From paper to procurement effective catalogue creation and ...

A number of e-procurement scenarios that suppliers typically deal with in everyday operations were
reviewed as part of the development of this guide. These scenarios included:
• presenting e-catalogue through a hosting service;
• presenting e-catalogue through a marketplace;
• presenting e-catalogue direct to a buyer e-procurement system; and
• remote shopping by a buyer.
E X T R A C T S F R O M R E A L C A S E S T U D I E S
What the suppliers engaged in the development of this guide learnt was that they could publish
interoperable catalogues. In particular, they found that a catalogue published by a supplier to
the South Australian Department for Administrative & Information Services (which use Qvalent
technology) could also be read by a different buyer, the Commonwealth Bank (which use Ariba
technology and the Cyberlynx Supplier Hub). They discovered that interoperability demonstrated the
benefits of online catalogue development, catalogue interoperability, and online purchasing.
Below is a summation of the experience of the suppliers. Full case studies are detailed in the appendix.
• The Commonwealth Bank of Australia successfully utilised supplier catalogues from multiple,
disparate sources including the NSW Department of Commerce smartbuy TM and the Westpac
Qvalent marketplace. By utilising the Cyberlynx Supplier Hub to exchange Suppliers’ catalogues,
the CBA was able to acquire the content in a format suitable for use within their eProcurement
system (Ariba). Suppliers who participated in this project included Citisoft (a SA Government
supplier), Interface (a NSW Government supplier), and three CBA promotional suppliers (Rave
Marketing Services, Novel Innovations, and Image-On). The supplier catalogues were made
available to the Bank’s staff, for the purposes of sourcing items which would become bank
branded products for use in CBA promotional campaigns (eg; Umbrellas, Caps, Golf Balls, etc).
The sourced items would then form the basis of a requirements specification which would then
be forwarded to the Bank’s design house for the purposes of creating a request for quotation
(RFQ). Access to the supplier catalogues on Supplier Hub were also made available to the design
houses to verify product specifications and requirements prior to posting out the RFQ.