government of chhattisgarh - health.cgeprocure... - e-procurement

GOVERNMENT OF CHHATTISGARH 

DIRECTORATE MEDICAL EDUCATION 

CHHATTISGARH 

TENDER DOCUMENT 

2011 -- 12 

SUPPLY & INSTALLATION OF M.R.I. AND CT SCAN MACHINE AT 

Pt. J.N.M. MEDICAL COLLEGE RAIPUR 

System Tender No.-125 

DIRECTOR MEDICAL EDUCATION 

CHHATTISGARH 

1

DIRECTORATE MEDICAL EDUCATION 

CHHATTISGARH 

TENDER DOCUMENT 

INDEX 

S. No. CONTENTS 

01 Invitation for BIDS 

02 List of the Equipment & required DD 

03 Bid Data Sheet 

04 Special Condition of Contract (SCC) 

05 Forms & Schedules 

06 General Condition of Contract (GCC) 

07 Technical Specification 

2

SECTION – I 

INVITATION FOR BIDS 

(I F B) 

3

NOTICE FOR SUPPLY & INSTALLATION OF EQUIPMENTS AT Pt.J.N.M. MEDICAL 

COLLEGE RAIPUR 

INVITATION OF BID 

Online tenders are invited on behalf of Government of Chhattisgarh from manufacturers, 

OR their authorized dealers for the supply installation and maintenance of equipment in three 

bid system containing (1) Earnest money (D.D.) & Pre qualification (2) Techno-Commercial 

bid (3) Price bid. Bid 1 to contain D.D. & Pre-qualification documents. D.D. has to be 

submitted in a closed envelop separately before opening of Pre qualification bid on line. First 

D.D. envelop will be opened, and if found to be of appropriate amount and of nationalized bank 

then Pre Qualification envelop will be opened online. Thereafter, the techno-commercial bid 

will be opened and evaluated only for those bids which qualify in pre qualification bid. The 

bidders will have to give demonstration/ presentation of equipment in the form of LCD 

Presentation or Slide Projection detailing the specification of their equipment before the 

technical committee on a given date at the cost of the bidder. Price bid of only those bidders 

shall be opened in their presence whose bids are technically found suitable. If the committee 

decides about spot inspection of the equipment, the bidders shall arrange such inspection at their 

cost, a site where such equipment is already in operation. 

TERMS & CONDITIONS 

1. The Manufacturing Companies or Authorized by their Dealers only will quote the item 

online for brand new machines. A letter of authorization in original only shall be submitted. 

Fax, photocopy of the authority letter would by right rejected. 

2. Earnest money has to be submitted for each item separately or of accumulated value in the 

form of D.D. in favor of Director Medical Education Chhattisgarh, Raipur from any 

nationalized bank and details of D.D. of each item should be mentioned online under the 

respective D.D. & Pre-Qualification bid. Tender received without proper earnest money will 

be rejected straight away and other bids will not be opened further. 

3. Tender documents of the items will be available online to download from the website 

http://health.cgeprocurement.gov.in as per tender schedule. Bidder can submit his bid by 

paying Rs. 2,120 as online bid submission fees. List of modes for making online payment 

for the submission of the bids is available at the website. Interested bidders can view the list 

of payment modes from website http://cgeprocurement.gov.in 

4. Tender must be submitted online as per date & time given in tender schedule. The tenderer 

or their representative may be present during opening of tenders if so desire. 

5. The competent authority reserves all rights to accept or reject any tender without assigning 

any reason therein. 

6. All tender documents and offers should be submitted online in a scanned form in the given 

templates. 

7. Only EMD must be submitted manually. All other desired documents in original should be 

presented for verification as an when required. 

4

SHOULD CONTAIN THE FOLLOWING 

BID-1 

The tenderer should submit the D.D. details & below mentioned Pre-Qualification 

documents / Certificates online in the form of a scanned copy- 

1. Earnest money to be in the form of D.D. in favor of the Director, Medical Education 

Chhattisgarh, Raipur for the items quoted online with list of standard accessories valid for 

six month from the date of tender opening. Envelope containing D.D. will be opened online 

as well as manual and if found correct, pre-qualification bid will be opened online. 

2. List of past supplies with performance certificates from end users in Government/ Semi- 

Government departments and orders in hand if any. 

3. Valid Sales tax, Vat tax clearance certificate for selling Medical equipment of last year. 

4. Valid Import Licence. 

5. In case the Bidder is an authorized dealer, should submit the scanned copy of original letter 

of authorization and agency's agreement copy at least valid till the warranty period of the 

machine quoted. Original letter should be needs available for verification as manual 

submission. 

5. Total turnover of participant for the last three years i.e. 2007-2008, 2008-2009 and 2009- 

2010 should not be less than Rupees 5 crores. Certified by the Sales Tax Authority or bank. 

Certificate of Chartered Accountant will be accepted if it is given in the affidavit in 

prescribed format-2 duly notarized. Turnover certificate of other than bidder and below the 

range of required turn over will not be accepted. 

6. List of quoted items with the name of manufacturer and amount of D.D. 

7. Quality assurance Certification (CE/FDA) for the equipment. 

8. Acceptance of all terms & conditions contained in bid document. 

Technical & Commercial Bid:- 

BID- 2 

1. Tenderers have to give technical compliance statement to each clause of tender 

specification in the form of Yes or No. Any deviation should also be included. (It should be 

in tabular form) 

2. Technical catalogues & literature should be mandatory submitted manually for verification 

of above. 

3. Clear scope of supply with standard & essential accessories for completeness of equipment 

in terms of specification. 

4. Documents required for Radiological machines are given in the technical specification of 

such machines. 

Bid - 3 

Price bid for items quoted clearly indicating the quoted prices online in words and figures. There 

should be full & final Indian rupee price, which is quoted (for the item), and it should not be in 

breaks. Only VAT and C.S.T. should be mentioned separately wherever necessary. 

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List of Equipments 

S.No. Equipment Quantity Earnest Money 

1 3.0 Tesla MRI machine 01 2850000.00 

2 128 slice CT Scan machine 01 2100000.00 

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BID DATA SHEET 

1 Name of the Purchaser : Govt. of Chhattisgarh. 

2. Consignees : Dean, Pt. J.N.M. Medical College Raipur 

3. Language of Bid : English 

4. The price quoted should be firm and final on FOR destination. No other charges over and 

above final price shall be paid. 

5 The prices shall be on firm & final basis and not be subjected to variation on any account till 

the end of bid validity period. 

6 Bid is to be accompanied with authorization from the respective manufacturers. Bids without 

authorization and agency agreement will be rejected as non-responsive. Copy of original 

Authorization and agency agreements with each manufacturer to be submitted in bid-1 „Prequalification‟ 

7 Bid validity period would be one year from the date of approval of items. Short validity offer 

will be rejected outright. 

8. Place and time of opening of bids will be DIRECTORATE OF MEDICAL EDUCATION, 

OLD NURSES HOSTEL, D.K.S. BHAWAN PARISAR RAIPUR CHHATTISGARH on the 

dated as per tender schedule. 

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SPECIAL CONDITIONS OF CONTRACT 

BID PRICE 

1. The Bidder shall indicate the appropriate price only online in prescribed format. Under columns 

duly marked as “unit price” (where applicable) and “total bid price” of the equipments proposed 

to be supplied under the contract. 

2. Prices indicated on the price schedule shall be entered separately on firm & final basis. 

VAT/CST should be mentioned separately. 

3. The price bid for each item/ group to commensurate with scope of supply indicates all inclusive 

price in FOR destination. 

4. The bidders should provide at least two last selling prices for the quoted item along with 

addresses and purchase order copy with specifications issues by the purchaser to the firm. 

5. The rates quoted in ambiguous terms such as „freight‟ or „packing forwarding extra‟ will render 

the bid liable for rejection. Sales tax will be either local sales tax, vat tax or central sales tax 

(CST) (for inter state sales) on applicable rates. Custom duty exemption certificate and octroi 

exemption certificate will be issued by the purchaser on demand. However specific demand 

should be clearly indicated by the bidder on their offer. If this model of equipment has not been 

supplied so for to any institution – an affidavit to that offer should be provided. 

BID SECURITY 

1. The Bidder shall furnish, as part of its bid, a bid security for the amount indicated against the 

item. 

2. The bid security is required to protect the Purchaser against the risk of Bidder‟s Conduct to 

amend and modify the offer within bid validity which would warrant the security‟s forfeiture 

and rejection of the bid. 

The bid security shall be denominated in INR and shall be in the form of Demand Draft/ receipt 

from any nationalized bank duly pledged in favor of the DIRECTOR MEDICAL EDUCATION, 

RAIPUR CHHATTISGARH for a period of validity of offer i.e. one year. 

3. For unsuccessful bidders bid security will be discharged or returned as promptly as possible but 

not later than (15) days after the finalization of the tender. 

4. For the successful bidders bid security will be discharged after the supply, installation and 

acceptance of equipment by consigner. 

5. The bid security may be forfeited, if a bidder withdraws its bid during the period of bid validity 

specified by the bidder 

PERIOD OF VALIDITY OF BIDS 

1. Bids shall remain valid for 12 month from the date of order for items. A bid valid for a shorter 

period shall be rejected by the purchaser as non responsive. 

2. In exceptional circumstances, the Purchaser may solicit the Bidder‟s consent to an extension of 

the period of validity. The request and the responses there to shall be made in writing (or by 

cable). The bid security provided shall also be suitably extended. A bidder may refuse the 

request without forfeiting its bid security. A Bidder granting the request will not be required 

nor permitted to modify its bid. 

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FORMAT AND SIGNING OF BID 

1. The Bidder shall prepare and submit his bid online along with PQ/Technical Documents on 

online portal and the bid indicated in the Bid Data Sheet. The bid shall be filled online and 

digitally signed using digital certificate by the Bidder or a person duly authorized to bid to the 

contract. The letter of authorization shall be indicated by written power-of-attorney 

accompanying the Bid. The Bid shall be signed and submitted online after generating the hash 

of each bid. 

DEADLINE FOR SUBMISSION OF BIDS 

1. The bids must be submitted online on the e-Procurement Portal at 

http://health.cgprocurement.gov.in, not later than the time and date specified in Bid Data Sheet. 

2. The Purchaser may, at its discretion, extend the deadline for the submission of Bid Hashes (i.e. 

Bid Preparation and Hash Submission) and Online Bid Submission by amending the bidding 

documents in which case all rights and obligations of the Purchaser and bidders previously 

subject to the deadline will thereafter be subject to the deadline as extended. 

LATE BIDS 

Online e-Procurement System wouldn‟t allow any bids after the deadline for submission of 

Hashes. 

REPLACEMENT AND WITHDRAWAL OF BIDS 

1. No bid may be modified or withdrawn after the deadline for submission of bids. 

OPENING OF BIDS BY THE PURCHASER 

1. The purchaser will open the D.D. envelopes online as well as manually, in the presence of 

bidder‟s representatives who choose to attend tender opening at the time, on the date and at a 

place specified in the Bid Data Sheet. The Bidders representative who will present shall sign a 

register evidencing their attendance. The bidder‟s representative shall furnish letter of Original 

Authority from their principles to attend the bid opening, without which they shall not been 

permitted to allowed the meeting. 

2. The bidders names, bid prices, discounts, or absence of requisite bid security and such other 

details as the Purchaser, at its discretion, may consider appropriate, will be announced at the time 

of opening of bid. 

3. Price Bid of only those bidders whose offer (Techno commercial bid) are found technically and 

commercially substantially responsive to the Bid Documents, will be opened on a date to be 

intimated later to the bidders. 

4. Bids that are not opened and read out at bid opening shall not be considered further for 

evaluation, irrespective of the circumstances. Withdrawn bids will be considered as “Not 

Submitted” & will not be available for opening on System during Tender Opening. 

CLARIFICATION OF BIDS 

During evaluation of the bids, the Purchaser may, at its discretion, ask the Bidder for a 

clarification of its bid. The request for clarification and response shall be in writing and no 

change in the prices or substance of the bid shall be sought, offered or permitted. 

PRELIMINARY EXAMINATION 

1. The Purchaser will examine the bids to determine whether they are complete, whether any 

computational errors have been made by bidder, whether required sureties have been furnished, 

9

whether the documents have been properly signed, stappled and whether the Bids are generally 

in order. 

2. Arithmetical errors will be rectified on the following basis. If there is a discrepancy between the 

unit price and the total price that is obtained by multiplying the unit price and quantity, the unit 

price shall prevail and the total price shall be corrected. 

If the Supplier does not accept the correction of the errors, its bid will be rejected, and its bid 

security may be forfeited. If there is a discrepancy between words and figures, the amount in 

words will prevail. 

3. The Purchaser may waive any minor informality, nonconformity, or irregularity in a bid which 

does not constitute a material deviation, provided such waiver does not prejudice or affect the 

relative ranking of any Bidder. 

4. Prior to the detailed evaluation, the Purchaser will determine the substantial responsiveness of 

each bid to the bidding documents. For purposes of these clause, a substantially responsive bid is 

one which confirms to all the terms and conditions of the bidding document without material 

deviations. Deviations from, or objections or reservations to critical provisions such as those 

concerning Bid Security, applicable law and Taxes and Duties will be deemed to be a material 

deviation. The Purchaser‟s determination of a bid‟s responsiveness is to be based on the contents 

of the bid itself without recourse to extrinsic evidence. 

5. If a bid is not substantially responsive, it will be rejected by the Purchaser and may not 

subsequently be made responsive by the bidder by correction of the nonconformity. 

EVALUATION AND COMPARISON OF BIDS 

Evaluation of Bids will be done on Indian Rupees only on equitable basis. The Prize quoted in 

other currency will not be considered. The prices should be offered on F.O.R. destination along 

with installation / demonstration and training to user. No other charges will be paid over and 

above the quoted price. 

COST OF SPARE PARTS 

1. The supplier should draw up a list of high usage and high value item / components and spare 

parts along with estimated quantities of usage in the initial period of the operation. The spare 

parts, unit price and quantities shall be submitted by the bidder and indicated separately. 

2. Spare parts and after sales service facilities in Purchaser‟s country/ State has to be provided by 

the bidder. 

3. Operating and maintenance costs: Since the operating and maintenance cost of the equipment 

under procurement form a major part of the life cycle of the equipment this cost will be evaluated 

in accordance with the criteria specified in the bid data sheet or in the technical specifications and 

the rate quoted for Annual Maintenance in the tender. 

PERFORMANCE AND PRODUCTIVITY OF THE EQUIPMENT 

Bidder shall state guaranteed performance or efficiency in response to the technical 

specification. 

CONTACTING THE PURCHASER 

1. No Bidder shall contact the purchaser on any matter relating to its bid, from the time of the bid 

opening to the time contract is awarded. 

2. Any effort by a Bidder to influence the Purchaser in its decisions on bid evaluation, bid 

comparison, or contract award may result in the rejection of the Bidder‟s bid. 

3. Bidders will be required to demonstrate / detail the specification & performance of equipment 

with help of LCD / Slide Projection presentation turn wise before the technical evaluation 

committee on notified date at the bidders cost. 

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AWARD CRITERIA 

The Purchaser will award the contract to the successful bidder whose bid has been determined 

to be substantially responsive and has been determined to be the lowest evaluated bid, provided 

further that the Bidder is determined to be qualified to perform the contract satisfactorily. 

PURCHASER RESERVES RIGHT TO VARY QUANTITIES AT THE TIME OF AWARD 

AND DURING CURRENCY OF THE CONTRACT. 

The Purchaser reserves the right at the time of award of contract or during the currency of the 

contract to increase or decrease the quantity of all goods and services, originally specified in the 

schedule of requirements without any change in unit price or other terms and conditions. 

PURCHASER RESERVES THE RIGHT TO ACCEPT ANY BID AND TO REJECT ANY 

OR ALL BIDS 

1. The purchaser reserves the right to accept or reject any bid and to annul the bidding process and 

reject all bids at any time prior to contract award, without thereby incurring any liability to the 

affected Bidder or bidders or any obligation to inform the affected Bidder or bidders of the 

grounds for the Purchaser‟s action. 

2. Rejection of all bids is also permitted when bids are not substantially responsive or if there is 

lack of effective competition. However the rejection of all bids shall not happen solely for the 

purpose of obtaining lower prices, except when the lowest evaluated bid substantially exceed the 

previously budgeted amount. Purchaser may as an alternative to re-bidding, negotiate with the 

lowest evaluated bidder. 

NOTIFICATION OF AWARD 

1. Prior to the expiration of the period of bid validity, the purchaser will notify the successful 

bidder in writing by registered post that its bid has been accepted. 

2. The notification of award will constitute the formation of the contract and date of the contracts 

shall be the date of notifications. 

SIGNING OF CONTRACT 

At the same time as the Purchaser notifies the successful Bidder that its bid has been accepted, 

the Bidder shall sign the contract form provided in the bidding documents, incorporating all 

agreements between the parties within thirty (30) days of notification of award. 

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SECTION – II 

FORMS AND SCHEDULES 

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FORMAT - 1 

AGREEMENT FORM 

THIS AGREEMENT is made this day of _______________________ 2011________________ 

(between______________________ (hereinafter “the purchaser”) of the one part and 

__________________________________ (Name of Supplier) of ______________________ (city 

and country of supplier) (hereinafter called “the Supplier”) of the other part : 

WHEREAS the purchaser has invited bids for MEDICAL / HOSPITAL / GENERAL EQUIPMENT 

and ancillary services. (Brief Description of goods and services) and has accepted a bid by the 

supplier for the supply and installation of the Medical equipments _______ 

____________________________ in _____________________the___________ sum 

__________________of_______________________________ 

(Agreement price in words and figures) (Hereinafter called “the Agreement Price”). 

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS: 

a. In this Agreement words and expressions shall have the same meanings as are 

respectively assigned to them in the conditions contract referred to. 

b. The following documents shall be deemed to form and be read and construed as part of 

this Agreement viz. 

The price schedule submitted by the Bidder ; 

The Technical Specifications; 

All terms and conditions as per tender documents;; 

The Purchaser’s Notification of award. 

c. In consideration of the payments to be made by the purchaser to the Supplier as hereinafter 

mentioned, the Supplier hereby covenants with the purchaser to provide the goods and 

services and to remedy defects therein in conformity in all respects with the provisions of 

the contract. 

d. The Purchaser hereby covenants to pay the supplier in consideration of the provision of the 

Goods and Services and the remedying of defects therein, the Contract Price or such other 

sum as may become payable under the provisions of the contract at the times and in the 

manner prescribed by the contract. 

WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance 

with their respective laws the day and year first above written. 

Signed, sealed and Delivered by the 

Said (name of representative) (for the purchaser) 

In the presence of (name of witness ) 

Signed, Sealed and Delivered by the 

Said (name o representative)(for the supplier) 

________________________ 

________________________ 

________________________ 

________________________ 

________________________ 

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FORMAT - 2 

TURNOVER CERTIFICATE FROM CHARTERED ACCOUNTANT 

AFFIDAVIT 

To 

Director Medical Education 

Chhattisgarh, Raipur 

We hereby certify that M/s________________________________ (the name of participant in the 

tender) who is participating the tender for supply of Medical equipments called by Director, Medical 

Education Chhattisgarh, Raipur having their office at, 

(address of office) 

has a sales turnover given as below :- 

Turnover in the year of 2007-2008. 



RS. 

RS. 

RS. 

The above information is correct and true. 

CHARTERED ACCOUNTANT 

ON Rs.50/- STAMP PAPER 

The document should be notarized. 

NOTE: The turnover other than participant will not be accepted. 

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FORMAT - 3 

AUTHORIZATION LETTER 

TO WHOM SO EVER IT MAY CONCERN 

We 

(Name of manufacturer) who are established and reputable manufacturers 

having factories at 

(address of the factory) do hereby authorized M/s ……… ………… 

……………………………………………………………… (name & address of the agent) to submit 

a bid, and sign the contract with you for the goods manufactured by us. 

No company or firm or individual other than M/s ………………………… ………… ………… 

…………………………………………………………………………………………………… 

(name and address of agent) are authorized to bid, and conclude the contract in regard to this 

business. 

We hereby extend our full guarantee and warranty as per General Conditions of Contract 

Yours faithfully, 

Note: - Certificate should be in letter pad of Principle Supplier with name & Designation 

of authorized Signatory. 

15

AGENCY AGREEMENT 

FORMAT - 4 

The Agency Agreement means the relationship of two individual businessman, supplier & 

purchaser. Supplier is manufacturer and the purchaser is who can purchase and sale 

the equipment as per their own terms & conditions to any of his customer. The Agency 

Agreement transaction is as a sale purchase transaction. 

We M/s____________________________________________________ (Name of the Principle 

/supplier ) _________________________________(Address) 

_____________________________________(Manufacturing of name of items) 

We hereby authorized M/s.................................................................................. 

To sale our equipment in the State of Chhattisgarh to any of their customer in 

Government, semi-government and other Hospitals. 

The terms applicable on Principle/ supplier. 

We provide warranty/ guarantee cover [for the goods supplied) for the period of 

(Guaranty/Warranty) mention technical bid in tender from the date of installation/ 

demonstration & training of the equipment. 

Any change in warranty/guarantee only after confirmation according to the requirement 

of purchaser. 

We and our service providing agency gives training, installation and demonstration. 

We provide after sales service to purchaser as and when required within the period of 

maximum within 3-5 days from the date of receipt of complaint. 

We provide After Sales Service time to time as and when required by purchaser at site 

within the warranty period. 

____________will take AMC from customer directly and services will be provided by us 

through on chargeable basis. 

We provide the spare parts for the minimum period of 15 years from the date of order on 

chargeable basis after warranty period and CMC subject to further extension of CMC. 

Installation and warranty services will be provided through ________________ (name of the 

principle). 

This Agency Agreement for consumables and after sales service and above agreed terms 

shall be applicable for the period of fifteen years. 

No company and other dealer and Indian Agent/ Service Franchise will quote directly to 

…………………………… customer. 

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FORMAT- 5 

CERTIFICATE OF LETTER OF AUTHORISED SIGNATORY 

Certified that Mr. ……………………… ………..…… ……… Designation 

………………………………… is authorized to sign all the documents related to tender on behalf of M/s 

…………………………………………. 

His signature is given below duly verified. 

Signature of Authorized Signatory 

to sign the document 

Signature with company seal 

1………………………… 

2………………………… 

Signature 

17

SECTION – III 

GENERAL CONDITIONS OF CONTRACT 

(GCC) 

18

SECTION – III GENERAL CONDITIONS OF CONTRACT (GCC) 

DEFINITIONS 

In this Contract, the following terms (whether or not spelled with initial capital letter) shall unless the context 

otherwise requires be interpreted as indicated. 

“The Contract” (or “this Contract”) means the agreement entered into between the purchaser and the supplier, as 

recorded in the contract form signed by the parties, including all attachments and appendices thereto and all 

documents incorporated by reference therein and includes the instructions to Bidders. 

“The Contract Price means the price payable to the supplier under the Contract for the full and proper performance of 

its contractual obligations. 

“The Goods” means all the equipments, machinery and / or other materials which the Supplier is required to supply to 

the Purchaser under the contract. 

“The Services” means services required by the contract, services ancillary to the supply of the Goods, such as 

transportation and insurance and any other incidental services ; such as installation, commissioning, provision of 

technical assistance, training and other such obligations of the supplier covered under the Contract. 

“The Purchaser” means the organization purchasing the Goods 

“The Supplier” means the individual or firm supplying the Goods and Services under the Contract. 

“GCC” means the General Conditions of Contract contained in this section. 

“SCC” means the Special Conditions of Contract. 

“Day” means calendar day. 

“Consignee” means the Purchaser. 

“The Project Site” where applicable means the place of purchaser‟s site . 

For the purpose of “CIF”, “FOB” and other trade terms used to describe the obligations of the parties shall have the 

meaning assigned to them by current edition of in co terms published by International Chamber of Commerce, 

Paris. 

APPLICATION 

These General Conditions shall apply to the extent that they are not superseded by provisions of other parts of the 

Contract. 

STANDARDS 

The Goods supplied under this Contract shall conform to the standards mentioned in the Technical Specifications 

and when no applicable standards is mentioned, to the authoritative standards appropriate to the Goods country 

of origin . Such standards shall be the latest issued by the concerned institution. 

USE OF CONTRACT DOCUMENTS AND INFORMATION 

1. The supplier shall not, without the Purchaser‟s prior written consent, disclose the contract or any provision thereof, 

or any specifications, plan, drawing, pattern, sample, or information furnished by or on behalf of the Purchaser in 

connection therewith, to any person other than a person employed by the supplier in the performance of the 

contract. Disclose to any such employed person shall be made in confidence and shall extend only so far as may be 

necessary for purposes of such performance. 

2. The supplier shall not, without the purchaser‟s prior written consent, make use of any documents or information 

enumerated in except for purposes of performing the Contract. 

3. Any document, other than the contract itself, enumerated shall remain the property of the Purchaser and shall be 

returned (in all copies) to the Purchaser on completion of the Supplier‟s performance under the contract if so 

required by the Purchaser. 

PATENT RIGHTS 

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The supplier shall indemnify the Purchaser against all third party claims of infringement of patent, trademark, or 

industrial design right arising from use of the goods or any part thereof in the purchaser country. 

INSPECTION AND TESTS 

1. The purchaser or its representative shall have the right to inspect and / to test the Goods to confirm their 

conformity to the contract specification at no extra cost to the Purchaser on pre-dispatch or on site at consignee‟s 

place Pre-dispatch inspection from authorized agency is mandatory special terms. The technical Specifications 

shall specify what inspection and tests the purchaser requires and where they are to be conducted. The Purchaser 

shall notify the Supplier in writing in a timely manner of the identity of any representatives retained for these 

purposes. 

2. The inspection and tests may be conducted on the premises of the Supplier or its Sub-supplier(s) at point of 

delivery and / or at the Goods final destination. If conducted on the premises of the Supplier or its sub-supplier 

(s), all reasonable facilities and assistance, including access to drawings and production data, shall be furnished to 

the inspectors at no charge to the purchaser. 

Should any inspected or tested Goods fail to conform to the specifications, the purchaser may reject the Goods, 

and the supplier shall either replace the rejected goods or make alterations necessary to meet specification 

requirements free of cost to the Purchaser. 

The Purchaser‟s right to inspect/test and where necessary reject the Goods after the Goods delivery to the 

consignee shall in no way be limited or waived by reasons of the Goods having previously been inspected, tested 

and passed by the Purchaser or its representation prior to the Goods, shipment. 

PACKING 

1. The Supplier shall provide such packing of the Goods as is required to prevent their damage or deterioration 

during transit to their final destination, as indicated in the Contract. The packing shall be sufficient to withstand, 

without limitation, rough handling during transit and exposure to extreme temperature, salt and precipitation 

during transit and open storage packing case size and weights shall take into consideration, where appropriate, the 

remoteness of the Goods final destination and the absence of heavy handling facilities at all points in transit. 

2. The packing, marking and documentation within and outside the packages shall comply strictly with such special 

requirements as shall be expressly provided for in the contract including additional requirements, and in any 

subsequent instructions /ordered by the purchaser. 

DELIVERY AND DOCUMENTS 

Delivery of the Goods shall be made by the Supplier in accordance with the terms specified in schedule of 

requirement. The details of shipping (Dispatch) and / or other documents to be furnished by the suppliers. 

INSURANCE 

1. The Goods supplied under the contract shall be fully insured in a freely convertible currency against loss or 

damage incidental to manufacture or acquisition, transportation, storage and delivery in the manner. 

2. Since delivery of goods is required by the purchaser on F.O.R. basis, the supplier shall arrange and pay for cargo 

insurance, naming the purchaser as the beneficiary. 

TRANSPORTATION 

Where the supplier is required under the contract to deliver the goods, CIF, transport of the Goods/Equipment to the 

port of destination or such other named place of destination in the Purchaser country, as shall be specified in 

the contract, shall be arranged and paid by the supplier and cost thereof shall be included in the Contract Price. 

Where the supplier is required under the contract to transport the Goods/Equipment to a specified place of destination 

within the purchasers country, defined as the project site, transport to such place of destination in the 

Purchasers country including insurance and storage as shall be specified in the Contract shall be arranged by 

20

the supplier and the related cost shall be included in the Contract price.Where the supplier is required under the 

contract to deliver the Goods CIF , no further restriction shall be placed on the choice of the carrier. 

INCIDENTIAL SERVICES 

The supplier may be required to provide any or all of the following services, including additional services if 

any specified in SCC. 

1. Performance or supervision of on site assembly and / or start –up of the supplied Goods. 

2. Furnishing of tools required for assembly and / or maintenance of the supplied Goods. 

3. Furnishing of detailed operations and maintenance manual for each appropriate unit of the supplied goods. 

4. Performance or supervision or maintenance and /or repair of the supplied Goods for a period of time agreed by the 

parties, provided that this service shall not relieve the supplier of any warranty obligations under this contract. 

5. Training of the purchasers personnel at the suppliers plant and / or on-site in assembly, start-up, operation, 

maintenance and / or repair of the supplied goods. 

6. Prices charged by the supplier for incidental services, if not included in the contract price for the Goods, shall be 

agreed upon in advance by the parties and shall not exceed the prevailing rates charged for other parties by the 

supplier for similar services. 

SPARE PARTS 

1. The supplier may be required to provide any or all of the materials, notifications and Information pertaining to 

spare parts manufactured or distributed by the supplier: 

2. Such spare parts as the Purchaser may elect to purchase from the supplier, provided that this Election shall not 

relieve the supplier of any warranty obligations under the contract; and 

3. In the event of termination of production of spare parts; advance notification to the purchaser of the Pending 

termination in sufficient time to permit the purchaser to procure needed requirements; and Following such 

termination, furnishing at no cost to the Purchaser, the blueprints, drawings, circuit diagrams and specifications of 

the spare parts, if requested. 

WARRANTY 

1. The supplier warrants that the goods supplied under this contract are new, unused and of the most recent of current 

models and they incorporate all recent improvements in design and materials unless provided otherwise in the 

contract. 

2. The supplier further warrants that the Goods supplied under this contract shall have no defect, arising from 

design, materials or workmanship, except when the design and / or materials is required by the purchaser‟s 

specification or from any act or omission of the supplier that may, develop under the normal use of the supplied 

goods in the condition prevailing in India. 

3. The warranty shall remain valid till the period mentioned in the technical specification of the machines after the 

Goods have been satisfactorily installed and Commissioned and accepted by the consignee and duly certified by 

the appropriate authority, whichever period concludes earlier unless specified otherwise. 

4. The purchaser shall promptly notify the supplier in writing of any claims arising under this warranty. 

5. Upon receipt of such notice, the supplier shall within the period of 72 hours and with all reasonable speed, repair 

or replace the defective Goods or part, thereof, free of cost at the time of their replacement. No claim whatsoever 

shall lie on the purchaser for the replaced parts/goods at the time of the replacement or thereafter. The warranty 

period for the replaced parts will stand extended accordingly. The cost towards replacement will have to be 

borne by the supplier. 

21

6. If the supplier having been notified fails to remedy the defect(s) within one month, the purchaser may proceed to 

take such remedial action as may be necessary, at the suppliers risk and expense and without prejudice to any 

other rights which the purchaser may have against the Supplier under the contract. 

7. The purchaser reserves the right to reject any set of equipment found defective within 30 days after the date of 

acceptance of equipment. The cost towards replacement will have to be borne by the supplier. 

PAYMENT 

1. The method and conditions of payment to be made to the supplier under this contract shall be as under:- 

100% of Contract Value inclusive of duties, taxes, to be paid after successful supply inspection, installation 

& commissioning and acceptance of the equipment by the consignee for each equipment while raising bill 

contract is required to submit complete set of shipping documents i.e. 

1. Airway/Bill of Landing, 2. Proforma Invoice serial number of the machine. 3. Country of origin, 4. Packing 

list, 5. Manufacturer‟s warranty/ guarantee certificates, 6. Manufacturer‟s test certificate. 7. Certificate that 

machine supplied is new in all respect. 

Payment shall be made promptly by the purchaser but in no case later than 

of an invoice or claim by the supplier if the bills are in order. 

CONTRACT AMENDMENTS 

90 (Ninety) Days after submission 

1. No variation in or modification of the terms of the contract shall be made except by written amendment signed by 

the parties. 

2. An unexposed delay by the supplier in the performance of its delivery obligations shall render the supplier liable 

to any or all of the following sanctions, forfeiture of its performance security, bid security, imposition of 

liquidated damages and or termination of the contract for default. 

ASSIGNMENT 

The supplier shall not assign, whole or in part, its obligations to perform under this 

with the purchaser‟s prior written consent. 

DELAYS IN THE SUPPLLIER’S PERFORMANCE 

Contract to others except 

1. Delivery of the Goods and performance of services shall be made by the supplier in accordance with the time 

schedule prescribed in the technical specifications. 

2. If at any time during performance of the contract, the supplier or its sub- supplier (s) should encounter conditions 

impeding timely delivery of the Goods and performance of the services, the supplier shall promptly notify the 

purchaser in writing of the fact of delay and its likely duration. As soon as practicable after receipt of the 

suppliers notice, the Purchaser shall evaluate the situation and may at its discretion extend the suppliers time for 

performance with or without liquidated damages, in which case the extension shall be ratified by the parties by 

amendment of the contract. 

LIQUIDATED DAMAGES 

If the supplier fails to deliver any or all of the Goods, or perform the services within the time period (s) specified 

in the contract, the purchaser shall without prejudice to its other remedies under the contract, deduct from the 

contract price as liquidated damages, a sum equivalent to 0.5% of the contract price of the delayed Goods or 

unperformed services for each week or part thereof delay until actual delivery or performance up to a maximum 

deduction of 10 percentage . Once the maximum is reached, the purchaser may consider termination of contract. 

PERFORMANCE SECURITY 

Successful tenderer is required to furnish 5% of the Contract value in form of FDR/ Bank Guarantee of 

nationalized bank as performance security at the time of executing agreement, which shall be kept valid till 

warranty period. 

TERMINATION FOR DEFAULT 

22

1. The purchaser, without prejudice to any other remedy for breach of contract, by written notice of default, sent to 

the supplier may terminate this contract in whole or in part, if the supplier fails to deliver, any or all of the Goods 

within the period(s) specified in the contract, or within any extension thereof granted by the purchaser or, the 

supplier fails to perform any other obligation(s) under the contract. 

In the event the purchaser terminates the contract in whole or in part, the purchaser may procure, upon such terms 

and in such manner, as it deems appropriate, Goods or services similar to those undelivered or unperformed and 

the supplier shall be liable to the purchaser for any excess costs for such similar Goods or Services. However, 

the supplier shall continue performance of the contract to the extent not terminated. 

FORCE MAJEURE 

1. Notwithstanding the provisions of the supplier, supplier shall not be liable for 

forfeiture of its liquidated damages, or termination for default if and to the extent that its delay in performance or 

other failure to perform its obligations under the contract is the result of an event of Force Majeure. 

2. For purposes of this clause and clause “Force Majeure” means an event beyond the control of the supplier and not 

involving the supplier‟s fault or negligence and not foreseeable. Such events may include but are not restricted to, 

acts of the purchaser in its sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine 

restrictions, and freight embargoes. 

If a force majeure situation arises, the supplier shall promptly notify the purchaser in writing of such condition 

and the cause there of. Unless otherwise directed by the purchaser in writing the supplier shall continue to 

perform its obligations under the contract as far as is reasonably practical and shall seek all reasonable 

alternative means for performance not prevented by the force majeure event. 

TERMINATION OF INSOLVENCY 

The purchaser at any time terminates the contract by giving written notice to the supplier, if the supplier becomes 

bankrupt or otherwise insolvent. In this event, termination will be without compensation to the supplier, provided 

that such termination will not prejudice or affect any right of action or remedy which has accrued or will accrue 

thereafter to the purchaser. 

TERMINATION FOR CONVENIENCE 

1. The purchaser by written notice sent to the supplier, may terminate the contract, in whole or in part at any time 

for its convenience. The notice of termination shall specify that termination is for the purchaser‟s convenience, 

the extent to which performance of supplier under the contract is terminated and the date upon which such 

termination becomes effective. 

2. The goods that are complete and ready for shipment within thirty (30) days, after the supplier‟s receipt of notice 

of termination shall be accepted by the purchaser at the contract terms and price. For remaining goods, the 

purchaser may elect; to have any portion completed and delivered at the contract terms and prices and / or to 

cancel the remainder and pay to the supplier an agreed amount for partially completed goods and services and 

for materials and parts previously procured by the supplier. 

RESOLUTION OF DISPUTE 

1. The purchaser and the supplier shall make every effort to resolve amicably by direct informal negotiation any 

disagreement or dispute arising between them under or in connection with the contract. 

2. If after thirty (30) days from the commencement of such informal negotiation, Purchaser and the supplier have 

been unable to resolve amicably a contract dispute, either party may require that the dispute be referred for 

resolution to the formal mechanisms in arbitration guidelines as per Arbitration & Reconciliation Act of 1996 

3. Venue of the arbitration shall be at Raipur. 

GOVERNING LANGUAGE 

The contract shall be written in the language specified in Bid Data Sheet shall govern its interpretation. All 

correspondence and other documents pertaining to the contract which are exchanged by the parties shall be written 

in that same language. 

23

APPLICABLE LAW 

The contract shall be interpreted in accordance with the laws of Union of India and place of Jurisdiction will be at 

Raipur. 

NOTICES 

1. Any notice given by the party to the other pursuant to the contract shall be sent to other party in writing or by 

facsimile, telegram or cable and confirmed in writing to the other party‟s address. 

2. A notice shall be effective when delivered or on the notice‟s effective date, whichever is later. 

TAXES AND DUTIES 

A supplier shall be entirely responsible for all taxes, stamp duties, license fees and other such levies imposed out 

side the purchaser‟s country (for imported goods) etc. incurred until delivery of the contracted goods to the 

purchaser. Custom duty should be quoted on inclusive basis. A supplier shall also be entirely responsible for all 

taxes, duties, license fees, etc. incurred until delivery of the contracted equipment to the purchaser. 

TECHNICAL COMPARISON POINT WISE 

The bidder shall submit in technical commercial bid point wise comparison statement commentary of technical 

specification of the item quoted. The bidder must highlight any deviation in the technical specification and give 

explanation for such deviation clearly. The bid form not enclosing a comparative statement of technical 

specification will not be considered for evaluation and will be treated as cancelled. 

24

SECTION – IV 

TECHNICAL SPECIFICATIONS 

25

Whole body 3 Tesla Magnetic Resonance Imaging System optimized for higher performance in Cardiac, Body 

and neuroradiological examination with short super conducting magnet, High performance Gradient and 

Digital radiofrequency. All capabilities are detailed below should be integral part of the quotation and none of 

these essential requirements should be quoted as optional. If supplier has any advanced application or 

techniques available with them, the same may be quoted as optional. 

1 Magnet System 

a. Magnet should be superconductive with a field strength of 3T+ 0.12T 

b. It should have 70cm patient bore after positioning of gradient, shim, and RF antena. The magnet should have the 

facilities of better illumination, ventilation and designed to avoid patient claustrophobia 

c. Magnet should be shielded from external interference. 5 gauss line should within the confine of the magnet room 

d. Homogeneity of the magnet should be mentioned in relation to 10,20,30,40, and 45 cm DSV, Give details of 

number of plane plots and number of measurements per plane to measure the homogeneity 

e. Global and local auto shimming should be available. Automated patient specific on line shimming should be 

available. Shim channels or any other method to correct the patient induced field distortions must be present. 

Facility of high order shimming should be available. 

f. Specify the weight of the magnet including gradients and cover etc.. 

g. The front panel display at the magnet should display coil table position 

2 Gradient System 

1. Active shielded gradient system with strength of at least 40mT/m or more with the slew rate of 200mT/m/sec or 

more. This slew rate of 200mt/m/sec at 40 mT/m gradient should be available in each axis independent, for over all 

better duty cycle performance of the gradient. 

2. Duty cycle should be 100 percent, Give details. 

3. Gradient should have the provision for eddy current compensation. 

4. Gradient should be capable of delivering the desired clinical performance. 

a. Largest field of view should be at least 40 cm in all axis. 

b.Minimum TE in Gradient Echo 2D/3D should be specified for all sequences. 

c. Minimum slice thickness in 2D should be specified. 

d. Minimum slice thickness in 3D should be specified. 

e. Maximum Echo Train Length in both SE and GRE should be at least 256. 

f. Measurement matrix should be from 128X128 to 512x512 in both 2D and as well as 3D imaging. 

3 RF System 

1 RF system should be fully digital with transmit power of at least 15Kw. 

2 RF system should have maximum number of independent RF receiving channels with each having a band width of 

1MHZ or more. 

3.Should have necessary hardware to support phased array coils. 

4 Specify frequency stability and amplifier resolution. 

5 RF system should be compatible with parallel imaging techniques. It should be able to support time reductions with 

compatible coils in 2D/3D imaging in Body/Neuro imaging upto atleast a factor of 2. 

6 RF amplifier should be solid state for over all better performance. 

7. Optical RF receiver system with RF receiver located on the magnet system inside the shielded scan room 

8. RF transmit technology-Multi drive RF transmit system should be offered with two independent output channels to 

improve RF uniformity and signal homogeniety. 

4 RF Coils 

RF coils form an important part of imaging chain. High density posteriorly embedded element coils 

compatible with parallel imaging techniques should be quoted. All the array coils should be compatible with 

Parallel Imaging techniques. 

1 The main body coil integrated to the magnet must be Quadrature/CP. In addition to this following coil should be 

quoted. 

26

2 Phase array head coil with mirror. It should be 32 element coil will be preferred. Additional coil also needed. 

Pls.specify time reduction factor with parallel acquisition techniques. It should be possible to do spectroscopic imaging 

with this coil. 

3 Cervical, thoracic and lumbar coil. Specify the number of elements.. 

4 In case of above two coils do not suffice in combination for complete neuro-vascular study from Aortic arch to circle 

of Willis, please quote-separate coils in addition to above two coils for this study. Please specify maximum parallel 

imaging time reduction. 

5 It should be possible to do head and spine imaging together without changing the coil and the patient. It should be 

possible to do the same either with combination of coils or a dedicated coil to achieve the same should be quoted. 

6 Phased Array Body Coil, capable of doing abdomen, pelvis and MRCP It should have 32 channels and 45 cm FOV 

should be achievable. Please specify the time reduction factors with parallel acquisition technique. 

7. Flexible coil - Large for imaging of large regions such as shoulder, hip and knee etc. 

8 Flexible coil - Small for imaging of small regions such as wrist, elbow, and ankle etc. 

9. Quadrature extremity . TR coil for knee imaging. 

10. Dedicated shoulder phased array coil. Pl specify the number of channels. 

11. Coil for cardiac imaging with 8 channel imaging. Please specify the time reduction factor with parallel acquisition 

techniques. 

12. Wrist coil. Specify type and number of channels. 

13. Bilateral breast coil. Specify type and channel. Please mention coils with reference to the above which are 

compatible with parallel imaging techniques. 

5 Patient Handling System. 

1 Please specify the table type whether it is conventional trolley type or incorporates new design principles. 

2 The table should be fully motorized, computer controlled table movements in vertical and horizontal directions.The 

position accuracy should be at least +/- 1mm or better for higher reproducibility in advanced applications like ce-MRA, 

pMRA with stepping table. 

3 Patient table should be able to withstand patient load of 150 Kg. 

4 Patient table should have a facility for emergency manual traction in case of emergency. The table should have a 

patient auto alarm system. 

5 The CCTV system with LCD display to observe the patient. 

6 Table should deliver the protocol for automatic bolus chasing in peripheral angio with automatic table movement . 

6 Host Computer/Main console and Image Processor. 

1 Computer system should be latest in industry, fast and efficient. It should be have at least 2GB RAM. 

2 Pl specify the storage of number of images with 256X256 matrix. 

3 The reconstruction speed should be specified for full FOV 256 matrix and the image processor should have high 

RAM capacity for processing for advanced application. 

4 The main host computer should have at least 18inch TFT type color monitor. The main console should have facility 

for music system for patient in the magnet room . 

5 The system should have integrated DVD and CD archiving facility on the main console for storage of images in 256 

matrix. Additionally storage 1000 DVDs with high storage capacity to be provided. 

6 Two additional work station with color monitor to be provided for the application s which are available on the main 

console. 

7 Application Software/ Hardware 

1 System should have basic sequences packages with Spin Echo, Inversion Recovery, Turbo Spin Echo with high turbo 

factor of 256 or more. Gradient Echo with a echo train length of 256 or more. 

2 The application software for image smoothening edge sharpness etc. for improvement in image resolution should be 

quoted and should apply for major imaging application. 

3 Single and multi shot EPI imaging technique. 

4. MR angio imaging should have 2D/3D TOF, 2D/3D PC, MTS and TONE and ce-MRA for head, spine and body 

applications to be quoted. 3D isotropic sequence for T2, T1 FLAIR to be quoted. 

5. Fat and Water and inphase out phase imaging. Please specify the application package. It should be possible to 

quantify Liver fat with available software 

27

6. Diffusion weighted imaging with at least b value of 3000 or more. Possibility of doing multiple b value DWI 

7. Please specify the motion correction algorithm/Package for high resolution motion free Diffusion Weighted imaging 

with multishot/segmented EPI technique. It should be possible to have FLAIR diffusion with generation of 

corresponding ADC maps 

8. Perfusion imaging to enable large anatomy coverage of brain and in line calculation of haemodynamic data.The 

perfusion analysis should have capability to calculate color, display of relMTT, rel CBF, rel CBV. If the perfusion 

analysis is not possible on the main console the same should be quoted on the workstation. 

9.The Perfusion and BOLD should be possible for the whole brain with motion correction techniques. Pls. Specify the 

application package and motion correction techniques. 

11. Parallel Acquisition Techniques: Please specify the name of the package. It should have applications in Abdomen, 

Neuro imaging including Diffusion and perfusion etc. Scan reduction time should be mentioned . 

12. Bolus chasing with automatic moving table should be offered and should be available with fluoro triggered MR 

angiography for manual and fast switchover in less than 1 sec for CE-MRA results. 

13. The System should have facility for quantification of CSF flow data. The same should be preferably on main 

console, in case of this application not available on the main console, please provide it on the Additional work station 

as detailed in item 

14. The system should have the Hydrogen, single voxel spectroscopy, Multivoxel, Multi slice 2D/3D spectroscopy 

(Chemical Shift Imaging). The complete processing / post-processing soft ware including color metabolite maps should 

be available on main console and / or workstation 

15. Advanced Cardiac applications: Morphology/wall motion; Perfusion imaging, Myocardial viability imaging, 

cardiac function including EF/ED/ES volume cardiac out put, Wall thickening and wall thickness, Cardiac tagging 

technique. Coronary artery Technique. 

16. The system should have prospective ECG triggering and arid retrospective Gating with navigator pulses, 

interactive or automatic definition of the ventricular and myocardial contours, Cine Imaging and Grid tagging etc. 

Besides this all comprehensive set of all post processing software for the above mentioned cardiac applications should 

be mentioned as standard needed. 

17. The system should be supplied with a ECG trigger, Respiratory trigger, peripheral pulse trigger with external 

trigger electrodes. 

18. The system should have the facility to do head to toe imaging without shifting the patient at one go. 

20. The system should be available to perform multi direction diffusion weighted imaging / Diffusion Tensor Imaging 

and the same should be possible on the main console .Number of directions should be mentioned. Possibility of 

processing with depiction of fractional anisotropy, mean diffusivity and provide the fiber tracking software with 

overlays on various conventional images. 

21. It system quoted should have image pasting soft ware on main console and/or work station. 

22. The system should be quoted with motion correction sequences for uncooperative head patients. It should be 

possible to have the same routine in T1, T2 and FLAIR imaging. 

23. The system quoted should have the soft ware for Whole Body Diffusion weighted imaging. 

24. Non contrast body and peripheral MRA should be quoted. 

25. Software for calculation of T2/T2* for various tissues and organs. 

8 Additional Evaluation Console 

1 The additional workstations (2) with preferably the same user interface as of the main console with the ability of 

MPR MIP etc. It should have 18 inch LCD / TFT color monitor; with hard disc (specify the disc space and RAM). 

2 Image documentation should be possible from the main console as well as the workstation. 

3 Work station should have a display of cardiac cine images in movie mode with rapid AVI creation. 

4 Work station should have the availability of cardiac post processing capabilities; 1, calculation of ventricular 

area/Volume, Stroke volume, Ejection fraction, Relative Ejection Fraction, Calculation of Myocardiac thickness. Time 

volume diagram generation. 

5 The perfusion analysis should have the capability to calculate the color display of rel MTT, rel CBV, rel CBF. If the 

same not possible on main console as mentioned in point 3.7.08, than soft ware to have the same should be quoted. 

6 Processing of 2D/3D CSI data with color metabolite mapping, 

7 ASL techniques for brain perfusion should be standard. 

8 The post processing workstation should have software package & volume rendering technique for analysis of the 

vessel disease with the possibility of detection of vessel segments and to quantify the changes in vessel size. 

9 Volume Rendering Techniques software for visualization of complex anatomy. 

28

10. susceptibility artefact correction techniques to be incorporated in all sequences to have optimal image quality 

11. SWI with phase unwrapping 

12. Radial /spiral pulse sequences for ultra fast imaging. 

13. Isotropic volume imaging in various tissue contrasts. 

9 Dry View Imaging Camera with the following specifications 

Dry view Fuji 7000 

10 MR Compatible Pressure Injector 

Must have independent a dual syringe power head and console must have full control touch screen with user defined 

protocols with programmable inter scan delay . 

Power head must have following features:- 

Non ferrous and automatic syringe size detection, perform single/Dual Phase contrast injection, provides saline flush 

delivery, allows timed contrast delivery. Must be compatible with 10.15,20 & 30 ml contrast syringes, besides 60ml 

for both saline and contrast. Must be able to observe progress of injection and view actual injection results . 1000 sets 

of syringes, connectors compatible with injector should be provided. 

11 MRI Compatible Servo Ventilator with anesthesia system should be included 

System configuration with accessories, spares and consumables 

1 MRI Compatible Servo Ventilator with Anesthesia machine (datex omeda) with 2 vaporizers (sevoflurane and 

Isofluorane). 

2 MRI Compatible O2 Cylinders (2) attached to anaesthesia machine 

3 MRI Compatible multipara monitor with NIBP, ECG, SPO2and CO2.Pl provide manifold connectors for oxygen and 

vaccum ports in the magnet room and should be connected to the main supply of the hospital. 

4. Maggil circuit, Bain's Circuit, Jackson Rees circuit, MR compatible adult and paediatric Fiberoptic Laryngoscope of 

0,1,2,3 sizes, Emergency drug trolley with drugs. 

4 Patient Comfort Kit 

5 HIS/RIS Integration Software 

6 Hand Held Metal Detectors (n=2). 

7 PC With 17” monitor and Laser Printer for report generation 

8. Upgradation of the software for a period of 10 years as and when available for the machine. 

9 Patient Trolley - 2 

12 Environmental factors 

1 The unit shall be capable of operating continuously in ambient temperature and relative humidity desired by the 

manufaturer. 

2 RF Cabin: The system should be supplied with the imported RF cabin and interiors for the same should be carried out 

suitably by the supplier. 

3 All the shielding requirements of the room will have to be done by the supplier. 

5. Air Conditioners to be provided in the equipment room, patient preparation room, magnet room, and console room 

to maintain optimal temperature and humidity as per manufacturer requirements. 

13 Power Supply 

1 Power input to be 220-240VAC, 50Hz,/440 V 3 Phase as appropriate fitted with Indian plug 

2 Resettable overcurrent breaker shall be fitted for protection 

3 Generator to be provided synchronizing with mains to run the whole system, lighting and air-conditioning needed to 

run the system. 

4 UPS of suitable rating shall be supplied for complete system with minimum 30 minutes backup 

14 Standards and safety 

1 Should be FDA or CE approved product 

2 Electrical safety conforms to standards for electrical safety IEC-60601 / IS-13450 

3 User Training for two radiologist and two technicians for a period of one month at an operational busy centre having 

adequate work load. Radiologists to be trained for clinical site abroad whereas the technician to be trained for 

operation and day to day maintenance of the unit in India. 

29

15 Documentation 

All documents like Service Manual, User Manual, technical data operational manual, log book, certificate of calibration 

& inspection from factory should be provided by the company. 

Certificate of calibration and inspection from factory. 

Log book with instruction for daily, weekly, monthly and quarterly maintenance checklist. 

Warranty: Should be 5 years including fixers and peripherals supplied by the vendors.CMC for the next 5 years 

should be quoted seperatly. This will be included in the final price bid evaluations for the determination of L1 

Uptime guarntee & penalty to be 97% of 356 days (24X7 days). Penalty of the 50000 per day will be levid after the 

stipulated calculated down time. This will be implemented from the date of satisfactory installation and handling of the 

fully functional equipment. This will be associated with extension of down time for period of days the system is down 

beyond permissible limit along with penalty of Rs 50000/- per day. 

30

64 OR MORE PHYSICALLY INDEPENDENT ROWS OF 

DETECTORS CAPABLE OF PRODUCING ATLEAST 128 SLICES 

The competitive bids are invited for installation of high end MDCT with state of the art features fully 

functional and capable of high spatial and temporal resolution. 

The technical and price bids should be quoted separately and cost of the items should be quoted in the 

price bid only. 

Price Bid Format 

1)The Price bid should comprise of Imported Component for the items to be imported from the Principals and 

Rupee Component for items/accessories procured and supplied from within India. 

2) The Turnkey cost should be mentioned clearly with the scope of the work. 

3) Any item quoted otherwise or as Additional item will automatically be added into the main equipment 

without any clarification EXCEPT optional items. 

4) The CMC prices should be offered for next 5 years after the warranty period. Penalty clause would be 

same as that for warrantee period. 

The price comparison of the various bids will be made as under ( a+b+c) : 

a) Equipment Price including Accessories asked as standard – with 5 years warranty. 

b) Turnkey work 

c) CMC 

The system should be cost effective, reliable and should provide excellent performance with high patient 

through put besides advanced biomedical research. 

All technical specifications must be supported with printed technical literature and product data sheet. 

Each specification corroborated in compliance statement must give the page number where it is listed in the 

product data sheet. 

If the standard product data sheet is not in conformity with the bid response, clarifications should 

accompany in the form of letter/ certificate from the competent authority / original manufacturer, in the 

absence of which product data sheet will prevail for the purpose of evaluation and decision of the 

technical committee shall be final and binding for the suppliers. 

The detailed specifications that follow shall be understood to be the minimum requirement and any 

additional features of the equipment offered should be specified separately which has to be offered as a 

standard without any additional cost. Such additional features if beneficial to the department and patients 

for better clinical applications will be given due consideration and preference. 

3 rd party item literature should be provided with similar warranty and CMC. 

Offer should comprise delivery, installation and satisfactory performance for at least three months after 

complete installation and before handing over of the equipment. 

The equipment should be of latest technology. Offered system must be latest DICOM ready and should 

be able to transfer the images on to an ordinary computer. 

The future software/version up gradations should be provided in the offered machine, as and when 

launched by the company without additional cost for a period of five years after handing over of the 

system. 

The system must be optimized for higher performance in Cardiovascular, Neuro-radiological, conventional, 

Respiratory, Oncology and other body examinations. 

31

The latest model / version of CT Sacnner available at the time of shipment should be provided inspite of 

final quoted configuration. 

Essential specifications of the proposed state of the art MDCT are given below. 

The specifications mentioned are the essential minimum requirements of the tender. While the terms and 

conditions are mentioned separately 

Description 

A State of Art Spiral Multi slices / Multi detector row CT Scanner capable of generating 128 slices per 360 0 rotation 

with isotropic micro voxel imaging to perform whole body scanning (including trauma, vascular, cardiac, pediatric, 

neurologic applications), the system should have at least 64 rows of detector with simultaneous generation of minimum 

of 128 or more slices, 

1 PATIENT TABLE 

a) Load Carrying Capacity 180 Kg or more with positional accuracy of +/- 0.25 mm or less 

b) Metal free scannable range of 150 cm or more 

c) Mention the horizontal movement range and it should be sufficient to cover the patient from head to toe. 

Also specify the horizontal speed 

d)Specify vertical range, vertical scannable range and elevation speed. 

e) Specify width and length of table – distance between gantry front and table base (min. & max.) 

f) Automatic re-centering facility to the scan iso centre in all three directions should be available. 

2 SCANNER GANTRY 

a) Aperture minimum 70 cms or higher 

b)Scan field of view in acquisition mode should be 50 cm. Specify minimum and maximum FOV with 

increment values 

c) Tilt : +/- 30 degree adjustable from gantry and console by remote 

d) 3-D laser lights for positioning. Isocenter in all planes should be maintained ever when the gantry tilts 

e) The gantry should be provided with user control panels on either side for easy positioning 

f) Specify focus to iso centre distance and focus to detector distance 

g) Specify the entire range of rotation time for 360 0 (lesser will be preferred). 

3 X-RAY GENERATOR 

a) High frequency type inverter based 

b) Power output : 70 KW or more at 120 Kvp 

c) mA range : 100– 600 mA or more 

d) Kv range 80 to 130 or more. 

e) Specify the max. mA allowed for 120 Kv for how long 

4 X-RAY TUBE 

a) Tube Voltage : 80 - 140 kVp or more 

b) Anode Heat Storage capacity of at least 7.5 MHU or more. Alternatively the tube should have a high 

dissipation rate of 1600 KHU/Min or more. Specify the dissipation rate also. And mention the details of 

cooling system of the tube. 

c) Specify the focal spot size as per IEC standard. 

d) Source output of 70 KW or more. 

5 SPIRAL ACQUISITION 

a) Scan time should be 0.35 sec or less, for full 360 deg rotation 

b) Specify the time in minutes for warm up from fully off in normal as well as in emergency situation. 

c) Minimum slice thickness should be 0.625 mm or less. Specify minimum slice thickness in axial, spiral and 

cardiac modes. 

32

d) Specify the pitch factor for general radiological application and its variability. However for cardiac 

scanning pitch should be 0.2 or less. Specify all possible pitch selections. 

e) Single continuous spiral scan time should be at least 60 sec or more 

f) Should have multiple acquisition facility with no inter slice gap 

g) Mention total single gapless spiral coverage in mm 

h) Mention gapless volume coverage with time taken for single / multiple runs. 

i) Bolus triggered or bolus chase spiral acquisition should be available. 

j) Real time x-ray dose reduction which combines both Z axis and angular tube current modulation to 

adjust the dose to the size and shape of individual. It should be possible to modulate the mA with ECG 

signals . 

( Prospective and Retrospective) 

h) Specify the scan time / pitch / volume coverage and its relation specifically for cardiac scanning. 

6 DETECTOR SYSTEM 

1) Number of physically independent rows of detectors must be 64 or more. 

2) Minimum number of slices must be 128 or more 

3) Detector Type: Solid State detectors. It should not require frequent calibration. 

4) Mention minimum acquired slice thickness in axial and helical mode after reconstruction. 

5) Mention any calibration required to be done by operator for the CT machine. 

6) Z-axis coverage should be atleast 38mm at 1:1 pitch 

7) Specify total number of elements in a row, row arrangement, thickness and number of channels. 

8) Cone beam correction scope. 

7 CONSTRAST RESOLUTION 

1) High contrast spatial resolution: Minimum of 15 or more lp/cm at minimum MTF is essential. 

2) Low Contrast resolution: The low contrast resolution at 20 cm CATPHAN Phantom should be 5 mm @ 3 

HU. Also specify radiographic factors and radiation dose for the above specification. Please note that only 

the lowest available radiographic factors and radiation dose will be preferred. Specify algorithm ( Standard & 

High resolution ) 

8 AUTOMATIC EXPOSURE CONTROL 

1) Provision for tube current modulation along Z-axis for different patient sizes and during rotation. 

2) Mention the software available for mA modulation to reduce the patient dose. 

3) Step and shoot or an equivalent algorithm during cardiac scanning for dose reduction will be an essential 

requirement 

4) Pediatric and infant based protocols are essential. 

5) The system should have the facility to display the total radiation dose to the patient. 

6) Filter and beam limiting devices and any other specific features for radiation dose reduction. 

9 CLINICAL APPLICATIONS 

A) CARDIAC APPLICATIONS 

1) Prospective ECG triggered facility 

2) Retrospective ECG gated facility 

3) Facility for ECG editing for removing irregular or ectopic beats 

4) Facility for automatic selection of rotation speed according to heart beat. 

5) Specify heart beat/ min requiring use of beta blocker and solution available with the system for optimizing 

of scan with irregular heart rate. 

6) Specify maximum number of sectors used in multi sector reconstruction and temporal resolution 

7) Comprehensive software packages for cardiac applications including the latest advanced applications. 

8) Calcium scoring 

9) Plaque characterization and quantification 

33

10) Coronary vessel analysis - with all relevant software for vascular analysis and display of the evaluated 

data. 

11) Detailed cardiac function analysis - ( LV/RV functions) 

12) Coronary CT angiography preferably with single phase acquisition and reconstruction. 

13) Automatic segmentation of coronary vessels ( coronary tree) 

14) Ejection fraction calculation / wall motion studies 

15) Depiction of color coded bulls eye report 

16) Automatic calculation of vessel stenosis 

B) ACUTE CARE 

1) Triple rule out package 

2) High resolution head to toe scanning in one go. ( Mention the minimum time taken) 

C) COMPREHENSIVE NEURO PACKAGE 

Neuro Perfusion / Evaluation with Neuro Perfusion analysis over large area of over large range in one 

examination. 

* Depiction of blood supply compromised areas 

* ICV Angiography 

* Perfusion study with simultaneous cerebral angiography with single contrast injection. 

D) ONCOLOGY PACKAGE INCLUDING-COMPUTER ASSISTED DETECTION 

* Auto CAD software for lung nodule evaluation 

E) Body perfusion CT 

10 IMAGE EVALUATION AND DISPLAY 

In addition to the software for all routine functions like measurements, annotations, windowing, image 

addition and subtraction, artifact reduction capability, reversal of images, filters, reference scale and grids, 

the following software should also be available : 

1. Real Time MPR ( curved/oblique/ coronal/ sagittal) 

2. Dynamic scanning and cine display – specify the frame and number of images that can be displayed. 

3. Minimum and maximum intensity projections 

4. 3D Shared surface display 

5. Advanced 3D volume rendering technique 

6. CT angiography with colored facility: MIP.MPR,SSD,VR 

7. 3D virtual reality ( CT Endoscopy, Bronchoscopy, Colonoscopy, Colonography and Angioscopy) 

8. Automatic bone sculpting ( Auto Bone) 

9. Advance vessel analysis including stenosis quantification 

10. CT Fluoroscopy for biopsies/ intervention with real-time display on extra monitor next to patient table and 

Controls on patient side. 

11. Availability of compatible image guided robotic biopsy arm with quoted MDCT system. 

11 MAIN CONSOLES, WORKSTATIONS AND MONITORS 

1) The system should have a main console with two medical grade LCD monitors with fully loaded 

Workstation and one fully loaded additional identical workstation which is to be installed in the reporting 

room. On both the work stations all post processing techniques viz. MPR, angiography, 3D virtual 

endoscopy, Bronchoscopy, colonoscopy and Angioscopy, perfusion studies, automatic bone sculpting, 

advance vessels analysis, dedicated software for lung parenchyma evaluation and quantification for 

inflammatory and malignant disease state, ventricular function and stent quantitation package, can be 

performed. One additional work station to be installed in the console room, on which viewing, recording 

and filming can be performed. 

2) All LCD monitors should be flicker free and have a diagonal dimension of 18 inches or more 

3) Hardware : 

i. Minimum number of uncompressed image in 512x512 images: 200,000 images or more on main console 

and 200,000 or more on additional work station. 

ii. Archve options CD-RW combo, DVD 

34

iii. The main console and work station must be DICOM 3.0 compliant or higher version ready for print, send, 

manage, query, retrieve, store enabled for their respective functions. 

4) Image reconstruction rate should be minimum 16 images/ sec or more on 512x512 matrix. 

5) Give details of graphic controller card for fast 3-D post processing. 

12 IMAGE STORAGE DEVICE 

1) Please mention archive image transfer rate to other stations from the main console. 

2) In case of independent work stations please mention all its specifications like hard disc capacity, RAM of 

CPU, image transfer rate and various post processing capabilities etc. 

3) A server of 5 tera Bytes expandable to 20 terabytes and connected to existing CT, MRI and digital 

equipments in the department. 

13 IMAGE NETWORKING AND IMAGE STORAGE FACILITY 

1. The System should be capable to connect to PACS through RIS/HIS and presently to be connected to 

the existing HMIS at no extra cost. 

2. DICOM 3.0 or higher version ( Conformance statement to be provided) 

3. The system should have the facility of integrating all models of laser imagers for printing ( DICOM ready) 

including the existing dry view laser cameras in the MR section of the Department. 

14 ACCESSORIES 

1) UPS - 160 kVa (3 phase) power rating compatible to whole machine load (including injector, camera, 

computer system with all work stations, X-ray gantry system etc.) for 15 minutes. UPS must be 

online with high frequency inverter system and with high amperage capacity maintenance free 

battery bank. 

2) P.C. (Pentium IV) with laser printer for reporting. 

3) 3 View Boxed ¾ films (14 x 17 inch size) hold up should be flicker free, high luminous density and 

electronic dimmer. 

4) Closed circuit cameras (Exam room / consol/ waiting area) 

5) Color TV with DVD player for instructional purpose in waiting area. 

15 Dry View Imaging Camera with the following specifications 

1 Dry chemistry imager Fuji Drypix 7000 

2 Resolution: 16 bits/ 600 dpi or more. 

3 Supports 5 Multiple Film Sizes: one of which must be 17”x14” 

4 Must have 3 or more online film sizes. 

5 Throughput of 180 films or more per hour. 

6 DICOM Compatible. Attach conformance statement. 

7) Laser color printer for high resolution printing on minimum A4 size printing. 

8) All standard accessories pertaining to the patient comfort and desired study like patient restraint kit, 

elevated head holder, table extension, coronal head test, table pad, arm rest, cushions and pads, iv pole 

and infant cradle etc. List of standard and optional accessories may be furnished. 

16 

17 

ANAESTHESIA MACHINE: as per annexure-A 

1) Dual head automatic pressure injector: for minimum 200 ml for contrast and 100 ml for saline capacity 

injector. 5000 syringes with tubing with Y connector should be provided. Alternatively an injector system of 

similar capability with facility for dispensing with disposable syringes should be quoted. 

2) Two desktop single module monitor (Dell/Lenovo/Apple) with cordless key board and mouse along with 

one laptop (sony/dell/lenovo)of top model should be provided with LCD projector(Sony-3000 luminous) and 

motorized projection screen. 

3) Medical grade film digitizer for X-ray Films of high image quality and resolution. 

35

18 TRAINING 

1) Training of Two faculty members for 4 weeks each at firm's equivalent installation site in a prime institution 

abroad accredited by the company for its machine and research work. 

2) ON SITE TRAINING: The application specialist of the company will stay on the site of installation for 

training the staff for full utilization of the equipment. 

3) Four Radiographers should be trained on similar machine in India for 3 weeks. 

19 MANNUALS 

Operator and technical manuals of main and subsystems, cooling chart cuve of the x-ray tube and all 

relevant material, if any, like concept guide/ books, notable published work must be supplied in duplicate. 

20 BOOKS / JOURNALS 

Three latest radiology text books per annum with emphasis on MDCT for the next seven years as per 

approval of HOD radiology 

Subscription for journal of Computed Axial Tomography for next 10 years or the online subscription of the 

same. 

21 WARRANTY: 5 YEARS INCLUDING ALL ITEMS SUPPLIED INCUDING TURNKEY 

22 

CMC: QUOTE FOR 5 YEARS APPLICABLE AFTER WARRANTY INCLUDING ALL ITEMS AND TURNKEY 

23 PENALTY: Rs 20,000/day after 48 Hours 

24 Generator:200kva of standard make as per requirement of equipment, sub systems and A/C 

ANNEXURE: A 

. 

36

ANNEXURE: A 

1. Machine should have 3 gas system 

Oxygen, 

Nitrous oxide 

SPECIFICATION FOR ANAESTHESIA WORK STATION 

Air (with double flow tubes for all gases) 

2. Machine must be with 2 number of Oxygen yokes and 1 number or 

N 2 0 yoke beside pipeline connection for (Gas specific, pin indexed) yoke. 

Oxygen 

Nitrous Oxide 

Air 

3. Machine must be with mechanical type Hypoxic Guard to maintain minimum 25% Oxygen of total 

gas flow (should be free from any rubber material) 

4. Paramagnetic oxygen analyzer and control system 

• To monitor concentrations to a degree of accuracy of ± 1%, in either fresh gas flow or 

breathing system. 

5. Flowmeters 

• Display oxygen concentration 

• Audible & visual alarm activated if oxygen concentration strays outside the HIGH & LOW 

alarm set controls. 

• Pneumatic device which activate audible alarm when oxygen supply pressure falls to 

205kPa (for minimum, 7 sec). 

• Visual indicator for gas supply 

• Color coding of flowmeter 

• Height indexed antistatic flowmeter tubes. 

• Touch coded oxygen flow control knob. 

• HIGH/LOW dipper switch which is particularly relevant during endoscopy proceedings. 

• Dual low and high flow tubes provided for oxygen and nitrous oxide for greater degree of 

accuracy at low flows. 

6. Vaporizer inter lock system 

7. Pressure gauges 

High Pressure gauges (2 each for O 2 & N 2 0) and low pressure gauges. 

8. Regulators 

o 

o 

9. Monitoring 

o 

o 

o 

o 

o 

o 

o 

Primary pressure regulators four nos) mounted on each yoke. 

Secondary pressure regulators one each in oxygen and nitrous oxide line. 

Continuous monitoring of inspiratory O 2 concentrations breathing frequency, airway 

pressure (P aw , peak P mean PEEP) minute volume and tidal volume. 

Display of measured parameter. 

Airway pressure in graphical form. 

Air entrainment valve operating at 4cm H 2 O negative patient effort. 

Colour coded gauges for cylinders and pipe lines. 

Emergency oxygen flush for rapid and direct administration at about 55L/min O 2 to the 

breathing system. 

Auxiliary high pressure oxygen outlet with check valves. 

37

o 

o 

o 

o 

o 

o 

o 

o 

o 

o 

o 

o 

Electrical sockets. 

On/off pneumatic switch. 

Tidy tray. 

Multipurpose looks and mounting blocks. 

Cable look. 

Draver unit 

Roller bearing antistatic castors. 

Lockable front castors. 

Suction system 

A circle absorbers and circuits. 

Steel structure electrostastically power coated. 

Antiglare stainless steel tray with raised edges. 

10. Machine must be applicable for adult, paediatric. 

11. Machine’s Anaesthesia ventilator should display 

• Tidal Volume 

• Minutes 

• Oxygen % 

• Frequency 

• Airway pressure and Graphical display 

12. Machine’s Anaesthesia ventilator should have Cardiac Bypass mode. 

13. Machine should have CO2 Bypass mode. 

14. Machine’s Anaesthesia ventilator should be electronically controlled electrically driven. 

15. Machine anaesthesia ventilator should compensate for Compliance, Circuits leak. 

16. Machine should have attachment to connect Bain Circuit. 

17. Machine must be of latest generation having worldwide acceptance and installation. 

18. Machine should have agent specific, flow with temperature controlled vaporizer for Isoflurane from 

same manufacturer. 

19. All the components of the anaestesia workstation should be compatible to each other. 

38

SPECIFICATION FOR CARDIOSCOPE WITH DERIBRILLATOR WITH AED 

Portable ( not more than 10 kg), shock proof, small size. 

Work on mains, external DC battery and as well as rechargeable battery. 

Built in recorder with delay mode facility and frequency response paddles. 

Patient cable for leads I,II,III (50mm strip). 

Upgradable to monitor all 12 leads. 

Annotate data like time, date,lead, gain, heart rate and other defibrillator parameters . 

Digitally store and record critical events of the recent past including pre-shock ECG, post 

shock ECG, defibrillatory parameters etc. 

Recording start buttons along with provision of selecting energy and delivering shock on 

the external paddles. 

Able to operate a temperature range of 10 0 C to 55 0 C and at a humidity of 0-95%. 

Vibration and shock standards should meet military standards. 

Should have sealed case (water proof) for protection. 

One set of batteries should supplied with the equipment. 

Manual and AED operated. 

Adjustable alarm volume. 

Voice prompts in AED mode 

Optional features - 

- Sp02/pulse oximetry with alarms 

Non invasive pacing 

SPECIFICATION OF FLEXIBLE FIBRE OPTIC LARYNGOSCOPE WITH LIGHT SOURCE WITH T.V. 

Good optical quality of both objective lens system and fibre optic image transmitting bundle. 

Long life span by resistance construction and sturdy mechanical components. 

Water type and fully soakable, easy to clean design. 

Gas sterilizable 

Suction port 

Easy inspection of denseness 

Light weight 

Optical system – 

o Field of view 85 

o Direction of view 0 (forward viewing) 

39

o Depth of field 5 – 50 mm 

o Working length 25 cm 

o Total length 585 mm (Adult), 485 mm (paed) 

Outer diameter 

4.3 mm (adult), 3.6 mm (paed) 

Range of tip bending up 130 , down 130 

T.V. – 17”, coloured with remote control 

Light source 

o 

o 

o 

Manual light intensity adjustment 

Two separate light outlets for simultaneous use. 

Light intensity adjustable in three steps. 

Lamp type - halogen lamp 250 watt 

Colour temperature – approx 3400 K. 

Light exits – 2 

Dimensions – 305 mm X 164 mm X 265 mm 

(w X h X d) 

Weight – 10.9 kg 

40

TURNKEY PROJECT FOR 3.0T MRI & 128 SLICE CT SCANNER 

The units is to be installed on turnkey basis. 

The vendor must visit the site, at their own cost, before they submit their quotation for the turnkey and give a certificate 

that the proposed site is suitable for installation of equipments. Before submitting their bids, the vendor has to submit the 

proposed layout of the CT & MRI section according to the requirements of the department. 

This project involves installation and commencing of the new equipments with all necessary and ordered accessories, all 

necessary civil, mechanical, electrical works to facilitate the commissioning of the equipments and the same shall be at the 

supplier's cost and risk if any. The institute however, will provide the space ( flooring, walls, and roof ) for the turn key 

project and installation of the equipment and main electrical supply upto the site. The central HVAC system of the 

adequate capacity to be installed for controlling room temperature and ventilation of the offered equipmentsits, its 

components and complete equipments along with provision of 20% air change. The temperature regulation has to be separate 

for the equipment section and the rest of the section and should be controllable in each room independently. The road map 

for turn key project and equipment should be provided in words and as bar diagram presentation. Clearly specify the time 

to be taken for completion of turnkey project and installation and commissioning of the machines commencing from the 

date of getting the final order. In case of not meeting the final time schedule, a penalty will be imposed as per Government 

Rule. 

The layout plan and other site requirements to be finalized in consultation with the consignee hospital authorities. Proposed 

ground floor layout plan is attached. 

The site earmarked for installations is to be inspected and layout plan prepared in consultation with the user department. The 

exact plan depending upon the area/ location available has to be got approved from the Medical College authorities. 

The centre will comprise of various rooms like Reception, Waiting Area, Gantry Rooms, Common Console Room, Electrical 

Equipment and UPS Room, Radiologist Room Change Room, Toilets etc. 

Civil Works: Turn key will include the Civil Construction work as under mentioned:- 

The walls will be cement plastered with Plaster of Paris finishes. 

The exterior walls and the façade will be in harmony with the existing buildings in the complex. 

Flooring will be flat and stable where the RF Cabin with MRI & CT gantry and table are installed. 

The flooring shall be done with 600 x 600 high density mat finish vitrified ceramic tiles. 

In the CT Gantry room the walls shall be finished with high density vitrified tiles 600 x 600 mm upto ceiling as per 

AERB guidelines. MR room may be furnished as per requirement of the Gantry room. 

In the toilets glazed tiles will be used for Dado up to the ceiling. 

The walls will be painted with washable plastic emulsion paint. 

Floor trenches with block board covers will be provided for the cables in the MRI & CT scan and Equipment rooms. 

Complete plumbing operations including laying of sanitary lines, manholes, wash basins, geysers, white vitreous EWC etc. 

will be provided. 

Furniture should be of high quality. 

View boxes should be thin and compact, should be flicker free and of high luminous density of at least 6500 cd, 

with shutters and electronic dimmer. 

Arrangement of water supply lines for drinking and general use including hot water will be made. Quality of water supply GI 

pipes should be high quality. The sanitary fixtures/ fittings should be of superior quality. The toilet seats should be of 

porcelain material . 

The washing units and drainage lines should be resistant to chemicals. 

The entranhes to the Centre to be felt padded at the junction of both the doors to avoid dust and provide insulation. 

False ceiling in all the areas will comprise of metal suspension system, perforated fireproof aluminium panels with integrated 

acoustic lining. 

All fluorescent lights and smoke detectors to be accommodated/ integrated in the false ceiling. 

All the internal wiring including that of telephone, LAN, DICOM & PACS etc. will be of concealed variety. 

Cabinets should be made of 19 mm thick water proof commercial board finished with 1mm thick lamination of 

approved shade with hard wood edging. 

Fire Safety measures: A fire alarm system of reputed make with smoke/heat detectors, indicator panels, call boxes, 

electronic sirens and wiring will be installed. 

41

Audio call bell system, with intercom and remote locking/ unlocking facility, to be provided at the main door of the complex. 

A security grill/shutters to be put at the main entrance. It will be wide enough to permit easy entry of patients on trolleys and 

wheel chairs. 

The surrounding area to be illuminated for security reasons. 

Music system for all the rooms and waiting areas in the centre. 

Closed circuit cameras of reputed company should be provided in the examination room, console room and 

waiting areas to be provided. 

Neon light signboard is to be provided. 

All the rooms in the complex will be signposted. Sun-film and Venetian blinds will be put up in all windows. 

The entire complex will be made rodent/pest proof. 

All windows should have MS grill, Aluminium frame and glass, sliding window type. 

Pop/ plaster / paint also to be mentioned in each rooms 

RF Interiors on MR are to be specified 

Transformer / All power line till building to be customer’s scope. 

Scope of AC also needs to be clear in the form of ductable / units 

Doors specification should be provided by the Vendor (followed by AERB guidelines wherever required) 

Construction and all material should be of top quality ( ISI Mark) and work should be completed within prescribed period. 

Electrical Services: 

The MRI & CT Scanner and all connected/required equipment for scanning, post-processing and filming are to be connected 

to the supplied UPS. 

All the equipments/computers along with peripherals, light points, fire alarm system, EPABX and view boxes are to be 

supplied power through the common or a separate UPS with 30 minutes back up. 

Dimmer controlled incandescent light fixtures are to be provided in the gantry room, console room. 

All the electric wiring (Copper), switches, sockets, plugs, MCBs etc. are to be of reputed make and as per ISI standards. 

Different parts of the complex will have separate wiring for light and power circuits through MCBs of suitable capacity. 

Adequate safety measures will be incorporated in the electrical power supply system. 

Dedicated isolated earthling is to be provided for the complex. 

Air Conditioning 

Dedicated separate transformer of suitable suitable capacity required for M.R.I , Chiller ,AC and other auxiliary 

equipment should be provide by vendor with consultation to CSEB and PWD . Required cable and fitting will be 

responsibility of vendor for various 

purposes. 

Electrical fitting, switches in all above rooms should be provided by Vendor for various purposes. 

Ductable Central A.C. for gantry and console and Split A.C. of reputed Company in other rooms. 

The complete area is to air-conditioned optimally except for Toilets/Services with split type of Acs. 

All weather AC with cooling, heating and humidity control capabilities is to be provided. 

Air flow in various rooms should be adjustable to have some degree of control over temperature in different rooms of the 

complex. 

The AC unit(s) should be microprocessor controlled for adequate temperature control. 

The total A/C capacity being offered for the complete centre to be clearly mentioned. 

The entire turnkey project (building and the supplied items) should have an underlying colour scheme so that it gives a 

homogenous, aesthetically pleasant and patient friendly appearance. 

Any addition and alteration as and when required during turnkey work will be done by mutual discussion between the 

supplier and technical committee. The whole turn key work has to be done to the fullest satisfaction of the technical 

committee and engineering department ( civil & electrical) of Pt JNM, Raipur. In case of any difference of opinion the 

decision of the technical committee shall be final and binding on the supplier. 

Furniture : 

Console, Gantry room 

M.R.I. Compatible trolley and any other furniture required as per need in gantry Room. Trolley for CT is to be 

provided. 

4 table requires for console equipment with 5 computer revolving chairs with hands. 

Cupboard with lockers, made up of plywood and sunmica with lock and key. 

42

Equipment Room 

Cupboard with lock and key to keep spares and user manual 

Cupboard for stationary and record made up of ISI mark plywood and sunmica with lock and key. 

Receptionist Chamber 

Plywood sunmica table for writing purpose , drawers cupboard to keep film. Folders , recordand provision for 

PC, CPU, UPS and Printer. 

Revolving chair 

Illunmination System 

Fans. 

Provision for glass counter 

Microphone and Speakers for giving instructions to patients. 

Plywood sunmica rack to keep reported films . 

Patients Waiting Hall 

Permanent sitting arrangement for patients in form of marble or granite or mirror polished kota stone or built 

benches as per the space mentioned in layout plan. 

Fans 

Provision of 29” size flat screen Colour television with close cabinet and DTH disc with set top box 

and CD/DVD/ Player 

IMPORTANT NOTE: 

If MRI & CT contract is awarded to single company, than complete turnkey will be done by the same company. 

In case, MRI & CT contracts are awarded to two different companies than the construction will be done as per below 

mentioned terms: 

a) MRI Gantry Room, MRI Equipment room Change Room and half the Console room will be constructed by the company 

whom MRI contract have been awarded.(Including complete left side construction mentioned in attached layout plan). 

b) CT Gantry Room, CT Equipment Room, Toilets, Nurses Station, Waiting area & other half of Console room will be 

constructed by the company to whom CT Scanner contract have been awarded.(Including complete right side construction 

mentioned in attached layout plan). 

43

GENERAL TERMS AND CONDITIONS 

1) Machines shall be typed approved by A.E.R.B.( In case of CT Scan). 

2) Machines shall be upgradable to higher version. 

3) The units shall meet all the radiation safety standard & Quality assurance of it’s 

mechanical, electrical and standard & Quality provisions set by regulatory 

bodies. (AERB) 

4) It shall be latest brand new machine. 

5) The supplier or its Indian national representative company shall provided 

certified service engineer locally as per AERB safety codes. 

6) Warranty / Guarantee – Machine along with all list system. Including 

consumable, software, should have warranty / guarantee of 60 month with all 

accessories. UPS and CCTV should also be warranted / guaranteed for 60 

month. The warranty should include all fixers and fittings supplied by the 

vendor. 

7) Company should be responsible for commission and handing over the machine 

to institute in fully running (proper working) condition. 

8) Installation and commission will carried out by the company / it’s authorized 

agents at no additional cost (free of cost). 

9) Company should provide warranty of Five years for whole machine and 

software’s. 

10) After expiry of guarantee period of Five years, CMC /AMC charges will be 

quoted for five fully years in present tender. 

11) CMC /AMC charge will be paid to company per year after successful completion 

of the year. 

12) Company shall make free replacement if required in lieu of damaged Items 

regardless of fact. Weather the claim is settled by their under writer or not. 

Responsibility of settlement of claim shall rest with the first party (Institute). 

However the second party (Vendor) shall provide documents/information 

/assistance to first party that may necessary for and in connection with 

settlement of claims. 

13) Equipment is guaranteed for a period of 60 month from the date of Installation 

certificate against defects of materials and workmanship. 

14) In case of any replacement during guarantee period all formalities such as 

import license NMI and DE certificate etc. connected with such import of 

replacement shall be complied with by the second party. However, the payment 

of clearing and transportation charges shall be borne by the vendor /Indian 

Agents of the vendor on such replaced items. 

15) Company should provide list of spare parts. 

16) For the running machine, if some item have not provided by firm/ not order by 

the institution. It will be responsibility of firm to provide the same and 

demonstrate the working of the machine before release of the remaining 

amount of the machine. 

17) In case of Indian agent of principle changes it shall be responsibility of principle 

of run machine till it’s full life. 

18) Proof of all and every statements, certificates should be enclosed. 

19) The day machine arrives (After the room construction is over) the firm will 

complete the process of installation and commission of machine within a 

44

maximum period of 4 month. Any delay beyond that will be penalized to firm 

2%/month as per C.G. Govt. purchase rule. 

20) It shall comply all radiation safety standards & quality assurance provisions set 

by National & Quality assurance provisions set by National & International 

regulatory bodies. 

21) It’s heat capacity shall be of international standard. 

22) Company shall provide certificate of trouble free operation of machine for five 

years from existing five users. 

23) Networking with existing & procuring equipment should be done by vendors at 

their own cost. 

24) Bank guarantee should be provided till the warranty is over. 

25) The company should be responsible for installation maintenance and down time 

of the machine, software, accessories and networking which is helping directly 

and indirectly in proper functioning of the machine. 

26) Company should be FDA/ISO Certified. 

27) Unit should meet all international standards. 

28) Guarantee should be for all unit and items supplied with unit. 

29) Company should provide the 5 years CMC and AMC charges. CMC / AMC will 

commerce after guarantee period is over. 

30) CMC/AMC charges submitted during tender will be the final and can not be 

increased in any circumstances later on. 

31) CMC/AMC includes 4 regular visits/year and all break down visits during year. 

32) Company must quote prices in Indian rupees. 

33) Since it is an open land, Architectural approvals, any structural approvals are to 

be provided by the customer. 

45

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