Directorate of Health Services Chhattisgarh Raipur C.G. Terms ...

Directorate of
Health Services Chhattisgarh
Raipur C.G.
Terms & Conditions of Tenders
for the Supply of
DRUGS & MEDICINES
For the year
2011 - 2012
1

Directorate of Health Services
Chhattisgarh Raipur CG.
DHS/Store/e-Tender/2011-12/104 Raipur Dated 23.05.11
www.chhattisgarh.nic.in
TENDER NOTICE
TENDER FOR SUPPLY OF DRUGS & MEDICINES 2011-12
Online Tenders are invited on behalf of Government of Chhattisgarh
by the Director, Health Services, Chhattisgarh, RAIPUR CG., from Licensed Drugs
& Medicines manufacturers, holding Good Manufacturing Practice Certificate,
good market standing and Non Conviction Certificates for last 2 years for the
supply of Drugs & Medicines for use in the State of Chhattisgarh, Department of
Health for a period of one year on Rate Contract basis. Direct importers holding a
valid import License and experience in the field for a minimum period of 2 years
are also eligible to participate in this tender.
The Directorate is keen for buying quality items. The items
purchased will be subjected to rigorous quality control by undertaking testing in
independent and reputed Analytical Laboratories.
The Tender Documents are made available on website
http://cgeprocurement.gov.in .
Terms and condition of the NIT may be downloaded on payment of
Bid hash fee Rs.2120 .
The last date of downloading and submission of the tender documents
is Date08-07-2011- 17pm Hrs.
Director,
Health Services Chhattisgarh
Raipur (C.G.)
2

Directorate of Health Services
Chhattisgarh Raipur CG.
DHS/Store/e-Tender/2010-2011/118
TERMS AND CONDITION OF TENDER FOR THE SUPPLY OF
DRUGS & MEDICINES
FOR 2011-12
CONCLUDING RATE CONTRACT OF SUPPLY DRUGS AND
MEDICINE ON RATE CONTRACT BASIS
TO
DIRECTORATE OF HEALTH SERVICES,
CHHATTISGARH, RAIPUR (C.G.)
FOR
A PERIOD OF ONE YEAR FROM THE DATE OF AWARD OF R/C
3

Table of Contents
PAGE NO.
1. INSTRUCTIONS TO BIDDERS 05-08
2. TERMS & CONDITIONS OF TENDER 09-19
3. ANNEXURES
A. Details of the item quoted. -Annexure-‘A’ 20
B. Valid Manufacturing & Marketing Certificate -Annexure-‘B 21
C. Acceptance of Terms & Conditions of tender -Annexure-‘C’ 22
(by bidders)
(i) MARKET STANDING CERTIFICATE (PROFORMA - Annexure I 23
FOR PERFORMANCE STATEMENT)
(For a period of last two years)
(ii) PRINTING OF C.G. SUPPLY -Annexure II 24
(iii) SPECIMEN LABEL FOR OUTER CARTON -Annexure IIA 25
(iv) DECLARATION FORM -Annexure III 26
(V) DETAILS OF MANUFACTURING UNIT -Annexure IV 27
(vi) CHECK LIST -Annexure V 28
(vii) PRICE BID -Annexure VI 29
(viii) BREAK UP LANDED PRICE PER UNIT -Annexure VII 30
(ix) AGREEMENT FOR R/C -Annexure VIII 31
(x) FORMAT FOR QUARTERLY REPORT -Annexure IX 32
(xi) SAMPLES FORWARDED TO TESTING LAB -Annexure X 33
(xii) REPORT OF TESTING LAB -Annexure XI 34
(xiii) SCHEDULE FOR PACKAGING OF -Annexure XII 35-36
DRUGS AND MEDICINES
(xiv) FORMAT OF SUPPLY ORDER FOR -Annexure XIII 37
DRUGS & MEDICINES
(xv) BILL/INVOICE FORMAT -Annexure XIV 38
(xvi) CONSIGNMENT RECEIPT CERTIFICATE -Annexure XV 39
4. LIST OF ITEMS FOR SUPPLY OF DRUGS & MEDICINES (Notiis) 45
Refer to second file- Tender 114 list of medicines
4

INSTRUCTIONS TO BIDDERS
1. Tenders being invited for the supply of Drugs and medicines as per Schedule of
Requirement Annexure-VI are meant for concluding Rate Contract for a period of one
year from the DATE OF AWARD OF CONTRACT (ACCEPTANCE OF THE
TENDER). The Rate Contract period may, however, be extended for a further period
on mutually agreed terms ( maximum for three months )
2. a) Only those manufacturing units, which have minimum turnover of annual Rs Three
Crores during the last two financial year, will be eligible for participation in the
Tender. The Certificate of annual turnover should be issued by sales tax
Authority /CA.
b) Direct Importers holding valid Import license whose annual turnover is more than
Three Crores during the two financial years are also eligible to participate in the
tender. The certificate of annual turnover should be issued by Sale's Tax
Authorities. /CA
3. Online tenders are invited in two envelope bid system containing the tender in the
prescribed form mentioned as “TENDER FOR THE SUPPLY OF DRUGS &
MEDICINES, 2011-2012 DUE on --------- AT ----------.P.M. Two envelopes (A &
B) should contain Bids as indicated below First Envelope -A will be opened on
scheduled date of tender opening in presence of Bidders with authorization letter from
the company. Firm’s qualifying, pre-qualification & technical bids as required will
be informed on subsequent date of their price bid opening.
COVER-A
PRE-QUALIFICATION, TECHNICAL & COMMERCIAL BID.
3.1 The Bidder should submit online the following documents for the items
tendered, arranged - serially as per the tender terms & conditions, in a separate
cover hereafter called “Cover-A.” i.e. containing pre-qualification documents,
technical specifications for items quoted and commercial terms & conditions of
supplies.
a) Earnest Money Deposit in the form of an FDR from any scheduled bank
favoring Director, Health Services, Chhattisgarh, Raipur (C.G.)
For Public Sector Undertaking Bank Guarantee may also be accepted.
SSI C.G. will be exempted for EMD on production of valid competency certificate
from Authority.
b) Duly attested photocopy of License for the products duly approved by the
Licensing authority must be enclosed for each and every product quoted in the
tender suitably marked with drug code. The license must have been duly renewed
up to date & valid for complete Rate Contract period & supplies being made
against it. The items quoted shall be clearly marked.
5

c) Duly attested photocopy of valid import license issued by Licensing Authority if it
is an imported item. The license must have been renewed up to date inline with (b)
above.
A Copy of a Valid License for sale of Drug Imported by the form issued by the
License Authority shall be enclosed.
d) Market Standing Certificate issued by the Licensing Authority (as per Annexure I) as
a Manufacturer with at least two years continuous manufacturing License i.e. 2008-
2009 and 2009-2010 in respect of items covered by Drugs and Cosmetics act, 1940
and rules there under for each drug quoted. In case of direct importer, evidence for
possessing and actually importing the said items for the last two financial years.
e) Valid Good Manufacturing Practices Certificate (As per revised schedule M) for the
unit issued by the Licensing Authority of the State for last two years 2008-2009 &
2009-2010 for each product.
The bidder shall also furnish a notarized affidavit in the format given in Anx III
declaring that the bidder complies with the requirement of GMP.
f) Manufacturing units should have minimum turnover of annual Rs.3 crores during
two financial years i.e. 2008-2009 & 2009-2010 which has to be submitted.
g) Two Year’s Manufacturing/Marketing experience certificate from the State Drug
Controller in the prescribed proforma (Annexure-B copy of which is enclosed). The
Certificate should have been issued recently (not more than one year old). The
certificate is to be signed by Drug Controller of the State.
h) Copies of balance Sheet and Profit and Loss Account for two years i.e. 2008-2009 &
2009-2010 certified by the Auditor.
i) Valid Sales Tax Clearance certificate issued by Sales Tax Authorities.
j) Documents, if any, to show that the manufacturing unit has been recognized, by
GMP Certificate etc., (for manufacturers only.)
k) Notarized undertaking (in the proforma given in Annexure II) for printing of C.G.
Government supply-Not for sale on vials, ampoules, bottles, tubes & strips of
tablets/capsules etc. as the case may be.
l) The declaration form in Annexure III signed by the Bidder and notarized.
m) Details of technical personnel employed in the manufacture and testing of drugs.
(Employee name, Qualification, Experience) as enclosed in license.
n) List of plant and machineries.
o) True copies of record of manufacture for the drugs quoted to establish their 2 years
market standing for the drug.
6

p) List of items quoted ( The name & drug code of the drugs quoted alone should be
furnished and the rates of those drugs should not be indicated in this list).with terms
& conditions of sale as per Annexure VII
q) Details of manufacturing unit as per Annexure IV.
r) Non-convection Certificate issued by F.D.A. of concerned State not older than one
year.
s) Check list as per Annexure V & all Documents sequences as per Check List.
3.1.1 1 Forwarding letter of the firm.
2 Earnest Money Deposit.
3 List of Items quoted as per Annexure “A” (without rates).
4 Certificate of acceptance of terms and conditions in Annexure “C”.
5 The documents /certificates should be under the name and address of the
premises where items quoted are actually manufactured.
6 The Bidder shall submit a checklist for the list of documents enclosed. The
documents shall be serially arranged indicating Page No. & duly signed by
the bidders and shall be tied or bound in duplicate.
7 Bid should be type written & every correction & interlineations in the bid
should be attested with full signature by the Bidder, failing which the bid
will be in eligible. Correction done with correction fluid should also be duly
attested.
8 Each page of price bid should be duly signed by the Bidder affixing the
office seal
9 Bidder shall fill up the rate in the Anx VI & VII for items quoted in
column 8 & column 9 should be one & same.
3.1.2. 1 Supplier has experience of supply of 33% drug as required in last 2 year.
3.1.2.2 Director Health Services, Chhattisgarh, Raipur reserves the right to reject
the tender of blacklisted companies and those of companies whose past
performance with Director, Health Services Chhattisgarh, Raipur was poor
due to delayed and erratic supplies, frequent product failures etc.
COVER-B
PRICE BID
3.2 Price bid in online for items quoted clearly indicating the quoted prices online in
words and figures. There should be firm & final price (Indian rupees) which is
quoted for the item and it should not be in breaks. Price bid shall be submitted for
each item in separate envelope.
7

3.2.1 The prices to be quoted per unit on FOR Destination basis and should be firm &
final inclusive of Excise duty, freight, Insurance, Sales Tax etc in Annexure VII
with cost break-up.
3.2.2 The unit price on FOR Destination inclusive of all duties & taxes will be the
criteria for determining the L-1 rate.
3.2.3 The rate quoted in price envelope should be for the unit and specification given.
The Bidder is strictly prohibited to change/alter specification or unit size quoted.
Director,
Health Services Chhattisgarh,
RAIPUR (C.G.)
8

TERMS & CONDITIONS OF TENDER
1. LANGUAGE
The tender should be submitted in English.
2. EARNEST MONEY DEPOSIT
2.1 The Earnest Money Deposit (EMD) referred to at para 3.1(a) of Instructions to
Bidders shall be equal to 3% of the total amount tendered quoted by the bidder in
the form of FDR from any scheduled bank favoring Director, Health Services,
Chhattisgarh, Raipur C.G. (calculation sheet for rounded off EMD estimation
should be enclosed, essentially.)
EMD in the form of CHEQUE/CASH/POSTAL/BANK Guarantee order will not
be accepted.
For Public Sector Undertakings Bank Guarantee may also be accepted.
SSI of C.G. will be exempted for EMD on production of valid competency
certificate from Authority.
2.2 Deposit in any other form, which may have been made earlier or any payment
pending with the purchaser will not be adjusted towards this earnest money deposit.
2.3 The Earnest Money Deposit of unsuccessful Bidder will be returned.
3. SECURITY DEPOSIT
3.1 The Bidder whose offer is accepted on being informed should execute an
agreement with Director, Health Services, Chhattisgarh, Raipur C.G. on stamp
paper in duplicate of the value of Rs. 50/- & after submission security deposit.
3.2 The successful bidder shall be required to pay @ 5% a Security Deposit on total
valued order. The Earnest Money may also be converted as a Security Deposit.
3.3 The Security Deposit should be paid in respect of each contract on or before the
due date fixed, in the form of FDR from any scheduled Bank only, drawn in favour
of the Director, Health Services, Chhattisgarh, Raipur C.G..
4. AGREEMENT
4.1 The Bidder whose tender is accepted shall execute an agreement on a non-judicial
stamp paper of value of Rs. 50/- (stamp duty to be paid by the Bidder) with the
Director, Health Services, Chhattisgarh, Raipur (C.G.) within 15 days from the date
of receipt of the intimation by him that his tender has been accepted. The
Specimen form of agreement is as given in ANNEXURE VIII.
4.2 The security deposit furnished by such Bidder in respect of his tender will be
returned to him latter upon 3 months beyond completion of Rate Contract period
or the extended period if any, on satisfaction of the Director Health Services,
Chhattisgarh, Raipur (C.G.) that all the supply orders against Rate Contract has
been executed satisfactorily.
9

4.3 In the case of successful Bidders, the Earnest Money Deposit may, at the discretion
Of Director, Health Services, Chhattisgarh, Raipur (C.G.) be adjusted towards the
Security Deposit payable by him, and for unsuccessful Bidders it will be returned.
5. EXPIRY DATE
All products must indicate the date of manufacturing and expiry, all products must
arrive at the purchaser’s point with a remaining shelf life of at least 80% (eighty
percent) of the total stipulated shelf life of the product failing which consignees
will have right of rejection within 30 days of supply, under such condition & will
be expected from the manufacture to take back the rejected articles within 15 days
and returned the money if paid.
6. PRICES AND OTHER CONDITIONS
6.1 The details of the required drugs, medicines, etc., are shown in Annexure. The
Quantity mentioned is only the tentative requirement and may increase or decrease
as per the decision of the Director, Health Services, Chhattisgarh, Raipur CG. The
rates quoted should not vary with the quantum of the order or the destination, slab
discount & discount for early delivery offered will not be taken for ranking.
6.2 Tenders should be typewritten and every correction in the tender should invariably
be attested with full signature by the Bidder with date before submission of the
tenders to the authorities concerned, failing which the tender will be ineligible for
further consideration. Corrections done with correction fluid should also be duly
attested.
6.3 Tender has been called for in The Generic Names of drugs. The Bidders should
quote the rates for the generic products. The composition and strength of each
product should be as per details given by Director, Health Services, Chhattisgarh,
Raipur (C.G.) in Annexure. Any variation will result in the rejection of the tender.
6.4 Rates to be quoted inclusive of Excise Duty, Sales Tax , Vat (if applicable)
transportation, insurance, and any incidental charges on F.O.R. Destination basis to
the DHS, Central Store, Shadani Darbar, Dhamtari Road, Raipur C.G. should be
quoted for each of the required drugs, medicines etc. with cost break up.
6.5 No tender for the supply of drugs, medicines, etc. with conditions like ‘AT
CURRENT MARKET RATES” shall be accepted and no tender, in which the rate
is quoted for a unit other than the one asked for shall be considered. No handling,
clearing or transportation charges etc. will be paid extra. The deliveries should be
made as stipulated in the supply order placed with successful Bidders.
6.6 Each tender or quote must contain not only the unit rate but also the total value of
each item (drug code) Quoted for supply in the respective columns.
6.7 The price quoted by the Bidders shall not in any case, exceed the controlled price,
if any, fixed by the Central/State Government and the Maximum Retail Price
(MRP).The Director, Health Services, Chhattisgarh, Raipur (C.G.) at his discretion,
will exercise the right to revise the price at any stage so as to conform to the
controlled price or MRP as the case may be. This discretion will be exercised
without prejudice to any other action that may be taken against the Bidder.
10

6.8 As per Store Purchase rules of Government of Chhattisgarh 10% price preference
will be given to state’s SSI Unit provided those units should full fill all terms and
conditions of the tender.
6.9 The rates quoted and accepted will be binding on the Bidder for the stipulated Rate
Contract Period and on no account will any increase in the price be entertained till
the completion of this period.
6.10 If at any time during the period of contract, the price of tendered items is
reduced or
brought down by any law or Act of the Central or State Government or by the
Bidder himself or if the Bidder is an authorized dealer then either the Bidder or the
manufacturer whose authorized dealer the Bidder shall be morally and statutorily
bound to inform the Director, Health Services Chhattisgarh, Raipur (C.G.)
immediately about such reduction in the contracted prices and the reduction shall
be applicable on the contracted rate from the same date. The Director, Health
Services Chhattisgarh, Raipur (C.G.) is empowered to unilaterally effect such
reduction as is necessary in rates in case the Bidder fails to notify or fails to agree
for such reduction of rates. In case of any enhancement in Excise Duty due to
statutory act of the Government after the date of submission of tenders and during
the contract period, the quantum of additional excise duty so levied will be allowed
to be charged extra as separate item without any change in price structure of the
Drugs approved under the tender. For claiming the additional cost on account of
the increase in Excise Duty, the Bidder should produce a letter from the concerned
Excise authorities indicating the commitment for the supply made to The Director,
Health Services, Chhattisgarh, Raipur. (C.G.). For this purpose Bidder must quote
quantum of excise duty so included in their prices.
6.11 If the purchaser receives single offer for any of the product after evaluating the
price if the purchaser feels the price is reasonable, then it may be accepted.
NOTE:
(i) No tender should quote for a product for which the company has been blacklisted
either by Director Health Services, Chhattisgarh, Raipur or by any other State/
Central Government organization.
(ii) No company, which has been, blacklisted by Director Health Services,
Chhattisgarh, Raipur (C.G.). Organizations should participate in the tender during
the period of blacklisting.
(iii) No Bidder shall be allowed at any time on any ground whatsoever to claim revision
of or modification in the rates quoted by him. Clerical error, typographical error,
etc., committed by the Bidders in the tender forms shall not be considered after
opening of the tenders. Conditions such as “SUBJECT TO AVAILABILITY”
“SUPPLIES WILL BE MADE AS AND WHEN SUPPLIES ARE RECEIVED.”
Etc. will not be considered under any circumstances and the tenders of those who
have given such conditions shall be treated as incomplete and for that reason, shall
be summarily rejected.
7. For multivitamin and B-Complex preparations namely injection, oral
drugs and tablets, rates should be quoted only for the composition stated in
the tender.
11

I.V. fluids supplied should be manufactured under Auto Form Fill Seal (AFFS)
technology in good quality polythene containers.
Blood products should be supplied only after getting HIV and Hepatitis-B
screening certificate. A copy of these Certificates should be sent with every
consignment and every invoice.
8. PRINTING OF C.G. GOVERNMENT SUPLLY -NOT FOR SALE
1. Tenders for the supply for Drugs and medicines etc., shall be considered only if
the Bidder gives undertaking in his tender that the supply will be prepared and
packed with the either printed or embossed or affixed on tablets strips and capsules
strips, bottles etc., as per the printing enclosed as Annexure II & II A. Affixing of
stickers and rubber stamps shall not be accepted.
2. All the tablets and capsules have to be supplied in standard packing of 10 x 10
in strip or blister packing with printed and shall also confirm to Schedule P1 of the
Drugs & Cosmetics Rules wherever it applies.
3. Vials, ampoules and bottles containing items tendered for should also carry the
printing.
4. Tenders of Manufacturers who are not willing to agree to this condition will be
summarily rejected.
5. Failure to supply Drugs etc., with the printing will be treated as breach of the
terms of agreement and render the Bidder liable to forfeiture of the EMD and
security deposit, in addition to recovery of any attributable loss incurred by the
Director, Health services, Chhattisgarh, Raipur CG.
9. PACKING
The Drugs and medicines shall be supplied in the packaging specified for the drug
and carry the printing specified as per the Annexure II & IIA, respectively.
The Drugs and medicines may be supplied with bar coding.
Apart from the above, the packing in each carton shall be strictly as per the
specification mentioned in Annexure XII. Failure to comply with this shall lead to
non acceptance of the goods besides imposition of penalties.
9.1 The cap of bottles of preparations should not carry the name of the supplier.
9.2 The labels in the case of injectables should clearly indicate whether the
preparations are meant for IV, IM SC, etc.
9.3 a) It should be ensured that only first use packaging material of uniform size including
bottle and vial is used for making supplies.
b) All primary packing containers should be strictly conforming to the specification
included in the relevant pharmacopeias.
c) Packing should be able to prevent damage or deterioration during transit.
12

10. QUALITY TESTING AND INSPECTION
10.1.1 The purchaser reserves right to select from each batch at random of the
consignment received either at the time of receiving the goods or at any time during
the shelf life of the product for test and analysis at any laboratory approved under
the Drugs and Cosmetic act and Rules notwithstanding the routine sampling that
may be carried out by the Drugs and Regulatory authorities.
10.2 Samples of supplies in each batch will be chosen at the point of supply or
distribution/ storage points for testing. The samples will be sent to different
laboratories for testing as decided by the Director, Health Services, Chhattisgarh,
Raipur (C.G.) (as per Annexure-X). Handling and testing charges will be deducted
from payment to firm, by Director Health Services, Chhattisgarh, Raipur for the
above purpose.
10.3 The Drugs shall have the active ingredients at the maximum permissible level
throughout the shelf life period of the drug. The samples will be drawn periodically
through out the shelf life period.
10.4 The supplies will be deemed to be completed only upon receipt of the quality
certificates from the laboratories (as per Annexure-XI). Samples which do not
meet quality requirements shall render the relevant batches liable to be rejected. If
the samples do not conform to statutory standards the Bidder will be liable for
relevant action under the existing laws and the entire stock should be taken back by
the Bidder within a period of 15 days of the receipt of the letter from Director,
Health Services, Chhattisgarh, Raipur. The stock shall be taken back at the
expense of the Bidder. Director Health Services, Chhattisgarh, Raipur (C.G.) has
the right to destroy such substandard goods if the Bidder does not take back the
good within the stipulated time. The Drug Controller will be informed for initiating
necessary action on the Bidder and that product shall be blacklisted and no further
supplies accepted from him till he is legally cleared. The Bidder shall also not be
eligible to participate in Director, Health Services, Chhattisgarh, Raipur (C.G.)
tenders for supply of such Drugs for a period of five subsequent years.
10.5 The Bidder should clearly understand that the decision of the Director, Health
Services Chhattisgarh, Raipur (C.G.) or any Officer authorized by him as to the
quality of the supplied drugs & medicines etc., shall be final and binding.
10.6. If the sample is declared to be not of standard quality or spurious or adulterated or
mis-branded, such batch/batches will be deemed to be rejected goods. (If any drug
supplied by the Bidder is partially or wholly used or consumed after supply and is
subsequently found to be not as per specifications, unsound, inferior in quality or
description or are otherwise faulty or unfit for consumption, then the cost of such
Drugs will be recovered from the Bidder, if the payment had already been made, in
addition to penalty for the entire batch.)
10.7. The Bidder shall furnish the source of procurement of raw materials utilized in the
formulations if required by Director, Health Services, Chhattisgarh, Raipur. (C.G.)
reserves the right to cancel the purchase orders and cost recovered, if the source of
supply is not furnished.
13

11. VALIDITY OF RATE CONTRACT
The Rate quoted shall be normally valid for 12 months from the date of Rate
Contract. Rate Contract may be extended for a further period on mutually agreed
terms. (Maximum for a period of three months)
12. TENDER EVALUATION / ACCEPTANCE OF TENDER
The evaluation of the tender in cover-A and B (Technical and Commercial bid)
opened by the Tender opening Committee will be done by the Therapeutic cum
Experts Committee to provisionally assign the item-wise selection in the order of
preference as under.
First Preference
Second Preference
Third Preference
-L- I
-L- II
-L- III
The purchaser may execute parallel Rate Contract with L-II & L-III Contractors to
ensure uninterrupted supplies of Medicine at the L-1 Rate. If the contract holders
fails to execute the purchase order within the mutually agreed delivery period, the
order will be cancelled at firms risk and cost and thereafter, the purchaser shall opt
for other contractors in the order of priority and the difference of cost will be
recovered from the defaulting contractors and purchaser may short closed the
contract of the defaulting contractors.
13. STAGGERED SUPPLY
The Contractor should accept the supply orders issued by end users listed in
Annexure-V for any item for staggered supply, with stipulated time schedules for
supplies if so desired by the purchaser and should only such specified quantity as
per the schedule specified in the supply order and submit separate Bills for payment
for each suppliers to the centralized payment agency at Raipur.
14. ORDERS AND DELIVERY SCHEDULES
14.1 The purchaser does not guarantee the quantity, which will be ordered. The
quantities mentioned in technical specification against the drug code are tentative
and no claim for release of order can be entertained.
14.2 The purchaser reserves the right to order for only such quantity as may be
necessary and the Contractor is bound to supply the ordered quantity only.
Quantities supplied in excess will not be paid for.
14.3 Supply orders will be released by Direct Demanding Officer (DDO) in Annexure
XIII directly on the Rate Contract holder.
15. ORDER PLACING AUTHORITY (DIRECT DEMANDING OFFICERS)
The purchaser viz. Director of Health Service, Chhattisgarh, Raipur and the direct
demanding officers i.e. Civil Surgeon District Hospital & Chief Medical Officers of
Districts are only authorized to operate Rate Contracts and sign supply orders.
They should compulsorily send a copy of the supply orders as per Annexure-XIII
placed, to the Director Health Services, Chhattisgarh, Raipur, for supply &
14

contract monitoring along with quarterly progress report in the format (as per
Annexure-IX)/passbook devised by DHS. Department reserves a right to make rate
contracts centrally or Direct Demanding operated as notified from time to time.
16. DELIVERY
16.1 Delivery schedule should confirm to the normal schedule indicated in Rate contract
on per month basis or as per the supply order placed.
16.2 However, the contractor is permitted to supply the ordered quantity in phases not
exceeding three as mutually operated with direct demanding officer.
The ordered goods should be delivered in three parts i.e. 40% in first 90 days, 40%
in second 90 days and 20% in third 90 days from the date of order, to the DHS,
Central Store, Shadani Darbar, Dhamtari Road, Raipur C.G.
Late delivery charges of goods .i.e. 2% per month will be counted in the same
pattern as mentioned above, for next 45 days (for every part in which delay has
occurred).
In case of any further delay in supply as required above, the order shall strictly be
cancelled and rejected.
17. SUPPLY CONDITIONS
17.1. Director, Health Services, Chhattisgarh, Raipur (C.G.) reserves to himself the right
to reject the tenders or to accept the tenders for the supply of all articles or for any
one or more of the articles tendered for in a tender without assigning any reason.
17.2. The Director, Health Services, Chhattisgarh, Raipur (C.G.) will be at liberty to
terminate without assigning any reasons there of the contract either wholly or in
part on one month’s notice. The Bidder will not be entitled for any compensation
whatsoever in respect of such termination.
17.3 The acceptance of the tenders shall be communicated to the Bidders in writing.
17.4 The Bidder shall furnish the delivery schedule immediately on receipt of an order.
17.5 It shall be the responsibility of the Bidder for any shortages/damages at the time of
receipt in Warehouse and Director, Health Services, DHS, Chhattisgarh, Raipur
CG. is not responsible for the stock of drug received, for which is no order is
placed.
17.6 If the contractor fails to execute the supply within the stipulated time, the Director
Health Services Chhattisgarh, Raipur CG. is empowered to make emergency
purchases at the risk & cost of the contractor and claim the difference in total cost
from the Bidder in addition to other penal clauses.
17.7 All the supplies will be scheduled for the period from the date of
acceptance till the completion of the tender in installments, as may be
stipulated in the supply order. The supplied medicines and Drugs should have a
maximum potency for the maximum period through out the shelf life as
prescribed in the Drugs and Cosmetics Act, 1940 and rules there under on the date
15

of supply. The medicines and Drugs should be supplied within 90 days of the date
of manufacture.
17.8 The Director, Health & Services Chhattisgarh, Raipur CG. or his authorized
representative(s) has the right to inspect the factories of those companies who have
quoted for the tender, before, accepting the rate quoted by them or before releasing
any order(s) or at any point of time during the continuance of tender and has also
the right to reject the tender or terminate/ cancel the orders issued or not to recorder
based on facts brought out during such inspections.
17.9 The Bidder must submit a Test Analysis report from a Government approved
Laboratory for every batch of drug along with invoice.
18. REPLACEMENT OF ITEMS
18.1. Items supplied in damaged or soiled condition or found “Not in conformity” with
the accepted specification, will not be accepted and should be replaced at no extra
cost to the Government WITHIN 30 DAYS FROM THE DATE OF RECEIPT OF
INTIMATION, failing which, 2% penalty will be levied for the belated supplies
made within another 30 days.
18.2 The replacement are not effected even within the above penal period, the purchaser
will be free to proceed with the purchase from alternate sources as per clause 17.6.
19. BLACK-LISTING OF DEFAULTING CONTRACTORS:
The purchaser reserves the right to BLACK-LIST any Contractor either in whole or
in part limiting to specified product/ products, and period for breach of any of the
terms and conditions of the tender. Such BLACKLISTED CONTRACTOR AND
HIS ESTABLISHMENT will not be eligible to participate in any of the
Departmental tenders for notified period.
20. TERMINATION OF CONTRACT UNDER SPECIAL CIRCUMSTANCES
The purchaser may without prejudice to any other remedy for breach of terms and
conditions of tender, by written notice of one month, terminate the contract either
in whole or part, stating reasons thereof.
21. ARBITRATION
Secretary (Health) will be the final authority to listen or appoint any Arbitrator not
below the rank of Dy. Secretary to the Govt. of Chhattisgarh from Government
/Semi Government/Judiciary to resolve any dispute of contract provisions of
Arbitration & Reconciliation Act, 1996 will be applicable and place of Jurisdiction
will be Raipur.
22. SAVING CLUASE PROTECTION OF ACTION TAKEN IN GOOD FAITH
No suit, prosecution or any legal proceedings shall lie against the purchaser or any
person for anything which is done in good faith or intended to be done in pursuance
of this tender.
23. PAYMENT PROVISIONS
16

23.1 Payment against supply order will be made on a centralized basis by the paying
authority of Director Health Services, Chhattisgarh, Raipur (C.G.) dictated in
supply order.
23.2 No advance payments towards costs of drugs & medicines etc., will be made
to the Bidder. The payment will be made only after the supplies are effected as per
the supply order and bills raised in Bill Format as per Annexure XIV on receipt of
consignee Receipt as per Annexure XV.
23.3 Payment for the supplies shall be made after the Test Reports are received.
23.4 Payments towards the supply of drugs & medicines will be made strictly as per
rules of the Government of Chhattisgarh.
23.4.A No claims shall lie against the Director, Health & Services Chhattisgarh, Raipur
(C.G.) in respect of interest on Earnest Money Deposit or on Security Deposit.
23.5 In all supplies actual testing charges will be deducted from the supplier.
23.6 If the supply received in damaged condition it shall not be accepted.
QUALITY CONTROL DEDUCTION:
23.7 All the Bidders are required to supply the product with printing of CG
GOVERNMENT SUPPLY- NOT FOR SALE on prescribed packing Specification,
etc., and also the specified quantity to the specified warehouse. If there is any
deviation in these tender conditions a separate fine will be levied.
23.8.1 If the product failed in quality test, the total value of supply of that particular batch
will be replaced free of cost within 60 days, even if it has already been issued. If
the supplier fails or refuse to replace, the supplier will be moved for Black Listing.
23.8.2 If there is any complaint from the Medical Officer about the quality/potency etc., of
the product, the remaining quantity in the particular batch will be returned to the
supplier and value equal to the quantity returned will be recovered.
23.8 As per Tender condition, Bidder shall supply the product, (i.e.) reaches the District
Drug Warehouse within 30 days and payment made will be recovered from the date
of manufacture of that product. In case, the product received after 30 days from the
date of manufacture and the product not consumed before its expiry the supplier
shall be permitted to replace the expired quantity with fresh stock of long shelf life,
otherwise the expired product will be returned to the supplier and the value equal to
the cost of expired quantity will be recovered.
24. PENALTIES
24.1 purchaser reserves a right to impose liquidated damages and denial clauses for
delayed supplies on rate contract holding firms, in case the original delivery period
is extended for certain period in the interest of supplier. Under this situation
liquidated damages will be imposed @ 0.5% per week or part thereof for the un-
17

supplied quantity/value with a sealing of 10% of the total supply order value.
During the extended delivery period no increase in prices will be allowed due to
increase in duties & taxes and cost of raw material what so ever.
24.2 If the successful Bidder fails to execute the agreement and / or to deposit the
required security within the time specified or withdraws his tender after the
intimation of the acceptance of his tender has been sent to him or owing to any
other reasons, he is unable to undertake the contract, his contract will be cancelled
and the Earnest Money Deposit deposited by him along with his tender shall stand
forfeited to the Director Health & Services Chhattisgarh, Raipur and he will also be
liable for all damages sustained by the Director, Health & Services Chhattisgarh,
Raipur (C.G.) by reasons of breach, such as failure to supply/delayed supply,
including the liabilities to pay any difference between the prices accepted by him
and those ultimately paid for the procurement of the articles concerned. Such
damages shall be assessed by the Director Health Services, Chhattisgarh,Raipur
(C.G.) whose decision is final in the matter.
24.3 If any articles or things supplied by the Bidder have been partially or wholly used
or consumed after supply and are subsequently found to be in bad order, unsound,
inferior in quality or description or are otherwise faulty or unfit for consumption,
then the contract price or prices of such articles or things will be recovered from the
Bidder, if payment had already been made to him. Otherwise the Bidder will not
be entitled to any payment whatsoever for such article. For infringement of the
stipulations of the contract or for other justifiable reasons, the contract may be
terminated by the Director, Health & Services Chhattisgarh, Raipur (C.G.)The
Bidder shall be liable for all losses sustained by the Director Health & Services
Chhattisgarh, Raipur, in consequence of the termination which may be recovered
personally from the tender or from his properties, as per rules.
24.4. Non performance of contract provisions will disqualify a firm to participate in the
tender for the next five years.
24.5 In the event of tendered supplies failing quality tests, contract with the Bidder will
be suspended and purchases made from alternative suppliers. Such firms may be
black listed for five years beginning from the year following the one in which
defective suppliers was detected. The Bidder shall be also be held liable for action
under criminal law and the matter shall be notified to the Drug controller.
24.6 In all the above conditions, the decision of the Director, Health & Services
Chhattisgarh, Raipur (C.G.) shall be final and binding.
24.7 In the event of any dispute arising out of the tender such dispute would be
subject to Arbitration / the jurisdiction of the Civil Court within the city of Raipur.
25. SPECIAL CONDITIONS
25.1 All supplies should accompany original delivery note or invoices and the test
reports.
25.2 Photocopies/ fax copies of the delivery note or the invoice or the test reports will
not be accepted.
25.3 Good Non-Absorbable paper should be used for the delivery note and the invoices.
18

25.4 The matter pertaining to the supplies should be either printed or typewritten or
legibly hand written on the delivery challan or the invoice.
25.5 The delivery challan or the invoice should not contain any matter on its reverse
side.
25.6 The label of the item supplied under the contract shall not carry the M.R.P.
25.7 The Generic name of the item should be as bold as the Trade Name, if any.
25.8 The printing shall not mask or smudge any details of the label.
25.9 Thermo-Sensitive drugs which are to be stored in refrigerators should be supplied
under suitable cold chain system only.
19

“Annexure -A”
Details of Item Quoted
Description asked for in the tender Offer made by the firm Date of
Drug Code Description Description Description Packing issue of
No. of the item as specified of the
product &
brand name if
any
Mfg.
Licence for
the product
1 2 3 4 5 6
Date of Mfg.
of 1 st Batch of
the product
Does it have
GMP ?
If so
,Sl.No.&
Page No.,
S.No. in
Annexure “B”
Was it in past
Rate
Contract. If
Yes, Give
details of
tender
Was the firm
debarred in the
past for the item
if so, period of
debarring
Remarks
7 8 10 11 12 13
20

Annexure “B”
MANUFACTURING & MARKETING CERTIFICATE
This is to certify that M/s ___________________________________ are holding valid
manufacturing licence No. __________________ Date ____________of the state and they
are manufacturing the following products since the last two years.
It is further certified that the following products are also being marketed for the last two
years .
The products are as follows:
S.No. Name of the Product Pharmacopoeal Strength
Specification
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Date:- Sign & Seal
State Drug Controller
21

Annexure “C”
ACCEPTANCE TERMS & CONDITION
(To Be Filled In By Bidder and Returned With the Tender)
To,
Director,
Health Services, Chhattisgarh
Raipur (C.G.)
Dear Sir,
We return here with your Rate Enquiry no. DHS/ Store /e-
Tender/2011-12/104, 23.05.11 dated with our quotation against respective items. We
have carefully perused the Terms & Conditions of the Rate Contract and accept the
same.
For, and on Behalf of the firm
(Firm’s Name & Address)
Signature of Authorised Signatory
WITNESS: with name and seal
Signed in my presence:
Name:
Designation:
Seal:
Notary Public / Gazetted Officer
(With Name & Complete Address)
22

ANNEXURE-I
Ref. Clause –3.1(d)
MARKET STANDING CERTIFICATE
(PROFORMA FOR PERFORMANCE STATEMENT)
(for a period of last two years)
(2008-2009 & 2009-2010)
Name of the Firm:__________________________________________
Order
placed by
(full
address of
Purchaser)
Order
No. and
date
Description
and quantity
of ordered
Drugs &
Medicines
Value
of
order
Unit
Total
Delivery
period
As per
Original
contract
Actu
al
Remarks
indicating
reasons for late
delivery, if any
Was the supply of
Drugs & Medicines
satisfactory?(attach a
certificate from the
Purchaser/Consignee)
Signature and seal of the Bidder
______________________________
______________________________
______________________________
Affidavit before Executive Magistrate/Notary Public:-
23

ANNEXURE -II
Ref. Clause No. 3.1 (l)
PRINTIG OF C.G. GOVERNMENT SUPPLY – NOT FOR SALE
INJECTIONS
Injection in ampoule form should be supplied in Double constructed neck ampoules
with the label bearing the words “C.G. Government Supply-Not for sale”
overprinted which will distinguish from the normal trade packing.
The vials should be supplied with aluminum seals containing the following
printing. In addition to the label bearing the printing “C.G. Government Supply-
Not for sale” .
LIQUIDS
Liquids preparations should be in glass bottles with pilfer-proof caps bearings the
following printing On the top of the cap and the label to be affixed on the
containers should bear a distinct colour different from the colour of the label of the
trade packs and they should be over printed in red colour with the words “C.G.
Government Supply-Not for sale” .
OINTMENTS
Ointments should be supplied tubes bearing the following printing “C.G.
Government Supply-Not for sale” overprinted in red colour. Label for Outer
carton as per Annexure-IIA.
TABLETS
Tablets should be supplied in strips bearing the following the words
Government Supply- Not for sale" overprinted in Red colour.
Label for Outer carton as per Annexure-IIA.
“CG
Signature of the Bidder
Name in capital letters with designation
24

ANNEXURE-II A
SPECIMEN LABEL FOR OUTER CARTON
~ ~ ~ ~ ~ ~ ~ ~ ~~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
ASCORBIC ACID TAB. I.P.
(Generic name should be bolder than brand name, if any.)
C.G. GOVT.SUPPLY - NOT FOR SALE
Unit Packing____________ Total
Quantity________________
Batch Number___________
Date of Manufacture _________Date of Expiry_____________
Name of Firm, address and relavent details.
~ ~ ~ ~ ~ ~ ~ ~ ~~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
DECLARATION
(To submitted with payments bills)
I do hereby declare that I will supply the Drugs and Medicines as per the designs given in
Annexure II and as per the instructions given in this regard that- I will supply the Drugs
and Medical Consumables as per the prescribed design as per Annexure- II & IIA. Printing
of “C.G. Government Supply-Not for sale” in bold letters in contrast ink on the Tab-
Strip/ Syp-bottle labels/Injections amp. /vials & Bottles & on there Packets and Carton
/foils as the case may be.
Attested by Notary (Public).
Signature of the Bidder
Name in capital letters with designation
25

DECLARATION FORM
ANNEXURE-III
Ref. Clause No. 3.1(m)
I/We M/s____________________________ represented by its Proprietor
Managing Partner / Managing Director having its Registered Office at
________________________ And its Factory Premises at
_________________________________________ do declare that I/We Have Carefully
read all the conditions of tender in Ref.No- DHS/Store/e- tender/ 2010-2011/---------Dated-
----/------/---- floated by the Director Health Services Chhattisgarh Raipur and accepts all
conditions of tender.
I/We declare that we posses the valid licence and GMP Certificate as per revised
Schedule- ‘M’ issued by the Competent Authority and complies and continue to comply
with the conditions laid in Schedule M of Drug & Cosmetics Act, 1940 and the Rules
made there under. I/We furnish the particulars in this regard in enclosure to this
declaration.
I/We agree that the Tender Inviting Authority forfeiting the Earnest Money
Deposit and or Security Deposit and blacklisting Me/us for as a period of 5 Years if, any
information furnished by us proved to be false at the time of inspection and not complying
the conditions as per Schedule M of the said ACT for a period of 5 Years.
Seal Signature: of bidder
Name
Date
To be attested by the Notary: firm & Address:
26

ANNEXURE -IV
Ref. Clause No. 3.1(r)
DETAILS OF MANUFACTURING UNIT
(*The details of manufacturing unit shall be for the premises where items quoted
are actually manufactured.)
Name of the firm (Bidder)………………………………………………..
Full Address ..................................................
Phone Nos. .............................................................
Fax .............................................................
E-Mail .............................................................
Date of Inception .............................................................
License No………… Date ………... Valid up to..........................................
Issued by............................................................
Details of installed Production Capacity………………………..
Details of Installed Production Capacity for 60 days/ 1 year
Tablets :
Capsules :
Injections
Ampoules :
Vials :
Sterile Powder
IV Fluids :
Liquids
Drops :
Syrups :
Suspension :
Powders :
Ointment
Antiseptics/Disinfectants:
Full Name & designation of the authorised signatory :
Specimen signature of the authorised signatory :
27

CHECK LIST
COVER- A.
1. EMD in the form of FDR shall be kept in an envelope. Page
No.
ANNEXURE V
Ref. Clause No. 3.1(t)
Yes
No
2. Duly attested photocopy of Import License. (if importer) Page
No.
Yes
No
3. Authorization to a senior responsible officer of the firm. Page
No.
Yes
No
4. Details of the items quoted. (Annexure “A”) Page
No.
Yes
No
5 Drug license for products approved by licensing authority. Duly
attested photocopy.
Page
No.
Yes
No
6. Market Standing Certificate. (Annexure I) Page
No.
7. Manufacturing and Marketing Certificate. (Annexure ‘B’) Page
No.
8. Good Manufacturing Practices certificate Page
No.
Yes
Yes
Yes
No
No
No
9. Annual turnover statement for 3 years by Sales Tax Authorities. Page
No.
Yes
No
10. Balance sheet & profit loss Accounts for Two years. (Attached
copies)
Page
No.
Yes
No
11.Acceptance of Terms & Conditions. (Annexure ‘C’) Page Yes No
No.
12.Valid Sales Tax clearance Certificate. Page Yes No
No.
13. List of items quoted.(without indication of prices).
(Annexure ‘VII’)
Page
No.
Yes
No
28

ANNEXURE- VI
Ref.Clause No. 3.2.1
Appendix ‘A’ enclosed with Annex VIII
Appendix ‘B’ enclosed with Annex XIII
PRICE BID
FOR SUPPLY OF DRUGS, MEDICINES MATERIAL 2011-12
Unit
Drug Name of the Drug &
CodeStrength / Packing
(2)
(3)
(4)
Quoted
Quantity
of
Supply
In Units
(5)
Manufacturing
Capacity
60 Days
*
(6)
1
Year
(7)
1 1
Rate per Unit **
(Landed
Price)
(8)
P.
In
Words
Total
Value
[(5) X
(8)]
In
figures
(9)
Remark
2 2
3 3
4 4
5 5
7 6
*The rate quoted at col. 8 should be inclusive of all cost including duties & taxes.
* 90 Days- including the time for receipt at the warehouse,
Place: Signature :
Date: Name in Capital Letters :
Designation :
Seal
29

ANNEXURE-VII
Ref. Clause No. 3.2.1
Sl.
No.
Drug
Code
Name
of the
Drug
TENDER FOR SUPPLY OF DRUGS AND MEDICINES 20 10 - 2011
Basic
Price
Inclusive
of
Incidental
Services
Break up of Landed price per unit
Packing &
Forwarding
Charges
Excise
Duty
Freight
Insurance
Charges
Sales Tax
Applicable
Total landed
Price
(4+5+6+7+8)
(1) (2) (3) (4) (5) (6) (7) (8) (9)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
Note: Firms to indicate the break up of prices at columns 4 to 8 separately and wording like
“Included” shall
not be substituted for the same.
30

AGREEMENT FOR R/C
ANNEXURE-VIII
Ref. Clause No.4
This agreement made on this day ……………….of ……………month Two
thousand and…Ten…… between Shri/Smt the of M/s. Herein after called the
“supply Contractor” and the Director, Health Services, Chhattisgarh, Raipur (C.G.)
herein after called the “Purchaser.”
Whereas the Purchaser is desirous that the Drugs & Medicines and certain
Miscellaneous items specified in the Tender document here under should be
provided by the “supply contractor” named above as L-1, L-2, L-3 contractor by
accepting the bid offered by the supply contractor in response to the Notification
No. Dated for supply of the Drugs & Medicines and certain
Miscellaneous items specified in the tender document of following description and
specification at the rate specified against each on Rate Contract basis for a period
12 months from the date of award of Rate Contract, under the Terms and
Conditions of stipulated in the Tender Notification.
In consideration of the payments to be made by the purchaser as hereafter
mentioned, the supply contractor hereby agrees with the purchaser to provide the
said materials in conformity in all respects with the terms and conditions of the
Tender Notification which includes the descriptions and specifications of the
material.
The purchaser hereby agrees to pay the supply contractor in consideration of the
satisfactory supplies made in accordance with the stipulated terms and conditions
of the Tender Notification, which includes the descriptions and specifications of the
material.
Particulars of the material, which shall be supplied by the supplier, are as per
Appendix ‘A’.
The supply contractor on his part has hereby agrees to supply the said scheduled
item to the Purchaser at the destination specified in the supply order in such
specified quantity as may be specified by the Purchaser, as per the terms and
conditions of the tender and the notification at the price per unit pack stated above.
The supply contractor hereby declares that he/she has read or got the same read out
for him/her understood the terms and conditions of the Notification, tender which
includes the specification and descriptions of the item/s and penal clauses in case of
default or violation of the contract and agrees to abide by the same in all respect.
In witness thereof the ‘supply contractor has hereby affixed his signature and seal
before the witness:
Place:__________________
Date: __________________
Witness; _______________
(Name of the witness)
Address:
2. __________________ Signature of the supply contractor
(Name of the witness)
& seal
Address:
31

ANNEXURE-IX
Ref. Clause No.15
FORMAT FOR QUARTERLY REPORT BY DDO
(PERIOD FROM .........................TO........................)
SL.
NO
R/C
NO
DRU
G
COD
E
ITEM
DESCRI
PTION
ORDER
ISSUING
AUTHORIT
Y
SUPPLY
ORDER
NO.
DATE
OF
ORDE
R
QUANTIT
Y
ORIGIN
AL
DATE
OF
DELIVE
RY
TOTAL BALAN
QUANTIT CE
Y WITH
RECEIVE HOSPIT
D AL
SIGNATURE OF AUTHORITIES
SIGNATURE OF HEAD OF THE HOSPITAL.
32

ANNEXURE-X
Ref. Clause No.10.2
SAMPLES FORWARDED TO TESTING LAB
Name of Laboratory: ..................................................................
Name of Supplier: ..................................................................
Name of Manufacture: ..................................................................
Date of receipt for sample: ..................................................................
Item description: ..................................................................
Quantity: ..................................................................
T/E CODE NO.: ..................................................................
BATCH NO.: ..................................................................
MFG. DT.: ..................................................................
EXP. DT.: ..................................................................
REMARKS:
:________________________________________________________________________
_________________________________________________________________________
___________
ADDRESS OF USER:
SIGNATURE OF SAMPLE RECEIVER
33

REPORT OF TESTING LAB
ANNEXURE-XI
Ref. Clause No.10.4
Name of Supplier: ....................................................
Name of Manufacturer: ....................................................
Date of receipt for sample: ....................................................
Name of Laboratory: ....................................................
Item description: ....................................................
Quantity: ....................................................
T/E CODE NO.:
:.Drug code.............................
BATCH NO.: :...................................................
MFG. DT.: :...................................................
EXP. DT.: :...................................................
REMARKS:
______________________________________________________________
_____
___________________________________________________________________
AUTHORIZED SIGNATORY
34

ANNEXURE - XII
Ref. Clause No. 9
SCHEDULE FOR PACKAGING OF DRUGS AND MEDICINES
GENERAL SPECIFICATIONS AND CONDITIONS OF PACKING:
1. Strips refer to Aluminum strip of 04 gauges unless specifically indicated otherwise.
2. Aluminum foil as back material for blisters shall be of 025 gauge.
3. The rigid PVC used in blister packing should not be of less than 250 microns.
4. No Paper Strip packing or paper back packing will be accepted.
5. All glass bottles used for Liquid Orals/ External preparations shall be USP type-III glass and
not recycled or second hand bottles should be used.
6. All Uncoated tablets shall have a scored line.
7. All containers and closures, which come in direct contact with the drug, shall comply with
specification stipulated in the Indian Pharmacopoeia or any recognized Pharmacopoeias. Or
Bureau of Indian Standards.
8. No corrugate package should weigh more than 15 kgs (i.e. product / inner cartoon / corrugated
box)
a. Lysol
b. Liquid Paraffin
c. Glutaraldehyde Solution
d. Soda lime (for Aneasthesia)
e. Cone. Hemodialysis Fluid.
9. All corrugated boxes should be of ‘A’ grade paper .i.e., Virgin.
10. All items should be packed only in first hand boxes only.
FLUTE:
11. The corrugated boxes should be of narrow flute.
JOINT:
12. Every box should be preferably single joint and not more than two joints.
STITCHING:
13. Every box should be stitched using pairs of metal pins with an interval of two inches between
each pair. The boxes should be stitched and not joined using calico at the corners..
FLAP:
14. The flaps should uniformly meet but should not over lap each other. The flap when turned by
45-60 should not crack.
TAPE:
15. Every box should be sealed with gum tape running along the top and lower opening.
CARRY STRAP:
16. Every box should be strapped with two parallel nylon carry straps (they should be intersect)
LABEL:
17. Every corrugated box should carry a large outer label clearly indicated that the product is for
“C.G. GOVERNMENT. SUPPLY - NOT SALE”. The lower one third of the large label with
indication in bold the value of the product as depicted in Annexure III of this document.
18. The product label on the cartoon should be large atleast 15 cms x 10 cms dimension. It should
carry the correct technical name, strength or the product, date of manufacturing, date of expiry,
quantity packed and net weight of the box.
OTHERS:
19. No box should contain mixed products or mixed batches of the same product.
I SPECIFICATION FOR CORRUGATED BOXES HOLDING TABLETS / CAPSULSE /
PESSARIES.
1) The box should not weigh more than 7-8 kgs. The grammage should be 120-150 gsm (Outer
paper should be 150 gsm and other may be 120 gsm).
2) The box should be of 5 ply with bursting strength of 9 kg/cm2.
35

II.
SPECIFICATION FOR LARGE VOLUME BOTTLE i.e., ABOVE 120 AND BELOW 1 LIT.
1. All these bottles should be packed only in single row with partition between each and also with
top and bottom pad of 3 ply.
2. Grammage : 120-150 Gsm (Outer paper 150 gsm; others may be 120 gsm).
3. Ply : 7 Ply
4. Bursting Strength: Not less than 12 kg/cm.
III.
SPECIFICATION FOR IV FLUIDS
1. Each corrugated box may carry a maximum of only 24 bottles of 540 ml in a single row or 50
bottles of 100 ml in 2 rows with individual sealed polythene cover and centre partition pad, top
and bottom pads of 3 ply.
2. Grammage : 120-150 Gsm (Outer paper 150 gsm, others may be 120 gsm).
3. Ply : 5 or 7
4. Bursing Strength : Not less than 12 kg/cm.
IV. SPECIFICATIONS FOR LIQUID ORALS
50 ml to 120 ml bottles.
1. 100 bottles of 50 ml or 60 ml may be packed in a single corrugated in 2 rows with top, bottom and
centre pad of 3 ply.
50 bottles of 100ml-120ml may be packed in a similar manner in a single
corrugated box.
2. If the bottles are not packed in individual carton, 3 ply partitions should be provided between each
bottle. The measuring device should be packed individually.
3. Grammage :120-150 Gsm (outer paper 150 gsm; others may be 120 gsm
V. SPECIFICATIONS FOR OINTMENT / CREAM /GELS PACKED IN TUBES:
1. No corrugate box should weigh more than 7-8 Kgs.
2. Every Ointment tube should be individually packed in cartoon and then packed in 20’s in a grey
board box, which may be packed in a corrugated box.
3. Grammage :120-150 Gsm (outer paper 150 gsm; others may be 120 gsm)
VI. SPECIFICATIONS FOR INJECTABLE (IN VIALS AND AMPOULES)
1. Vials may be packed in corrugated boxes weighing upto 15 Kgs. Ampoules should be packed in
C.B. weighing not more than 8 kgs.
2. C.B. fro vials should be of 150 Gsm (outer paper 150 gsm; others may be 120 gsm) and 7 ply,
while C.B. for ampoules should be of 150 Gsm (outer paper 150 gsm; other may be 120 gsm) and 5
ply.
3. Bursting strength for CB boxes for
a. Vials : Not less than 13 Kg/Cm
b. Amp : Not less than 9 Kg/Cm
4. In the case of 10 ml Ampoules 100 or 50 ampoules may be packed in a grey board box. Multiples
of grey board boxes packed in CB. In case of ampoules larger than 10 ml only 25 ampoules may be
packed in a grey board box with partition.
5. If the vial is packed in individual cartoon, there is no necessity for grey board box packing.
VII. SPECIFICATIONS FOR ORS
1. The sachets should be of Aluminium Foil laminated with glassing or heat sealable plastic film;
Outer paper may contain label information.
2. 50 sachets may be packed in grey board boxes and 10 grey board boxes in a C.B.
3. Grammage : 120-150 Gsm (outer paper 150 gsm; others may be 120 gsm)
4. Ply : 5
Bursting strength : Not less than 9 Kg/Cm
VIII. LIQUID PARAFFIN/LYSOL
1. Not more than 4 or 5 litres cans may be packed in a single CB.
2. Grammage : 120-150 Gsm (outer paper 150 gsm; others may be 120 gsm)
3. Ply : 7 Ply
4. Bursting strength : Not less than 12 Kg/Cm
36

ANNEXURE-XIII
Ref. Clause No. 14.3 & 15
Directorate of Health Services Chhattisgarh,
Raipur (C.G.)
No- DHS Store/2011-12/ ---------------- Raipur , Date :...........
To,
-------------------------------------
Sub:- Purchase Order of e-tendered Medicines for the year 2011-12.
Ref:- Your R/C against e-tender No 96. Dated ----------------------------
In reference to above., it is to notify that in terms & Conditions as applicable for supply of drugs &
medicine indicated therein, you are required to supply the following drugs & medicine.:-
The rates are F.O.R. destination.
EDL Code
Name of the Drug
Specifications/ Strength
Unit
Packing
Rate
Total
Quantity
Ordered
in No.s
Total Cost
in Rs.
(In Words Rs. -------------------------------------------------------------------- Only.)
Terms & Conditions
1. Please acknowledge the receipt of this order to undersigned within 15 days.
2. The ordered goods should be delivered in three parts i.e. 40% in first 90 days, 40% in second 90 days
and 20% in third 90 days from the date of order, to the DHS, Central Store, Shadani Darbar, Dhamtari
Road, Raipur C.G. Any delay in supply as required above, the order shall strictly be rejected.
3. Printing of “CG Govt. Supply - Not For Sale” on each Strip/amp/I.V. and Syp Bottles / philes is
essential.
4. If supplied goods are not found as per ordered specifications, will not be accepted.
5. Only recently manufactured drugs (within 3 month of manufacture), 80% of shelf life should be
available before delivery otherwise goods will not be accepted.
6. If goods are found damaged /faulty due to any manufacturing defect or on account of transport, the same
shall be replaced by firm at their own cost.
7. Test reports of medicine in form 39 should be accompanied with bills. DHS reserves the right of getting
drugs re-tested if required, which will be on the cost of firms.
8. Voucher/Bills, will be accepted only from that firms to whom supply order has been placed. Authorizd
agents will not be eligible for supply of drugs & raising bills. l
9. Bills for the order be submitted in triplicate for payment, with batchwise test reports of drugs, delivery
challan and, Central Store’s goods receipts, to the dy. Director (store) & get a certificate in this regards.
10 Payment will be made directly to firm by bank D.D., in favour of the firm to whom order has been
placed as per R/C.
Director,
Health Services Chhattisgarh,
Raipur (C.G.)
No- DHS Store/2011-12/ ----------------
Raipur , Date
:...........
Copy to:
1. Secretary, CG. Govt. Health & Family Welfare, Chhattisgarh, Deptt. Raipur (C.G.)
2. Additional. Director, (Finance/Budget) Directorate of Health Services, Chhattisgarh , Raipur (C.G.)
3. Dy. Director / Admin.Officer.( Store,) Directorate of Health Services , Chhattisgarh , Raipur (C.G.)
4. Admin.Officer. (DDO), Directorate of Health Services, Chhattisgarh , Raipur (C.G.)
5. All C.M.H.O./ C.S. , District.......................................................CG.
Jt. Director,
Health Services Chhattisgarh,
Raipur CG.
37

ANNEXURE-XIV
BILL/INVOICE FORMAT
Ref. Clause No.23.2
INVOICE NO.:
TO:
(Name of Consignee)
(Address)
Order No.:
R/C NO.:
T/E CODE NO.:
CHALLAN NO.:
R/R NO.:
BATCH NO.:
MFG. DT.:
EXP. DT.:
QUANTITY DESCRIPTION OF MEDICINE
DATE:
SHIP TO:
(Name & place of supplies)
(Address)
DATE:
DATE:
DATE:
DATE:
DATE:
UNIT PRICE AMOUNT
TOTAL.RS.
Drug license No.
Sales Tax No.
Taxes & duties if applicable.
Total Value
GRAND TOTAL RS.
TERMS & CONDITION :- as per R/C agreement.
FOR,
AUTHORIZED SIGNATORY
38

ANNEXURE-XV
Ref. Clause No.23.2
CONSIGNMENT RECEIPT CERTIFICATE
TO,
Director,
Health Services Chhatisgarh,
Raipur (C.G.)
Dear Sir,
We certify that we have received & accepted the material as per order issued by the
DDO and quantity as mentioned in challan.
Name of Manufacturer: ............................................................
Date of receipt of supplies: ............................................................
1. Item description: ............................................................
2. Quantity: ............................................................
3. Drug code No. .......................................................
4. BATCH NO.: ..............................................................
5. MFG. DT.: ..............................................................
6. EXP. DT.: ..............................................................
AUTHORIZED SIGNATORY.
CC :
1. Supplier M/s
2. DDO......................
39

INFORMATION & INSTRUCTIONS
TO THE BIDDERS
FOR
ONLINE ELECTRONIC GOVERNMENT PROCUREMENT SYSTEM (eGPS)
Special Conditions & instructions for online Electronic Government
Procurement System (online e-GPS) as given in the subsequent pages will
over-rule the conditions stated in the tender documents, wherever relevant
and applicable.
1. Registration of the Contractors/Bidders on Chhattisgarh Government e-
Procurement Portal http://cgeprocurement.gov.in:
All the contractors in order to participate in the tenders floated using the
Electronic Procurement System are require to be registered on
http://cgeprocurement.gov.in and get empanelled in the Portal
http://health.cgeprocurement.gov.in in the relevant category.
Only after the concerned officer of Health department approves the
empanelment of the contractor/bidder online, the contractor/bidder shall be
allowed to participate in the tenders floated by the department using the
electronic Procurement System. The empanelment of the contractor is also
required to be renewed in the system as and when registration is renewed with
the department.
2. Set-up of Machine:
In order to operate on the electronic procurement system, setting of User’s machine
is required. For which User has to install some utilities in his machine as per the
instructions given in Help Manual for ‘Machine Setup’ (Available for download
on the ePS portal). The copy of the same may be obtained from Wipro-
NexTenders.
3. Obtaining a Digital Certificate:
The bids submitted online should be signed electronically with a Digital
Certificate to establish the identity of the bidder bidding online. These Digital
Certificates are issued by an approved certifying authority, authorized by the
Controller of Certifying Authorities, Government of India.
40

A Digital Certificate is issued upon receipt of mandatory identity proofs and
verification letters attested by Gazetted Officer. Only upon the receipt of the
required documents, a digital certificate can be issued.
The registered contractors may obtain information and the application formats
and documents required for issuance of a Digital Certificate from:
The Service Provider of EPS of Government of Chhattisgarh:
Wipro Limited in consortium with NexTenders (India) Pvt. Ltd.
Mahalaxmi Cloth Market
Shop No.149 -150
Raipur (Chhattisgarh)
Pin – 492001
Tel.No.0771–4079400 (Tele Fax)
Email: raipur@nextenders.com
Important Note: Bid for a particular tender may be submitted only using the
digital certificate, which was used to purchase the tender document online. In
case, during the process of a particular tender, the user looses his Digital
Certificate (i.e. due to virus attack, hardware problem, operating system problem
etc.); he may not be able to submit the bid online. Hence, the users are advised to
back up the certificate and keep the copies at safe places under proper security to
be used in case of emergencies.
In case of online tendering, the digital certificate issued to the authorised user of a
firm and used for electronic tendering will be considered equivalent to a noobjection
certificate/power of attorney to that user. The firm has to authorize a
specific individual via an authorization certificate signed by all partners to use the
digital certificate as per Indian IT Act 2000. Unless the certificate is revoked, it
will be assumed to represent adequate authority of the user to bid on behalf of the
firm for Health Department tenders as per Information Technology Act 2000. The
digital signature of this authorized user will be binding on the firm. It shall be the
responsibility of management/partners of the registered firm to inform the
Certifying Authority or Sub Certifying Authority, if the authorized user changes,
and apply for a fresh digital certificate and issue a fresh ‘authorization certificate’
for the new user.
41

The same procedure holds true for the authorized users in a private/public limited
company. In this case, the authorization certificate will have to be signed by the
directors of the company.
4. Opening of an Electronic Payment account: For Submitting the bids online
Contractors/ Bidders are required to make online payment using the electronic
payments gateway service as mentioned in the List of online payment modes.
Arrangements have been made for Contractors/Bidders to make payments
online via Credit Card / Cash Cards / Internet Banking. The List of modes of
electronic payments accepted on the electronic Procurement System is available
online on the web site. The Interested bidders can view the list of payment
modes from website http://cgeprocurement.gov.in.
5. Payment for submission of bids online: The tender documents may be
downloaded online directly by eligible Contractors/Bidders/Supplier. The
Contractors/Bidders/Suppliers are required to make the payment for bid
submission through online payment modes mentioned in Point No. 3 above. In
online tendering, the "application form" for the issue of tender documents
shall not be required.
The suppliers can submit the bids by making online payment of submission fees
using the service of the secure electronic payments gateway, and should print
out the system generated receipt for their reference which can be produced
whenever required.
The secure electronic payments gateway is an online interface between
Contractors/Bidders and credit card / online payment authorization networks.
Submission of bids, EMD and other documents will be governed by the time
schedule given under “Key Dates” on the online e-Procurement System portal
for the particular tender.
[Please refer to the Help Manual for viewing of New Tenders Online on the
eProcurement Portal.]
6. Tender Download: Eligible Bidders can download the Tender Document
online.
42

7. Submission of Bid Seal (Hash) of online bids: The online submission of bids
will be preceded by submission of the "digitally signed bid seal (hash)" as stated
in the tender time schedule (Key Dates) published in the NIT. The contractor
cannot change any bid data after the generation of bid seal (Hash).
8. Generation of Super Hash: After the time of submission of Bid Seal (Hash) by
the Contractors/Bidders has lapsed, the bid round will be closed and a "digitally
signed tender Super-Hash" which will be prepared by concerned Department
official. This is equivalent to sealing the tender box.
9. Submission of actual online bids: Suppliers have to submit and sign their
encrypted bids (by their user Public-Key) online using their digital certificate
after the generation of Super Hash within the date and time as stated in the
tender schedule (Key Dates). The electronic bids of only the suppliers who have
submitted their bid seals (hashes) within the stipulated time, as per the tender
time schedule (Key Dates), will be accepted by the system. A supplier who does
not submit his bid seal (hash) within the stipulated time will not be allowed to
submit his bid.
10. Submission of Earnest Money Deposit: The supplier will also submit their
Earnest Money Deposit as usual in a sealed physical "Cover - A" and the same
should reach the stipulated department office as stated in the Tender Document,
by post. The Supplier will also upload scanned copy of EMD instrument along
with other details during online bidding.
11. Opening of Tender documents: The authority receiving the tenders or his duly
authorised officer shall first open the "Envelope A" of all the contractors/bidders
and check for the validity of EMD and Pre-Qualification Documents submitted
in the “Envelope A”, if any, as required by Health Department. In case, the
requirements are incomplete, the Technical Bid of the concerned supplier
received shall not be opened.
The authority shall then open the tenders submitted by the suppliers online
through the Health Department website. He will match the hash of each tender
with the hash submitted by the contractors prior to bid submission. In the event
of a mismatch, the tender in question will be rejected after a due process of
verification by Health Department.
43

12. Fill Negotiated Rates: The successful bidder may have to fill in Negotiated
Rates if so required during this Process. In case of no negotiation or no change
in rates successful bidders need to complete the Fill Negotiated Rates stage.
13. Key Dates: The suppliers are strictly advised to follow the tender schedule (Key
dates) for their side of tasks and responsibilities to submit their bids, as the
system is time and date locked.
~~~~~~~~
44