From paper to procurement effective catalogue creation and ...

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3 4 | S T E P 5 – M A K I N G YO U R C A T A L O G U E A V A I L A B L E T O B U Y E R S Once you have developed an electronic catalogue, there are a number of ways you need to consider that allows your buyers to access this information, depending on their particular e-procurement infrastructure. The cost of making your catalogue available to as many buyers as possible across a range of sales channels should not negatively impact your potential revenue provided that the data is correctly set up in the first place. It is this last point that catalogue interoperability seeks to address. Catalogue interoperability facilitates the accessibility of information to a greater number of buyers by conforming to specific published and understood standards. A supplier’s catalogue data, for instance, can be aggregated to as many markets or through different channels as the supplier believes will generate revenue. With minimal costs to add an additional product attribute, be it a specific code or class (EAN or UN/SPSC code for example), will enable the goods and services to be accessed by a far wider range of buyers than would otherwise be possible. You will need to decide which way(s) will best meet your customers’ needs whilst maintaining your costs and the integrity of your catalogue content. If your catalogue is interoperable, it will reduce the overall cost of maintaining your content for multiple customers. Where you ultimately decide to have your catalogue hosted will probably depend on what your larger customers would like you to do. The primary models for allowing buyer access to your catalogue include: Supply Chain / Inventory Integration In case of supply chain/inventory integration, the buyer will want to link their purchasing system directly with your system – including linking directly with your catalogue for manual or automated access. In some instances the buyer may even want to interrogate your inventory system. This model usually applies to the level of ineroperability offered and e-enabled large customers with the exchange of item master data with trading partners the key component of this model. Management of trading partner identification data is important and in this instance, bar coding data can be included. A good example for this model is EANnet (www.ean.com.au). Buyer Hosted Content Buyers may want to take your catalogue content and host it in their own catalogue for internal use. This model is common where the buyers have an e-procurement module in their finance system, linked to their own stock or inventory management arrangements. Whilst interoperability makes this model more feasible, to save potential errors further down the supply chain, if you plan to adopt this model, you will need to be careful about the accuracy and currency of the catalogue content you provide to your customers. A good example of this is the Cyberlynx Supplier Hub.
Supplier Hosted Content You can host your own catalogue, either on your own web site or via a catalogue hosting service provider. There are a number of providers who will develop, host and maintain catalogues for you (eg Westpac Qvalent, Cyberlynx Supplier Hub). In this instance, the buyer would need to go to your site to access your catalogue content. You can then provide access via automated connections within the buyer’s e-procurement system. Through such a system, buyers will be in the position to access your catalogue via the Internet for ad hoc purchasing. Such access can often be implemented via connections in the buyer’s eprocurement system enabling the buyer to log onto your catalogue, browse and search, select and put data into a shopping cart, pull down the shopping cart and attach it to a purchase order in their financial system. This is “punch-out”. Making your catalogue compliant with major national and international standards developed by industry and/or vendor consortia will assist this process should you wish to use this model. Examples include OCI and OBI, although there are no mandated standards. Supplier Hubs will automatically convert your content between different standards to meet the buyer’s requirements. Electronic Marketplace Hosted Content A number of marketplaces will take your catalogue content and publish this for buyers. Examples of these are vertical marketplaces that relate to a particular industry, or horizontal marketplaces with a wide range of suppliers, such as government marketplaces (eg West Australia’s GEM and New South Wales’ smartbuy). There are also public commercial marketplaces available for suppliers (eg Yahoo Store - http://au.store.yahoo.com/), although the commercial arrangements for these marketplaces can vary significantly. Supplier Hub Hosted Content A number of catalogue vendors provide the catalogue classification structure and services that receive content from multiple suppliers, provide the catalogue classification structure and translate the content to multiple formats for distribution to other catalogues with little effort on the Supplier’s part. An example of this is the Cyberlynx Supplier Hub. F R O M P A P E R T O P R O C U R E M E N T – E F F E C T I V E C A T A L O G U E C R E A T I O N A N D M A N A G E M E N T F O R E N G A G I N G B U Y E R S A N D S U P P L I E R S | 3 5 MAKING YOUR ELECTRONIC CATALOGUE
Page 1 and 2: F R O M P A P E R T O P R O C U R E
Page 3 and 4: C O N T E N T S INTRODUCTION 5 ALIG
Page 5 and 6: This guide is designed to help you,
Page 7 and 8: Getting Past the Hype As electronic
Page 9 and 10: W H A T I S A N E L E C T R O N I C
Page 11 and 12: T H E B U S I N E S S P R O B L E M
Page 13 and 14: W H Y S H O U L D C A T A L O G U E
Page 15 and 16: Hosting Solutions There are a numbe
Page 17 and 18: A number of e-procurement scenarios
Page 19 and 20: then able to add these items to a s
Page 21 and 22: Steps and Checklists Let’s assume
Page 23 and 24: Items to Measure As far as the cost
Page 25 and 26: What is cost of maintaining the non
Page 27 and 28: What is cost of interfacing electro
Page 29 and 30: EAN/UCC EAN is well known for setti
Page 31 and 32: S T E P 4 - D E V E L O P I N G YO
Page 33: External Links External links relat
Page 37 and 38: A P P E N D I X I C A S E S T U D I
Page 39 and 40: —Advantages of E-Purchase SA 57
Page 41 and 42: (Open Catalogue Interface) standard
Page 43 and 44: planning the mapping between two sy
Page 45 and 46: Immediate benefits The following in
Page 47 and 48: Benefits Content was loaded into th
Page 49 and 50: Cyberlynx Supplier Hub & Westpac Qv
Page 51 and 52: They could not be made available on
Page 53 and 54: Establishing and Maintaining the Ca
Page 55 and 56: The fact that the buyers are using
Page 57 and 58: Purchase orders Once the requisitio
Page 59 and 60: The Westpac Marketplace provides th
Page 61 and 62: C A S E S T U DY F O R A I S H D A
Page 63 and 64: • The e-catalogue has the capacit
Page 65 and 66: • The catalogue is easily amended
Page 67 and 68: A P P E N D I X I I C L A S S I F I
Page 69 and 70: E C L @ S S Although still evolving
Page 71 and 72: R U S RUS (Requisite Unifying Struc
Page 73 and 74: A P P E N D I X I I I G L O S S A R
Page 75 and 76: Term Definition Punch-Out Punch-out

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