Undergraduate Catalog - New Jersey City University

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34 UNDERGRADUATE CATALOG 2011-2014 NEW JERSEY CITY UNIVERSITY academic and support services provided on and off-campus. The TRC provides the following services: Transfer Credit Evaluation Academic Advisement Transfer Mentor Program The TRC evaluates transfer credits for undergraduate students. Transfer credits from regionally accredited institutions in the United States, validated by complete official transcripts and carrying a grade of “C” or higher, will be appropriately applied toward General Studies Program requirements, degree program requirements, and electives. Courses transferred must be equivalent to courses offered at New Jersey City University and applicable to the student’s program. Remedial and basic skills courses are not awarded transfer credit. Students who completed A.A. or A.S. degrees at colleges or universities in the State of New Jersey are waived from General Studies Program requirements. For additional information, contact the Transfer Evaluator at 201-200-3395. Veterans Affairs The Coordinator of Veterans Affairs is located in the University Advisement Center. She assists veterans and eligible dependents of veterans with: Certification of veterans to the Veterans Administration for education benefits Processing of Veterans Tuition Credit Program forms (VTCP) for students eligible to receive such grants from the State of New Jersey Processing of tuition credit waivers for members of the New Jersey National Guard Academic advisement and approval of proposed schedules during advisement/ registration periods are provided by the major advisor or academic advisor. Veterans should schedule appointments with the Coordinator of Veterans Affairs each semester to discuss their benefits and academic status. Note: Veterans/eligible dependents who elect grade recomputation must comply with the Grade Recomputation Policy on page 27. For additional information on the above policies or Veterans Affairs, please contact the Coordinator of Veterans Affairs in the University Advisement Center, Vodra Hall, Rm. 101, or call 201-200-2157. ACADEMIC REGULATIONS Registration All currently enrolled students plan their programs in March and October for the following fall and spring semesters, respectively. Entering students do the same in May, June, July, and August and also in November, December, and January. Summer session registration is concurrent with registration for fall semesters. All tuition, fees and previous debts must be paid by the published due dates, otherwise late fees will be charged thereafter. Where payment is to be provided by scholarship or other financial aid plan, students should make prior arrangements and submit appropriate documents to the Bursar Office before the payment deadline each semester. Dropping and Adding Classes Students may add and drop classes during the designated Add/Drop period for each semester or Summer session. The last date for adding and dropping classes for each term is listed in the Master Course List (MCL) published by the Registrar and available online at http://www.njcu.edu/academics. Separate dates may be established for classes that do not follow the normal start/end schedule. Students who drop courses during the designated Add/Drop period will receive full (100%) refunds for those courses. Students with Financial Aid should be cautioned that dropping courses may affect their eligibility status and Financial Aid award amounts. Furthermore, students are not allowed to drop Academic Foundations courses, All-University Requirement courses, and certain other courses, such as those with corequisites, unless special permission is granted. Students may add and drop classes via GothicNet, or in person by submitting an Add/Drop form to the Registrar’s Office, Hepburn Hall 214. The Add/Drop form is available at the Registrar’s Office, and at http://web.njcu.edu/dept/registrar/Content/ forms.asp. Students are strongly cautioned against dropping classes indiscriminately, as doing so may affect eligibility for Financial Aid and scholarships, registration in other courses, full-time status, and overall degree progress. Note: Non-attendance does not constitute dropping a class. Students who never attend or stop attending class meetings will not be removed from class rosters. Furthermore, students who never attend or stop attending classes will be held responsible for their financial obligations to the University and will not be issued refunds. A student who does not officially drop or withdraw from a class by following the procedures described above, in the MCL, and elsewhere will be issued an “F” as a final grade. Delinquent withdrawal requests will not be honored and “F” grades resulting from failure to drop or withdraw from courses shall be considered final. Withdrawing from Classes Students may withdrawal from courses, earning grades of “W” in those courses, beginning the day after the designated Add/ Drop period for each semester or Summer session through the last date for withdrawing from classes for each term, which is listed in the MCL and available online at http://www.njcu.edu/academics. The deadline dates for withdrawing from courses are November 15 for each Fall Semester; April 15 for each Spring Semester; and mid-point of Winter and Summer Sessions. Separate dates may be established for classes that do not follow the normal start/end schedule. Students who withdrawal from courses prior to these dates will receive 50% refunds for those courses. Students cannot withdraw from courses via GothicNet, and must do so in person by submitting a Request to Withdraw form to the Registrar’s Office, Hepburn Hall 214. The Request to Withdraw form is available at the Registrar’s Office, and at http://web. njcu.edu/dept/registrar/Content/forms.asp. Students are strongly cautioned against withdrawing from classes indiscriminately, as doing so may affect eligibility for Financial Aid and scholarships, registration in other courses, full-time status, and overall degree progress. Note: Non-attendance does not constitute withdrawing from a class. Students who never attend or stop attending class meetings will not be removed from class rosters. Furthermore, students who never attend or stop attending classes will be held responsible for their financial obligations to the University and will not be issued refunds. A student who does not officially drop or withdraw from a class by following the procedures described above, in the MCL, and elsewhere will be issued an “F” as a final grade. Delinquent withdrawal requests will
ACADEMIC REGULATIONS 35 not be honored and “F” grades resulting from failure to drop or withdraw from courses shall be considered final. Course Load and Overload Options Each full-time undergraduate student must register for a minimum of twelve (12) credits each regular semester. This is the course load required of full-time undergraduates. Overload is defined as registering for more than twelve (12) credits for a regular semester, as a full-time undergraduate. There are restrictions on when and how a full-time undergraduate may register for an overload: 1. Full-time undergraduates on academic probation may register for a maximum of thirteen (13) credits and/or semester hours for the semester(s) they are on probation. 2. A full-time undergraduate who has not completed, with passing grades, all the courses below the 100 level he/she is required to take, may register for a maximum of sixteen (16) credits. 3. Only full-time undergraduates, who have passed the All University Requirement courses and all courses below the 100 level which may have been required, are eligible to register for more than sixteen (16) credits, according to the following standards: CGPA* Overload Permitted for a Regular Semester BETWEEN 2.5 AND 3.5 Maximum of 19 credits, with permission of the dean** ABOVE 3.5 Maximum of 22 credits, with permission of the dean** * Cumulative Grade Point Average (See page 36.) ** With permission of the dean of the college in which the student has been accepted into a major program, or for students not yet accepted into a major, by the Dean of the William J. Maxwell College of Arts and Sciences 4. A maximum of six (6) credits and/or semester hours is allowed per summer session. No overload is allowed during summer sessions. Change of Enrollment Status A currently enrolled, degree-seeking, parttime student who wishes to change to fulltime enrollment status the next semester is eligible to do so once he/she: 1. completed a minimum of twelve (12) college level credits at New Jersey City University; 2. achieved a minimum CGPA of 2.0; 3. filed a Change of Enrollment for Continuing Students Form at the University Advisement Center, Vodra Hall, Rm. 101. A currently enrolled non-degree-seeking, part-time student who wishes to change to degree-seeking status for the following semester is eligible to do so once he/she has: 1. completed a minimum of twelve (12) college-level credits at New Jersey City University; 2. achieved a minimum CGPA of 2.0; 3. filed a Change of Enrollment for Continuing Students Form at the University Advisement Center, Vodra Hall, Rm. 101; 4. taken the University’s basic skills test. Arrangements for the test may be made at the same office. Time Limits on Credits and Degree Completion Individual departments may limit the application of certain coursework and transfer credits toward degree requirements, based on the number of years that have passed since the courses and credits were earned. For instance, many departments do not apply coursework or accept transfer credits that are more than ten years old toward their degree requirements. In certain cases, New Jersey state regulations or accreditation guidelines may impose similar limitations. Students may request waivers of the time limitations on the application and transfer of credits toward degree requirements from their major departments. Limitations established by the State of New Jersey or by accrediting agencies are not subject to being waived. Students should consult with their major program departments to determine if any of their coursework or transfer credits are subject to time limitations for application toward their degree requirements. Similarly, academic major departments may impose limits on the number of years students may take in completing their degree programs, with ten years often being the adopted guideline. Students should consult with their major program departments to determine if they are subject to limitations on the amount of time they are allowed to complete their degree programs. Minimum Grade Point Average in Major In addition to a minimum CGPA of 2.0 for all course work attempted at this institution, students must achieve at least a 2.0 CGPA in their major programs of study to qualify for graduation. Voluntary Pass/Fail Options A student has the option of requesting a final grade of Pass or Fail (Pass/Fail) instead of a letter grade in an elective, General Studies Program elective, or academic minor course, according to the following guidelines: 1. The Pass/Fail option is limited to nine (9) total credits; 2. No more than one (1) course per semester may be elected under this option; 3. Pass/Fail evaluation is interpreted to mean a grade of “Pass” for satisfactory completion of course requirements and a grade of “Fail” for an unsatisfactory completion of course requirements. When the “Pass” grade is given, the credits assigned to the course are indicated as earned, but the student’s CGPA remains unaffected. A “Fail” grade negatively affects the CGPA. An elective is interpreted to mean any course outside the major not specifically required in the student’s program. At the discretion of a department, certain courses within its major field can be designated “Pass/Fail.” The Pass/Fail option may be designated by the student only during the first five days of class following the add/drop period in a regular semester, and the first four days of classes following the add/drop period of each summer session. Each student must submit, to the Registrar’s Office, a completed Pass/Fail form designating his/her choice of Pass/Fail evaluation. One copy of this form remains with the Registrar’s Office and one is given to the student. The Pass/ Fail option is not available for All University Requirement courses. A student’s election of a Pass/Fail grade may not be changed after the form is filed in the Registrar’s Office.
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Undergraduate Catalog - New Jersey City University

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