Minutes-RSC-3-Feb 2010-Final-230210.pdf - PROGEBE

Regional Project on Sustainable Management of Endemic
Ruminant Livestock in West Africa (PROGEBE)
Regional Coordination Unit
Minutes of the Third Meeting
of PROGEBE Regional Steering Committee (RSC)
(PROGEBE-RSC3-2010-05)
Third Regional Steering Committee Meeting
8 th February 2010, Bamako, Mali
0

1) Introduction. The Third Meeting of the Regional Steering Committee (RSC) of the Regional
Project on Sustainable Management of Endemic Ruminant Livestock in West Africa (PROGEBE)
was held on 08 th February 2010 in Azalaï Grand Hotel, Bamako, Mali. Fifteen days prior to the
meeting, according to the terms of reference of the RSC, working documents such as the minutes
of the second meeting of the RSC, a synthesis of activities implemented in 2009 and the 2010
proposed annual work plan and budget were electronically transmitted to the RSC members. Later
on, PROGEBE and ILRI 2009 annual reports, ILRI 2010 workplan and the report “UNDP EEG
and GEF Annual Performance Report (APR) - Project Implementation Review (PIR) 2009 –
Biodiversity” were sent or made available during the meeting.
The meeting started at 09:10 am by an official opening ceremony chaired by Her Excellency, Mrs.
Madeleine Ba Diallo, Minister of Livestock and Fisheries of the Republic of Mali in the presence
of representatives of PROGEBE member countries, UNDP/GEF, UNOPS, ITC, ILRI, CORAF-
WECARD, CIRDES, livestock professionals, Malian national project and service directors, and
regional and national PROGEBE staff.
The opening ceremony was introduced by the 2009 RSC chairman, Honorable Dr Amadou Sowe,
Permanent Secretary I of the Ministry of Agriculture of the Republic of The Gambia. After
thanking the Malian authorities for hosting the meeting and all the support they provided, Dr Sowe
indicated the willingness of the national authorities to support the project to achieve its goal. He
concluded by urging the staff involved in the implementation of the project to persevere in their
project implementation efforts with discipline and spirit of confidence, bearing in mind the planned
objectives.
Her Excellency, The Minister of Livestock and Fisheries of the Republic of Mali, underlined the
importance of the project for the development of livestock in the subregion and requested the
project staff to spare no effort in pursuing the dynamics set in motion and speeding up the
implementation of activities. She, thereafter, officially declared open the third session of the
Regional Steering Committee.
After, a round table was done to allow the participants to present themselves. With the exception of
FAO, who earlier asked to be excused for not being able to attend the meeting, all RSC members
were present. The list of the RSC members participating in the meeting is attached.
Finally, the Minister announced that Dr Mamadou Coulibaly, Technical Advisor and representative
of the Ministry of Livestock and Fisheries of the Republic of Mali, was designated as new
chairman of the RSC before closing the opening session.
2) Agenda of the meeting. Following its review, the meeting adopted the proposed agenda as
follows:
Introduction by the 2009 RSC chairperson
Official opening of the RSC
Presentation of the participants
Designation or election of the new RSC chairperson
Approbation of the agenda
Review and adoption of the report of the second session of the RSC
Update on the project implementation progress in 2009
Presentation of 2010 annual work plan and budget
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Planning of the next RSC meeting
Any other business
3) Review of the report of the second session of the RSC. The proposed draft report, made
available at the end of January 2009 and distributed as part of the working documents of the third
RSC session, was reviewed and validated by the members of the RSC. Concerning item 7 “Review
of the TORs of the RSC” on voting rights of the RSC members, in particular UNDP/GEF,
Clarifications were made indicating the restriction of voting rights to members representing the
participating countries. The report was therefore adopted as reflecting accurately the content of the
discussions of the second meeting of RSC held in January 2009.
4) Update on the project implementation progress in 2009. The related documents as well as the
presentation made by the PROGEBE Regional Monitoring and Evaluation Expert, showed that
year 2009 was marked by:
• the organization of the 5 inception workshops of the project,
• the completion of office set up for 4 coordination units and the establishment of the 12 site
coordinations,
• the preparation of project basic documents such as manuals of procedures, monitoring and
evaluation guide, and communication plan etc.,
• the update of the surveys carried out by ILRI to update the baseline situation,
• the participative elaboration of strategies for genetic improvement and natural resource
management through consultations and 2 thematic visits and workshops,
• the negotiation and signature of several protocols with technical partners,
• the bidding process for feasibility studies and control of civil engineering infrastructures for
research centers and livestock marketing,
• the initiation of field activities (identification of multiplier herds, consultations with
breeders, nucleus foundation rehabilitation, revitalization of existing breeding programs,
identification of needs of rehabilitation of research centers and marketing infrastructures,
bush fires control, mapping, NRM indicator update, capacity building activities etc.,
• strengthening International Trypanotolerance Centre (ITC) through the recruitment of a
Regional Expert in Capacity Strengthening and Institutional Building, the allocation of
equipment and support for R/D proposal writing.
In addition, the project monitoring and evaluation system is effective with the regular production of
periodical activity reports, the participatory assessment and planning of activities, the beginning of
the zoosanitary monitoring system and the computerized integrated management system (M & E
and accounting), the review of NRM indicators, the pre-audit and supervision missions, as well as
the meetings of supervision bodies. Various contacts were also established to develop synergy of
actions with other institutions and actors involved in the development of livestock in the subregion.
The two separate logical frameworks (AfDB and GEF) were consolidated into one.
On the budgetary side, 63% of the 2009 budget (disbursements and commitments) has been
executed with respectively 55%, 83% and 66% for AfDB, GEF and States funds. Yet, the financial
execution rate (disbursements) is 45% with respectively 27%, 83% and 66% for AfDB, GEF and
States funds. At the end of 2009, 16% of the overall project budget (AfDB, GEF and States funds)
was executed. Strategic Lines of intervention 4 and 6 constitute respectively 38 and 40% of
expenses.
2

The major difficulties encountered during the implementation of 2009 AWPB are related to delays
due to the slow procurement processes, the recruitment of site staff, and the limited disbursements
of funds for some countries.
Issues raised during the discussion following the presentation include:
• the congratulations to the project team for the quality and timeliness of the working
documents,
• the satisfactory level of the project implementation taking into account delays required by
acquisition processes,
• the relevance of lessons drawn on the necessity of realism for budget preparation,
• the delays in the implementation of certain activities (baseline, infrastructure rehabilitation
etc.),
• the role of the project in the facilitation of the access to the financial services and the need
for clarifying it to communities to avoid over expectations which could lead to
misunderstanding,
• the incidence in terms of time and financial costs of subcontracting part of the activities
under the responsibility of ILRI within the MoA between ILRI/UNOPS/UNDP,
• the improvement of the dissemination of the project electronic newsletter by sending hard
copies to those with no Internet access,
• the need for a more realistic planning and budgeting process within the framework of the
project implementation,
• the qualifying training in genetics of 8 national experts planned by the project,
• the implementation of the R/D activities of the project, associating CORAF-WECARD to
avoid redundancy and encourage synergies at regional level,
• the development of a technical proposal to implement the mandate of CIRDES within the
project following consultative meetings and transmission of ToRs,
• the implementation of the genetic improvement program in particular regarding the
localization of the nucleus foundations and the integration of small ruminants,
• the organization of a study on genetic and commercial information dissemination,
• the correction of the number of vehicles acquired by PROGEBE Guinea which is 4 instead
of 3,
• the opportunity of developing a protocol with the Veterinary Services of Guinea,
• the impact of the vacancy of the position of GEF Regional Coordinator on the project
implementation and the imminence of the arrival of the Regional Coordinator newly
recruited,
• the importance of bush fire control activities, in particular, for sustainable management of
ecosystems biodiversity,
• the low execution rate of Mali 2009 budget and the need for action to improve it,
• the need for holding the 4 national Steering Committees meetings before the venue of the
Regional Steering Committee meeting,
• the need for intensifying field activities for an effective impact of the project on community
livelihood,
• The deficit of communication between the project and UNDP-Mali Lead Bureau.
3

Recommendations. Following clarifications provided by members of PROGEBE Coordination
staff and Dr. Abdou Fall in response to issues raised the RSC meeting:
• recommended to ensure that:
o the organization of National steering committees meetings in the different countries
are organized before the project Regional steering Committee meeting,
o the project will have a real impact on the livelihood of populations,
• adopted the 2009 activity report.
5) 2010 Annual Work Plan and Budget (AWPB). It was introduced by a presentation of the AfDB
Regional coordinator. Activities and budget planned in 2010, the project third implementation year,
were identified following a participatory and bottom-up approach described in a methodological
note prepared by the Regional Coordination Unit (RCU) and shared in August 2009. The two
evaluation reports 1 , review of the first two years of the project implementation, national AWPBs as
well as contributions received from technical partners were taken into account to develop it. Once
drafted, it was reviewed by the RCU team. It was then shared with the national coordination units
and technical partners during the annual operational planning workshop of the project in December
2009 before being submitted for approval to the Regional Steering Committee, AfDB and UNDP-
GEF.
Following an outline of the overall objectives of the project, the AWPB organizes, for each of the
six (6) 2 strategic intervention lines of the project, indicates planned activities. In accordance with
the systemic approach followed in designing the project, activities focus on animals and various
professionals working around the animal and its physical, socio-economic and institutional
environment. Activities planned include:
• finalization of baseline studies,
• start of the rehabilitation/construction of 5 research centers, 19 livestock markets, 17
slaughtering areas and 11 milk processing units, the rehabilitation of 160 km of access
roads,
• strengthening of community based approaches of NRM through local conventions
promotion, the control of bush fire, soil restoration,
• genetic improvement through the establishment or reconstitution of 5 foundation nuclei, the
completion of the identification of 120 multiplication herds,
• boosting/emergence and institutional development of community based organizations in the
genetic improvement and NRM programs,
• capacity strengthening activities for agro-pastoralists and technicians (training of 8 national
experts in genetics, training on livestock techniques, reproduction and genetics of 20
livestock technicians, 30 agro-pastoralists and 30 community relays, training in NRM
techniques of 20 technicians and 30 relays on environment and 2 500 agro-breeders on
above-mentioned and NRM techniques,
• training of 54 site technicians in conflict management and mapping,
• a complementary study on endemic ruminant marketing,
• elaboration of a strategy of small ruminant genetic improvement,
• development of partnerships with technical institutions, communities and livestock
breeders.
1 AfDB Evaluation Report and GEF Prodoc
2 Following various consultations, it was decided to organize the various activities around 6 intervention lines. This is to
facilitate communication and operational planning.
4

• organization of a regional workshop of animal genetic resource management and
consultation on transhumance.
2010 Budget is about US$ 8,084,262 against 8,731,372 in 2009, a reduction of US$ 647,372 and
7% in absolute and relative values. 59, 29 and 10% of the resources come respectively from AfDB,
GEF and Governments. The remaining 2% of the resources represent in-kind contributions of ILRI
and ITC and funds allocated by FAO for the venue of a regional workshop on Animal Genetic
Resource Management. The Strategic Lines of intervention 1, 2 and 3 will get respectively 21%,
17% and 19% of the funds for mainly works, studies and training. The management costs amount
to 37 % of the 2010 budget. 74% of AfDB budget will be specially mobilized for works, goods and
services, while the proportion assigned to staff and operation costs is estimated at 26%. In 2010,
49% of the GEF budget will be specially mobilized for the implementation of outcome 1
(Production and productivity) while the parts assigned to outcome 3 (Sustainable management of
natural resources) and 5 (Cooperation, information exchange and coordination) are estimated at 17
and 21%. 72% of the States budget will be specially mobilized for staff, operation and services,
while the proportion assigned to work is estimated at 22%.
During the discussion, issues raised covered:
• The link between activities implemented in 2009 and those planned in 2010 to build up on
assets and lessons learnt,
• The carrying forward of budget balance from one year to another,
• The possibility of using IFAD experience in micro-finance in The Gambia,
• The dispatching per country of planned achievements regarding infrastructures,
• The possibility of a partnership at the national level between The Gambia National Cattle
Marketing Agency and PROGEBE-Gambia,
• The use of result based planning approach when elaborating the working documents,
• The analysis of the high rate of budget implementation (83%) of the GEF budget,
• The review of the 2010 forecasts, in particular, for the water points and the access roads,
• the State contributions concerning research centers which is effective through the allocation
of operational budgets,
• the implication in the organization of the workshop on transhumance of UEMOA and
ECOWAS and also the taking into account of initiatives undertaken by other stakeholders,
• the development by CIRDES of an appropriate technical proposal taking of account of the
need of the project before the signature of a partnership protocol,
• the need of an imbedded evaluation mechanism for all partnership protocols,
• the importance of ILRI share in the GEF budget,
• NRM activities (bush fire control, transhumance management, pastures management etc.)
implemented by the project.
Recommendations. Following clarifications provided by the project team, the third session of the
RSC:
• recommended pro-activeness when implementing acquisition processes to minimize the
impact of long delays required by procedures,
• adopted the 2010 Annual Work Plan and Budget while accepting the possibility of
readjustments that may be proposed by the newly appointed GEF Regional Coordinator
provided that these will not call into question the AWPB approved by the Regional Steering
5

Committee, in its capacity of the regional authority in charge of validating the project
annual work plan and budget.
6) Venue of the fourth session of the RSC
In accordance with the conclusions of the RSC second session and following insurances given by
the Guinean delegation, the meeting decided to hold its next RSC meeting in 2011 in Guinea.
7) Any other business
7.1. Field visit. Based on background information (logistics, security, program implementation
level etc.) provided be the National Coordinator of PROGEBE-Mali, the RSC decided to postpone
the field visit to next year. It strongly insisted on the need for ensuring the effective organization
of this visit next year.
7.2. Project evaluation. The meeting was informed of the intention of the GEF to organize an
evaluation of the project in 2010 and of its wish of synergy with the mid-term evaluation
envisaged within the framework of AfDB component in 2011. The RSC expressed its wish of
synergy between the 2 evaluations which could then be carried out in 2011.
8) Closing of the meeting. The Regional Steering Committee was closed at 14:50.
Bamako, 22 nd February 2010.
6

PAYS
Annex. List of participants
Name Function/Address Email/Telephone
The Gambia
1 Dr. Amadou Sowe Permanent Secretary 1, Ministry of Agriculture, The
Quadrangle, Banjul, The Gambia,
2 M. Lamin Camara Principal Economist, Central Projects/Programs and
Aid Coordination Directorate, Gambia, Ministry of
Finance And Economic Affairs, The Quadrangle,
Banjul, The Gambia
Guinea
3 Dr. Sény Mané Représentant du Ministère de l’Élevage
B.P 559, Conakry, Guinée
4 Mr. Abdoulaye Diallo Chef de division, Études-Évaluation des projets
d’investissement public, Direction nationale des
investissements publics, Ministère de l’Économie et des
Finances, B.P 2766, Conakry
Mali
5 Dr Mamadou Coulibaly Conseiller technique, Représentant du Ministère de
l'Élevage et de la Pêche,
6 M. Abdoulaye Daou Chargé de dossiers, DGDP, Ministère de l’Économie
et des Finances, Bamako, Mali
Senegal
7 Dr Abdoulaye Dieng Conseiller, Ministère de l’Élevage, Sénégal, 00 221 33
859 06 30
8 Mrs. Magatte Ndiaye Diop Chargée des projets Développement Rural et
Environnement, Direction de la Coopération
Économique et Financière, Ministère de l'Économie et
des Finances, 3ème étage, 8 rue de Ouillet, Immeuble
MEF, Rue 211, Dakar, Sénégal
INSTITUTIONS
CIRDES
9 Prof Abdoulaye Gouro Directeur général, CIRDES, 01 B.P 454 Bobo-
Dioulasso 01, Burkina Faso
amadousowe2003@yahoo.co.uk
+220 422 61 34
+220 997 30 41
dambelkoto1@gmail.com
+220 779 93 46
fsaryk@yahoo.fr
boubacarbalaise@yahoo.fr
+224 60 59 85 76
+224 66 86 56 45
abdpilimini@yahoo.fr
+224 60 25 13 25
coulibalymd@yahoo.fr+223 66 78 48
45
abdou_daou@yahoo.fr
+223 66696293
ablaye_dieng@hotmail.com
diengab@refer.sn
+221 33 859 06 30
maguetten@yahoo.fr
+221 553 04 65
agouro@fasonet.bf
+226 20 97 20 53
+226 20 97 22 87
10 Dr Mamadou Sangaré CIRDES, 01 B.P 454 Bobo-Dioulasso01, Burkina Faso mamadousangare@hotmail.com
+226 20 97 20 53
+226 76 82 86 09
CORAF-WECARD
11 Dr Hamadé Kagoné Gestionnaire de Programme, Élevage, Pêche et
Aquaculture, CORAF/WECARD, 7, av. Bourguiba
B.P. 48, CP 18523 Dakar-RP, Sénégal
ILRI
12 Dr. Steve Stall Director of Biotechnology, ILRI, Box 30709 Nairobi
00100, Kenya
hamade.kagone@coraf.org
+221 33 869 96 18
+221 33 869 96 29 (ligne directe)
+221 77 586 25 69 (Mobile)
s.stall@cgiar.org
+ 254 20422 3000
13 Dr Abdou Fall Project Coordinator, ILRI, B.P 320 Bamako, Mali a.fall@cgiar.org
+223 20 22 33 75
+223 78 54 63 44
ITC
14 M. Lamin Drammeh Representing Dr Babou Jobe, ITC Acting Director
General
babjobe@yahoo.com
+220 448 4925

UNDP/GEF
15 Mme. Aida M'Bo Keita Conseiller au Programme/Environnement, PNUD,
Immeuble Bambi, Bamako, Mali
16 Ms. Fabiana Issler Regional Technical Advisor for Biodiversity
UNDP Environment and Energy Group (EEG)
GEF Regional Coordination Unit
351 Schoeman Str. - P O Box 13196, The Tramshed,
Pretoria - 0126, South Africa
aida.mbo-keita@undp.org
+223 76 45 59 95
+223 20 70 00 13
fabiana.issler@undp.org
Landline: +27 12 354 8128
Mobile: + 27 82 300 4665
UNOPS
17 M. Donato Serena Portfolio Manager, UNOPS, Dakar, Sénégal donatoS@unops.org
+221 778 08 87 44
18 M. Jogchum Meidert
Finnema
PROGEBE
19 Dr. Mouhamadou Moustapha
Diaw
Special Assistant Social Development social, UNOPS,
Johannesburg, South Africa
Regional Coordinator - AfDB, PROGEBE-RCU, PO
Box 4060 Bakau, The Gambia
20 Mr. Abdelkader Bensada Regional Coordinator – GEF, PROGEBE-RCU, PO
Box 4060 Bakau, The Gambia
21 Mrs. Ndeye Djigal Sall Regional Expert in Monitoring and Evaluation,
PROGEBE-RCU, PO Box 4060 Bakau, The Gambia
22 Mr. Papa Mambaye Sow Head of Finance and Administration, PROGEBE-RCU,
PO Box 4060 Bakau, The Gambia
23 Mr Alassane Diallo Regional Expert in Information and Communication,
PROGEBE-RCU, PO Box 4060 Bakau, The Gambia
24 Dr Boubacar Diallo Coordonnateur national, PROGEBE-Guinée
BP-559 Conakry, Guinée
25 Dr Famara Sanyang National Coordinator, PROGEBE-Gambia, PO box
4060 Bakau, The Gambia
26 Dr Mamadou Diop Coordonnateur national, PROGEBE-Sénégal
BP 447 Kolda, Sénégal
27 Dr Ousmane Traoré Coordonnateur national, PROGEBE-Mali, Bougouni,
Mali
28 Abdel Kader Haïdara Expert suivi évaluation, PROGEBE-Mali, Bougouni,
Mali
29 Mr..Djibril Traoré Expert national en gestion des ressources naturelles
(GRN), PROGEBE-Mali, Bougouni, Mali
30 Mr. Sidibe Morodian Responsable administratif et financier, PROGEBE-
Mali, Bougouni, Mali
31 Mr. Ibrahima Traoré Expert national en production et industries animales,
PROGEBE-Mali, Bougouni, Mali
32 Mrs. Karidjatou Camara Secrétaire de direction, PROGEBE-Mali, Antenne de
Bamako, Mali
33 Mrs. Diahara Diakité Touré Assistante-comptable, PROGEBE-Mali, Antenne de
Bamako, Mali
JogchumF@unops.org
+27 - 82451555
moustapha.diaw@progebe.net
moustaphadiaw@gmail.com
+220 996 56 79
abdelkaderbensada@yahoo.com
Ndeye.djigal@progebe.net
ndeyedjigal@gmail.com
+220 996 21 07
papa.sow@@progebe.net
Papa.sky@sky.com
+220 996 73 33
alassane.diallo@progebe.net
alassanedial@gmail.com
+220 996 51 87
boubacarbalaise@yahoo.fr
+224 60 29 43 28
famara.sanyang@progebe.gm ;
fbsanyang@yahoo.com
+220 9963810
+220 7773810
mamadou.diop@progebe.sn
mamadiop@refer.sn
221 77 636 20 11
drpanitraore@yahoo.fr
Tel: (223) 76 33 99 24
kader.haidara@progebe.net.ml
kdr_haidara@yahoo.fr
+223 76 44 74 88
djibril.traore@progebe.net.ml
traore.djibril@yahoo.fr
+223 76 48 62 05
+223 66 58 22 34
+223 20 22 20 22 / 20 23 12 27
morodian.sidibe@progebe.net.ml
sidibemorodian@yahoo.fr
+223 76 19 33 30
ibrahima.traore@progebe.net.ml
ibrahima_sir@yahoo.fr
+223) 76 37 93 71
madjan2007@yahoo.fr
+223 79 15 04 25
diaharadiakiteob@yahoo.fr

Regional Project on Sustainable Management
of Endemic Ruminant Livestock in West Africa (PROGEBE)
For a productive trypanotolerant livestock
contributing to food security and poverty alleviation
PROGEBE Regional Coordination Unit s/c International Trypanotolerance Center (ITC), Kerr Serign
P.O. Box 4060 Bakau, The Gambia, West Africa
Phone: +220 446 02 18, Fax: +220 446 04 32, E-mail: progebe-rcu@progebe.net; Website: www.progebe.net
The Gambia – Guinea – Mali- Senegal