Undergraduate Catalog - New Jersey City University

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40 UNDERGRADUATE CATALOG 2011-2014 NEW JERSEY CITY UNIVERSITY unadministered test; Altering test answers and then claiming instructor inappropriately graded the examination; Unauthorized collaboration with any other person in preparing work offered for credit (e.g., purchased term papers*). *NJSA 18A: 2-3 (c) prohibits the preparation for sale of any term paper, thesis, dissertation, essay, report or other written, recorded, pictorial, artistic or other assignment knowing that it is intended to fulfill requirements for a degree, diploma, certificate or course at any educational institution. The law specifies up to a $1,000 fine for violations of its provisions. Penalties of Violations for Academic Integrity Level I Level I penalties apply in circumstances involving ignorance or inexperience on the part of the person(s) committing the violation and ordinarily include a minor portion of the course work. The imposition of these penalties is considered an academic issue and not disciplinary. Example: Improper documentation of sources or unauthorized collaboration on an academic exercise. Possible Penalties: Make-up assignment, assignment of no-credit for the work in question, or a required assignment on preparation of term papers. These penalties are subject to the discretion of the faculty member. Faculty will meet with the student offender to discuss the allegation and possible penalties. Level II Level II penalties involve incidents of a more serious nature and affect a significant aspect or portion of the course. Example: Copying from or giving assistance to others on a mid-term, final or other examination; plagiarizing major portions of an assignment; using unauthorized material on an examination; or altering a graded examination for the purposes of re-grading. Possible penalties: A failing grade on the assignment and/or in the course, which ever is applicable, may be given subject to the discretion of the faculty member. Violations at this level will be reported to the department chair and the Academic Dean (for major courses, the report will be made to the corresponding Academic Dean, for general studies courses, the report will be made to the Dean of Arts and Sciences, in the case of an undergraduate student). A notation of plagiarism shall be placed in the student’s record following this offense, and the student will not be allowed to expunge the grade of F from his/her GPA should he or she re-take the course. Confidential copies of the report will also be sent to the Vice President for Academic Affairs and the Dean of Students or the Dean of Graduate and Continuing Education. Should the Vice President for Academic Affairs upon receipt of a report of plagiarism, find that a student has a prior record of plagiarism, the offense will be upgraded to Level III, and the Vice President for Academic Affairs will notify the instructor, the chair and the academic dean so that appropriate action can be taken. Any violation that involves repeat offenses at Level I is considered a Level III violation. Level III Level III penalties apply to offenses that are even more serious in nature and involve pervasive dishonesty on a significant portion of course work, such as a major paper, mid-term, final exam or other examination. Example: Using a purchased term paper presenting the work of another as one’s own; having a substitute take an examination; or possessing or obtaining an examination without the professor’s authority or prior knowledge. Possible Penalties: A failing grade on the assignment and/or in the course, which ever is applicable, may be given subject to the discretion of the instructor. Violations at this level will be reported to the department chair and the academic dean (for major courses, the report will be made to the corresponding Academic Dean, for general studies courses, the report will be made to the Dean of Arts and Sciences). In the case of an undergraduate student, a notation of plagiarism shall be placed in the student’s record following this offense, and the student will not be allowed to expunge the grade of F from his/her GPA should he or she re-take the course. Confidential copies of the report will also be sent to the Vice President for Academic Affairs and the Dean of Students or the Dean of Graduate and Continuing Education. Should the Vice President for Academic Affairs or the Dean of Graduate and Continuing Education discover, upon receipt of a report of plagiarism, that a student has a prior record of plagiarism, the Vice President for Academic Affairs or the Dean of Graduate and Continuing Education will notify the faculty member, the chair and the academic dean so that appropriate action can be taken. In the event the faculty member determines that the violation is severe, she/he may recommend to the department chair/ academic dean that the student be placed on probation, suspension, or expulsion for one or more semesters with a notation of “disciplinary suspension” indicated on the student’s record, or that the student be permanently dismissed from the University in case of repeat offenses. The Academic Dean, in consultation with the faculty member, will be responsible for deciding the additional penalty. Academic Grievance/ Appeal Procedure The following procedure is available to resolve grievances regarding grading, course requirements, attendance, academic integrity, and other academically related complaints: Step 1. Meeting and discussion with the faculty member involved to resolve the situation in question must take place within forty-five (45) days of the last day of the semester on which the grievance is based. At the conclusion of the meeting the faculty member will inform the student of a decision. Step 2. The student may initiate a written appeal with the faculty member within ten (10) calendar days of notification of the decision of the faculty member; the faculty member will respond in writing within ten (10) calendar days of the date of receipt of the written appeal. Should the faculty member fail to respond within ten (10) calendar days, the student may present his/her written appeal to the next level of review, the department chairperson, within ten (10) calendar days. Step 3. Written appeal to the appropriate department chairperson within ten (10) calendar days of notification of a decision pursuant to the previous step or upon failure of the faculty member to respond with
ACADEMIC STANDARDS 41 in the prescribed ten (10) calendar days. Step 4. Written appeal to the appropriate Academic Dean within ten (10) calendar days of notification of a decision pursuant to the previous step. The appropriate dean shall provide the student with a written decision within ten (10) calendar days of receipt of the appeal from Step 3. Step 5. Written appeal to the University Senate Student Affairs Committee within ten (10) calendar days of notification of a decision pursuant to the previous step. Grievances that are not resolved at the Dean’s level may be referred to the Student Affairs Committee of the University Senate for review and decision, which will be forwarded to the Vice President for Academic Affairs for final decision. The Student Affairs Committee of the University Senate shall deal with grievances involving grading, course requirements, attendance, academic integrity, and other academically related complaints after Steps 1–4 above have been exhausted. The committee shall include at least one faculty or professional staff member from each of the Colleges and one student. The Vice President for Student Affairs or Associate Vice President for Student Affairs will serve as a non-voting, ex-officio member of this Committee. The Student Affairs Committee shall deal with grievances initiated by students. The Committee may choose to invite parties involved to meet with the committee to present their positions or to proceed on the written record generated from the appeal process detailed above. Within (20) twenty days of receipt of a written appeal from a student, the committee shall (a) determine that the appeal has basis in fact; (b) inform the complainant of the legal and administrative limitations of the committee in resolving grievances; and (c) determine that all normal avenues of appeal resolution, between the parties involved, and the applicable department chair and dean, have been exhausted. It shall provide notice of its decision, made on a review and advise basis, to the Vice President for Academic Affairs, who renders a final decision within thirty (30) calendar days of receiving the Student Affairs Committee’s recommendation. FINAL APPEAL Only cases that result in expulsion may be appealed to the President. In these cases, the decision of the President is final and there is no further recourse at the University. The charged student will have ten (10) calendar-days from the date of the decision by the Vice President for Academic Affairs to file an appeal with the President of the University. All appeals must be in writing. In cases resulting in expulsion, the President of the University shall render a final decision within twenty (20) calendar-days of receiving the appeal. Attendance Policy Each faculty member has full responsibility for determining the purposes of class meetings of courses for which he or she is responsible. At the first meeting of the class, each student shall receive a written statement of the requirements for the course (syllabus), including those of attendance as demanded by the nature and purposes of the course. Each student is expected to fulfill the attendance requirements as determined by the faculty member. Failure to attend classes without a valid excuse as determined by the faculty member may be factored into the evaluation of the student’s performance and achievement for the course. Absence from classes due to illness or personal reasons should be handled privately by the student and faculty member on an individual basis. Students who expect to be absent for more than three (3) days must contact the Dean of Students, who will notify faculty members of the student’s situation. An absence of any length requires that the student discuss the potential impact the absence may have on the student’s academic progress with his/her professor(s). Each student shall be required to take all examinations on the days scheduled for such, provided these schedules are announced in advance by the faculty member responsible for the course. To ensure compliance with Federal and State aid requirements, instructors are required to keep such records as will enable them to complete the monthly Veterans Attendance Rosters and the Mid-Semester Audit Report forms and to certify the last date of attendance of students receiving aid. Note: Non-attendance does not constitute withdrawal from courses. Students who cease attending and otherwise participating in class activities may earn failing (“F”) grades. These grades become a part of the students’ permanent records, and are not subject to removal upon request. Transcripts To request a transcript, a student or graduate has three options: 1. In person: at the Registrar’s Office Hepburn 214 on a form supplied by the office; 2. By mail: send a signed letter to: Registrar’s Office Attn: Transcripts New Jersey City University 2039 Kennedy Blvd. Jersey City, NJ 07305-1597 3. On the Internet: web.njcu.edu/dept/registrar or https://gothicnet.njcu.edu Students may request separate undergraduate and graduate transcripts, but no portion of the undergraduate or graduate transcript record may be deleted. Procedures for the issuance of transcripts are governed by the provisions of the Family Educational Rights and Privacy Act of 1974 (FERPA) as amended (34 CFR Part 99; 20 U.S.C. 1232g). Transcripts are prepared by the Registrar’s Office in accordance with the policies of the American Association of Collegiate Registrars and Officers of Admission. Where New Jersey City University transcripts show credits hours earned at other institutions, the official transcripts of those institutions have become part of the student’s permanent file in the Registrar’s Office. New Jersey City University does not make copies of other institutions’ transcripts. To obtain transcripts from institutions other than New Jersey City University, students must contact the other institutions directly. Transcripts should be requested at least ten days prior to the time needed. No transcript shall be granted to any student or sent to a specified organization until all fees have been paid and other University obligations have been met. The Registrar’s Office has the right to deny a transcript request from any student who abuses this service. A one-time transcript fee of $25.00 will be charged to all students in their first terms at New Jersey City University. Requests are limited to 10 per year for regular-service transcripts. A $10.00 fee is charged for one-hour service. Mid-Semester Progress Report Mid-semester progress reports are sent to students during the Fall and Spring
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Undergraduate Catalog - New Jersey City University

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