How to Maintain Bulk Achievements.pdf - EiS Kent

How to Maintain Bulk Achievements
Applicable to SIMS .net version
7.78 onwards.
Permissions required
You will need to be a member of any of the following User Groups in System Manager to maintain bulk
achievements:
Administration Assistant, Admissions Officer, Attendance Manager, Class Teacher, Pastoral Manager,
Registration Tutor, School Administrator, SEN Coordinator, Senior Management Team.
Please see your System Administrator/Manager if you are not sure whether you have the required
Permissions.
Introduction
Behaviour Management in SIMS .net is used to help record, monitor and manage the behaviour within your
school. It is separated into three areas – behaviour, achievements and detentions.
The behaviour area is used by most schools, to record incidences of misbehaviour, such as disruption,
bullying, etc. The achievements area is used to record for example, excellent exam results, representing a
sports team or incidences of positive/commendable behaviour. In addition, Behaviour Management also
includes the facility to record and maintain detentions.
Each behaviour incident or achievement can be allocated a number of points with a cumulative total for
each, recorded against the pupil/student across the time they are in the school. This enables schools to
monitor and compare points for both behaviour and achievements.
There are two methods for recording achievements. The first method enables you to add an achievement to
an individual pupil/student record, such as excellent piece of art work. The second method enables you to
record the achievement, such as participation in the school play then add the pupil/students involved.
This help sheet describes how to record an achievement and assign the pupil/students involved.
Details of the achievement can be recorded, including the type of achievement, any related subjects and any
staff involved. It is also possible to link one or more documents to the achievement record to provide any
required supplementary information such as a certificate or merit.
Achievements can be reported on using SIMS .net, with a range of pre-defined achievement reports
available. For more information, please see Reporting on achievements on page 6.
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1078-001

Setting up achievements
Some of the values that appear in the drop-down lists (lookups) when recording achievements can be edited
to meet the needs of your school. In addition, you can amend the types of achievement that can be recorded
and assign a specific point value to each type by setting up Achievement Types. For more information,
please see the How to Set up Behaviour Management help sheet (SupportNet Resource Number 11175).
Searching for existing achievements
It is advisable to check that the achievement has not previously been recorded using the Find
Achievements browser. The browser also enables you to apply various filters to list currently recorded
achievements.
1. Select Focus | Behaviour Management | Maintain Achievements to display the Find
Achievements browser.
Choose from any combination of the following drop-down lists in order to filter the list of
achievements:
• Academic Year – defaults to the current academic. Select another year if required.
• Type – lists all previously defined Achievement Types. Select the required type, such as
Sporting Representation.
• Activity Type – lists all previously defined activities in which the achievement took place (if
applicable). Select the required type, such as Physical Education.
• Awards – lists all previously defined awards. Select the required award, such as Merit Mark,
Certificate, etc.
2. Click the Search button to display a list of results based on your selections.
3. Double-click the required achievement to select it.
Recording an achievement
1. Select Focus | Behaviour Management | Maintain Achievements to display the Find
Achievements browser.
2. Click the New button to open the Achievement Details page.
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Displays a list of
previously
defined
Achievement
Types.
The drop-down
lists in this panel
are all userdefinable.
Please
see Setting up
achievements on
page 2
Shows any
pupil/students
involved in the
incident.
Shows any staff
involved in the
incident.
3. Select the required achievement Type (as previously set up), e.g. School Play. The default Points
value will be displayed as read-only and cannot be edited.
4. Select the Activity Type, e.g. Drama from the drop-down list.
5. Enter the Date of the achievement in dd/mm/yyyy format, or click the Calendar button and select the
required date.
6. Enter any Comments about the achievement, e.g. School production of the musical Oliver
Twist. Raised £1560 for charity. These comments can also include an explanation about any
award such as Certificates given to all pupils involved.
7. Select any Awards Given such as Certificate the drop-down list together with the Date of Award.
8. The Award Recorded On date defaults to today and can be amended as required.
9. The Points field shows the default value for this achievement type selected and is read-only.
Adding staff involved
1. To specify any staff involved in the achievement, click the New button in the Staff Involved panel to
open the New Achievement Staff Link dialog.
2. Click the Browser button adjacent to the Staff field to open the Select Person browser.
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3. Enter any required search criteria (or leave the search fields blank to display all staff) then click the
Search button.
4. Highlight the required member of staff then click the OK button to return to the New Achievement
Staff Link dialog.
5. Select the required Role from the drop-down list such as Class Teacher then click the OK button.
The chosen staff member will be displayed in the Staff Involved panel.
6. Repeat for any other staff involved in the achievement.
Adding pupil/students involved
1. To specify the pupil/students involved in the achievement, click the New button in the Students
Involved panel to open the New Achievement Student Link browser.
2. Click the Browser button to open the Student browser. Enter any required search criteria, then click
the Search button.
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3. Highlight the required pupil/student name and click the OK button. The chosen pupil/student is then
displayed in the Pupil field.
4. The Points field shows the default number of points for the type of achievement being recorded.
This value can be amended if required for each individual pupil/student depending on whether the
significance of the achievement. You may for example, wish to give higher points to the main cast of
the school play.
5. If applicable, select the method used to inform parents from the Parents Informed drop-down list,
such as Letter.
6. If required, attach any notes/documents (such as a copy of the letter sent and/or a copy of the
certificate awarded). For more information, please see the How to Add Notes/Attach Documents help
sheet (SupportNet Resource Number 9076).
7. Click the OK button to add the pupil/student.
8. Repeat this process for all the pupil/students involved in the achievement.
9. Any pupil/students added in error can be deleted by highlighting their name and clicking the Delete
button.
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Saving an achievement
Once all the required information has been entered, click the Save button on the toolbar to save the record.
Deleting an achievement
1. Select Focus | Behaviour Management | Maintain Achievements to display the Find
Achievements browser.
2. Search for the required achievement using the drop-down lists, then clicking the Search button.
3. Highlight the required achievement then click the Delete button on the toolbar.
4. A message dialog will be displayed prompting for confirmation that you wish to delete.
5. Click the Yes button.
Reporting on achievements
Achievements can be reported on using SIMS .net reporting, with a range of pre-defined achievement
reports available. To see a list of the very latest pre-defined reports, double-click Reporting Catalogue in
the Documentation shortcuts panel.
The following are some examples of some useful achievement reports:
Achievement by Type
This report is available from the Student folder and produces a count of achievements by pupil/student
sorted by registration group.
Achievement Report Listing
This report is available from the Student folder and provides a range of achievement data which can be
filtered in a variety of ways. Once in Excel, the data can be manipulated according to your own requirements.
Achievement Report Subject Outcome
This report is available from the Class folder and can be filtered by subject and for each class, shows a
count of the outcomes of achievements recorded.
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Individual Student Achievement Letter
This report is available from the Student folder and is an example letter that can be used/amended to send
details of achievements to parents. This report should only be run from the individual pupil/student screen
using the Links panel.
Individual Student Achievement Listing
This report is available from the Student folder and provides a listing for an individual pupil/student of all
recorded achievements. This report should only be run from the individual pupil/student screen using the
Links panel.
For more information, please refer to:
• Managing Pupil/Students in SIMS .net handbook (double-click Managing Pupils on the
Documentation shortcuts panel in SIMS .net).
• How to Maintain Lookups help sheet (SupportNet Resource Number 10588).
• How to Set up Behaviour Management help sheet (SupportNet Resource Number 11175).
• How to Add a Behaviour Incident to a Pupil/Student Record help sheet (SupportNet Resource
Number 11178).
• How to Maintain Behaviour Incidents help sheet (SupportNet Resource Number 11177).
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For access to all available help sheets, please select Documentation from the Resources drop-down list on
the SupportNet home page (http://support.capitaes.co.uk), then select Help Sheets from the Categories
drop-down list.
Training courses
For information on training courses, please contact your SIMS Support Provider.
Providing feedback on this help sheet
If you have any suggestions or comments about this or any of our other help sheets, please email
helpsheets@capita.co.uk.
Help sheet revision history
Doc. Version Change Description Date
1078-001 Initial Release 02/08/06
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