+ OMB Circular A-123 (Appendix B): Improving ... - The White House

• Replacement of spark plugs, fan and generator belts, windshield wiper arms and blades,
lamps etc.
NOTE: The DoD Fleet Card can be used to obtain fuel for small boats, tugs, or barges as
authorized by the activity. The DoD Fleet Card cannot be used to obtain aviation fuel at
commercial locations. Furthermore, all charges are billed directly to the home payment office
separately under split billing procedures. (See the question 5, below.)
5. What is Split Billing functionality?
Split Billing functionality is the process whereby fuel purchases are separated from non-fuel
purchases. The fuel card processors (Aviation Into-plane Reimbursement (AIR), Ships’ bunkers
Easy Acquisition (SEA), and DoD Fleet Card contractors) are responsible for separating fuel
purchases from non-fuel purchases (splitting the invoice).
6. What training is required for DoD Fleet Card Accountable Officials (AOs)?
The training required for DoD Fleet card AOs must include training similar to what Fleet Card
users receive. DoD Fleet Card AOs must also complete training required by the Financial
Management Regulation and/or the applicable Military Service financial policy. In addition,
DoD Fleet Card AOs must complete either specific Fleet Card AO training developed by the
DESC GFC Program Management Office, or specific AO training offered by their applicable
Military Service Component Manager.
7. What is the AIR Card?
The AIR Card is the mission-critical Aviation Into-plane Reimbursement (AIR) Card Program
that provides Federal agencies, State and local law enforcement agencies, and foreign
governments a means to procure aviation fuel and related ground services. Program customers
utilize AIR Cards to purchase aviation fuel and ancillary services at aviation merchants located
throughout the world.
8. Who has oversight of the AIR Card Program?
DESC’s GFC PMO is designated as the program management office for the AIR Card. The
GFC PMO provides overall program management, develops and disseminates policy and
training, coordinates AIR card enrollment and permission access to other electronic systems, and
issues data instructions for the AIR Card. Authorized users and the Military Services and
Defense Agencies must provide component level management, as well as develop and maintain
adequate procedures and physical safeguards to ensure strict compliance of the AIR Card.
9. What aircraft are covered under the AIR Card Program?
The AIR Card is available for aircraft used by the military services, Federal civilian agencies,
State and local law enforcement agencies and authorized foreign governments for aviation fuel
Appendix B
OMB Circular A-123
(Revised January 2009)