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<strong>GL</strong><br />
Last update: 9/1/13<br />
<strong>General</strong> <strong>Ledger</strong> reports
Table of Contents<br />
Click on a report name to navigate directly to that page.<br />
<strong>GL</strong>002 – Gift Summary ........................................................................................................................................................................................................................... 3<br />
<strong>GL</strong>003 – Off Cycle Budget Changes Report (Year-to-date) ................................................................................................................................................................. 5<br />
<strong>GL</strong>004 – Off Cycle Budget Changes Report (Month-to-date) ............................................................................................................................................................. 7<br />
<strong>GL</strong>005 – Summary Budget Status Report ............................................................................................................................................................................................. 9<br />
<strong>GL</strong>008 - Revenue and Expense Activity Report .................................................................................................................................................................................. 12<br />
<strong>GL</strong>009 - Expense/Revenue Budget ...................................................................................................................................................................................................... 15<br />
<strong>GL</strong>010 - Operating Budget Report ....................................................................................................................................................................................................... 17<br />
<strong>GL</strong>012 - Project by Attribute/Activity Designated Funds .................................................................................................................................................................. 19<br />
<strong>GL</strong>013 - Year End Performance Review Report .................................................................................................................................................................................. 21<br />
<strong>GL</strong>018 – Summary of Agency Project Cash Balances ......................................................................................................................................................................... 23<br />
<strong>GL</strong>025 – Faculty Start-up Attribute Summary (Faculty/PI) ............................................................................................................................................................... 25<br />
<strong>GL</strong>026 – Faculty Start-up Attribute Summary .................................................................................................................................................................................... 27<br />
<strong>GL</strong>061 – Agency Project Detail ............................................................................................................................................................................................................ 29<br />
<strong>GL</strong>062 – Gift/Endowment Project Detail ............................................................................................................................................................................................ 31<br />
<strong>GL</strong>064 – Project by Attribute/Activity Non-Designated Funds ......................................................................................................................................................... 33<br />
<strong>GL</strong>067 – Valid Chartstrings................................................................................................................................................................................................................... 35<br />
<strong>GL</strong>068 – Financial Summary (Excluding Agency and Multi-Year Funds) .......................................................................................................................................... 36<br />
<strong>GL</strong>069 – Financial Summary (Including Multi-Year Funds And Excluding Agency Funds) .............................................................................................................. 39<br />
<strong>GL</strong>070 – Financial Summary with Project Purpose (Excluding Agency and Multi-Year Funds)...................................................................................................... 42<br />
<strong>GL</strong>071 – Financial Summary - Historical Comparison (Excluding Agency and Multi-Year Funds) ................................................................................................. 45<br />
<strong>GL</strong>072 – Financial Summary with Detail ICR (Excluding Agency and Multi-Year Funds) ................................................................................................................ 49<br />
<strong>GL</strong>073 – Financial Summary With Detail ICR (Including Multi-Year Funds & Excluding Agency Funds) ....................................................................................... 52<br />
<strong>GL</strong>074 – Financial Summary with Management Level & Project Purpose ....................................................................................................................................... 55<br />
Appendix – <strong>Reports</strong> with Drill-To Functionality ................................................................................................................................................................................. 59<br />
NU Report Inventory – <strong>GL</strong> Page 2
<strong>GL</strong>002 – Gift Summary<br />
Provides a snapshot of the equity position of each of a user's gifts as well as totals for all gifts as of a given date.<br />
[v10.2]<br />
Navigation: School > Budget/COA, or Monthly Financial<br />
NU Report Inventory – <strong>GL</strong> Page 3
<strong>GL</strong>002 – Gift Summary<br />
Provides a snapshot of the equity position of each of a user's gifts as well as totals for all gifts as of a given date.<br />
[v10.2]<br />
Navigation: School > Budget/COA, or Monthly Financial<br />
NU Report Inventory – <strong>GL</strong> Page 4
<strong>GL</strong>003 – Off Cycle Budget Changes Report (Year-to-date)<br />
Provides off-cycle changes to the budget/commitment control ledger. This report also includes information about<br />
the recurring/non-recurring nature of the changes. [v10.1]<br />
Navigation: School > Budget/COA<br />
NU Report Inventory – <strong>GL</strong> Page 5
<strong>GL</strong>003 – Off Cycle Budget Changes Report (Year-to-date)<br />
Provides off-cycle changes to the budget/commitment control ledger. This report also includes information about<br />
the recurring/non-recurring nature of the changes. [v10.1]<br />
Navigation: School > Budget/COA<br />
NU Report Inventory – <strong>GL</strong> Page 6
<strong>GL</strong>004 – Off Cycle Budget Changes Report (Month-to-date)<br />
Includes off-cycle changes to the budget/commitment control ledger. This report also includes information about<br />
the recurring/non-recurring nature of the changes. [v10.1]<br />
Navigation: School > Budget/COA<br />
NU Report Inventory – <strong>GL</strong> Page 7
<strong>GL</strong>004 – Off Cycle Budget Changes Report (Month-to-date)<br />
Includes off-cycle changes to the budget/commitment control ledger. This report also includes information about<br />
the recurring/non-recurring nature of the changes. [v10.1]<br />
Navigation: School > Budget/COA<br />
NU Report Inventory – <strong>GL</strong> Page 8
<strong>GL</strong>005 – Summary Budget Status Report<br />
Summarizes budget to actuals for revenue and expenses for a specific Fund, Deptid, Project. [v10.4]<br />
Navigation: School > Budget/COA, or Monthly Financial<br />
NU Report Inventory – <strong>GL</strong> Page 9
NU Report Inventory – <strong>GL</strong> Page 10
<strong>GL</strong>005 – Summary Budget Status Report<br />
Summarizes budget to actuals for revenue and expenses for a specific Fund, Deptid, Project. [v10.4]<br />
Navigation: School > Budget/COA, or Monthly Financial<br />
NU Report Inventory – <strong>GL</strong> Page 11
<strong>GL</strong>008 - Revenue and Expense Activity Report<br />
View all transactions affecting the budget for the current period or for a user-defined YTD period.<br />
Navigation: School > Budget/COA, Monthly Financial, or Sponsored Programs Management<br />
NU Report Inventory – <strong>GL</strong> Page 12
NU Report Inventory – <strong>GL</strong> Page 13
<strong>GL</strong>008 - Revenue and Expense Activity Report<br />
View all transactions affecting the budget for the current period or for a user-defined YTD period.<br />
Navigation: School > Budget/COA, Monthly Financial, or Sponsored Programs Management<br />
NU Report Inventory – <strong>GL</strong> Page 14
<strong>GL</strong>009 - Expense/Revenue Budget<br />
Provides current expense and revenue budget information for all non-grant operating chart strings. [v10.3]<br />
Navigation: School > Budget/COA, or Monthly Financial<br />
NU Report Inventory – <strong>GL</strong> Page 15
<strong>GL</strong>009 - Expense/Revenue Budget<br />
Provides current expense and revenue budget information for all non-grant operating chart strings. [v10.3]<br />
Navigation: School > Budget/COA, or Monthly Financial<br />
NU Report Inventory – <strong>GL</strong> Page 16
<strong>GL</strong>010 - Operating Budget Report<br />
Provides current expense and revenue budget information and actual expense and revenue activity for all non-grant<br />
chart strings. [v10.3]<br />
Navigation: School > Budget/COA, or Monthly Financial<br />
NU Report Inventory – <strong>GL</strong> Page 17
<strong>GL</strong>010 - Operating Budget Report<br />
Provides current expense and revenue budget information and actual expense and revenue activity for all non-grant<br />
chart strings. [v10.3]<br />
Navigation: School > Budget/COA, or Monthly Financial<br />
NU Report Inventory – <strong>GL</strong> Page 18
<strong>GL</strong>012 - Project by Attribute/Activity Designated Funds<br />
Provides the ability to search for designated projects that have a given attribute. [v10.1]<br />
Navigation: School > Budget/COA, or Monthly Financial<br />
NU Report Inventory – <strong>GL</strong> Page 19
<strong>GL</strong>012 - Project by Attribute/Activity Designated Funds<br />
Provides the ability to search for designated projects that have a given attribute. [v10.1]<br />
Navigation: School > Budget/COA, or Monthly Financial<br />
NU Report Inventory – <strong>GL</strong> Page 20
<strong>GL</strong>013 - Year End Performance Review Report<br />
Used by management to gauge actual to budget for revenue and expenses. [v10.1]<br />
Navigation: School > Budget/COA, or Monthly Financial<br />
NU Report Inventory – <strong>GL</strong> Page 21
<strong>GL</strong>013 - Year End Performance Review Report<br />
Used by management to gauge actual to budget for revenue and expenses. [v10.1]<br />
Navigation: School > Budget/COA, or Monthly Financial<br />
NU Report Inventory – <strong>GL</strong> Page 22
<strong>GL</strong>018 – Summary of Agency Project Cash Balances<br />
Gives a snapshot of the balances on the Summary and gives more information on the individual Agency Project on<br />
the Detail reports. [v10.1]<br />
Navigation: School > Monthly Financial<br />
NU Report Inventory – <strong>GL</strong> Page 23
<strong>GL</strong>018 – Summary of Agency Project Cash Balances<br />
Gives a snapshot of the balances on the Summary and gives more information on the individual Agency Project on<br />
the Detail reports. [v10.1]<br />
Navigation: School > Monthly Financial<br />
NU Report Inventory – <strong>GL</strong> Page 24
<strong>GL</strong>025 – Faculty Start-up Attribute Summary (Faculty/PI)<br />
Used by central offices to review faculty startup funds. [v10.1]<br />
Navigation: School > Monthly Financial<br />
NU Report Inventory – <strong>GL</strong> Page 25
<strong>GL</strong>025 – Faculty Start-up Attribute Summary (Faculty/PI)<br />
Used by central offices to review faculty startup funds. [v10.1]<br />
Navigation: School > Monthly Financial<br />
NU Report Inventory – <strong>GL</strong> Page 26
<strong>GL</strong>026 – Faculty Start-up Attribute Summary<br />
Used by schools to review faculty startup funds. [v10.1]<br />
Navigation: School > Monthly Financial<br />
NU Report Inventory – <strong>GL</strong> Page 27
<strong>GL</strong>026 – Faculty Start-up Attribute Summary<br />
Used by schools to review faculty startup funds. [v10.1]<br />
Navigation: School > Monthly Financial<br />
NU Report Inventory – <strong>GL</strong> Page 28
<strong>GL</strong>061 – Agency Project Detail<br />
Gives agency account managers a detail of cash balances. [v10.1]<br />
Navigation: School > Monthly Financial<br />
NU Report Inventory – <strong>GL</strong> Page 29
<strong>GL</strong>061 – Agency Project Detail<br />
Gives agency account managers a detail of cash balances. [v10.1]<br />
Navigation: School > Monthly Financial<br />
NU Report Inventory – <strong>GL</strong> Page 30
<strong>GL</strong>062 – Gift/Endowment Project Detail<br />
The detail report gives detail of a particular Project ID, including budgeted and actual Revenue, budgeted expenses,<br />
pre-encumbrances, encumbrances, and expenses, as well as amounts available to spend for the particular Gift and<br />
Endowment Projects. For Endowments, it gives specific detail for both the Principal and the Spending portions.<br />
[v10.0]<br />
Navigation: School > Budget/COA, or Monthly Financial<br />
NU Report Inventory – <strong>GL</strong> Page 31
<strong>GL</strong>062 – Gift/Endowment Project Detail<br />
The detail report gives detail of a particular Project ID, including budgeted and actual Revenue, budgeted expenses,<br />
pre-encumbrances, encumbrances, and expenses, as well as amounts available to spend for the particular Gift and<br />
Endowment Projects. For Endowments, it gives specific detail for both the Principal and the Spending portions.<br />
[v10.0]<br />
Navigation: School > Budget/COA, or Monthly Financial<br />
NU Report Inventory – <strong>GL</strong> Page 32
<strong>GL</strong>064 – Project by Attribute/Activity Non-Designated Funds<br />
Provides the ability to search for non-designated projects that have a given attribute. [v10.1]<br />
Navigation: School > Budget/COA, Monthly Financial, or Sponsored Programs Management<br />
NU Report Inventory – <strong>GL</strong> Page 33
<strong>GL</strong>064 – Project by Attribute/Activity Non-Designated Funds<br />
Provides the ability to search for non-designated projects that have a given attribute. [v10.1]<br />
Navigation: School > Budget/COA, Monthly Financial, or Sponsored Programs Management<br />
NU Report Inventory – <strong>GL</strong> Page 34
<strong>GL</strong>067 – Valid Chartstrings<br />
Designed for recharge groups to provide information about valid chart strings (chart strings with budget). Note that<br />
it does not indicate AVAILABLE budget. The report also provides Start and Stop Dates for projects, so that people<br />
can validate that the expense that they wish to charge to a chart string falls within the valid period of the project.<br />
[v10.1]<br />
Navigation: School > Budget/COA<br />
No prompt page.<br />
NU Report Inventory – <strong>GL</strong> Page 35
<strong>GL</strong>068 – Financial Summary (Excluding Agency and Multi-Year Funds)<br />
Provides summarized financial information by chart string, for a DeptID or for a School/Unit, reflecting the typical<br />
Beginning Balance, Expenses, Revenues, and Ending Balance for both Budget and Actuals, as applicable; also<br />
provides sub-totals by Fund type and DeptID. [v10.7]<br />
Navigation: School > Budget/COA, Monthly Financial, or Sponsored Programs Management<br />
NU Report Inventory – <strong>GL</strong> Page 36
NU Report Inventory – <strong>GL</strong> Page 37
<strong>GL</strong>068 – Financial Summary (Excluding Agency and Multi-Year Funds)<br />
Provides summarized financial information by chart string, for a DeptID or for a School/Unit, reflecting the typical<br />
Beginning Balance, Expenses, Revenues, and Ending Balance for both Budget and Actuals, as applicable; also<br />
provides sub-totals by Fund type and DeptID. [v10.7]<br />
Navigation: School > Budget/COA, Monthly Financial, or Sponsored Programs Management<br />
NU Report Inventory – <strong>GL</strong> Page 38
<strong>GL</strong>069 – Financial Summary (Including Multi-Year Funds And Excluding Agency Funds)<br />
Displays summarized expense and revenue (actuals and budget) financial information by chart string for a DeptID<br />
or School/Unit, reflecting the typical Expenses, Revenues, and Ending Balance, as applicable. [v10.7]<br />
Navigation: School > Budget/COA, Monthly Financial, or Sponsored Programs Management<br />
NU Report Inventory – <strong>GL</strong> Page 39
NU Report Inventory – <strong>GL</strong> Page 40
<strong>GL</strong>069 – Financial Summary (Including Multi-Year Funds and Excluding Agency Funds)<br />
Displays summarized expense and revenue (actuals and budget) financial information by chart string for a DeptID<br />
or School/Unit, reflecting the typical Expenses, Revenues, and Ending Balance, as applicable. This report shows<br />
information for all chart strings except those that use agency funds (starts with a 7). This report does not show<br />
project-level detail for Fund 110. For indirect cost recovery details, see <strong>GL</strong>073. [v10.7]<br />
Navigation: School > Budget/COA, Monthly Financial, or Sponsored Programs Management<br />
NU Report Inventory – <strong>GL</strong> Page 41
<strong>GL</strong>070 – Financial Summary with Project Purpose (Excluding Agency and Multi-Year Funds)<br />
Provides summarized financial information by chart string, for a DeptID or for a School/Unit, reflecting the typical<br />
Beginning Balance, Expenses, Revenues, and Ending Balance for both Budget and Actuals, as applicable; also<br />
provides sub-totals by Fund type and DeptID. [v10.5]<br />
Navigation: School > Budget/COA, Monthly Financial, or Sponsored Programs Management<br />
NU Report Inventory – <strong>GL</strong> Page 42
NU Report Inventory – <strong>GL</strong> Page 43
<strong>GL</strong>070 – Financial Summary with Project Purpose (Excluding Agency and Multi-Year Funds)<br />
Provides summarized financial information by chart string, for a DeptID or for a School/Unit, reflecting the typical<br />
Beginning Balance, Expenses, Revenues, and Ending Balance for both Budget and Actuals, as applicable; also<br />
provides sub-totals by Fund type and DeptID. [v10.5]<br />
Navigation: School > Budget/COA, Monthly Financial, or Sponsored Programs Management<br />
NU Report Inventory – <strong>GL</strong> Page 44
<strong>GL</strong>071 – Financial Summary - Historical Comparison (Excluding Agency and Multi-Year Funds)<br />
Allows comparison of fiscal year data by accounting period.<br />
Answers the question: “How were we doing this time last year?” [v10.5]<br />
Navigation: School > Budget/COA, Monthly Financial, or Sponsored Programs Management<br />
NU Report Inventory – <strong>GL</strong> Page 45
NU Report Inventory – <strong>GL</strong> Page 46
<strong>GL</strong>071 – Financial Summary - Historical Comparison (Excluding Agency and Multi-Year Funds)<br />
Allows comparison of fiscal year data by accounting period.<br />
Answers the question: “How were we doing this time last year?” [v10.5]<br />
Navigation: School > Budget/COA, Monthly Financial, or Sponsored Programs Management<br />
Left side:<br />
NU Report Inventory – <strong>GL</strong> Page 47
Right side:<br />
NU Report Inventory – <strong>GL</strong> Page 48
<strong>GL</strong>072 – Financial Summary with Detail ICR (Excluding Agency and Multi-Year Funds)<br />
Provides summarized financial information by chart string, for a DeptID or for a School/Unit, reflecting the typical<br />
Beginning Balance, Expenses, Revenues, and Ending Balance for both Budget and Actuals, as applicable; also<br />
provides sub-totals by Fund type and DeptID. Shows Project (6xxxxxxx) details for departments that booked<br />
indirect cost recovery on Fund 110 and Account 4085. [v10.4]<br />
Navigation: School > Budget/COA, Monthly Financial, or Sponsored Programs Management<br />
NU Report Inventory – <strong>GL</strong> Page 49
NU Report Inventory – <strong>GL</strong> Page 50
<strong>GL</strong>072 – Financial Summary with Detail ICR (Excluding Agency and Multi-Year Funds)<br />
Provides summarized financial information by chart string, for a DeptID or for a School/Unit, reflecting the typical<br />
Beginning Balance, Expenses, Revenues, and Ending Balance for both Budget and Actuals, as applicable; also<br />
provides sub-totals by Fund type and DeptID. Shows Project (6xxxxxxx) details for departments that booked<br />
indirect cost recovery on Fund 110 and Account 4085. [v10.4]<br />
Navigation: School > Budget/COA, Monthly Financial, or Sponsored Programs Management<br />
NU Report Inventory – <strong>GL</strong> Page 51
<strong>GL</strong>073 – Financial Summary With Detail ICR (Including Multi-Year Funds & Excluding Agency Funds)<br />
Displays summarized expense and revenue (actuals and budget) financial information by chart string for a DeptID<br />
or School/Unit, reflecting the typical Expenses, Revenues, and Ending Balance, as applicable. [v10.4]<br />
Navigation: School > Budget/COA, Monthly Financial, or Sponsored Programs Management<br />
NU Report Inventory – <strong>GL</strong> Page 52
NU Report Inventory – <strong>GL</strong> Page 53
<strong>GL</strong>073 – Financial Summary with Detail ICR (Including Multi-Year Funds & Excluding Agency Funds)<br />
Displays summarized expense and revenue (actuals and budget) financial information by chart string for a DeptID<br />
or School/Unit, reflecting the typical Expenses, Revenues, and Ending Balance, as applicable. [v10.4]<br />
Navigation: School > Budget/COA, Monthly Financial, or Sponsored Programs Management<br />
NU Report Inventory – <strong>GL</strong> Page 54
<strong>GL</strong>074 – Financial Summary with Management Level & Project Purpose<br />
Using the new Management Level attribute, allows you to group your chart strings into classifications consistent<br />
with how funds in your area are managed. Available Management Level values will be Dean/VP Administration,<br />
Department Chair/Unit Head, PI/Faculty, Program/Center, and Other. [v10.2]<br />
Navigation: School > Budget/COA, Monthly Financial, or Sponsored Programs Management<br />
NU Report Inventory – <strong>GL</strong> Page 55
NU Report Inventory – <strong>GL</strong> Page 56
NU Report Inventory – <strong>GL</strong> Page 57
<strong>GL</strong>074 – Financial Summary with Management Level & Project Purpose<br />
Extends the functionality present in the <strong>GL</strong>068-<strong>GL</strong>071 range of reports. Using the new Management Level attribute,<br />
allows you to group your chart strings into classifications consistent with how funds in your area are managed.<br />
Available Management Level values will be Dean/VP Administration, Department Chair/Unit Head, PI/Faculty,<br />
Program/Center, and Other. [v10.2]<br />
Navigation: School > Budget/COA, Monthly Financial, or Sponsored Programs Management<br />
NU Report Inventory – <strong>GL</strong> Page 58
Appendix – <strong>Reports</strong> with Drill-To Functionality<br />
Allows you to click on embedded hyperlinks to drill into details in the report.<br />
Main Report<br />
Drills to<br />
<strong>GL</strong>005,<br />
<strong>GL</strong>008,<br />
<strong>GL</strong>069-74,<br />
GM044-45,<br />
GM086 GE013 - Current & Previous Period Translation Report<br />
<strong>GL</strong>003 &<br />
<strong>GL</strong>004 <strong>GL</strong>056 - Budget Journal Detail v10.0<br />
<strong>GL</strong>008 <strong>GL</strong>059 <strong>GL</strong> Drill-through Detail v10.1<br />
<strong>GL</strong>008 <strong>GL</strong>076 - Revenue and Expense Activity Report v10.0<br />
<strong>GL</strong>062 <strong>GL</strong>002 - Encumbrance Detail Drill v10.0<br />
<strong>GL</strong>062 <strong>GL</strong>002 - Expense Detail Drill v10.0<br />
<strong>GL</strong>062 <strong>GL</strong>002 - Pre-encumbrance Detail Drill v10.0<br />
<strong>GL</strong>062 <strong>GL</strong>002 - Revenue Detail Drill v10.0<br />
NU Report Inventory – <strong>GL</strong> Page 59
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