OEFFA and OEFFA Certification Board Meetings 10 October 2010 ...
OEFFA and OEFFA Certification Board Meetings 10 October 2010 ...
OEFFA and OEFFA Certification Board Meetings 10 October 2010 ...
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<strong>OEFFA</strong> 501 (c) 3<br />
<strong>Board</strong> Meeting Minutes<br />
July 25, 20<strong>10</strong><br />
Granville, Ohio<br />
Present: Dave Benchoff, Amy Bodiker, Mary Ida Compton, Gary Cox, Steve Edwards, Mike<br />
Laughlin, Darren Malhame, Joan Richmond, Harv Roehling, Ed Snavely, John Sowder, Mardy<br />
Townsend, <strong>and</strong> Carol Gol<strong>and</strong>. Absent: Steve Daugherty, Tom Redfern.<br />
Darren called the meeting to order at <strong>10</strong>:45am.<br />
Minutes from meetings in 20<strong>10</strong> on January 24, February 13 (Annual <strong>OEFFA</strong> Business meeting),<br />
March 7, <strong>and</strong> April 25 were approved with minor edits.<br />
Darren began with a review of the financial statements, <strong>and</strong> noted that <strong>OEFFA</strong> now has 2 new<br />
hires for part time work: Carol Cameron in an accounting role, <strong>and</strong> Jami Woodruff as our<br />
bookkeeper. Our former bookkeeper, Angie Kemp, resigned in April. We reviewed both the<br />
cash flow statement, with monthly data projections through March, 2011, <strong>and</strong> the balance sheet<br />
with data through June 30, 20<strong>10</strong>. The cash flow projections show <strong>OEFFA</strong> at its lowest point (in<br />
terms of cash available) during the late fall months before conference deposits are expected.<br />
During all months, we anticipate having sufficient cash on h<strong>and</strong> to run the organization. If there<br />
is a time during which we need additional funds, we may borrow from the certification (c(5))<br />
arm of <strong>OEFFA</strong>, with a competitive interest rate at the time. These are intended to be<br />
conservative estimates, as they don’t include: 1) expected cash from the University of Maryl<strong>and</strong>,<br />
<strong>and</strong> 2) cash due to <strong>OEFFA</strong> c(3) for membership fees collected as part of the certification fee<br />
from the c(5) arm of <strong>OEFFA</strong>. All expected tax liabilities are included in these statements. We<br />
expect to file our annual 990 tax form at the completion of the current audit, possibly requiring<br />
an extension beyond the August deadline.<br />
Lunch was supplied <strong>and</strong> enjoyed by all.<br />
Carol presented the Director’s Report. <strong>OEFFA</strong> has had significant exposure <strong>and</strong> representation<br />
in newspaper editorials, radio programs, <strong>and</strong> social media networks of Facebook <strong>and</strong> Twitter.<br />
She reviewed the status of grants pending <strong>and</strong> the likelihood of success. Membership is much<br />
higher, due to certification clients having membership bundled into their certification fees. In an<br />
effort to continue to reduce expenses, we won’t be publishing the membership directory (last<br />
published in the fall of 2009) or the Good Earth Guide (available online). Also, the next 2<br />
conferences will be held at our 2009 location, the Granville High School. Carol <strong>and</strong> others<br />
explored possible alternatives, which proved to be much more expensive. Our date for the 2011<br />
conference, titled Inspiring Farms, Sustaining Communities, is February 19-20. We discussed<br />
having a post-conference event on Monday, rather than a pre-conference event on Friday.
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