Employee Benefit Guide 2012 - City of Oklahoma City

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Employee Assistance Program Alliance Work Partners Alliance Work Partners (AWP) is your Employee Assistance Program (EAP) provider, offering you and your family valuable, confidential services typically at no cost to you. Designed to help you manage daily responsibilities, life events, work stresses or issues affecting your quality of life, AWP is available to take your call 24 hours a day, 7 days a week. Key Provision of the EAP • 1-6 short term counseling sessions per problem per year, which includes assessment, referral and crisis services • Dependents residing in the employee’s household are covered • The EAP is available at no cost (limited exceptions) to the employee or family member who resides in the home, and is completely confidential • Legal and financial service • WorkLife services • Online assessments, information and referrals • Access to online materials: www.alliancewp.com In order to access these services, you must login with a generic e-mail and password the first time. You will then be able to establish your own unique user name and password. The generic e-mail is: OKCmember@alliancewp.com The password is: AWP4me The e-mail address and password are case sensitive. How do I contact AWP? For more information or assistance contact Alliance Work Partners at either 1-800-343-3822, 1-800-448-1823 (TDD) or by going to www.alliancewp.com Whatever life event you and your family members may be facing – a new home, caring for an older loved one or coping with change and stress – your EAP can help! Alliance Work Partners can help make life easier. Alliance Work Partners is a professional service of Workers Assistance Program, Inc. Personal and Professional Development Seminars Employee and Supervisor Program Orientation Orientation is designed to provide information on how to access AWP workplace services. Supervisors also learn how beneficial services can be to increasing employee performance and retention when facing challenges. • Program Orientation • Program Orientation for Supervisors Supervisory and Management Training These seminars are designed to provide supervisors and managers with specialized skills for dealing with employees and workplace issues. Topics include: • Dealing with Difficult Employees • Effective Leadership • Managing the Challenge of Change Professional, Personal, and Organizational Development Seminars These seminars develop and support professionalism and strengthen the input employees can provide in the workplace. Topics include: • Advanced Nutrition: Making Food Work for You • Assertive Communication • Balancing Multiple Roles: The Working Parent • Choosing Healthy Options for Your Anger • Communication, Team Building, and Respect - can be department specific training • Cube Etiquette - can department specific training • Dealing with Difficult Phone Customers • Defusing Hostile Customers • Dynamic Problem Solving • Effective Listening • Finding Your Oxygen: Keys to Worklife Balance and Success • First Class Customer Service • Healthy Approaches: Weight Loss and Exercise • Healthy Relationships • Keeping Your Cool Even When Others Don’t • Nutrition and Wellness: Creating Healthy Habits • Personal and Professional Resilience • Redefining Retirement • Resolving Conflict • Rolling with the Changes • Smoking Cessation • Staying Motivated on the Job • Strategic Time Management 42
Employee Assistance Program Alliance Work Partners Professional, Personal, and Organizational Development Seminars, cont’d • Stress Management • Laugh Your Way to Less Stress • Stretch to Beat Stress • Workplace Stress Management • Team Building - department specific training • Workplace Communication 2012 EAP Professional Seminars January Smoking Cessation February Nutrition and Wellness: Creating Healthy Habits March Healthy Approaches: Weight Loss and Exercise April Defusing Hostile Customers Drug-Free Workplace Seminars AWP has experience providing workplace services to organizations with safety sensitive employees for over 14 years. AWP develops drug-free workplace policies and procedures integrated with current human resource policies that will meet all applicable state and federal requirements, including U.S. Department of Transportation (DOT) regulations. One way that AWP provides protection measures is through its training on drug and alcohol awareness. • Reasonable Suspicion Training for Supervisors • U.S. DOT Drug and Alcohol Awareness for Employees • U.S. DOT Reasonable Suspicion Training May June July August September November December Dealing with Difficult Phone Customers Assertive Communication U.S. DOT Reasonable Suspicion Training Effective Leadership Redefining Retirement Strategic Time Management Stress Management To Schedule Training For more information, please send an email to Karlon James in the Employee Benefits Division at karlon.james@okc.gov or call (405) 297-2926 to discuss training options. Temporary Disability Income Protection City of Oklahoma City Temporary Disability Income Protection Plan (For Management Employees Only) This plan is provided by the City of Oklahoma City and is designed for management employees who are temporarily disabled and are expected to return to work. This program is not intended as a long-term disability, or salary continuance plan. Definition of Management Employees • All full-time management and executive pay plan employees • All full-time City Council appointees • All full-time employees in the City Auditor’s pay plan • All full-time employees in the Municipal Counselor’s pay plan Effective Date All qualified employees are covered by the Plan on their first day on the job. It is not necessary to complete enrollment paperwork for this program. Benefits A benefit in the amount equal to 60% of the employee’s basic earnings is payable monthly to an eligible employee. The maximum amount of benefits payable to any employee is $3,000 per month and the maximum benefit period is 36 months. For additional details, refer to the Temporary Disability Income Protection Plan booklet or contact an Employee Benefits representative. 43
Page 1 and 2: Employee Benefit Guide 2012
Page 3: Table of Contents 2012 Benefits Enr
Page 6 and 7: City Benefits Program Eligibility &
Page 8 and 9: Enrollment Schedule for Plan Year 2
Page 10 and 11: Three Easy Ways to Enroll Enroll O
Page 12 and 13: Your Benefit Design Structuring You
Page 15 and 16: INSURANCE PLANS Health Plan Benefit
Page 17 and 18: Health Plan Benefits Comparison Pla
Page 19 and 20: Health Plan Benefits Comparison Com
Page 21 and 22: HMO Plan UnitedHealthcare All servi
Page 23 and 24: Dental Plan BlueCross BlueShield of
Page 25 and 26: Vision Care Plan VSP Your VSP Visio
Page 27 and 28: Group Term Life Insurance and AD&D
Page 29 and 30: Individual Term Life Insurance Amer
Page 31: Cancer Insurance Limited Benefit Ca
Page 34 and 35: Flexible Spending Accounts American
Page 36 and 37: Flexible Spending Accounts American
Page 38 and 39: Flexible Spending Accounts FSA Work
Page 41: SPECIAL CITY BENEFITS Employee Assi
Page 45: IRC 457 Deferred Compensation IRC 4
Page 48 and 49: Dependent Eligibility Requirements
Page 50 and 51: Important Benefit Plan Information
Page 52 and 53: Important Benefit Plan Information
Page 54 and 55: Continuation of Coverage (COBRA) CO
Page 56 and 57: Guide to Qualifying Changes in Stat
Page 58 and 59: Definitions Allowed Amount: Maximum
Page 60 and 61: Definitions Pre-existing Condition:
Page 63 and 64: IMPORTANT NOTIFICATIONS Medicare Di
Page 65 and 66: Medicare Disclosure For More Inform
Page 67 and 68: American Fidelity Privacy Notice PR

Employee Benefit Guide 2012 - City of Oklahoma City

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