S04 SOC, p. 1-31 - Office of the Registrar - University of California ...

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refund processing if you cancel registration
before the first day of instruction or withdraw,
and request a refund.
If you withdraw from the university, you are
required to pay a prorated portion of all
assessed fees up to the date of withdrawal. If
you have already paid fees for that quarter, see
the fee refund schedules above.
7. Fee Reductions
Deficit programs
Undergraduate students who have submitted
their petitions to the appropriate dean for a
deficit program of 10 or fewer units prior to the
first day of instruction (see “Petitions”), and who
have received approval for verifiable reasons of
employment, health, or family responsibility, will
receive a 50% reduction of the educational fee
and nonresident tuition subject to approval of
the Office of Student Life.
Please note: approval of a deficit load will not
automatically entitle a student to a fee
reduction.
Refunds will be processed at the end of the
quarter in which students are eligible. Therefore,
students must pay the full fees in order to
complete enrollment by the deadlines.
No refund will be made if a student petitions
to drop to 10 or fewer units, or increases his/her
unit load to exceed 10 units after the first day of
instruction.
Students who have approval prior to fee
assessment for a permanent deficit program
through the College of Letters and Science will
be automatically assessed 50% of the educational
fee and nonresident tuition. Students on a
permanent deficit program fee reduction who
enroll in more than 10 units at any time will be
billed for the full amount of fees and will need
to re-apply for permanent deficit through the
College of Letters and Science.
Warning: Financial aid students who receive a
Pell Grant, a Cal Grant A, or a Cal Grant B will
have these grants reduced if they receive a fee
refund or reduction as a result of their deficit
load program. In most cases, the financial aid
reduction will exceed the fee refund; thus, it is
highly recommended that Pell Grant and Cal
Grant recipients consult with the Financial Aid
Office prior to applying for a deficit load.
Students who are approved for a permanent
deficit load automatically receive the fee refund
and do not have the opportunity to decline it.
Students who are on a deficit load program for
only one quarter must apply for the fee refund.
University Center fee
An undergraduate who has petitioned for
reduced fees and is enrolled in 5.5 or fewer units
is eligible for a full refund of the University
Center fee. The refund procedure and determination
date for eligibility are the same as for the
educational fee above. Students who exceed
the maximum limit allowed will be assessed the
full fee.
In Absentia Fee Reduction for Graduate
Students
Graduate students who must remain registered
and whose research or study requires them to
remain outside California for the duration of a
quarter may be eligible for in absentia registration,
which reduces the university registration
fee by one-half. Students are responsible for all
other fees, notably non-resident tuition and the
education fee. Students apply by completing a
graduate student petition (without charge) and
securing faculty verification that the student will
be outside California for one or more quarters.
Students are responsible for taking care of their
registration. Consult Graduate Division for
details.
Employee Assistance Program
Full-time university employees (nonacademic
and academic) may be eligible for fee reductions
for themselves and are encouraged to
contact Human Resources (nonacademic
employees) or the Academic Personnel Office
(academic employees) regarding details of
eligibility and procedures.
Filing fee
Doctoral students or terminal master’s degree
students completing the last requirements for a
degree may be eligible to pay the filing fee
instead of the registration fee. The filing fee is
one-half of the current registration fee. Contact
the Graduate Division regarding eligibility and
procedures.
New students
If you have paid $100.00 with the Statement of
Intent to Register (SIR), that amount is deducted
from fees due. A BARC statement of amount
due will be mailed to you.
Graduate Doctoral Students:
Nonresident Fee
The annual nonresident fee is reduced by 75
percent for graduate doctoral students who
have advanced to candidacy, subject to the
understanding that (a) a graduate doctoral
student may receive the reduced nonresident
tuition rate for a maximum of three years, and
(b) any such student who continues to be
enrolled or who re-enrolls after receiving the
reduced fee for three years will be charged the
full nonresident tution fee rate that is in effect at
the time.
8. Health Insurance Fees
Undergraduate Student Health
Insurance Plan (USHIP)
The UC Regents require all registered students
to be covered by major medical health
insurance while attending school. Students are
automatically enrolled in the University’s
Undergraduate Student Health Insurance Plan
(USHIP) unless they complete a waiver form that
provides proof of comparable coverage. The
waiver form must be submitted each year by the
specified deadline. Unless a waiver is granted,
students are charged a USHIP fee as part of
their registration.
The USHIP fee is $169.50 per quarter for
undergraduates. This provides a complete
health care package when combined with the
services available through on-campus Student
Health. USHIP is portable, meaning students
receive excellent coverage whether they are on
campus, at home, or travelling. (On-campus
Student Health provides health care to
registered students whether they are enrolled in
USHIP or have been granted a waiver.) Insurance
premiums are non-refundable to students who
withdraw from the university; coverage
continues through the end of the quarter.
Students may appeal to have an insurance
payment refunded by contacting Student Health
directly.
For further information, call Student Health at
893-2592 to speak with an insurance advisor.
Website: www.sa.ucsb.edu/studenthealth/.
Graduate Student Health Insurance Plan
(GSHIP)
All graduate students are assessed a quarterly
fee for mandatory Graduate Student Health
Insurance (GSHIP).
The fee is $473.00 per quarter and is paid by
the appointing department or unit for Teaching
Assistants, Teaching Associates, Readers,
Tutors/Remedial Tutors, and Graduate Student
Researchers, who are appointed 25% time (10
hours per week) or more.
All other graduate students must either pay
the fee or waive out of the plan by showing
proof of comparable coverage under another
insurance policy.
The university graduate student health
insurance policy provides year-round and worldwide
coverage. Insurance premiums are nonrefundable
to students who withdraw from the
university; coverage continues through the end
of the quarter. Students may appeal to have an
insurance payment refunded by contacting
Student Health directly. Contact the Student
Health Service Insurance Office for details
regarding coverage. Telephone: (805) 893-2592.
Graduate
Students!
The Graduate Division
website contains a wealth
of information on graduate
study at UCSB. Check it out:
www.graddiv.ucsb.edu