4 a closer look at saperion ecm contract records - Saperion AG

Summary
6 SUMMARY
Switching to electronic records management can deliver significant value to any organization.
First, electronic records drastically reduce expenses for physical storage
space, which can be particularly high when documents must be retained in two different
locations for security purposes. Equally important are the shorter access
times, avoidance of copies, and the lower risk of loss.
Many useful functions like template management, reminders, and workflows make
daily tasks much easier and help ensure that no important matters fall through the
cracks. Ultimately, this gives the company more time for developing new business.
Access-control functions ensure that documents containing sensitive information
can be viewed only by those people with the proper authorization.
The items described above represent the baseline expectations for all employees
(not just those in the legal department) working at a modern corporation with an
effective contract management system.
In addition, electronic contract records must fulfill legal requirements related to
data protection and compliance in general.
In order to make the switch to electronic records management as easy as possible,
SAPERION ECM Contract Records places a high priority on user friendliness by respecting
common habits and thought processes associated with the handling of
paper-based records. This approach applies not only to the handling of records
themselves, but also to integration of electronic records into the existing ERP and
CRM solutions.
Last but not least: Switching to electronic contract records makes a contribution to
environmental protection by reducing the consumption of paper. This can be taken
even farther by converting entirely to electronic mail and avoiding the use of paper
printouts when communicating with contract partners.
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