Staff Information & Teaching Guide - Swinburne University of ...

Being Paid As a Consultant
Under no circumstances can a sessional academic staff member be paid as a consultant.
In many cases where contract arrangements for sessional academic teaching are used,
they are a substitute of Academic Sessional teaching as provided under the Certified
Agreement and they are genuinely not contract arrangements. At common law, an
employment relationship will be seen to subsist where the person is undertaking coreactivities
of the University.
A one-off guest speaker may be paid as a consultant; however they must first sign a
’Services to Swinburne agreement’ prior to giving the lecture. The signed ‘Services to
Swinburne Agreement’ is available at (OPAX password required to access this site):
http://www.swin.edu.au/corporate/legal/.
The ‘Services to Swinburne agreement’ must be returned to the Faculty Finance Office
(AS317) to facilitate payment and the guest speaker will be required to invoice Swinburne
University the agreed fee. The guest speaker must charge their own rates, not the
Swinburne sessional academic rates of pay; otherwise it will appear an employment
relationship will be seen to subsist.
Sessional Academic Teaching Staff
All sessional teaching staff that have been engaged by the Faculty, (i.e. completed an
Application for Sessional Engagement Form (C2)) will be paid on a fortnightly basis
according to the confirmed teaching scheduled discussed with their unit convenor.
Sessional teaching staff are required to complete a sessional time sheet only where the
payment claim is related to:
Marking. Please discuss the number of hours allocated to you for marking with
your unit convenor. Faculty Finance staff will monitor the number of hours
submitted for marking and any time sheets submitted above your marking
allocation will not be processed. Claims for payments above your allocation will be
returned to the Academic Head to follow up.
Additional work above the confirmed teaching scheduled, that has been approved
by Faculty Management.
Sessional time sheets are available from:
http://www.swinburne.edu.au/lss/sessional/. All time sheets must be signed by unit
convenors.
Sessional Academic Research Staff
Sessional time sheets are available from: http://www.swinburne.edu.au/lss/sessional/.
All time sheets submitted for sessional research employees should quote a correct
account code for payment and must be signed by their supervisor.
Submission of Time sheets, pay dates and pay rates
Timesheet deadlines, pay dates and rates of pay are published at the following Faculty
intranet site: http://www.swinburne.edu.au/lss/sessional/ Time sheets must be submitted
to the Faculty Finance Office (AS317 or Administration Mail Box 10 on AS building, level
3) for approval and processing. Under no circumstances are timesheets to be taken
directly to Human Resources. Faxed copies will not be accepted.
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