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GOVERNMENT OF CHHATTISGARHDIRECTORATE OF HEALTH SERVICES CHHATTISGARHRAIPUR (C.G.)TENDER DOCUMENT2012 -- 13SUPPLY & INSTALLATION OF EQUIPMENTSystem Tender No. 194DIRECTORATE OF HEALTH SERVICES, CHHATTISGARHOld Nurses Hostel, Mantralaya Parisar, Raipur (C.G.) - INDIA1

DIRECTORATE OF HEALTH SERVICES CHHATTISGARH, RAIPURTENDER DOCUMENTINDEXS.No.ContentsPageNumber1 Index 12 Preface 33 Section 1 - Bio- Data, Directives, and Definitions 44/1 Section 2 Invitation of Bid 64/2 List of needed Equipments/Items (Units) with Govt. health service centre wise/district 6wise of C.G. State5 Section 3 Check List 106/1 Section 4 A Terms and Conditions of Tenders Procedure and different bids of tender 106/2 Section 4- B Terms and Conditions of Tenders Procedure 126/3 Section 4-C Terms and Conditions for Envelop 1 EMD 126/4 Section 4-D Terms and Conditions for Envelop 2 Pre-qualification 146/5 Section 4-E Terms and Conditions for price bid 147 Section 5 - General conditions of contract (GCC) 158 Section 6 Special conditions of contract (SCC) 239 Section 7 Annexures (Forms) 2810 Section 8 Technical specifications of equipments/items of tender 362

PREFACEThis tender have eight sections, namely; Section 1 Bio Data, Directives, and Definitions, Section 2 Invitation of bid, Section 3 Terms and Conditions for tenders procedure and different bids of tender,Section 4 Check List, Section 5 - General condition of contract, Section 6 Special condition of contract,Section 7 Annexures (Forms), and Section 8 Technical specifications of equipments/items of tender.The Bidder and Purchaser shall make compliance of all sections of tender, and all terms and conditionsmentioned therein.3

SECTION – 1Bio Data, Directives, and Definitions1. Purchaser : Govt. of Chhattisgarh, Director, Health Services, Chhattisgarh, Raipur, INDIA2. Consignee : Director, Health Services Chhattisgarh, Raipur, INDIA3. Bidder : Manufacturer or Importer having valid import license.4. Supplier : Bidder i.e. Manufacturer or Importer having valid import license5. Language of Bid : English6. “The Contract” (or “this Contract”) shall mean the agreement entered into between the purchaserand the supplier i.e. bidder & manufacturer, as recorded in the contract form or Agency Agreementsigned by the parties, including all attachments and appendices thereto and all documentsincorporated by reference therein and includes the instructions to Bidders.7. “The Contract Price” shall mean the price payable to the supplier under the Contract forthe full and proper performance of its contractual obligations.8. “The Goods” shall mean all the equipments, machinery and / or other materials which theSupplier is required to supply to the Purchaser under the contract.9. “The Services” shall mean services required by the contract, services ancillary to the supplyof the Goods, such as transportation and insurance and any other incidental services ; such asinstallation, commissioning, provision of technical assistance, training and other suchobligations of the supplier covered under the Contract.10. “The Purchaser” shall mean the organization purchasing the Goods, and as defined above.11. “ The Bidder” shall mean who shall only take part in the bidding.12. “ The Manufacturer” shall mean who manufactures the equipment/item quoted, and asdefined above.13. “The Supplier” shall mean the Bidder as defined above.14. “GCC” shall mean the General Conditions of Contract contained in this section.15. “SCC” shall mean the Special Conditions of Contract.16. “Day” shall mean calendar day.17. “Consignee” shall mean the Purchaser.4

18. Place and time of opening of bids shall be DIRECTORATE OF HEALTH SERVICES, OLDNURSES HOSTEL, MANTRALAYA PARISAR, RAIPUR, CHHATTISGARH on the dates as pertender schedule. In case the place and time of opening of bids changes due to unavoidablecircumstance(s), it shall be communicated by online template of tender or email or post by purchaserto all bidders.19. The place of installation of equipment/item shall be given in the purchase order by the purchaser tothe bidder after award of tender to the bidder. It shall be the responsibility of bidder to install quotedequipment/item at the place of installation given in above purchase order.20. In case the equipment/item installed by the bidder not meets the specifications of quotedequipment/item, the purchaser shall have all rights to cancel the equipment/items purchase order,and the bidder shall be responsible to take back the installed equipment/item at his/her own costafter getting the order of purchaser.21. The Purchaser shall have all rights to reject or reconsider the entire tender or any bid therein at anytime of tender process without informing any reason to the bidders.22. The purchaser shall have all rights to modify, addition, subtraction of any term(s) and condition(s) ofthe tender and different bids therein during any time of tender process, which shall be communicatedto the bidder by online template of tender or mail or post by the Purchaser.23. The Bidder shall submit performance guarantee to Purchaser @ 5% of quoted total price ofequipment/item as F.D.R. after award of tender to Bidder, which shall be returned to Bidder afterGuaranty/Warranty period.24. Price quoted in bid shall be valid for one year from the date of award of quoted equipment/item. Nochange in the price shall be allowed to any reason in the validity period.25. Minimum Guaranty/Warranty to be offered by the bidder of the quoted equipment/item shall be of atleast 02 (Two) years from the date of installation of equipment/item. Any period more then two yearsof the warranty is permissible.26. The purchaser shall have all rights to reject any equipment/item, and decrease or increase the numberof any equipment/item needed given in Section 2 of this tender at any time of tender process.27. The entire process for tender award shall be as per the directive issued by Chhattisgarh StorePurchase Rules28. In this Contract, the following terms (whether or not spelled with initial capital letter) shall unlessthe context otherwise requires be interpreted as indicated.5

SECTION 2 – INVITATION OF BIDOnline tenders are invited by Director, Health Services Chhattisgarh, Raipur (C.G.) on behalf ofGovernment of Chhattisgarh from manufacturers OR their authorized dealers for the supply installation andmaintenance of following equipments/items to Sub P.H.Cs., P.H.Cs., C.H.Cs., District Hospitals, and otherGovt. health centres of the Chhattisgarh State.List of Equipments/Items (Units) with Govt. health service centrewise of Chhattisgarh StateS. No Equipment/item (unit) name No. of units required EMD (Rs)1 100 KV Generator Set 1 45000/-2 100 M.A. X-ray machine 13 1,50,000/-3 300 M.A. X-ray machine 1 15,000/-4 Amputation set 11 3500/-5 Anaesthetic - laryngoscope magills with four blades 23 6900/-6 Appendicectomy set 15 500/-7 Aprons Lead Rubber 41 6500/-8 Aprons rubber 13 80009 Audiometery 10 7500010 Auto Clave HP Horizontal 5 45000/-11 Auto Clave HP Vertical (2 bin) 26 39,000/-12 B.P.apparatus Stand 130 7500/-13 B.P.apparatus table model 320 20000/-14 Bed side Locker 13 1000/-15 Bed Side Lockers (SS)* 22 4000/-16 Bed Side Screen 13 3000/-17 Bed Side Screen (SS-Godrej Model)^ 20 900/-18 Binocular Microscope 108 6500019 Biopsy Cervical Set 5 1500/-20 Blood Bank Refrigerator 13 39000/-21 Boyles apparatus 17 2,25,000/-22 C.T.T. Kit 263 20000/-23 Cabinet Instrument 13 210/-24 Cardiac Monitor 5 45,000/-25 Cardiac Monitor with defibrillator 3 45,000/-26 Cell Counter 52 3,90,000/-27 Compression Plating Kit 5 4000/-28 Digital Radiography X- Ray Machine 2 75000029 Connector set of six for E.T.T 51 2000/-30 D & C Set 23 1400/-31 Dark Room accessories 13 1500/-6

32 Dark room timer 13 1500/-33 Dental Chair with accessories 99 40000034 Dental Kit 14 2000/-35 Dental X ray machine 11 1,60.000/-36 Diathermy Machine (Electric Cautery) 4 24,000/-37 Dislocation Hip Screw Fixation 11 13000/-38 Dressing Drum 13 1200/-39 Dressing Trolly 65 2500040Drum, sterilizing cylindrical 275 mm Dia x 132 mm, ss asper IS: 3831/1979 213 500/-41 ECG machine computerized 10 30,000/-42 ECG machine ordinery 13 18000/-43 Emergency Drug Trolley with auto cylinder 02 1700/-44 Emergency Resuscitation Kit-Adult* 24 14,000/-45 Emergency Resuscitation Kit-Baby 148 4500/-46 Endo tracheal tubes sets 24 1000/-47 ENT Operation set including headlight, Tonsils 01 4000/-48 Episiotomy kit 65 4500/-49 Examination Couch (SS) 100 1,40,000/-50 Examination Table 300 60000/-51 Fetal doppler 25 95,000/-52 Film Clips 13 500/-53 Fixation Fracture Hip 06 1000/-54 Flash autoclave 09 39000/-55 Foot Step 60 500/-56 Forceps Delivery Kit 77 5000/-57 Forceps hysterectomy, curved, 22.5 mm 52 100/58 Forceps, backhaus towel, 130 mm 52 500/-59Forceps, hemostatic, halsteads mosquito, straight, 125mmss78 150/-60 Forceps, sponge holding, 228 mm 78 400/-61 Forceps, tissue, all/is 6x7 teeth, straight, 200 mmss 13 50/-62 Forceps, uterine, tenaculum, 280 mm, stainless steel 13 100/-63 Formaline dispenser 13 900/-64 Fowler's cot 34 41000/-65 General Surgical Instrument Set Piles, Fistula, Fissure 11 1500/-66 Generator (15 KVA) 13 40,000/-67 Glucometer 25 1000/-68 Haemoglobinometer 145 13000/-69 Hospital Cots (ISI Model ) 389 80000/-70 I M Nailing Kit 07 1000/-71 I.U.C.D Kit 25 2000/-72 Infra Red lamp* 20 500/-73 Infusion pump 07 14,000/-74 Instrument Trolley Mayos (SS) 56 13,000/-75 Knee hammer 06 100/-76 Laboratory Autoclaves 09 27,000/-7

77 Laproscope (FP) 7 21000/-78 Laryngoscope fibreoptic ENT 02 3000/-79 Laryngoscope indirect 01 1000/-80 LSCS set 11 1000/-81 Magills forceps (two sizes) 30 1000/-82 Medicine Almirah 65 10,000/-83 Mixed oxidant disinfacted generation system 10 30000084 Mortuary table (Stainless steel) * 516 38000085 MTP suction apparatus 12 1500/-86 Needle holder, mayo, straight, narrow jaw, 175 mm, ss 13 100/-87 O2 Cylinder Trolley(SS) 67 17000/-88 O2 Cylinder with spanner ward type 21 4500/-89 Obstetric labour Table 39 900090 Obstetric Table 109 30000/-91 Operating table Orthopedic * 05 60,000/-92 Operatining scissor curved 52 700/-93 Operatining scissor straight 52 700/-94 Operation Table Hydraulic Major 5 7500095 Operation Table Hydraulic Minor 5 4500096 Opthalmic Surgeon chair 13 10,000/-97 OT Table 13 39,000/-98 Patients Trolly 6 2000/-99 Perimeter 13 7000/-100 Phototherapy Unit 26 27000/-101 Portable X-ray 60 MA 03 15,000/-102 Proctoscopy Set 05 3000/-103 Protable USG machine 10 37,000/-104 Pulse Oximeter 04 8000/-105 Pulse Oximeter baby and adult 26 50,000/-106 Radiant warmer 26 85,000/-107 Refrigerator 400 lit 13 13,500/-108 Revolving Stools 150 9500/-109 Saline Stand (SS) 190 14,000/-110 Scissor ganze straight 52 600/-111 Shadowless Lamp stand model 03 5500/-112 Shadowless lamps 13 3,10,000/-113 Skeleton traction set 05 1100/-114 Sonography Color Doppler Machine 1 30000/-115 SP Nailing 06 3500/-116 Spirit Lamp 143 1000/-117 Stethoscope 825 56000/-118 Suction Apparatus 78 7500/-119 Suction Apparatus - Electrical 31 22,000/-120 Table instrument adjustable type with tray ss 1 13 500/-121 Table Top centrifuge 41 32,000/-122 Thermometer clinical * 84 1000/-123 Thermometer Rectal* 61 100/-124 Thomas Splint 34 11000/-125 Torch (flash light) 13 250/-126Tray instrument with cover 450 mm (L) x 300 mm (W) x80 mm (H) 113 300/-127 Trays 13 100/-8

128 Trolley for Instruments 111 15,000/-129 Trolley for patients 115 8000/-130Trolley, dressing carriage size 76C, long x 46 cm wide and84 cm high. Ref. IS 4769/1968 113 5800/-131 Tuning fork 7 1000/-132Ultra Sonogram (Obs & Gyne. department should behaving a separate ultra-sound machine of its own)10 2,80,000/-133 Universal Bone Drill 05 11000/-134 Vacuum extractor 13 500/-135 Weighing machine adult 130 3000/-136 Weighing machine baby 13 1300/-137 Weighing machine infant 130 12,000/-138 Weighing machines (Organs) 129 1,20,000/-139 Wheel Chair (SS) 74 21000/-140 Wheel chair, 13 1700/-141 X.ray developing tank 08 800/-142 X-ray Protection Screen 44 10,000/-143 X-ray view box 112 12,000/-DirectorHealth Services ChhattisgarhRaipur9

SECTION – 3CHECK LISTThe Bidder shall submit online the following check list of the documents enclosed in the bid. Allthe annexure shall be submitted compulsorilyS.No.Document NameDocumentsubmitted(Yes/No)If document is morethan one page, pleasesubmit the documentwith page numbergiven as follows1. ANNEXURE 1- List of quoted items by bidder A/1, A/2, and ..2 ANNEXURE 2- Acceptance of all terms & conditions,B/1, B/2, and ..and Preface and all Sections of Tender3 ANNEXURE 3- Scanned copy of EMD paid by bidder C/1, C/2, and ..EMD Calculation sheet product wise C/24 ANNEXURE 4- AMC and CMC rates D/1, D/2, and ..5 ANNEXURE 5- Valid Sales Tax, Vat tax clearancecertificate6 ANNEXURE 6- Valid Import License in the name ofbidderE/1, E/2, and ..F/1, F/2, and ..7 ANNEXURE 7 - Annual and average Turnover of bidder H/1, H/2, and ..8 ANNEXURE 8- Letter of authorization I/1, I/2, and ..9 ANNEXURE 9- Agency agreement J/1, J/2, and ..10 ANNEXURE 10 - Blacklist Affidavit K/1, K/2, and 11 ANNEXURE 11- List of 05 past supplies L/1, L/2, and 12 ANNEXURE 12- Technical Literature or TechnicalBrochure of quoted equipment/itemN/1, N/2, and ..13 ANNEXURE 13 - Technical data sheet of quoted item O/1, O/2, and ..14 ANNEXURE 14- Quality assurance Certificates P/1, P/2, and ..15. ANNEXURE 15- Radiation Safety Related Certificates /documents16 ANNEXURE 16- (To be submitted after installation) Bidders Quoted Technical Specification ComplianceCertificateQ/1, Q/2, and ..R/1, R/2, and ..17 ANNEXURE 17 Other document applicable S/1, S/2, and ..10

SECTION – 4Terms and Conditions ofTender’s Procedure and different bids of tenderA)Terms and Conditions of Tender’s Procedure:1. The Director of Health Services, Chhattisgarh, Raipur shall be called as Competent Authority2. The Competent Authority shall have all rights to accept or reject any tender without assigning anyreason therein.3. The Tender Document of the equipments/items can be downloaded from the website;http//cgeprocurement.gov.in as per tender schedule. Bidder can submit the bid by paying Rs 2120/- asonline bid submission fees. List of modes of making online payment for the submission of the bids isavailable at the website. Interested bidders can view the list of payment modes from websitehttp://cgeprocurement.gov.in4. The tender shall be opened as per tender schedule prescribed in tender. The bidder or theirrepresentative may be present at the time of opening the tender, and opening of any above bid of thistender, if so desired by the bidder.5. Tender must be submitted online as per date & time given in tender schedule. The tenderer or theirrepresentative may be present during opening of tenders if so desire.6. The competent authority reserves all rights to accept or reject any tender without assigning any reasontherein.7. All tender documents and offers should be submitted online in a scanned form in the given templates,except EMD.8. This tender has to be submitted in three bid system containing ; 1: E.M.D. & Pre qualification bid , 2:Techno-Commercial bid , and 3: Price bid. EMD and prequalification bid shall be submitted in twoenvelops, namely as; Envelop 1- which shall contain EMD, and Envelop 2 - which shall contain Prequalificationdocuments.9. First the Envelop 1 of EMD shall be opened, and if found satisfactory, then the Envelop 2 shall beopened. If found satisfactory in Pre-qualification bid, Techno-Commercial bid shall be opened. If foundsatisfactory in Techno-commercial bid, the Price bid shall be opened. If satisfactory, the tender shall beawarded to the Bidder by Purchaser.10. The Bidder after getting purchase order from Purchaser, shall install the quoted equipment/item at theplace of installation given in purchase order, and after installation of equipment/item, the Bidder shall11

submit Bidders Quoted Technical Specification Compliance Certificate duly attested by the Head of usersplace (BMO or CMO or CS etc., whichever applicable) to the Purchaser as an ANNEXURE 17 given in Section7 of this tender.B)Terms and Conditions for Envelop 1 – EMD:1. Cover of Envelop 1 shall be clearly marked "EMD" along with Tender number, Quotedequipment(s)/item(s) name(s), Quoted equipment(s)/item(s) number(s)2. EMD shall be submitted in favour of Director, Health Services Chhattisgarh, Raipur.3. EMD shall be submitted manually at the address given as; Director, Health Services Chhattisgarh,Directorate of Health Services, Old Nurses Hostel, Mantralaya Parisar, Raipur, (C.G.) 492001,INDIA.4. The Purchaser shall not be responsible for non-delivery/delay receipt of EMD by post.5. EMD shall be in the form of FDR from any Scheduled Public Sector bank6. Tender received without proper EMD value shall be rejected.7. EMD shall be submitted as a single summed up EMD, if the Bidder is bidding more than 01 (one)equipment/item. EMD of each equipment/ item is clearly mentioned in List of Equipments/items givenin this tender in Section 2.C)Terms and Conditions for Envelop 2– Pre-qualification:1. Cover of Envelop 2 shall be clearly marked "Pre-qualification"2. All the following documents asked inside this envelop shall be submitted only online, and shall bethe scanned copy of the original documents. The bidder shall made available the originals of samefor verification or as manual submission, if asked by the Purchaser.3. Non-submission of any document asked below shall made Bidders participation rejected in this tender.4. Each original document asked under this envelop shall be duly attested by Gazetted Officer or PublicNotory.5. All the original documents submitted manually and their scanned copy submitted online shall be clearlyreadable, otherwise the Bidders bid shall be cancelled by Purchaser.6. All following documents asked shall be submitted by Bidder as per ANNEXURES provided in Section7 of this tender compulsorilly.(i) The Bidder shall submit List of quoted items as an ANNEXURE 1(ii) The Bidder shall submit its declaration as Acceptance of all terms and conditions, andPreface and all Sections of tender as an ANNEXURE 2(iii) The Bidder shall submit Scanned copy of EMD paid as an ANNEXURE 3(iv) The Bidder shall submit AMC and CMC rates for another 05 years after expiry ofguaranty/warranty period of quoted equipment/item as an ANNEXURE 4. AMC and CMC rates12

shall be only written as percentage (%) of quoted price of equipment/item. The amount of AMCand CMC shall not be written in words and figures, It shall be only mentioned in % ( E.g. L %of quoted price). If the quoted equipment/item does not require any AMC or CMC, please writeNA. In any case the Bidder shall not leave any column vacant.(v) The EMD calculation on sheet :- details of EMD calculation sheet product wise shall besubmitted as per ANNEXURE 4. The EMD (Bid security deposit) shall be submitted in favourof FDR from Pbulic Sector Scheduled Bank in single instrument.(vi) The Bidder shall submit Valid Sales Tax, Vat tax clearance certificate of last year as anANNEXURE 5(vi) The Bidder shall submit Valid Import License as an ANNEXURE 6, if the equipment/itemis getting imported(vii) The Bidder shall submit Annual Turnover of bidder duly certified by The Sales TaxAuthority, Chartered Accountant as an ANNEXURE 7. The Average Turnover of the bidderof the years 2009-10, and 2010-11 shall not be less than Rupees 03 (Three) Crores per year.The Annual Turnover of Bidder less than the range of required average turnover value shallbe rejected.(viii) The Bidder shall submit letter of authorization of manufacturer as an ANNEXURE 8.(ix) The Bidder shall submit Agency Agreement as an ANNEXURE 9, which shall remain validtill the entire life period of the equipment/item quoted(x) The Bidder, shall submit an affidavit that they, their quoted equipment/item, and theirservices never had been, and are not blacklisted by any Government/SemiGovernment/Private organization as an ANNEXURE 10(xi) The Bidder shall submit list of past 05 supplies by Bidder in Govt./Semi Govt./Privateorganization as an ANNEXURE 11(xii). The Bidder shall submit Technical Literature or Technical Brochure of quotedequipment/item as an ANNEXURE 12 online.(xiii). The Bidder shall submit Technical data sheet of quoted item as an ANNEXURE 13 online.(xiv) The Bidder shall submit Quality assurance Certificates (CE/FDA/ISI/BIS/ISO etc.) andother certificates / documents asked in Specifications ( given in Section 8 of this tender) ofthe equipment/item as an ANNEXURE 14.(xv). The Bidder shall submit Radiation Safety Related Certificates / documents asked inSpecifications ( given in Section 8 of this tender) of the equipment/item as an ANNEXURE15.(xvi) The bidder shall submit a declaration in affidavit form as given in ANNEXURE 16 ofmeeting the specifications of installed equipment/item after installation of same. He should13

submit this declaration along with the bill of payment after installation, training of the unit,without which the payment shall not be processed.D) Terms and Conditions for Techno-Commercial bid:1. The Techno-Commercial Bid shall be submitted by Bidder online only .2. The Bidder shall submit the following documents in following ANNEXURES under Techno-Commercial Bid.(i). ANNEXURE 5 - Technical Literature and/or Technical Brochure of quoted equipment/item(ii). ANNEXURE 6 Complete filled up Technical Data Sheet of quoted equipment/item3. The Bidders shall have to give demonstration/ presentation of equipment/item quoted in the form ofLCD Presentation or Slide Projection detailing the specification of their equipment before theTechnical Committee on the date decided by Technical Committee at the cost of the Bidder.E) Terms and Conditions for Price bid:1. The Price Bid shall be submitted by Bidder online only.2. All prices to be filled by Bidder in different templates provided in Price Bid shall be quoted only inIndian Rupees with no breaks and shall be mentioned in words and figures both.3. The Total Landed Price or "Total Price" quoted by Bidder in the Total Price Column of PriceBid shall be inclusive of all kind of taxes, and firm and final including on FOR destination alongwith installation / demonstration of equipment/item and training to user. In no case, no other chargesover and above Total Price shall be paid to the Bidder.4. The price not quoted by Bidder in Total Price Bid template shall not be considered.5. The Total Price quoted in Price Bid shall not be subjected to variation on any account till the endof bid validity period.6. VAT/SCT & other taxes applicable should be entered in different column of price bid.Total Landed Price orTotal PriceVATCSTSECTION – 5GENERAL CONDITIONS OF CONTRACT (GCC)14

APPLICATIONThese General Conditions shall apply to the extent that they are not superseded by provisions of otherparts of the Contract.STANDARDSThe Goods supplied under this Contract shall conform to the standards mentioned in the TechnicalSpecifications.USE OF CONTRACT DOCUMENTS AND INFORMATION1. The Supplier shall not, without the Purchasers prior written consent, disclose the contract or anyprovision thereof, or any specifications, plan, drawing, pattern, sample, or information furnished by oron behalf of the Purchaser in connection therewith, to any person other than a person employed by theSupplier in the performance of the contract. Disclose to any such employed person shall be made inconfidence and shall extend only so far as may be necessary for purposes of such performance.2. The Supplier shall not, without the Purchasers prior written consent, make use of any documents orinformation enumerated in except for purposes of performing the Contract.3. Any document, other than the contract itself, enumerated shall remain the property of the Purchaserand shall be returned (in all copies) to the Purchaser on completion of the Suppliers performanceunder the contract if so required by the Purchaser.PATENT RIGHTSThe Supplier shall indemnify the Purchaser against all third party claims of infringement of patent,trademark, or industrial design right arising from use of the goods or any part thereof in the Purchasercountry.INSPECTION AND TESTS1. The Purchaser or its representative shall have the right to inspect and / to test the Goods to confirmtheir conformity of the contract specification at no extra cost to the Purchaser on pre-dispatch or onsite at consignees place Pre-dispatch inspection from authorized agency is mandatory if desired. TheTechnical Specifications shall specify what inspection and tests the Purchaser requires and wherethey are to be conducted. The Purchaser shall notify the Supplier in writing in a timely manner of theidentity of any representatives retained for these purposes.2. The inspection and tests may be conducted on the premises of the Supplier at point of delivery and /or at the Goods final destination. If conducted in the premises of the Supplier or its sub-supplier (s),all reasonable facilities and assistance, including access to drawings and production data, shall befurnished to the inspectors at no extra charge to the Purchaser.15

3. If any inspected or tested Goods fail to conform to the specifications, the Purchaser may reject theGoods, and the supplier shall either replace the rejected goods or make alterations necessary to meetspecification requirements free of cost to the Purchaser.4. The Purchasers shall have the right to inspect/test and where necessary reject the Goods after theGoods delivery to the consignee, and shall in no way be limited or waived by reasons of the Goodshaving previously been inspected, tested and passed by the Purchaser or its representation prior to theGoods, shipment.PACKING1. The Supplier shall provide such packing of the Goods as is required to prevent their damagedeterioration during transit to their final destination, as indicated in the Contract. The packing shall besufficient to withstand, without limitation, rough handling during transit and exposure to extremetemperature, salt and precipitation during transit and open storage packing case size and weights shalltake into consideration, where appropriate, the remoteness of the Goods final destination and theabsence of heavy handling facilities at all points in transit.2. The packing, marking and documentation within and outside the packages shall comply with suchspecial requirements as shall be expressly provided for in the contract including additionalrequirements, and in any subsequent instructions /ordered by the Purchaser.DELIVERY AND DOCUMENTSDelivery of the Goods shall be made by the Supplier in accordance with the terms specified in schedule ofrequirement. The details of shipping (Dispatch) and / or other documents shall be furnished by theSupplier.INSURANCE1. The Goods supplied under the contract shall be fully insured in a freely convertible currency againstloss or damage incidental to manufacture or acquisition, transportation, storage and delivery in themanner.2. Since delivery of goods is required by the purchaser on F.O.R. basis, the supplier shall arrange andpay for cargo insurance, freight charges naming the Purchaser as the beneficiary.TRANSPORTATION1. Where the Supplier is required under the contract to deliver the goods, CIF, transport of theGoods/Equipment to the port of destination or such other named place of destination in the Purchasercountry, as shall be specified in the contract, shall be arranged and paid by the Supplier and costthereof shall be included in the Contract Price.16

2. Where the Supplier is required under the contract to transport the Goods/Equipment to a specifiedplace of destination within the purchasers country, defined as the project site, transport to such placeof destination in the Purchasers country including insurance and storage as shall be specified in theContract shall be arranged by the Supplier and the related cost shall be included in the Contract price.Where the Supplier is required under the contract to deliver the Goods CIF, no further restriction shallbe placed on the choice of the carrier.3. The loading unloading charges FOR destination shall be borne by bidder.INCIDENTIAL SERVICESThe Supplier shall be required to provide any or all of the following services, including additionalservices,s if any specified in SCC.1. Performance or supervision of on site assembly and / or start up of the supplied Goods.2. Furnishing of tools required for assembly and / or maintenance of the supplied Goods3. Furnishing of detailed operations and maintenance manual for each appropriate unit of the suppliedgoods.4. Performance or supervision or maintenance and /or repair of the supplied Goods for a period of timeagreed by the parties, provided that this service shall not relieve the Supplier of any warrantyobligations under this contract.5. Training of the Purchasers personnel at the suppliers plant and / or on-site in assembly, start-up,operation, maintenance and / or repair of the supplied goods.6. Prices charged by the supplier for incidental services, if not included in the contract price for theGoods, shall be agreed upon in advance by the parties and shall not exceed the prevailing ratescharged for other parties by the supplier for similar services.SPARE PARTS1. The Supplier may be required to provide any or all of the materials, notifications and Informationpertaining to spare parts manufactured or distributed by the supplier:2. Such spare parts as the Purchaser may elect to purchase from the supplier, provided that this Electionshall not relieve the supplier of any warranty obligations under the contract, and3. In the event of termination of production of spare parts; advance notification to the purchaser of thePending termination in sufficient time to permit the purchaser to procure needed requirements; andfollowing such termination, furnishing at no cost to the Purchaser, the blueprints, drawings, circuitdiagrams and specifications of the spare parts, if requested.WARRANTY/GUARRANTEE1. The Supplier warrants that the goods supplied under this contract are new, unused and of the mostrecent of current models and they incorporate all recent improvements in design and materials unlessprovided otherwise in the contract.17

2. The Supplier further warrants that the Goods supplied under this contract shall have no defect,arising from design, materials or workmanship, except when the design and / or materials is requiredby the purchasers specification or from any act or omission of the supplier that may, develop underthe normal use of the supplied goods in the condition prevailing in India.3. The warranty shall remain valid till the period at least of TWO YEARS after the Good have beensatisfactorily installed and Commissioned and accepted by the consignee and duly certified by theappropriate authority, whichever period concludes earlier unless specified otherwise.4. The Purchaser shall promptly notify the supplier in writing of any claims arising under this warranty.5. Upon receipt of such notice, the supplier shall within the period of 72 hours and with all reasonablespeed, repair or replace the defective Goods or part, thereof, free of cost at the time of theirreplacement/repair during warranty period. No claim whatsoever shall lie on the purchaser for thereplaced parts/goods at the time of the replacement or thereafter. The warranty period for thereplaced parts will stand extended accordingly. The cost towards replacement shall have to be borneby the supplier.6. If the Supplier having been notified fails to remedy the defect(s) within one month, the purchasermay proceed to take such remedial action as may be necessary, at the suppliers risk and expense andwithout prejudice to any other rights which the purchaser may have against the Supplier under thecontract.7. The Purchaser shall have the right to reject any set of equipment found defective within 30 days afterthe date of acceptance of equipment. The cost towards replacement will have to be borne by thesupplier.8. Penalty: In warranty period if bidder fails to give services to repair appliances on complaint, shallbe penalized @ 3% per month in case of delay of compliance by bidder.PAYMENT1. The method and conditions of payment to be made to the Supplier under this contract shall be asunder:(i).(ii).100% of Contract Value inclusive of duties, taxes, to be paid after successful supplyinspection, installation & commissioning and acceptance of the equipment by the consigneefor each equipment while raising bill contract is required to submit complete set of shippingdocuments i.e. 1. Airway/Bill of Landing, 2. Proforma Invoice serial number of the machine.3. Country of origin, 4. Packing list, 5. Manufacturers warranty/ guarantee certificates, 6.Manufacturers test certificate. 7. Certificate that machine supplied is new in all respect.Other tax & VAT shall be deducted on source as per rules applicable of C.G. government.18

CONTRACT AMENDMENTS1. No variation in or modification of the terms of the contract shall be made except by writtenamendment signed by the parties.2. An unexposed delay by the supplier in the performance of its delivery obligations shall render thesupplier liable to any or all of the sanctions, i. e. forfeiture of its performance security and/or bidsecurity and/or imposition of liquidated damages and/or termination of the contract for default.ASSIGNMENT1. The Supplier shall not assign, whole or in part, its obligations to perform under this Contract toothers except with the purchasers prior written consent.TIME OF SUPPLY:1. The maximum time for supply/installation of the item at FOR shall be two months from date oforder in case of good manufactured in India.2. The maximum time for supply/installation of the item at FOR shall be three months from date oforder in case of good are being imported.DELAYS IN THE SUPPLLIER’S PERFORMANCE1. Delivery of the Goods and performance of services shall be made by the Supplier in accordancewith the time schedule prescribed in the purchase order given by the Purchaser to the Bidder afteraward of tender to the Bidder.2. If at any time during performance of the contract, the Supplier encounter conditions impedingtimely delivery of the Goods and performance of the services, the supplier shall promptly notify thepurchaser in writing of the fact of delay and its likely duration. As soon as practicable after receiptof the supplier's notice, the Purchaser shall evaluate the situation and may at its discretion extend thesupplier's time for performance with or without liquidated damages, in which case the extensionshall be ratified by the parties by amendment of the contract.LIQUIDATED DAMAGES1. If the Supplier fails to deliver any or all of the Goods, or perform the services within the time period(s) specified in the contract/purchase order, the purchaser shall without prejudice to its otherremedies under the contract, deduct from the contract price as liquidated damages, a sum equivalentto 1% of the contract price of the delayed Goods or unperformed services for each week or partthereof delay until actual delivery or performance up to a maximum deduction of 10 percentage.Once the maximum is reached, the Purchaser shall have the right to consider termination ofcontract.PERFORMANCE SECURITY19

1. Successful bidder shall be required to furnish 5% of the Contract value in form of FDR/ BankGuarantee of nationalized bank as performance security at the time of executing agreement, whichshall be kept valid till warranty period. Bid Security (EMD) should be refunded to the successfulbidder on receipt of Performance Security.NON PERFORMANCE PENALTY:1. The penalty of @ 1% per week or part thereof shall be imposed on delay supply of the order fromthe date of order.2. Non performance of the order for more than 6 month shall be penalized in addition to above clause,the bidder shall be black listed and performance security deposit shall be forfeited without givingany notice to the bidder.TERMINATION FOR DEFAULT1. The Purchaser, without prejudice to any other remedy for breach of contract, by written notice ofdefault, sent to the supplier may terminate this contract in whole or in part, if the supplier fails todeliver, any or all of the Goods within the period(s) specified in the contract, or within anyextension thereof granted by the purchaser or, the supplier fails to perform any other obligation(s)under the contract.2. In the event the purchaser terminates the contract in whole or in part, the purchaser may procure,upon such terms and in such manner, as it deems appropriate, Goods or services similar to thoseundelivered or unperformed and the supplier shall be liable to the purchaser for any excess costsfor such similar Goods or Services. However, the supplier shall continue performance of thecontract to the extent not terminated.FORCE MAJEURE1. Notwithstanding the provisions of the supplier, supplier shall not be liable for forfeiture of itsliquidated damages, or termination for default if and to the extent that its delay in performance orother failure to perform its obligations under the contract is the result of an event of Force Majeure.2. For purposes of this clause and clause Force Majeure means an event beyond the control of thesupplier and not involving the suppliers fault or negligence and not foreseeable. Such events mayinclude but are not restricted to, acts of the purchaser in its sovereign capacity, wars or revolutions,fires, floods, epidemics, quarantine restrictions, and freight embargoes.3. If a force majeure situation arises, the supplier shall promptly notify the purchaser in writing of suchcondition and the cause there of. Unless otherwise directed by the purchaser in writing the suppliershall continue to perform its obligations under the contract as far as is reasonably practical and20

shall seek all reasonable alternative means for performance not prevented by the force majeureevent.TERMINATION OF INSOLVENCY1. The purchaser at any time terminates the contract by giving written notice to the supplier, if thesupplier becomes bankrupt or otherwise insolvent. In this event, termination will be withoutcompensation to the supplier, provided that such termination will not prejudice or affect any right ofaction or remedy which has accrued or will accrue thereafter to the purchaser.TERMINATION FOR CONVENIENCE1. The purchaser by written notice sent to the supplier, may terminate the contract, in whole or in partat any time for its convenience. The notice of termination shall specify that termination is for thepurchasers convenience, the extent to which performance of supplier under the contract isterminated and the date upon which such termination becomes effective.2. The goods that are complete and ready for shipment within thirty (30) days, after the suppliersreceipt of notice of term.ination shall be accepted by the purchaser at the contract terms and price.For remaining goods, the purchaser may elect; to have any portion completed and delivered at thecontract terms and prices and / or to cancel the remainder and pay to the supplier an agreed amountfor partially completed goods and services and for materials and parts previously procured by thesupplier.RESOLUTION OF DISPUTE1. The purchaser and the supplier shall make every effort to resolve amicably by direct informalnegotiation any disagreement or dispute arising between them under or in connection with thecontract.2. If after thirty (30) days from the commencement of such informal negotiation, Purchaser and thesupplier have been unable to resolve amicably a contract dispute, either party may require that thedispute be referred for resolution to the formal mechanisms in arbitration guidelines as perArbitration & Reconciliation Act of 1996.3. Venue of the arbitration shall be at Raipur.GOVERNING LANGUAGE1. The contract shall be written in the language specified in Bid Data Sheet shall govern itsinterpretation. All correspondence and other documents pertaining to the contract which areexchanged by the parties shall be written in that same language.APPLICABLE LAW1. The contract shall be interpreted in accordance with the laws of Union of India and place ofJurisdiction will be at Raipur.21

NOTICES1. Any notice given by the party to the other pursuant to the contract shall be sent to other party inwriting or by facsimile, telegram or cable and confirmed in writing to the other partys address.2. A notice shall be effective when delivered or on the notices effective date, whichever is later.TAXES AND DUTIES1. A supplier shall be entirely responsible for all taxes, stamp duties, license fees and other such leviesimposed outside the purchasers country (for imported goods) etc. incurred until delivery of thecontracted goods to the purchaser. Custom duty should be quoted on inclusive basis. A supplier shallalso be entirely responsible for all taxes, duties, license fees, etc. incurred until delivery of thecontracted equipment to the purchaser.TECHNICAL COMPARISON POINT WISE1. The bidder shall submit in technical commercial bid point wise comparison statement commentary oftechnical specification of the item quoted. The bidder must highlight any deviation in the technicalspecification and give explanation for such deviation clearly. The bid form not enclosing acomparative statement of technical specification will not be considered for evaluation and will betreated as cancelledSECTION - 6SPECIAL CONDITIONS OF CONTRACT (SCS)BID PRICE1. The Bidder shall indicate the appropriate price only online in prescribed format. Under columns dulymarked as unit price (where applicable) and total bid price of the equipments proposed to besupplied under the contract.2. Prices indicated on the price schedule shall be entered separately on firm & final basis. VAT/CST/othertaxes should be mentioned separately.3. The price bid for each item/ group to commensurate with scope of supply indicates all inclusive price inFOR destination.4. The bidders shall provide at least five last selling prices for the quoted item along with addresses andpurchase order copy with specifications issues by the purchaser to the firm.22

5. The rates quoted in ambiguous terms such as freight or packing forwarding extra will render the bidliable for rejection. Sales tax will be either local sales tax, vat tax or central sales tax (CST) (forinterstate sales) on applicable rates. Custom duty exemption certificate and Octroi exemption certificatewill be issued by the purchaser on demand. However specific demand should be clearly indicated by thebidder on their offer. If this model of equipment has not been supplied so for to any institution anaffidavit to that offer should be provided.BID SECURITY DEPOSIT (BDS)1. The Bidder shall furnish, as part of its bid, a bid security for the amount indicated against the item.2. The bid security is required to protect the Purchaser against the risk of Bidders Conduct to amend andmodify the offer within bid validity which would warrant the securitys forfeiture and rejection of thebid.3. The bid security shall be denominated in INR and shall be in the form of FDR from any Public sectorscheduled bank duly pledged in favor of the DIRECTORATE OF HEALTH SERVICES, OLDNURSES HOSTEL, MANTRALAYA PARISAR, RAIPUR, CHHATTISGARH.4. For unsuccessful bidders where none of the product is selected in the bid, the bid security will bedischarged or returned as promptly as possible but not later than one month after the finalization of thetender.5. For the successful bidders bid security will be discharged after the submission of performance securitydeposit as soon as possible but not later than one month of the time when performance security deposithas been submitted.6. The bid security may be forfeited, if a bidder withdraws its bid during the period of bid validityspecified by the bidder.7. THE PERFORMANCE SECURITY DEPOSIT (PDS) :1. The successful bidder shall submit performance security deposit @ 5% of the rate of successfulproduct quoted for total number of requirement.2. The performance security deposit shall be kept in the custody of purchaser till the completion of fullwarranty/guaranty period of product, installed are supplied by bidder.3. The performance security deposit will be returned to successful bidder after complication successfulwarranty/guaranty period, as soon as possible but not later the 1 month.4. Forfeit of performance security deposit : it will be forfeited if1) Bidder fails to comply the order within 6 months of period .2) If bidder fails to give satisfactory services to purchaser during warranty/guaranty period toresolve the any fault/complaint about supply product within one month.23

8. DELAY SUPPLY PENALTY1) The penalty of @ 1% per week or part thereof shall be imposed on delay supply of the orderfrom the date of order.2) The entire imposed penalty should be cleared by the bidder before the release of BDS otherwiseprocess to deduct penalty amount from BDS will be done.9. PERIOD OF VALIDITY OF BIDS1. Bids shall remain valid for 12 month from approval of items. A bid valid for a shorter period shall berejected by the purchaser as non responsive.2. In exceptional circumstances, the Purchaser may solicit the Bidders consent to an extension of theperiod of validity. The request and the responses there to shall be made in writing (or by cable). Thebid security provided shall also be suitably extended. A bidder may refuse the request withoutforfeiting its bid security. A Bidder granting the request will not be required nor permitted to modifyits bid.10. FORMAT AND SIGNING OF BID1. The Bidder shall prepare and submit his bid online along with PQ/Technical Documents on online portaland the bid indicated in the Bid Data Sheet. The bid shall be filled online and digitally signed usingdigital certificate by the Bidder or a person duly authorized to bid to the contract. The letter ofauthorization shall be indicated by written power-of-attorney accompanying the Bid. The Bid shall besigned and submitted online after generating the hash of each bid.11. DEADLINE FOR SUBMISSION OF BIDS1. The bids must be submitted online on the e-Procurement Portal at http://health.cgprocurement.gov.in,not later than the time and date specified in Bid Data Sheet.2. The Purchaser may, at its discretion, extend the deadline for the submission of Bid Hashes (i.e. BidPreparation and Hash Submission) and Online Bid Submission by amending the bidding documents inwhich case all rights and obligations of the Purchaser and bidders previously subject to the deadline willthereafter be subject to the deadline as extended.11. LATE BIDS1. Online e-Procurement System wouldnt allow any bids after the deadline for submission of Hashes.12. REPLACEMENT AND WITHDRAWAL OF BIDS1. No bid may be modified or withdrawn after the deadline for submission of bids.13. OPENING OF BIDS BY THE PURCHASER1. The purchaser will open the D.D. envelopes online as well as manually, in the presence of biddersrepresentatives who choose to attend tender opening at the time, on the date and at a place specified in24

the Bid Data Sheet. The Bidders representative who will present shall sign a register evidencing theirattendance. The bidders representative shall furnish letter of Original Authority from their principles toattend the bid opening, without which they shall not been permitted to allowed the meeting.2. The bidders names, bid prices, discounts, or absence of requisite bid security and such other details asthe Purchaser, at its discretion, may consider appropriate, will be announced at the time of opening ofbid.3. Price Bid of only those bidders whose offer (Techno commercial bid) are found technically andcommercially substantially responsive to the Bid Documents, will be opened on a date to be intimatedlater to the bidders.4. Bids that are not opened and read out at bid opening shall not be considered further for evaluation,irrespective of the circumstances. Withdrawn bids will be considered as Not Submitted & will not beavailable for opening on System during Tender Opening.14. CLARIFICATION OF BIDS1. During evaluation of the bids, the Purchaser may, at its discretion, ask the Bidder for a clarification ofits bid. The request for clarification and response shall be in writing and no change in the prices orsubstance of the bid shall be sought, offered or permitted.15. PRELIMINARY EXAMINATION1. The Purchaser will examine the bids to determine whether they are complete, whether any computationalerrors have been made by bidder, whether required sureties have been furnished, whether the documentshave been properly signed, stappled and whether the Bids are generally in order.2. The Purchaser may waive any minor informality, nonconformity, or irregularity in a bid which does notconstitute a material deviation, provided such waiver does not prejudice or affect the relative ranking ofany Bidder.3. Prior to the detailed evaluation, the Purchaser will determine the substantial responsiveness of each bidto the bidding documents. For purposes of these clauses, a substantially responsive bid is one whichconfirms to all the terms and conditions of the bidding document without material deviations. Deviationsfrom, or objections or reservations to critical provisions such as those concerning Bid Security,applicable law and Taxes and Duties will be deemed to be a material deviation. The Purchasersdetermination of a bids responsiveness is to be based on the contents of the bid itself without recourse toextrinsic evidence.4. If a bid is not substantially responsive, it will be rejected by the Purchaser and may not subsequently bemade responsive by the bidder by correction of the nonconformity.25

16. EVALUATION AND COMPARISON OF BIDS1. Evaluation of Bids will be done on Indian Rupees only on equitable basis. The Prize quoted in othercurrency will not be considered.The prices should be offered on F.O.R. destination along withinstallation / demonstration pre dispatch inspection, maintenance during warranty/guaranty and trainingto user. No other charges will be paid over and above the quoted price.17. COST OF SPARE PARTS1. The supplier should draw up a list of high usage and high value item / components and spare parts alongwith estimated quantities of usage in the initial period of the operation. The spare parts, unit price andquantities shall be submitted by the bidder and indicated separately.2. Spare parts and after sales service facilities in Purchasers country/ State has to be provided by thebidder.3. Operating and maintenance costs: Since the operating and maintenance cost of the equipment underprocurement form a major part of the life cycle of the equipment this cost will be evaluated inaccordance with the criteria specified in the bid data sheet or in the technical specifications and the ratequoted for Annual Maintenance in the tender.18. PERFORMANCE AND PRODUCTIVITY OF THE EQUIPMENT1. Bidder shall state guaranteed performance or efficiency in response to the technical specification.19. CONTACTING THE PURCHASER1. No Bidder shall contact the purchaser on any matter relating to its bid, from the time of the bid openingto the time contract is awarded.2. Any effort by a Bidder to influence the Purchaser in its decisions on bid evaluation, bid comparison, orcontract award may result in the rejection of the Bidders bid.3. Bidders will be required to demonstrate / detail the specification & performance of equipment with helpof LCD / Slide Projection presentation turn wise before the technical evaluation committee on notifieddate at the bidders cost.20. AWARD CRITERIA1. The Purchaser will award the contract to the successful bidder whose bid has been determined to besubstantially responsive and has been determined to be the lowest evaluated bid, provided further thatthe Bidder is determined to be qualified to perform the contract satisfactorily21. PURCHASER RESERVES RIGHT TO VARY QUANTITIES AT THE TIME OF AWARDAND DURING CURRENCY OF THE CONTRACT.The Purchaser reserves the right at the time of award of contract or during the currency of the contractto increase or decrease the quantity of all goods and services, originally specified in the schedule ofrequirements without any change in unit price or other terms and conditions.26

22. PURCHASER RESERVES THE RIGHT TO ACCEPT ANY BID AND TO REJECT ANY ORALL BIDS1. The purchaser reserves the right to accept or reject any bid and to annul the bidding process and rejectall bids at any time prior to contract award, without thereby incurring any liability to the affected Bidderor bidders or any obligation to inform the affected bidder or bidders of the grounds for the Purchasersaction.2. Rejection of all bids is also permitted when bids are not substantially responsive or if there is lack ofeffective competition. However the rejection of all bids shall not happen solely for the purpose ofobtaining lower prices, except when the lowest evaluated bid substantially exceed the previouslybudgeted amount. Purchaser may as an alternative to re-bidding, negotiate with the lowest evaluatedbidder.23. NOTIFICATION OF AWARD1. Prior to the expiration of the period of bid validity, the purchaser will notify the successful bidder inwriting by registered post or by e-mail or web portal that its bid has been accepted.2. The notification of award will constitute the formation of the contract and date of the contracts shall bethe date of notifications.24. SIGNING OF CONTRACTa. At the same time as the Purchaser notifies the successful bidder that its bid has been accepted,the Bidder shall sign the contract form provided in the bidding documents, incorporating allagreements between the parties within thirty (30) days of notification of award.SECTION – 7DIFFERENT ANNEXURES - FORMSANNEXURE - 1Communication Details of The Firm(To be submitted online by Bidder)1 Name of Firm27

2 Telephone Number3 E mail address4 Postal Address5 Authorized person for the bidLIST OF QUOTED EQUIPMENTS/ITEMS(To be submitted online by Bidder)S.No.12Name of EquipmentTenderitem No.Make Model Nos. ofitemsquotedANNEXURE - 2ACCEPTANCE OF ALL TERMS & CONDITIONS, PREFACE, AND ALL SECTIONS OFTENDER(An Affidavit to be submitted online by Bidder)(To Be Filled In By Bidder and Returned With the Tender)To,Director,Health Services, ChhattisgarhRaipur (C.G.)Dear Sir,We return here with your Rate Enquiry no. DHS/ Store /e-Tender/2012-13/----------------, -------------------------------------- dated with our quotation against respective items. We havecarefully perused the Terms & Conditions of the Rate Contract and accept the same.For, and on Behalf of the firm28

(Firms Name & Address)Signature of Authorised SignatoryWITNESS:Signed in my presence:with name and sealName:Designation:Seal:Notary Public / Gazetted Officer(With Name & Complete Address)ANNEXURE –3SCANNED COPY OF E.M.D. PAID(To be submitted online by Bidder)It shall be in form of FDR issued by public sector scheduled bank in favour of DIRECTORHEALTH SERVICES CHHATTISHARH RAIPUR for validity period of not lass then one year.ANNEXURE – 4AMC AND CMC RATESBidder shall submit AMC and CMC rates for next 05 years after expiry of guaranty/warranty( To be submitted online )S.No.1Name of EquipmentTenderitem No.AMCYear % ofquotedprice1 st 1 st2 nd 2 nd3 rd 3 rd4 th 4 th5 th 5 thCMCYear % ofquotedprice29

ANNEXURE – 5VALID SALES TAX, VAT TAX CLEARANCE CERTIFICATE( To be submitted online )It should be issued by competent authority of sale tax department. If there is no provision to issuethis type of certificate in any state the bidder should submit the copy of acknowledgement of submission oftax return.Certificate/acknowledgement should be for the financial year 2009-10 & 2010-11VALID IMPORT LICENSE IN THE NAME OF BIDDERANNEXURE – 6( To be submitted online )If it is not applicable for the firm it should be mentioned NA in this sheet.ANNEXURE – 7AVERAGE TURNOVER OF BIDDER( To be submitted online )Certificate should be submitted duly attested by chartered accountant supported by audited balancesheet for the two years i.e. year 2009-10 & year 2010-11.TOTAL TURNOVER CERTIFICATEAFFIDAVITToDIRECTORATE OF HEALTH SERVISES,Chhattisgarh, RaipurWe hereby certify that M/s________________________________ (the name of participant in the tender)who is participating the tender for supply of Medical equipments called by DIRECTORATE OF HEALTH30

SERVISES CHHATTISGARH RAIPURhaving their office at(address of office)has a sales turnover given as below :-Turnover in the year of 2009-2010. RS.Turnover in the year of 2010-2011. RS.The above information is correct and true.CHARTERED ACCOUNTANTON Rs.50/- STAMP PAPERThe document should be notarized.NOTE: The turnover other than participant will not be accepted.ANNEXURE – 8AUTHORIZATION LETTER( To be submitted online )TO WHOM SO EVER IT MAY CONCERNWe(Name of manufacturer) who are established and reputable manufacturers havingfactories at(address of the factory) do hereby authorized M/s (Name & address of the agent) to submit a bid,and sign the contract with you for the goods manufactured by us.No company or firm or individual other than M/s (name andaddress of agent) are authorized to bid, and conclude the contract in regard to this business.31

We hereby extend our full guarantee and warranty as per General Conditions of Contract .Yours faithfully,Note: - Certificate should be in letter pad of Principle Supplier with name & Designationof authorized Signatory.ANNEXURE – 9AGENCY AGREEMENT( To be submitted online )The Agency Agreement means the relationship of two individual businessman, supplier & purchaser.Supplier is manufacturer and the purchaser is who can purchase equipment as per their own terms &conditions from manufacturer. The Agency Agreement transaction is as a sale purchase transaction.We M/s__________________________________(Name of the firm) ______________________ (Address)_____________________________________(Manufacturing of name of items) make the agencyagreement as follows:We shall provide warranty/ guarantee cover (for the goods supplied) for the period of at least 02years from the date of installation & demonstration & training of the equipment. Any change inwarranty/guarantee shall be effective only after confirmation according to the requirement ofpurchaser. We and/or our service providing agency shall give training, installation and32

demonstration. We shall provide after sales service to purchaser as and when required withinthe period of maximum within 3-5 days from the date of receipt of complaint.We shall provide After Sales Service time to time as and when required by purchaser at sitewithin the warranty period.After warranty period we will take AMC from customer directly and services will be provided byus through on chargeable basis.We shall provide the spare parts for the minimum period of 15 years from the date of order onchargeable basis after warranty period and CMC subject to further extension of CMC.Installation and warranty services will be provided through ________________ (name of theprinciple).This Agency Agreement for consumables and after sales service and above agreed terms shall beapplicable for the period of fifteen years.No other company and other dealer and Indian Agent/ Service Franchise will quote directly to…………………………… customer.The list of service centers of our firm in Chhattisgarh are as bellow.i. ------------------------------------------ii. ------------------------------------------iii. ------------------------------------------Place & dateAuthorized signatoryANNEXURE – 10BLACKLIST AFFIDAVIT( To be submitted online )This is certified that the Bidder (Firm Name), and the Manufacturer (FirmName),, give an undertaking that our quoted equipment/item (Name of item).., as33

well as our services never had been blacklisted by any Government/Semi Government/Private organizationin India and Abroad.BidderSign, seal, place, and dateManufacturerSign, seal, place, and dateANNEXURE – 11LIST OF 05 PAST SUPPLIES( To be submitted online )Attach the document as proofS.No Name of articles Name of Institutionswhere article supplied12345Year of supplyANNEXURE – 12TECHNICAL LITERATURE OR TECHNICAL BROCHURE OF QUOTED EQUIPMENT/ITEMTo be submitted online the scanned copies of technical brochure of equipment/item.ANNEXURE - 13TECHNICAL DATA SHEET OF QUOTED ITEM(To be submitted online)ANNEXURE - 14QUALITY ASSURANCE CERTIFICATES(ISO/ISI/BIS/FDA/ CE etc. whichever is applicable)(To be submitted online)34

ANNEXURE 15RADIATION SAFETY RELATED CERTIFICATES / DOCUMENTSIf not applicable sheet should be submitted as “NA”(To be submitted online)ANNEXURE- 16BIDDER’S QUOTED TECHNICAL SPECIFICATION COMPLIANCE(To be submitted after installation manually for each item separately)(To be submitted in 50 Rs. Nonjudiciery stamp paper )This is certified that equipment/item (Name)----------- supplied/ installed by us(Name of firm )--------------------------- meets the quoted specifications as mentionedin the tender.Place & DateAuthorized signatoryANNEXURE- 17OTHER DOCUMENTS APPLICABLE(To be submitted online)35

SECTION – 8TECHNICAL SPECIFICATIONS OF EQUIPMENTS/ITEMS1. Technical specifications of items/equipments are attached in the tender as a separatefile named as " Item specification " with tender item numbers.2. The file named as "Instructions to bidders" in the tender consists theitems/equipments to be quoted36