From paper to procurement effective catalogue creation and ...

More documents

Recommendations

Info

1 8 | In this instance, interoperable catalogue content between the South Australian Qvalent catalogue, smartbuy New South Wales catalogue, and the Cyberlynx Supplier Hub, provided the Bank with a wider range of suppliers and product. The Commonwealth Bank of Australia was able to aquire electronic catalogues from suppliers in the required format without having to undertake manual manipulation. There were benefits to both the Bank and suppliers in this process. Suppliers, for instance, were able to place accurate and detailed product information before key decision makers and potential new buyers while buyers were able to identify products with a greater level of accuracy, consistency and efficiency. • Commander Australia, a supplier to the South Australian Government Department for Administrative and Information Services (DAIS), previously managed its catalogue via a spreadsheet emailed to buyers. Commander developed its online catalogue with the assistance of Sensis. Once developed, this catalogue was successfully uploaded into the Westpac Qvalent system, which is used by DAIS for their online purchasing. Buyers in DAIS were then able to place purchase orders with Commander using the online catalogue content made available, via Westpac’s B2Buy portal. In this case the catalogue interoperability capabilities of Sensis and Westpac Qvalent enabled Commander’s products to be available to Government buyers. The trial demonstrated that DAIS buyers preferred to use the online catalogue rather than the old spreadsheets, which simultaneously led to greater use of electronic rather than fax or telephone orders. Commander also found that their orders were easier to manage and that there were benefits in invoice payment times and fewer invoice errors. • In South Australia, Aish Data and Design, a drafting and printing supplier also had their catalogue developed with the assistance of Sensis. Their catalogue was then made available to the Westpac Qvalent system for purchasing by the South Australian Government (DAIS). Aish found the development of the catalogue was relatively simple and that it was easy to amend prices and other changes. Aish has subsequently seen a reduction in telephone communications with DAIS and increased accuracy of orders. • In NSW, the Cyberlynx Supplier Hub was used to translate supplier catalogues that had been exported from the NSW Government smartbuyTM Marketplace. The Cyberlynx Supplier Hub was used to prove that suppliers, who created electronic catalogues for one environment, including extensive product attributes and UNSPSC Codes, could take advantage of the Hub’s capabilities to convert the catalogue into different formats that were suitable for use in other buyer purchasing systems and Marketplaces.. The trial demonstrated that electronic catalogue interoperability could be achieved between catalogue hosting providers which in turn, provided suppliers with the benefit of creating their own catalogue content once for distribution across multiple catalogue based systems. • The South Australian Government’s Westpac Qvalent system and New South Wales Government’s smartbuy system, successfully trialled a “punch-out” process. Using the Open Catalogue Interface (OCI), this enabled a user logged into smartbuy to “punch-out” to the Westpac Qvalent catalogue, browse, search and select items for inclusion in a shopping cart. The user was
then able to add these items to a shopping cart in smartbuy while simultaneously enabling the purchasing workflow to continue. • Similarly, South Australian Government buyers in Westpac Qvalent were able to “punch-out” to the smartbuy catalogue, capture product information, and return it to a shopping cart in Westpac Qvalent to create a requisition and purchase order. This demonstrated that for ad hoc purchasing, buyers could access product information from a variety of catalogues and integrate that information as part of their normal purchasing process. This demonstrated another way for suppliers to have their catalogue content hosted in one location and made accessible to a wide range of buyers from other electronic procurement systems. • Cyberlynx Supplier Hub and Westpac Qvalent successfully exchanged catalogue content in both directions. Cyberlynx provided Westpac Qvalent with a catalogue for the supplier Novel Innovations. The catalogue was exported in a format complying with the Westpac Qvalent template and when Westpac Qvalent took the template it converted it into an XML file automatically and loaded it into the Westpac Qvalent system. The Cyberlynx/smartbuy catalogue content exchange going both ways, and the Cyberlynx/Qvalent content exchange going both ways, demonstrates that interoperability between catalogues is not only feasible but can occur across different standards. Understandably, some of these pilots were easier to complete and required less manual intervention than others. What they all demonstrated, however, is that catalogues can successfully interoperate, saving suppliers time and money in catalogue management, while at the same time enabling their catalogues to be exposed to more buyers in a wider range of markets. The trials also demonstrated that following or adhering to certain standards and formats facilitated the sharing of data across systems. F R O M P A P E R T O P R O C U R E M E N T – E F F E C T I V E C A T A L O G U E C R E A T I O N A N D M A N A G E M E N T F O R E N G A G I N G B U Y E R S A N D S U P P L I E R S | 1 9 EXTRACTS FROM REAL CASE STUDIES
Page 1 and 2: F R O M P A P E R T O P R O C U R E
Page 3 and 4: C O N T E N T S INTRODUCTION 5 ALIG
Page 5 and 6: This guide is designed to help you,
Page 7 and 8: Getting Past the Hype As electronic
Page 9 and 10: W H A T I S A N E L E C T R O N I C
Page 11 and 12: T H E B U S I N E S S P R O B L E M
Page 13 and 14: W H Y S H O U L D C A T A L O G U E
Page 15 and 16: Hosting Solutions There are a numbe
Page 17: A number of e-procurement scenarios
Page 21 and 22: Steps and Checklists Let’s assume
Page 23 and 24: Items to Measure As far as the cost
Page 25 and 26: What is cost of maintaining the non
Page 27 and 28: What is cost of interfacing electro
Page 29 and 30: EAN/UCC EAN is well known for setti
Page 31 and 32: S T E P 4 - D E V E L O P I N G YO
Page 33 and 34: External Links External links relat
Page 35 and 36: Supplier Hosted Content You can hos
Page 37 and 38: A P P E N D I X I C A S E S T U D I
Page 39 and 40: —Advantages of E-Purchase SA 57
Page 41 and 42: (Open Catalogue Interface) standard
Page 43 and 44: planning the mapping between two sy
Page 45 and 46: Immediate benefits The following in
Page 47 and 48: Benefits Content was loaded into th
Page 49 and 50: Cyberlynx Supplier Hub & Westpac Qv
Page 51 and 52: They could not be made available on
Page 53 and 54: Establishing and Maintaining the Ca
Page 55 and 56: The fact that the buyers are using
Page 57 and 58: Purchase orders Once the requisitio
Page 59 and 60: The Westpac Marketplace provides th
Page 61 and 62: C A S E S T U DY F O R A I S H D A
Page 63 and 64: • The e-catalogue has the capacit
Page 65 and 66: • The catalogue is easily amended
Page 67 and 68: A P P E N D I X I I C L A S S I F I
Page 69 and 70:
E C L @ S S Although still evolving
Page 71 and 72:
R U S RUS (Requisite Unifying Struc
Page 73 and 74:
A P P E N D I X I I I G L O S S A R
Page 75 and 76:
Term Definition Punch-Out Punch-out
show all

From paper to procurement effective catalogue creation and ...

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?