March (pdf) - New York Power Authority

March 29, 2011
on or about April 1, 2011 for an intended term of up to five years, subject to the Trustees’ approval, which is hereby
requested. Approval is also requested for the total amount expected to be expended for the term of the contract,
$325,000.
“The contract with Thinking Outside the Square, Inc. (‘TOTS’) (6000119002; PO# TBA) would
provide for maintenance and repair of displays and exhibits at the Niagara Power Project’s Power Vista Visitors’
Center. Services consist of providing all labor, supervision, equipment and supplies to maintain and repair displays,
and include, but are not limited to, lighting, audio, carpentry, electrical and mechanical work, graphic design and
fabrication, to be performed on a scheduled or ‘as needed’ basis, as well as pickup, delivery and installation, as may
be required. Bid documents were downloaded electronically from the Authority’s Procurement website by 14 firms,
including those that may have responded to a notice in the New York State Contract Reporter; two proposals were
received and evaluated. Staff recommends award of a contract to TOTS, the lower-priced bidder, which is qualified
to perform such services and meets the bid requirements. The contract would become effective on or about April 1,
2011 for an intended term of up to four years, subject to the Trustees’ approval, which is hereby requested.
Approval is also requested for the total amount expected to be expended for the term of the contract, $100,000.
“In order for the Authority to ensure compliance by its vendors / suppliers / contractors with its technical
specifications, as well as all applicable ISO quality requirements, design drawings, industry codes and standards, the
Authority retains the temporary services of experienced Quality Assurance (‘QA’) engineers / inspectors and
metallurgists for assignments on an on-call, ‘as needed’ basis. Such QA services include, but are not limited to,
monitoring, surveillance and inspection of field work performed by contractors at Authority facilities or
manufacturers’ / vendors’ activities at their respective factories / facilities worldwide, in order to ensure that
purchased equipment, components, materials or systems and/or the installation thereof meets specifications.
Services may also include metallurgical evaluation of welding, corrosion, coatings, failure mechanism and
prevention. To this end, bid documents were downloaded electronically from the Authority’s Procurement website
by 97 firms, including those that may have responded to a notice in the New York State Contract Reporter; 9
proposals were received and evaluated. Staff recommends award of contracts to four firms, ASR International
Corp. (‘ASR’), Bureau Veritas North America, Inc. (‘Bureau Veritas’), Procurement Services Consulting,
Inc. (‘PSCI’) and Quality Inspection Services, Inc. (‘QISI’), a wholly owned subsidiary of APPLUS RTD
(Q10-4925; PO#s TBA), the lowest-priced bidders, which are qualified to perform such services and meet the bid
requirements. The award of contracts to four firms would enable the Authority to benefit from their respective
complementary strengths and areas of expertise, as well as to utilize the lowest-cost provider for the appropriate
services required. The contracts would become effective on or about April 1, 2011 for an intended term of up to five
years, subject to the Trustees’ approval, which is hereby requested. Approval is also requested for the aggregate
total amount expected to be expended for the term of the contracts, $2 million. Such contracts will be closely
monitored for utilization levels, available approved funding and combined total expenditures. It should be noted
that ASR is a NYS-certified Minority Business Enterprise (‘MBE’).
Contract Extensions and/or Additional Funding:
Power Supply
“At their meeting of February 24, 2004, the Trustees approved the award of a competitively bid contract to
Alstom Power Inc. (‘Alstom’), in the amount of $25.1 million, for the procurement of a second set of eight turbines
and other replacement equipment for the Allis-Chalmers (‘AC’) units, as part of the Life Extension and
Modernization (‘LEM’) Program at the St. Lawrence/FDR Power Project (‘St. Lawrence’). Such Work was
separated into two contracts: Contract #4600001236 for the procurement of major components, including fabrication
of new turbine runners and rehabilitation of head covers at Alstom’s facility and Contract #4600001237 for labor
and materials required to refurbish the existing AC units at the St. Lawrence facility, e.g., field machining the
discharge ring. Additional funding was subsequently authorized by the Trustees, most recently at their meeting of
September 23, 2008, for turbine overhaul and associated work under the subject contracts, increasing the aggregate
compensation ceiling to $33.3 million. Alstom has been successfully furnishing and rehabilitating the units in
accordance with the LEM schedule, currently expected to be completed by the end of 2013; 13 of the 16 units have
been completed to date. Recently, several emergent issues were identified, which will require additional work and
funding. Such issues include, but are not limited to: 1) lead and PCB paint abatement of the intermediate and outer
head covers at Alstom’s facilities; 2) additional shop work related to additional stiffeners on the outer and
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