AGM Minutes April 16, 2010 - Association of Condominium ...

AGM Minutes April 16, 2010
MINUTES of the 33 rd Annual General Meeting of the Association of Condominium Managers of
Ontario held at the Richmond Hill Country Club, Richmond Hill on April 16, 2010.
Attendance in person: 109
Attendance in person: Laurie Adams, Vladimir Aleksic, Bogdan Alexe, Chris Antipas, Babak
Ardalan, John Belford, Najada Cekani, Devis Cekani, Ian Chappell, Steven Christodoulou, Cynthia
Chung, Harold Cipin, Ciprian Ciuca, Carmelo Colangelo, Andrea Cooper, John Damaren, Ilir
Decka, Al DeCouto, Jeanne Diaz, Gabriel Dolnicianu, Sally-Anne Dooman, Axel Dudezki, Robert
Durko, Justin Erfin, Lidia Fintineanu, Heather Fitzgerald, Ovidiu Floroiu, Henry J. C. Fu, Harven
Fung, Nena Gajic, Melanie Galan, Katherine Gow, Caroline Graham, Mircea Grecu, Lucy Guida,
Paul Gulesserian, Ehsan Haghi, Tania Haluk, Yehudi Hendler, Larry Holmes, Aleksandra
Homesin, Karen Hulak, Anthony Irwin, Joana Jalba, Jeff Jeffcoatt, Murray Johnson, Beverly
Jolicoeur, Andrea Jones, Slobodan Karajovic, Tatiana Kouzminykh, Luisa Kubig, Richard Kubig,
Lingaratnum Kularatnam, Sheila Lafrance, George Larter, Paul Lau, Michael Le Page, Andre
LeBlanc, Eric Leung, Connie Liong, Glenn Luckasavitch, Jackson Ma, Malcolm John MacLeod,
Cheryl Marsden, Marilyn McBain, Dean McCabe, Wilma McGregor, Vicky McKeen, Slavica
Milicevic, Claudia Moisa, Stan Morris, Mike Mullen, Isan Murat, Mike Murphy, Gillian Murray,
Brigitte Nutter, John Oakes, Ana Petrican, Sam Pooya, Michaela Popescu, Lorraine Pruski, Lynn
Radigan, Dorina Ratiu, Karen Reynolds, Simone Richards, Patrick Robson, Allan Rosenberg, Emi
Lidiea Rosu, Anthony Seljak, Mitar Sijakovic, Carol Slade, Van Smith, Donna Starkey, Judy
Statham, Robert Susnjar, Flora Tsui Yin Tam, Anita Tang, William Thompson, Olga Tseleva, Vicki
Vancas, Dusko Vukosavljevic, Paulette Walker, David Wallace, Cheng Wang, Lindsay Watson,
Jennifer Webb, Robert Weinberg, Calvin Willis, Eva Wong
Attendance by proxy: 70
Attendance by proxy: Almir Bajraktari, Monica Balaj, Sandra Banner, Cheryl Barker, David
Barnaby, Cassandre Beacock, Gary Bennett, Jim Bezemer, Nancy Bijelic, Leza M. Blair, Linda
Celar, Kenneth S.C. Chan, Mary Ann Colbeck, Christine Comrie, Lena DaRocha, Rebecca de
Melo, Diana Dodokin, Stan Dulberg, Henry Dwinnell, John Dzenekoj, Kimberley Evans, Donna
Evans, Donna Farr, Lyndsey Anne Foster, Sandra Foulds, Josie Gallucci, Anne Gerger, Franziska
S.E. Graf, Catherine Green, Cindy Gretton, Nazenda Hadziristic, Steven Harris, John Hickey,
Lynne Holmes, David Holt, Susan Howard, Nancy Kane, Kidie Lo, Mark Mak, Andrew Malczewski,
Janice Mark, Patricia Martin, Karen Mergler, Susan Moore, Kimberley Mullins, Catherine Murdock,
Kiera Niezen, Charna Nightingale, Nathania Norie, Jim O'Neill, Tony Okorn, Sandica Plesa, Ralph
Raike, Frances Reid, Fraser Scott, Tobi Scott-Conacher, Bob St. George, Julie Stefko, Gail Stone,
Alexander Vainshtein, Gloria Vlad, Janet Volkes, Loretta Walters, Peter Webb, Bradley Wells,
Raymond Wilson, Debbie Wilson, Frank Wong, Ruth Wormitt, Catherine Yeung
CALL TO ORDER
The President, Chris Antipas, called the meeting to order at 10:03 a.m., welcoming all members
and guests and introducing Jonathan Fine who had been invited to attend the meeting to respond
to questions of a legal nature should such arise.
With the permission of the meeting the Executive Director, Amanda Curtis, was asked to act as
Recording Secretary for the meeting.
Amanda Curtis read the notice of meeting and confirmed that it was mailed to all members on
March 30, 2010 in accordance with the by-laws of the Association. She reported that the number of
members required to constitute a quorum was 147, and attendance at the meeting and by proxy
exceeded this number. The Chair declared the meeting properly constituted for business.
Registration staff subsequently presented the official report showing 109 members present in
person, in addition to which 70 valid proxies had been received.
APPROVAL OF AGENDA
The Chairman questioned whether there was any other business to be brought before the meeting.

There being none, the agenda was approved and closed as circulated.
APPROVAL OF MINUTES
The Chairman advised that since circulation of the minutes of the 2009 Annual Meeting of
Members, it had been brought to the attention of the board of directors that an item raised under
Other Business was not recorded in the minutes. Accordingly, it was requested that the following
wording be inserted in the Minutes prior to the Recognition of Retiring Directors:
“Noting that this is the second year a director appointed to fill a vacancy has continued to serve
beyond the election of directors, as currently provided for in the ACMO by-laws, Marilyn McBain
requested that this provision be considered by the Board before the next Annual Meeting.”
Copies of the amended minutes were available at the meeting, and with the permission of
members present reading of the minutes was waived. The Chairman apologized for the omission
noting that the review requested would take place prior to the 2011 meeting.
MOVED BY Robert Weinberg, SECONDED BY Patrick Robson, that the Minutes of the Annual
Meeting of Members of the Association of Condominium Managers of Ontario held on April 24,
2009 be taken as read and accepted as amended.
CARRIED
AUDITOR’S REPORT FOR FISCAL YEAR ENDED DECEMBER 31, 2009
The President called on Treasurer Steven Christodoulou to present the financial report for the
fiscal year ended December 31, 2009. Before bringing Association Auditor Park Thompson of
Furlong and Company to the podium, Mr. Christodoulou commented on the financial report as
circulated. He reported that during the year the board of directors had reviewed the Association’s
reserve fund policy requiring reserves to be equal to 10 months Operating Expenses, and
introduced an investment policy which mirrors commonly accepted practices in condominium
management. In addition, the board is exploring the introduction of a scholarship fund or other
similar financial allocation for professional learning opportunities.
Park Thompson commented on the audited financial statements for the fiscal year ended
December 31, 2009 confirming that it was a clean and unqualified report. He noted accumulated
reserves were very close to the 10 month policy and confirmed that investments were in secure
holdings. In presenting financial highlights, he drew attention to the detailed accompanying report
which had been circulated in advance of the meeting.
Responding to a question regarding investments, Mr. Thompson referred to Note #9 in the
Auditor’s Report, and confirmed that it is acceptable practice for a not-for-profit association to hold
reserves that will enable the continued expansion of programs and introduction of new initiatives. It
was further confirmed that web expenses in the past year had been related to enhancements, and
that the association undertakes a full review of service providers and goes out to tender on a
periodic basis.
Park Thompson reported that the statements had been approved by the Board of Directors and a
duly signed copy was on file in the official records of the Association. He confirmed that general
membership approval of audited statements of an association is not required.
On behalf of the members, the Chair thanked Park Thompson for attending and addressing the
meeting.
APPOINTMENT OF AUDITORS FOR 2010 FISCAL YEAR
MOVED BY Peter Rosa, SECONDED BY Michael LePage that Furlong and Company be
appointed Auditors of the Association of Condominium Managers of Ontario for the fiscal period
ending December 31, 2010, and that the Board of Directors be authorized to establish
remuneration for the Association Auditor for the fiscal period ending December 31, 2010.
CARRIED

APPOINTMENT OF SCRUTINEERS
Prior to the election of directors, the Chairman called for two volunteers to serve as scrutineers.
Jennifer Webb and Wilma McGregor volunteered and were confirmed.
ELECTION OF DIRECTORS
Allan Rosenberg, Chair of the Nominating Committee, presented the report of the Committee
confirming that in accordance with the Association by-laws there were three positions open on the
2010-2011 Board of Directors. He introduced and invited the following four nominees to address
the meeting: Cynthia Chung, Steven Christodoulou, Gabriel Dolnicianu, and Karen Reynolds. The
fifth candidate for election, Audrey McGuire, was represented by Larry Holmes as she had been
unable to return to Canada due to the cancellation of all air travel from Europe.
Nominations from the floor were invited and none were forthcoming.
MOVED BY Robert Weinberg, SECONDED BY Cynthia Chung that the nominations be closed.
CARRIED
The candidates addressed the meeting presenting their reasons for standing for election. Following
the collection of ballots, the scrutineers left the room to compile the results.
PROPOSED BY-LAW REVISIONS
The Chairman referred to proposed by-law revisions as approved by the ACMO Board of Directors
on February 19, 2010. He noted the proposed amendment to Section 2.01 A (ii) removes the
barrier for a candidate member to gain experience and does not change the requirement for
completion of courses and writing of the R.C.M. examination within four years of taking out
membership. The word “active” was added to Section 2.01 B (i) to remove ambiguity in the
requirement for managers to be under the supervision of a Registered Condominium Manager.
It was questioned whether there is a definition of the word “active”. The Chairman advised that
when preparing the revision it was felt the word itself provides sufficient clarity; however, he
undertook to refer this question to the Certification & Standards Committee.
MOVED BY Yehudi Hendler, SECONDED BY Patrick Robson that the proposed amendment to
Section 2.01 A (ii) of the ACMO by-laws be adopted as follows:
Candidate (non-voting): Any person who has successfully completed all the ACMO courses, or any
person employed in a full-time capacity in the management of condominiums, is eligible to become
a candidate member of the Association provided that they agree to meet all of the criteria and to
write the R.C.M. examination within four (4) years of acceptance of membership. A Candidate
Membership shall not be renewed after the fourth year.
CARRIED
MOVED BY Yehudi Hendler, SECONDED BY Robert Weinberg that the proposed amendment to
Section 2.01 b (i) of the ACMO by-laws be adopted as follows:
Management (non-voting): Any company, corporation, partnership or firm engaged in the business
of the management of condominiums in Ontario is eligible for membership as a Corporate Member,
provided that the company agrees that no condominium manager on staff shall be given total
responsibility for the management of the affairs of any condominium corporation except under the
active supervision of a Registered Condominium Manager. All Corporate members are required to
obtain ACMO 2000 certification within three years of joining ACMO as a Corporate member.
CARRIED
PRESIDENT’S ADDRESS
The President presented highlights of the past year, commenting on the close collaboration of
ACMO and CCI-Toronto in representing the interests of the entire condominium community. He
extended his personal thanks to all members for their support, and to directors and BB&C staff for
their commitment to the Association.

COMMITTEE REPORTS
The Chairman commented on the excellent work of all committees as demonstrated in detailed
reports which had been circulated in advance of the meeting. The following activity reports were
presented to the meeting.
Government Relations – presented by ACMO Vice-President Dean McCabe.
Regional - presented by Committee Co-Chairs, John Belford & Karen Reynolds.
Professional Development - presented by Committee Chair, Cynthia Chung and Director of
Education Janice Schenk.
OTHER BUSINESS
The following questions and input was received and addressed.
Carolyn Graham asked whether the ACMO board had made a decision regarding seeking licencing
of condominium managers. Dean McCabe responded that this matter is being pursed by the joint
ACMO/CCI-T Government Relations Committee and the potential for licencing will be explored in
consultations with the government.
Vicki Vancas asked whether ACMO is prepared to undertake a third party independent salary
survey. The idea of such an initiative was well received by those present and referred back to the
Board for further consideration.
Larry Holmes questioned whether ACMO has considered the establishment of formal chapters. It
was noted the current plan provides for regional outreach rather than forming chapters; however, it
was agreed the Board will review the best option to provide service to the regions.
Vicki Vancas noted that unsolicited advertising was being received from Associate members and
questioned how these companies have access to member records. Responding on behalf of the
board, Dean McCabe confirmed that inappropriate use of the membership directory is currently
being addressed by the Communications Committee; and asked that any such approaches be
brought to the attention of ACMO staff who will ensure that the matter is addressed. He noted also,
that members may choose to remove their listing from the website, and if they do not do so their
records are available as a service to all members. This mirrors the practice previously in place with
the distribution of a printed directory of R.C.M. members.
ELECTION REPORT
Allan Rosenberg presented the election report and announced that Steven Christodoulou, Audrey
McGuire, and Karen Reynolds were elected to serve on the ACMO Board of Directors each for a
three-year term. He thanked Cynthia Chung and Gabriel Dolnicianu for their dedication and
encouraged them to remain active in the Association.
MOVED BY Wilma McGregor, SECONDED BY Richard Kubig that the ballots be destroyed.
CARRIED
TERMINATION
There being no further business to be brought before the meeting, it was MOVED BY Michael
LePage, SECONDED BY Robert Weinberg that the meeting be terminated at 11:10 a.m.
CARRIED