application contract for exhibit space at the clsa-nals conference 2011

for the purpose of this contract, the Associations referred to
in these rules and regulations will be the
California Land Surveyors Association and Nevada Association of Land Surveyors
SPACE CONTRACTS
A copy of the Application Contract for exhibit space is enclosed. In
applying for space, return a copy of the contract with payment to the
Associations. The Associations reserve the right to decline any application
or prohibit any exhibit. If the Application Contract is accepted by
the Associations, a notice indicating such acceptance will be returned
to you. Considered in the assignment of space will be the order in
which fees are received, sustaining membership in the Associations,
and the amount of space available. All applications must be received
by the Associations by January 15, 2011. You can visit www.californiasurveyors.org
to view the exhibit layout and booth assignments.
TERMS OF PAYMENTS
$1125 for each booth for all exhibitors to cover the cost of space must
be forwarded with the application contract for space. No refund will
be made for cancellations. In the event the Application for exhibit
space is declined, all monies previously deposited for such space will
be refunded to the applicant. Please be certain your address is correct
and complete, including postal zip, telephone, fax numbers and email.
EXHIBIT SET-UP AND HOURS
The exhibits may be set up between 12:00 Noon and 5:00 PM on Sunday,
March 6, 2011. Exhibit hours will be 5:30 PM to 7:00 PM on Sunday,
March 6, 2011; 8:00 AM to 5:00 PM on Monday, March 7, 2011 and
8:00 AM to 3:30 PM on Tuesday, March 8, 2011. Exhibits may be
removed between 3:30 PM and 5:00 PM on Tuesday, March 8, 2011.
ARRANGEMENTS FOR DISPLAY
Exhibitors are required to arrange their displays so as not to obstruct
the general view or conceal other exhibits. Background heights may
extend out a maximum of three feet from the back of booth toward
the aisle. Any extension toward the aisle beyond this point should be
no more than four feet high. No special signs, apparatus, etc., will be
permitted to extend more than eight feet above the floor and no interference
with light or space of other exhibits will be allowed. Illuminated
signs must be placed near the back wall of the booth.
REGISTRATION
Each exhibitor’s representative(s) attending will be required to register
and wear an Association issued name badge. Registration fee for two
persons is included in the exhibitor’s fee. Each additional representative
is required to register and will be charged the standard registration fee.
BOOTH EQUIPMENT AND SERVICES
Shepard Exposition Services is the official decorator for the conference.
Booth equipment consists of an eight-foot high by ten-foot
wide back wall and three foot high side divider draperies, including
one 7’ by 44” exhibitor identification sign, one six-foot draped table,
two chairs, and a wastebasket. Additional equipment and services
are available on a rental basis from Shepard Exposition Services,
whose exhibitor service forms will be forwarded directly to you.
These should be completed and returned promptly, if applicable.
UNION JURISDICTION & OPTIONAL CART
LOAD SERVICES
The union has jursdiction through a labor agreement for freight
handling services. If you are able to carry your booth equipment in
one trip through the main doors (not the loading dock) then you may
do so without charge. Exhibitors requiring more than one trip and
one hand carried item are required by the local union jurisdiction to
use the organized labor. If your booth requires multiple trips or more
than one person to carry equipment, you will be required to chose the
cart load option or regular material handling rates. Shepard Exposition
Services will provide a cart load option. Cart load services are
provided to those exhibitors arriving in privately-owned vehicles and
have small hand-carried items that need to be delivered to and from
the dock/booth location. If you arrive in a truck (such as a U-Haul,
Penske, etc.) you will not qualify for this service. All items must fit
on flat bed cart (approximately 3’x4’ in size). If items are designated
by Shepard personnel to be too large or too heavy, materials will be
billed at regular material handling rates.Cart load service includes
one laborer and one cart and will be billed at $60 per cart for movein
(Sunday) and $40 per cart for move-out (Tuesday). For further
clarification on these rules, contact Shepard Exposition Services.
ELECTRICAL CONNECTIONS
Electrical orders can be made using the exhibitor service forms which
will be forwarded directly to you by Shepard Exposition Services.
Electrical signs and equipment should be safely wired to meet the
requirements of Clark County, Nevada.
TELEPHONE SERVICE
All telephone service and hookup is the responsibility of the exhibitor.
If you will advise the Conference Office when contact has
been made, we will do everything possible to insure that telephone
service is available.
GUARD SERVICE
The Associations will furnish guard protection during non-exhibit
hours, but the Association will not be responsible for any personal
injury to the exhibitor, their employees, or agents or for the safety of
exhibits against robbery or damage by fire, accidents, or other causes.
CARE OF BUILDING
Exhibitors will be held responsible for any damage done to the building
by them, their agents, or employees. Walls, woodwork, or floor of the
building must not be defaced or altered in any manner whatsoever.
Tacking, taping or nailing of signs, banners, etc., to any permanent
walls or woodwork or beyond limits of any background is prohibited.
LIABILITY
The exhibitor agrees to indemnify and hold harmless the Associations
from, on and against any and all liability and expenses for personal
injury and property damage or loss arising from or out of the use by the
exhibitor of its exhibit space or its activities in connection therewith.
HOTEL
Bally’s Las Vegas - Room Rate: $89
Reservations: (800) 358-8777 - Group Code: CLSA/NALS
2