Camp - Interlochen Center for the Arts

TRAVEL INFORMATION
Important Travel Information for Camp Parents and Students:
With over 2,500 camp students arriving and departing at various times each summer to take part in a number of
different camp programs, it is important to have accurate and up to date information regarding each student’s
travel plans. The Travel Plans Form that includes specific arrival and departure information must be completed for
all students, regardless of the mode of travel. This includes those planning to arrive by automobile.
The Travel Plans Form can be found online via the Parent Resource Center link on the Interlochen Arts Camp
website or via the Camp parent portal in Aspen: http://aspen.interlochen.org. Those without Internet access, or
anyone experiencing difficulty in completing the form online, can call the travel coordinator with travel plans at
231-276-7373.
When booking plane or bus tickets, the preferred Interlochen travel agency is Classic Travel. They have extensive
experience with scheduling student travel to and from Interlochen. Classic Travel offers special assistance to
Interlochen students and parents with travel bookings, and they actively help solve any problems students may
experience while traveling. Classic Travel contact information is as follows: www.classictravelusa.com or call
1-800-643-3449, 467 Okemos Road, Okemos, MI 48864. Be sure to reference Interlochen when contacting them.
Those using Classic Travel to book plane or bus tickets must still complete a Travel Plans Form.
Completing the Travel Plans Form reserves a seat on an Interlochen shuttle vehicle and ensures that Interlochen
staff will meet a student at the Traverse City airport or bus station when he/she arrives, and/or provide
transportation to the airport or bus station in time for him/her to depart, according to the information provided on
the form. Interlochen transportation service also takes care of transporting student luggage to and from campus.
The fees for the Interlochen transportation service are listed below.
PLEASE NOTE: Interlochen provides transportation to and from the airport and bus station in Traverse City,
Michigan ONLY. Interlochen is not able to provide transportation to and from other cities in the state.
Parents traveling with their children who desire transportation to and from campus should request transportation
by sending an email to Transportation@interlochen.org detailing the travel request.
Travel Plans Due Date:
Travel plan due date is May 1, or within 7 days of acceptance if admitted after May 1. As noted above, all student
travel plans, including those traveling by car, must be filed using the online travel form.
Transportation Fees:
$10 – Each one-way trip to or from the Traverse City airport or bus station. The fee is
deducted from the student account. There is no need to carry additional cash to pay the
transportation fee.
$30 – Additional fee if travel plans are submitted after May 1, or if there is less than 48-hour notice prior to
arrival for travel plans changes. Late enrolling students must provide travel plans within 7 days of
acceptance to avoid the late fee.
Travel Dates:
Please pay close attention to the travel dates for each camp session. Students arriving prior to the session start
date, or departing after the end of his/her session, will be charged a substantial fee for accommodation and
supervision. Arrival and departure dates for each session are posted on the Parent Resource Center at
http://camp.interlochen.org/campparents and via the Camp Parent Portal http://aspen.interlochen.org
Unaccompanied Minors:
Unaccompanied Minor is a term used by the airlines to designate a young traveler that needs to be escorted by
airline personnel. The airlines charge a separate fee for this escort service. Each airline has its own specific
requirements for transporting younger persons. We recommend that parents check with the air carrier to
determine what requirements apply to a minor child. We also recommend that you schedule flights early in the
day to avoid students having to re-book their travel and return to Interlochen for departure on the re-booked
flight(s). Airlines will not board an Unaccompanied Minor if it is the last flight of the day or if any of the
intermediate flights are the last flight of the day. When making unaccompanied minor arrangements, airlines will
ask for the specific name, address and phone of the receiving adult. Please provide the following information:
Adult Name: Tom Ronayne, Interlochen Travel Coordinator
Address: Interlochen Arts Camp, 4000 M-137, Interlochen, MI 49643
Phone Number: 231-276- 7373
PACKING AND PLANNING 4