board an Ordinance<br />
Amending <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> Code <strong>of</strong> Ordinances, Title IX, Chapter 97, Water Usage<br />
Exhibits<br />
• Picture <strong>of</strong> Condition Yellow sign<br />
• Sample Sod Installation Permit<br />
• Draft Ordinance
LA D<br />
WATERI G E<br />
6:00AM T 9:00<br />
A<br />
T
VILLAGE OF HUNTLEY<br />
SOD INSTALLATION PERMIT<br />
‣ This permit is required for any sod that is laid on more than 900 square feet <strong>of</strong> property per<br />
subdivided lot.<br />
‣ This permit allows watering the sod every day for 7 days following these restrictions:<br />
- 1 st day – 8 hours <strong>of</strong> continuous watering after sod is laid, but no later than 9:00 p.m.<br />
- Remaining 6 days, watering shall be done between the hours <strong>of</strong> 6:00 a.m. and 11:00 a.m.<br />
Afterwards, watering must comply with the <strong>Village</strong> Ordinance, Outside Watering<br />
Restrictions, Even/Odd 6:00 a.m. to 9:00 a.m. and 6:00 p.m. to 9:00 p.m.<br />
‣ This permit is automatically rescinded in the event the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> implements a total<br />
outside water use ban.<br />
‣ Questions concerning this permit should be directed to the Public Works Department at 847-<br />
515-5274.<br />
PERMIT #:<br />
Address/Lot Number:<br />
Permit is Valid Through<br />
PLEASE DISPLAY THIS PERMIT IN A CONSPICUOUS AREA
VILLAGE OF HUNTLEY CODE OF ORDINANCES AMENDMENT –<br />
TITLE IX, CHAPTER 97 / WATER USAGE<br />
Ordinance (O)2013-05.XX<br />
WHEREAS, Title IX, Chapter 97, <strong>of</strong> the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> Code <strong>of</strong> Ordinances regulates<br />
water usage in the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong>; and<br />
WHEREAS, it is desirous <strong>of</strong> the Corporate Authorities to amend Title IX, Chapter 97 to<br />
provide an additional level <strong>of</strong> restriction to the use <strong>of</strong> potable water for outside watering purposes.<br />
NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF<br />
TRUSTEES OF THE VILLAGE OF HUNTLEY as follows:<br />
SECTION I: The <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> Code <strong>of</strong> Ordinances, Title IX, Chapter 97 is amended as<br />
attached and included hereto.<br />
SECTION II: All other provisions <strong>of</strong> the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> Code <strong>of</strong> Ordinances not otherwise<br />
in conflict herewith shall remain in full force and effect.<br />
SECTION III: This Ordinance shall be in full force and effect from and after its passage and<br />
approval as provided by law.<br />
SECTION IV: All ordinances and parts <strong>of</strong> ordinances in conflict herewith are hereby repealed.<br />
Aye Nay Absent Abstain<br />
Trustee Goldman _____ _____ _____ _____<br />
Trustee Hanson _____ _____ _____ _____<br />
Trustee Kanakaris _____ _____ _____ _____<br />
Trustee Leopold _____ _____ _____ _____<br />
Trustee Piwko _____ _____ _____ _____<br />
Trustee Westberg _____ _____ _____ _____<br />
PASSED and APPROVED this 23 rd day <strong>of</strong> May, 2013<br />
DRAFT<br />
APPROVED:<br />
ATTEST:<br />
____________________________________<br />
<strong>Village</strong> President<br />
_______________________________________<br />
<strong>Village</strong> Clerk
CHAPTER 97: WATER USAGE<br />
Section<br />
97.01 Outside Watering Restrictions<br />
97.02 Hand held watering<br />
97.03 Sod, or Seed, or Irrigation System Installation<br />
97.04 Waste <strong>of</strong> water – Deleted Section<br />
97.05 Enforcement<br />
97.06 Connection to fire hydrants<br />
97.07 Penalty<br />
97.08 Notice
<strong>Huntley</strong> – General Regulations<br />
§ 97.01 Outside Watering Restrictions<br />
A. Outdoor Water Use Limitations<br />
In order to promote public environmental awareness, good husbandry, and good<br />
conservation practices and to preserve potable water supplies, the use <strong>of</strong> the <strong>Village</strong>’s potable<br />
water for outdoor water usages shall be limited as follows:<br />
1. Restrictions: Whenever in the <strong>Village</strong> Manager’s or his/her designee’s, judgment,<br />
it is in the public interest to further curtail the use <strong>of</strong> potable water for landscape<br />
and lawn watering purposes, in light <strong>of</strong> environmental exigencies or water supply<br />
availability, the <strong>Village</strong> Manager or his/her designee may further restrict the use<br />
<strong>of</strong> potable water for such purposes as follows:<br />
a. Condition Green: Condition Green shall allow the outside use <strong>of</strong> the<br />
<strong>Village</strong>’s potable water supply for lawn watering between the hours <strong>of</strong><br />
6:00 a.m. and 9:00 a.m. and 6:00 p.m. to 9:00 p.m.<br />
b. Condition Yellow: Condition Yellow shall allow the outside use <strong>of</strong> the<br />
<strong>Village</strong>’s potable water supply for lawn watering only on alternate days<br />
(odd/even) between the hours <strong>of</strong> 6:00 a.m. and 9:00 a.m. and 6:00 p.m. to<br />
9:00 p.m. Lots with odd numbered addresses will be permitted to use<br />
potable water outside on odd numbered days (except July 31st and August<br />
31st when no watering will be allowed) and lots with even numbered<br />
addresses will be permitted to use potable water outside on even numbered<br />
day.<br />
b.c. Condition Orange: Condition Orange shall limit the outside use <strong>of</strong> the<br />
<strong>Village</strong>’s potable water supply to handheld device, recycled grey water,<br />
reclaimed wastewater, or harvested rainwater ONLY.<br />
c.d. Condition Red: Condition Red shall prohibit the use <strong>of</strong> outside potable<br />
water for residential hand washing <strong>of</strong> motor vehicles, landscape materials,<br />
lawn watering and all other purposes entirely.<br />
Formatted: List Paragraph, No bullets or<br />
numbering, Widow/Orphan control, Adjust<br />
space between Latin and Asian text, Adjust<br />
space between Asian text and numbers<br />
Formatted: List Paragraph, Widow/Orphan<br />
control, Adjust space between Latin and Asian<br />
text, Adjust space between Asian text and<br />
numbers<br />
2. Signs: The <strong>Village</strong> shall cause signs to be posted in conspicuous public places<br />
throughout the <strong>Village</strong>, advising residents <strong>of</strong> the watering conditions then in<br />
effect.
§ 97.02 Hand Held Watering<br />
Nothing contained in Section 97.01 <strong>of</strong> this Chapter shall prohibit hand held watering<br />
activities provided that the individual engaging in said activity is actually holding the hose or<br />
water device. It shall not constitute permitted hand held watering to set the hose or watering<br />
device on the ground in proximity to an individual. Examples <strong>of</strong> permitted hand held watering<br />
include watering flowers, gardens, trees, shrubs, lawns, car washing and filling wading pools<br />
provided that the water consumption for any such activity does not exceed 50 gallons. Hand<br />
held watering activities will be suspended if watering status goes to Condition Red.<br />
Water Usage<br />
§ 97.03 Sod, or Seed, or Irrigation System Installation<br />
A permit shall be required for the installation <strong>of</strong> sod or seed in excess <strong>of</strong> 900 square feet.<br />
Watering Sshall be permitted for eight (8) hours upon installation <strong>of</strong> sod or seed, with additional<br />
watering as determined by an approved installation permit. Except for patching and restoration<br />
up to 900 square feet, no person, firm, corporation or other entity may lay sod or plant seed any<br />
sod within the <strong>Village</strong> between June 15 and September 15. Appropriate erosion control<br />
measures as approved by the <strong>Village</strong> shall be used during this time. Permits for lawn irrigation<br />
systems shall not be issued between June 15 and September 15.<br />
§ 97.04 Waste <strong>of</strong> Water – Deleted Section<br />
§ 97.05 Enforcement<br />
Any duly acting employee <strong>of</strong> the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> who observes a violation here<strong>of</strong><br />
shall be authorized to issue to the property owner or person violating any provisions <strong>of</strong> this<br />
Chapter a Notice <strong>of</strong> Violation. The Notice <strong>of</strong> Violation shall specifically identify the provisions<br />
allegedly violated.<br />
§ 97.06 Connection to Fire Hydrants<br />
Any person, firm, association, corporation, partnership or other entity that connects to a<br />
fire hydrant in the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> without first obtaining authorization from the <strong>Village</strong> <strong>of</strong><br />
<strong>Huntley</strong> shall be fines as follows: first <strong>of</strong>fense - $500.00; second <strong>of</strong>fense - $1,000.00; third<br />
<strong>of</strong>fense - $1,500.00 and, if applicable, for a third <strong>of</strong>fense may have his contractors or business<br />
license revoked.
§ 97.07 Penalty<br />
Any person, firm, or corporate found to be in violation <strong>of</strong> any <strong>of</strong> the provisions <strong>of</strong> this<br />
Chapter, except 97.06, shall be subject to a fine <strong>of</strong> not less than $50.00 and not more than<br />
$500.00 which each day during which a violation exists being considered a separate <strong>of</strong>fense.<br />
§ 97.08 Notice<br />
Whenever possible, changes to more restrictive use will be preceded by a one-week notice.
May 16, 2013<br />
Committee <strong>of</strong> the Whole Meeting<br />
Agenda Item:<br />
Department:<br />
Discussion - Roadway Lighting for the Kreutzer Road Extension<br />
Engineering Department<br />
Introduction<br />
Christopher B. Burke Engineering, Ltd. (CBBEL) is completing the design <strong>of</strong> the roadway<br />
lighting for the Kreutzer Road extension. During discussion <strong>of</strong> the design services agreement,<br />
several Trustees had questions regarding the potential use <strong>of</strong> LED lights or solar powered lights<br />
as an alternative to the standard high pressure sodium (HPS) lights which are currently in use<br />
throughout the <strong>Village</strong>.<br />
Staff Analysis<br />
CBBEL has looked at the use <strong>of</strong> LED lights and the costs and benefits <strong>of</strong> using this type <strong>of</strong> light.<br />
The attached memo from CBBEL outlines the additional costs and concerns to be considered in<br />
utilizing LED lighting. Solar powered panels do not appear to be a feasible alternative at this<br />
time for roadway lighting. CBBEL representatives will be in attendance to review the analysis<br />
and to address additional questions.<br />
Financial Impact<br />
The estimate for utilizing HPS lighting is $175,000. The estimated additional cost to use LED<br />
lighting is $27,500. If the existing section <strong>of</strong> Kreutzer Road through Lions Chase is retr<strong>of</strong>itted to<br />
match the new section, there would be another additional cost <strong>of</strong> $39,000. The estimated 18-year<br />
energy and maintenance cost savings over the maximum projected life expectancy <strong>of</strong> the LED<br />
fixtures is $9,150. Lighting is part <strong>of</strong> the overall cost for the Kreutzer Road Extension, which is<br />
funded in the FY2013 Annual Budget line item 04-10-4-7500, Street Improvement Fund.<br />
Legal Analysis<br />
None required.<br />
Action Requested<br />
Staff is seeking policy direction from the <strong>Village</strong> Board to finalize the roadway lighting design<br />
for the Kreutzer Road Extension.<br />
Exhibits<br />
• Memo from CBBEL dated 4-15-03
MEMORANDUM<br />
April 15, 2013<br />
REVISED May 9, 2013<br />
TO:<br />
FROM:<br />
CC:<br />
Lisa Armour, <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong><br />
Greg Sanders, Christopher B. Burke Engineering, Ltd.<br />
Gerry Hennelly, Christopher B. Burke Engineering, Ltd.<br />
Mike Kerr, Christopher B. Burke Engineering, Ltd.<br />
John Caruso, Christopher B. Burke Engineering, Ltd.<br />
SUBJECT: Kreutzer Road Extension Roadway Lighting LED and Solar Options<br />
(CBBEL Project No. 070103.00040)<br />
As requested by the <strong>Village</strong>, Christopher B. Burke Engineering has performed an evaluation <strong>of</strong><br />
the Kreutzer Road street lighting system to include options for use <strong>of</strong> LED luminaries and solar<br />
powered fixtures in lieu <strong>of</strong> the high pressure sodium (HPS) luminaries to match the existing<br />
Kreutzer Road lighting system installed with the Lions Chase subdivision public infrastructure<br />
improvements.<br />
HPS vs. LED EVALUATION<br />
In general, the lifespan <strong>of</strong> a high pressure sodium (HPS) lamp is approximately 13 years based<br />
on operating an average <strong>of</strong> 10 hours per day and a rated lamp life <strong>of</strong> 50,000 hrs. The typical<br />
rated life for LED arrays can range between 50,000 and 100,000 hours (13 to 27 years),<br />
however the manufacturer’s warrantee for most LED retr<strong>of</strong>it assemblies does not address the<br />
entire LED assembly or the specific luminaire it is to be installed in. Therefore, the rated life <strong>of</strong><br />
most current LED products is 50,000 to 70,000 hours (13 to 19 years).<br />
As part <strong>of</strong> CBBEL’s preliminary roadway lighting design submittal a photometric analysis and<br />
pole spacing was developed using the <strong>Village</strong> standard Lithonia Aeris AS2 250 watt (HPS)<br />
luminaire. An average staggered pole spacing <strong>of</strong> approximately 150’ between poles along the<br />
typical 36’ roadway cross section and an average pole spacing <strong>of</strong> 85’ between poles along the<br />
84’ typical cross section was needed to satisfy the <strong>Village</strong>’s roadway lighting ordinance design<br />
requirements. The preliminary roadway lighting design for Kreutzer Road extension requires 21<br />
poles with HPS luminaires.<br />
Lithonia also manufactures an LED option for their Aeris Lighting Series. CBBEL performed a<br />
photometric analysis using Lithonia Aeris AS1 63 LED Array 530 mA luminaire. The calculations<br />
show that a reduction in pole spacing from the originally calculated HPS luminaire system from<br />
150’ to 145’ between poles along the typical 36’ roadway cross section and 80’ between poles<br />
along the 84’ typical cross section was needed to satisfy the <strong>Village</strong>’s roadway lighting<br />
ordinance design requirements. The reduction in pole spacing would require an additional 4<br />
poles to be installed along the length <strong>of</strong> the new roadway section or a total <strong>of</strong> 25 poles with LED<br />
luminaires.<br />
Page 1 <strong>of</strong> 3<br />
CHRISTOPHER B. BURKE ENGINEERING, LTD.<br />
9575 W Higgins Road, Suite 600 Rosemont, Illinois 60018-4920 Tel (847) 823-0500 Fax (847) 823-0520
MEMORANDUM<br />
ESTIMATED COST ANALYSIS<br />
A. CBBEL evaluated the cost implications as a result <strong>of</strong> the use <strong>of</strong> LED vs. HPS luminaires in<br />
terms <strong>of</strong> initial construction costs and potential future energy and maintenance cost savings.<br />
For the purposes <strong>of</strong> our evaluation, CBBEL has estimated a lifespan for the LED luminaires<br />
to be 18 years and 13 years for HPS.<br />
I. Initial Estimated Construction Cost Utilizing “LED Type” Luminaires in Lieu <strong>of</strong> <strong>Village</strong><br />
Standard HPS Type Luminaires<br />
Additional pole installation cost: 4 poles x $8,000/pole = $32,000<br />
Additional luminaire cost to change from HPS to LED: 25 luminaires x<br />
$100/luminaire = $ 2,500<br />
Reduction in cost due to reduced wire size from 3/C #6 to 3/C #8 = ($10,000)<br />
Installation <strong>of</strong> ComEd meters on the electric service for each lighting<br />
controller: 2 controllers x $1,500 = $ 3,000<br />
Total net estimated additional initial construction cost for LED = $27,500<br />
II. Estimated Potential Energy & Maintenance Cost Savings using LED versus HPS<br />
Luminaires<br />
Annual operating cost reduction based on the $0.03/Kwh charge for<br />
electricity the <strong>Village</strong> pays to ComEd would equal approximately $12<br />
per luminaire. For 25 poles on the new system this would equal $300<br />
per year.<br />
18 year operating cost savings: $300 x 18 years = $5,400<br />
18 year maintenance cost savings from reduced outages: 25 poles x<br />
1.5 average outages for HPS x $100/HPS outage cost (assumed) for<br />
labor and materials = $3,750<br />
18 year energy & maintenance cost savings: $5,400 + $3,750 = $9,150<br />
18 year net overall added cost to change to LED fixtures = $27,500<br />
($9,150)<br />
Total net addition = $18,350<br />
Page 2 <strong>of</strong> 3<br />
CHRISTOPHER B. BURKE ENGINEERING, LTD.<br />
9575 W Higgins Road, Suite 600 Rosemont, Illinois 60018-4920 Tel (847) 823-0500 Fax (847) 823-0520
MEMORANDUM<br />
B. The <strong>Village</strong> requested CBBEL estimate costs associated with the retr<strong>of</strong>it <strong>of</strong> the existing<br />
lighting system along the segment <strong>of</strong> Kreutzer Road installed as part <strong>of</strong> the Lions Chase<br />
residential subdivision. CBBEL counted 27 existing streetlights along the existing segment<br />
<strong>of</strong> Kreutzer Road.<br />
27 fixtures x $1,300/each installed LED fixture retr<strong>of</strong>it kit = $35,100<br />
3 controllers to be modified with meters: 3 x $1,500 per controller<br />
(assumed) = $ 4,500<br />
Total estimated retr<strong>of</strong>it construction cost = $39,600<br />
ComEd one time rebate program savings (if available): 27 luminaires x<br />
$15 per fixture = ($ 405)<br />
DOE one time incentive program savings (if available): 27 luminaires x<br />
$15 per fixture = ($ 405)<br />
Total retr<strong>of</strong>it cost approximately = $39,000<br />
C. CBBEL recommends the <strong>Village</strong> consider the following issues related to the use <strong>of</strong> LED<br />
technology and to the retr<strong>of</strong>it <strong>of</strong> existing HPS streetlights to LED systems.<br />
<br />
The current rate <strong>of</strong> $0.03 per kW-hr that the <strong>Village</strong> pays for electrical service from<br />
Commonwealth Edison on the Rate 25 contracts is considered to be at the low end <strong>of</strong><br />
rates CBBEL typically sees with our other municipal clients.<br />
The overall age <strong>of</strong> the majority <strong>of</strong> the <strong>Village</strong>’s street lighting systems is plus or minus 10<br />
years. CBBEL approximated the <strong>Village</strong>’s average age <strong>of</strong> the street network to be 10<br />
years in our 2011 pavement evaluation report. Typical luminaire life should be<br />
considered to be 30+ years.<br />
<br />
<br />
The pace in which LED technology is evolving may mean current LED retr<strong>of</strong>it kits may<br />
be obsolete in the near future when replacement parts may be required for knock downs<br />
and miscellaneous physical damage.<br />
Following the retr<strong>of</strong>it <strong>of</strong> a <strong>Village</strong> street lighting system, the <strong>Village</strong> may have to stock<br />
additional LED retr<strong>of</strong>it kits in advance <strong>of</strong> possible maintenance repairs being identified.<br />
Having the material on hand would provide the ability to make timely repairs to the<br />
system to avoid long delays in obtaining replacement parts as LED parts are not stocked<br />
by local electrical supply houses as HPS and metal halide lamps are typically stocked.<br />
SOLAR POWERED STREET LIGHTING<br />
CBBEL is continuing to research and explore the options related to solar powered street lighting<br />
equipment. Please find attached a brochure CBBEL was able to obtain from a manufacture <strong>of</strong> a<br />
solar / wind powered lighting equipment.<br />
GJS/gjs/pjb<br />
N:\<strong>Huntley</strong>\070103\070103.00040\Admin\M1.042313Revised.docx<br />
Page 3 <strong>of</strong> 3<br />
CHRISTOPHER B. BURKE ENGINEERING, LTD.<br />
9575 W Higgins Road, Suite 600 Rosemont, Illinois 60018-4920 Tel (847) 823-0500 Fax (847) 823-0520
From: Carl Van Bolderen [mailto: carl@clearbluetechnologies.com]<br />
Sent: Thursday, March 28, 2013 8:27 AM<br />
To: Joe DeRicco<br />
Subject: Re: Off Grid<br />
Joe,ok<br />
For Budgetary Purposes:<br />
75 Watt Solar and Wind Commercial Concrete Pole Dual Battery $9,900.00<br />
(15 Watt Dual Solar and Wind Commercial Concrete Pole, Quad Battery$<br />
11,000.00<br />
2x 75 Watt Dual Solar and Wind Commercial Concrete Pole, Quad Battery $<br />
12,000.00<br />
Thanks,<br />
Carl van Bolderen<br />
VP, Sales<br />
lllumient - Off Grid Lighting and Security<br />
carl@clearbluetechnologies.com<br />
330-907-4251<br />
The information contained in this e-mail message and any attachments is<br />
confidential and may be legally privileged. This message is intended only<br />
for the individual(s) named herein or other contacts <strong>of</strong> Clear Blue<br />
specifically authorized to receive this communication. If you are not the<br />
intended recipient please notify the sender and delete the message<br />
immediately. Please do not read, store, copy or otherwise disseminate or<br />
distribute this email or any part <strong>of</strong> it.
Combining a wind turbine and solar PV, power is generated both day and night.<br />
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W i·~ d&_ Solar Off-Grid Power ~<br />
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Batteries in the base <strong>of</strong> the pole store enough power to illuminate the LED luminaire<br />
for more than 4 days even if there has been no wind or sun. It works in all weather<br />
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Intelligent Control and Management Solution<br />
Unique in the market, real-time remote monitoring and data collection tracks<br />
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Blackbird is the in-pole hybrid charge controller and monitoring hardware that transmits<br />
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Horizon is the real-time cloud service platform that is accessible from any HTML<br />
browser or smartphone.<br />
Benefits <strong>of</strong> Real-Time Remote Monitoring and Control<br />
• Real-time remote management and performance data is unique to the Enlighten.<br />
• All poles connect to the Internet via low-cost cellular or Zig bee communications<br />
• Controls the power and load to ensure performance is optimized<br />
• Controls how long the LED is on at night and can also be dimmed<br />
• Automatically identifies and diagnoses issues for fast and convenient troubleshooting<br />
• Easy to install and configure<br />
• Accessible anytime, anywhere using an internet browser or smartphone
High-Efficiency LED Luminaires and<br />
Custom Photometries<br />
A number <strong>of</strong> GE and King Luminaire LED light options are available including<br />
Cobra heads, decorative lantern or pendant lights. These LED lights emit as<br />
much light on the street as traditional HID luminaires at 1/1 Oth the power<br />
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Direct;~;;;, ~· -~! .'"' ~·..r _,..<br />
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l<br />
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L;Q~
May 16, 2013<br />
Committee <strong>of</strong> the Whole Meeting<br />
Agenda Item:<br />
Department:<br />
Consideration <strong>of</strong> a Resolution Approving a Proposal for Pr<strong>of</strong>essional<br />
Construction Observation Services for IDOT Contract #63743 –<br />
Kreutzer Road Extension with Christopher B. Burke Engineering, Ltd.<br />
Engineering Department<br />
Introduction<br />
Christopher B. Burke Engineering, Ltd. has submitted a proposal for pr<strong>of</strong>essional construction<br />
observation services (Phase III) for the Kreutzer Road extension project. The project was bid out<br />
by IDOT and the apparent low bidder was Plote Construction at a cost <strong>of</strong> $4,171,563. The<br />
proposal consists <strong>of</strong> nine tasks, including full-time construction observation and project<br />
documentation. Total proposed cost is $395,789.00.<br />
Staff Analysis<br />
Construction is anticipated to start in early summer and continue through mid-June, 2014. T he<br />
contract provides for the following completion dates:<br />
Interim Completion Date:<br />
IL Route 47, Princeton Drive, and Kreutzer Road east <strong>of</strong> Princeton Drive shall be completed by<br />
11:59PM on N ovember 29, 2013. T his includes modifications to the traffic signals, and all<br />
driveway work and restoration adjacent to these sections <strong>of</strong> roadway. The only exception is the<br />
bike path north <strong>of</strong> Kreutzer Road and restoration adjacent to that bike path (that work shall be<br />
completed as specified below).<br />
Final Completion Date:<br />
All remaining roadwork west <strong>of</strong> Princeton Drive shall be completed by 11:59PM on June 15,<br />
2014. At this time, Kreutzer Road shall be open to traffic. The contractor will be allowed to<br />
complete clean-up work and punch list items within 10 working days after the completion date<br />
for opening the roadway to traffic. Under extenuating circumstances, the Engineer may direct<br />
that certain items <strong>of</strong> work, not affecting the safe opening <strong>of</strong> the roadway to traffic, may be<br />
completed within the working days allowed for cleanup work and punch list items. Temporary<br />
lane closures for this work may be allowed at the discretion <strong>of</strong> the Engineer.<br />
Financial Impact<br />
The Kreutzer Road Extension is funded in the FY13 Annual Budget line item 04-10-4-7500,<br />
Street Improvement Fund, which includes Phase III services.<br />
Legal Analysis<br />
None required.<br />
Action Requested<br />
A consensus <strong>of</strong> the Committee <strong>of</strong> the Whole to forward on to the <strong>Village</strong> Board for approval a<br />
Resolution Approving a Proposal for Pr<strong>of</strong>essional Construction Observation Services for IDOT<br />
Contract #63743 - Kreutzer Road Extension – Christopher B. Burke Engineering, Ltd.<br />
Exhibits<br />
• Proposal for Pr<strong>of</strong>essional Construction Observation Services<br />
• Draft Resolution
CHRISTOPHER B. BURKE ENGINEERING, LTD.<br />
9575 West Higgins Road Suite 600 Rosemont, Illinois 60018 TEL (847) 823-0500 FAX(847) 823-0520<br />
May 3, 2013<br />
<strong>Village</strong> <strong>of</strong> <strong>Huntley</strong><br />
Development Services Department<br />
1 0987 Main Street<br />
<strong>Huntley</strong>, IL 60142<br />
Attention:<br />
Subject:<br />
Mr. Dave Johnson<br />
Proposal for Pr<strong>of</strong>essional Construction Observation Services<br />
I DOT Contract #637 43 Kreutzer Road Extension<br />
Dear Mr. Johnson:<br />
Christopher B. Burke Engineering, Ltd. (CBBEL) is pleased to submit this proposal for<br />
pr<strong>of</strong>essional engineering services for the subject project. This proposal includes our<br />
Understanding <strong>of</strong> the Assignment, Scope <strong>of</strong> Services, and Estimate <strong>of</strong> Fee. All work<br />
performed under this proposal will be in accordance with our Master Agreement for <strong>Village</strong><br />
Engineering Services.<br />
UNDERSTANDING OF THE ASSIGNMENT<br />
CBBEL understands that the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> will construct the extension <strong>of</strong> Kreutzer Road<br />
using Federal funds allocated through the McHenry County Council <strong>of</strong> Mayors and<br />
Managers and local funds. The project includes HMA pavement along Kreutzer Road, the<br />
modification east and west legs <strong>of</strong> the IL Rte. 47/Kreutzer Road intersection, an HMA<br />
shared-use path, a single span bridge across the South Branch <strong>of</strong> the Kishwaukee River,<br />
two retaining walls, storm sewers, a detention basin, traffic signal modifications, and all<br />
collateral work necessary to complete the projects as shown on the plans.<br />
SCOPE OF SERVICES<br />
Task 1 - Preconstruction Services: CBBEL will perform the following tasks:<br />
• Attend lOOT pre-construction meeting.<br />
• Attend all public meetings with concerned residents.<br />
• Review Contractor's construction schedule for compliance with contract documents.<br />
CBBEL will review the constructability <strong>of</strong> the contractor's plan to insure that the work<br />
is being completed in a logical sequence.
• Conduct utility coordination meetings, as required, to monitor and verify the progress<br />
<strong>of</strong> utility relocations being completed by others as necessary.<br />
•<br />
CBBEL shall document all existing conditions with digital photographs and<br />
videotapes to insure that all disrupted areas have been restored per the plan or<br />
existing conditions.<br />
• Obtain the APPROVED Sub-contractor Approval Forms from !DOT. Make sure that<br />
any subcontractor on-site has an approved sub-contractor approval form.<br />
• Confirm Contractor has submitted for !DOT approval a PCC and HMA QC Plan. PCC<br />
and HMA work cannot start without their approved QC plans.<br />
• Perform an initial walk-through with the Contractor to determine areas with potential<br />
conflicts or problems, so they can be resolved without affecting the schedule.<br />
Task 2 - Submittal Review: CBBEL will perform the following tasks:<br />
• Review all submittals from the Contractor for compliance with the contract.<br />
• Record data received, maintain a file <strong>of</strong> drawings and submissions, and check<br />
construction for compliance with them.<br />
• Notify !DOT and the <strong>Village</strong> <strong>of</strong> any deviations or substitutions. With the notification,<br />
provide the <strong>Village</strong> with a recommendation for acceptance or denial, and request<br />
direction from the <strong>Village</strong> regarding the deviation or substitution.<br />
• Alert the Contractor's field superintendent when materials or equipment are being<br />
installed before approval <strong>of</strong> shop drawings or samples, where such are required, and<br />
advise the <strong>Village</strong> when it is necessary to disapprove work as failing to conform to<br />
the Contract Documents.<br />
Task 3 - Construction Observation: CBBEL will provide full-time resident engineering for<br />
the duration <strong>of</strong> the project. Construction observation will include the following tasks:<br />
• Observe the progress and quality <strong>of</strong> the executed work and to determine if the work<br />
is proceeding in accordance with the Contract Documents. The Engineer will keep<br />
the <strong>Village</strong> informed <strong>of</strong> the progress <strong>of</strong> the work, guard the <strong>Village</strong> against defects<br />
and deficiencies in the work, advise the <strong>Village</strong> <strong>of</strong> all observed deficiencies <strong>of</strong> the<br />
work, and will disapprove or reject all work failing to conform to the Contract<br />
Documents.<br />
• Serve as the <strong>Village</strong>'s liaison with the Contractor working principally through the<br />
Contractor's field superintendent.<br />
• Be present whenever the Contractor is performing work on the project.<br />
• Assist contractors in dealing with any outside agencies.<br />
GJStgjs<br />
N:\PROPOSALS\ADM!N\2013\<strong>Huntley</strong> • Kreutzer Road.050313.doc<br />
Page 2 <strong>of</strong>6
• Attend all construction conferences. Arrange a schedule <strong>of</strong> progress meetings and<br />
other job conferences as required. Maintain and circulate copies <strong>of</strong> records <strong>of</strong> the<br />
meetings.<br />
• Review the Contractor's schedule on a weekly basis. Compare actual progress to<br />
Contractor's approved schedule. If the project falls behind schedule, work with the<br />
Contractor to determine the appropriate course <strong>of</strong> action to get back on schedule.<br />
• Maintain orderly files for correspondence, reports <strong>of</strong> job conferences, shop drawings<br />
and other submissions, reproductions or original contract documents including all<br />
addenda, change order authorizations and additional drawings issued subsequent to<br />
the award <strong>of</strong> the contract.<br />
• Record the names, addresses and phone numbers <strong>of</strong> all contractors, subcontractors<br />
and major material suppliers in the diary.<br />
• Keep an inspectors daily report book as outlined in the IDOT Project Procedures<br />
Guide, which shall contain a daily report and quantity <strong>of</strong> hours on the job site,<br />
weather conditions, list <strong>of</strong> visiting <strong>of</strong>ficials, daily activities, job decisions and<br />
observations as well as general and specific observations and job progress.<br />
• Maintain a daily record <strong>of</strong> the contractor's activities throughout construction including<br />
sufficient information to permit verification <strong>of</strong> the nature and cost <strong>of</strong> changes in plans<br />
and authorized extra work.<br />
• Except upon written instructions <strong>of</strong> the <strong>Village</strong>, the Resident Engineer or Inspector<br />
shall not authorize any deviation from the Contract Documents.<br />
• Determine if the project has been completed in accordance with the Contract<br />
Documents and that the Contractor has fulfilled all <strong>of</strong> his obligations.<br />
• Inspect, document and inform the LA employee In Responsible Charge <strong>of</strong> the<br />
adequacy <strong>of</strong> the establishment and maintenance <strong>of</strong> the traffic control.<br />
• Quality control <strong>of</strong> the construction work in progress and the enforcement <strong>of</strong> the<br />
contract provisions in accordance with the !DOT Construction Manual.<br />
• Act as resident construction supervisor and coordinate with the <strong>Village</strong> employee In<br />
Responsible Charge.<br />
Task 4- Lavout Verification: CBBEL will perform the following tasks:<br />
• Verify initial geometric controls.<br />
• The Contractor is responsible for construction staking and has ultimate responsibility<br />
to construct the improvements according to the plans. CBBEL will perform periodic<br />
measurements to assure the contractor's construction staking and construction<br />
layout is accurate per plans.<br />
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Task 5 - Material Inspection: CBBEL will perform the following tasks further described in<br />
the attached proposal from Testing Service Corporation:<br />
• CBBEL will utilize Testing Service Corporation (TSC) for the material testing portions<br />
<strong>of</strong> this contract. In accordance with federally funded projects, Testing Service<br />
Corporation will provide Quality Assurance (QA) testing on-site as outlined by I DOT's<br />
Bureau <strong>of</strong> Material and Physical Research, and further described in the Construction<br />
Manual and Project Procedures Guide. lOOT is responsible for QA testing at the<br />
concrete and HMA plants.<br />
• The Resident Engineer provided by CBBEL will be familiar with the frequency <strong>of</strong> QA<br />
testing as required by lOOT as outlined in their Project Procedures Guide. The<br />
Resident Engineer will coordinate the QA material testing and review all required<br />
reports submitted by both the Contractor's QC sub-contractor and TSC for<br />
compliance with the project specifications.<br />
Task 6 - Record Drawings: CBBEL will perform the following tasks:<br />
• Modify contract drawings to reflect as-built conditions. The record drawings<br />
should be revised to depict field measurements <strong>of</strong> the completed work which is<br />
considered significant and provide the <strong>Village</strong> with the record plan submittal and<br />
all equipment operation/maintenance manuals within ninety (90) days <strong>of</strong> the<br />
project completion. Submittals shall include but are not limited to:<br />
• Two (2) full-size (24"x36") paper print record plan sets.<br />
• One (1) CD containing an electronic submittal <strong>of</strong> the as-built plans (.pdf format).<br />
Task 7 - Project Documentation: CBBEL will perform the following tasks:<br />
• In general, all documentation will be completed following lOOT's Construction<br />
Manual and Project Procedures Guide. The ICORS and MISTIC s<strong>of</strong>tware programs<br />
will be used for documentation and material RE Visuals, respectively.<br />
• Make all diary entries in ICORS recording Contractor hours on the job site, weather<br />
conditions, general and specific observations, daily activities, list <strong>of</strong> visiting <strong>of</strong>ficials,<br />
and documentation <strong>of</strong> the "traffic control drive-thru check" as outlined in the<br />
Construction Manual. Generate weekly reports using ICORS for distribution to I DOT,<br />
the <strong>Village</strong>, and the Contractor.<br />
• Prepare Change Orders and Pay Estimates using lOOT's ICORS s<strong>of</strong>tware for the<br />
<strong>Village</strong>'s approval.<br />
• Review and coordinate response to any RFI from the Contractor in a timely manner<br />
and maintain a separate file for each request.<br />
• Complete daily reports recording and documenting the quantities completed. All<br />
quantities shall be documented following the I DOT Construction Manual.<br />
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• Obtain and document all material inspection received from the Contractor as outlined<br />
in the Project Procedures Guide <strong>of</strong> I DOT's Construction Manual. No payment will be<br />
made for items without proper material inspection.<br />
Task 8- Project Closeout: CBBEL will perform the following tasks:<br />
• Complete all required I DOT final documentation .<br />
• Turn in a completed job box with all hard copy project files. Electronic files will be<br />
saved to a CD or jump drive and included in the job box.<br />
• Prior to final inspection, submit to the Contractor a list <strong>of</strong> observed items requiring<br />
correction and verify that each correction has been made.<br />
• Conduct final inspection with the <strong>Village</strong> and prepare a final list <strong>of</strong> items to be<br />
corrected.<br />
• Conduct follow-up visits to determine if repairs or restoration is needed .<br />
• Verify that all items on the final list have been corrected and make recommendations<br />
to the <strong>Village</strong> concerning acceptance.<br />
• Prepare final pay estimate and change order for the <strong>Village</strong> approval.<br />
• Verify all necessary material inspection information has been received and<br />
documented.<br />
Task 9 - NPDES Compliance: CBBEL will perform the following tasks:<br />
• Per Part IV.D.4.c <strong>of</strong> the ILR1 0 NPDES permit, the R.E. will prepare an NPDES report<br />
summarizing the scope <strong>of</strong> the observation site visit, name(s) and qualifications <strong>of</strong><br />
personnel making the observation site visit, the dates <strong>of</strong> the site inspection, major<br />
observations relating to the implementation <strong>of</strong> the SWPPP, and actions taken in<br />
response to previous observations. It is the responsibility <strong>of</strong> the <strong>Village</strong> to retain the<br />
report as part <strong>of</strong> the SWPPP for at least three years from the date that the permit<br />
coverage is terminated and to sign the report in accordance with Part VI.G (Signatory<br />
Requirements). Per Part IV.D.4 <strong>of</strong> the NPDES permit, the R.E. will also complete<br />
this task "within 24 hours <strong>of</strong> the end <strong>of</strong> a storm that is 0.5 inches or greater or<br />
equivalent snowfall."<br />
• In coordination with the resident engineer, a CBBEL Senior Environmental Resource<br />
Specialist will conduct as needed NPDES side audits and complete an NPDES<br />
report. CBBEL will assess conditions at the construction site that could impact storm<br />
water quality and observe if the BMPs identified in the SWPPP (including dewatering)<br />
are operating correctly. We will also review the SWPPP during the site<br />
visit. We anticipate additional site visits by our environmental staff in the early<br />
stages <strong>of</strong> construction and during the construction <strong>of</strong> the bridge.<br />
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ESTIMATE OF FEE<br />
CBBEL estimates the following fees for each <strong>of</strong> the tasks described above:<br />
Task 1 - Preconstruction Services<br />
Task 2- Submittal Review<br />
Task 3- Construction Observation<br />
Task 4- Layout Verification<br />
Task 5- Material Inspection<br />
Task 6- Record Drawings<br />
Task 7- Project Documentation<br />
Task 8- Project Closeout<br />
Task 9- NPDES Compliance<br />
Direct Costs<br />
$<br />
$<br />
$<br />
$<br />
$<br />
$<br />
$<br />
$<br />
$<br />
SUBTOTAL $<br />
$<br />
TOTAL $<br />
3,650.00<br />
15,100.00<br />
249,350.00<br />
5,300.00<br />
18,539.00<br />
4,700.00<br />
51,200.00<br />
31,000.00<br />
12,000.00<br />
390,839.00<br />
4,950.00<br />
395,789.00<br />
The above estimated fees will be billed to the <strong>Village</strong> on a time and materials basis, not to<br />
exceed the above total. CBBEL will utilize the rates in our Master Agreement for billing<br />
purposes.<br />
If this proposal meets with your approval, please sign and return one copy <strong>of</strong> this proposal<br />
as an indication <strong>of</strong> acceptance and notice to proceed. Please feel free to contact us<br />
anytime.<br />
Sincerely,<br />
Christopher B. Burke, PhD, PE, D.WRE, Dist.M.ASCE<br />
President<br />
THIS PROPOSAL ACCEPTED FOR THE VILLAGE OF HUNTLEY.<br />
BY:<br />
TITLE:<br />
DATE:<br />
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Page 6 <strong>of</strong>6
RESOLUTION APPROVING A<br />
PROPOSAL FOR PROFESSIONAL CONSTRUCTION OBSERVATION SERVICES<br />
FOR IDOT CONTRACT #63743 - KREUTZER ROAD EXTENSION<br />
Christopher B. Burke Engineering, Ltd.<br />
RESOLUTION (R)2013-05.xx<br />
WHEREAS, the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> has received a Proposal for Pr<strong>of</strong>essional Construction<br />
Observation Services (Phase III) from Christopher B. Burke Engineering, Ltd. (CBBEL) for the Kreutzer<br />
Road Extension in the amount <strong>of</strong> $395,789.00; and<br />
WHEREAS, CBBEL has identified nine tasks to be performed under this proposal, including fulltime<br />
construction observation and project documentation; and<br />
WHEREAS, Phase III is part <strong>of</strong> the overall cost for the Kreutzer Road Extension, which is<br />
funded in the FY13 Annual Budget line item 04-10-4-7500, Street Improvement Fund; and<br />
WHEREAS, the <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> has reviewed the proposal submitted and has determined that<br />
it is in the best interest to enter into said contract with Christopher B. Burke Engineering, Ltd.<br />
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND B OARD OF<br />
TRUSTEES OF THE VILLAGE OF HUNTLEY as follows:<br />
SECTION I: The <strong>Village</strong> <strong>of</strong> <strong>Huntley</strong> approves and authorizes the execution <strong>of</strong> the Proposal for<br />
Pr<strong>of</strong>essional Construction Observation Services for IDOT Contract #63743 – Kreutzer Road Extension<br />
from Christopher B. Burke Engineering, Ltd. in the amount <strong>of</strong> $395,789.00 in the form attached hereto<br />
and a copy <strong>of</strong> which is incorporated herein.<br />
SECTION II: This Resolution shall be in full force and effect from and after its passage and<br />
approval as provided by law.<br />
SECTION III: All Resolutions and parts <strong>of</strong> resolutions in conflict herewith are hereby repealed.<br />
Aye Nay Absent Abstain<br />
Trustee Goldman _____ _____ _____ _____<br />
Trustee Hanson _____ _____ _____ _____<br />
Trustee Kanakaris _____ _____ _____ _____<br />
Trustee Leopold _____ _____ _____ _____<br />
Trustee Piwko _____ _____ _____ _____<br />
Trustee Westberg _____ _____ _____ _____<br />
PASSED and APPROVED this 23 rd day <strong>of</strong> May, 2013.<br />
APPROVED:<br />
DRAFT<br />
ATTEST:<br />
_____________________________<br />
<strong>Village</strong> President<br />
_____________________________________<br />
<strong>Village</strong> Clerk