+ OMB Circular A-123 (Appendix B): Improving ... - The White House

3.5 What are the specific training requirements for each type of charge card program?
The specific training requirements for each type of charge card are:
3.5.1 Purchase Card Program Training
• Cardholder
Training for purchase cardholders must provide general information on card use. It must
familiarize cardholders with Federal procurement and property laws and regulations,
agency procurement and property and other card-related policies, convenience check
usage, and other applicable proper card use guidelines. Training requirements shall be
consistent with the cardholder’s level of responsibility or spending authority.
• AOs or Certifying Officials
Training in Federal acquisition, applicable financial policies and regulations, and AO
responsibilities are required prior to assuming the AO responsibilities. AOs must also
receive the same training as the cardholders.
Agency managers are responsible for ensuring that cardholders follow the mandatory
source requirements established in Part 8 of the Federal Acquisition Regulation (FAR)
(Required Sources of Supplies and Services.) For example, the Javits-Wagner-O’Day
(AbilityOne) Act requires the Government to purchase certain supplies or services from
AbilityOne participating non-profit agencies, if they are available within the period
required. For supplies and services that are required to be purchased from this mandatory
source, please see www.AbilityOne.gov/procurementlist. Cardholder training and
oversight activities should focus on ensuring that cardholders meet the requirements
established in FAR 8.704. The list of priorities is as follows: Supplies – (1) Federal
Prison Industries, Inc. (41 U.S.C. 48), (2) AbilityOne participating non-profit agencies,
and (3) Commercial sources; for Services – (1) AbilityOne participating non-profit
agencies and (2) Federal Prison Industries, Inc., or commercial sources.
• A/OPCs
Training must familiarize A/OPCs with cardholder and AO responsibilities, as well as
proper management, control and oversight tools and techniques. The A/OPCs must also
receive training by the charge card vendor on using their Electronic Access System
(EAS) (or applicable system) to manage the program.
3.5.2 Travel Charge Card Program Training
• Cardholder
Training for travel charge cardholders of the must provide general information on
traveling for the government and review how to use a travel charge card, including
Appendix B
OMB Circular A-123
(Revised January 2009)