Aide memoire 26-30 Jul10 - Unido

• A daily subsistence allowance (DSA) at current United Nations rate covering board,
lodging and incidentals for the period of attendance at the meetings and to be paid upon
arrival in Bangkok.
• For participants outside Thailand only (not UN staff), one day additional DSA will be
paid as a contribution towards the expenses in incidental to travel abroad, such as
expenditure for passport, visa, medical examination, inoculations and other such
miscellaneous items as well as travel to and from the airports.
• Rent for meeting space/facilities, printing materials, photocopying and other
miscellaneous expenditures.
• Visa assistance and Visa issuance (letters to Embassies only but will not pay for the cost
of the Visa).
Neither UNIDO nor the host country will assume responsibility for any other costs,
including but not limited to:
a) Cost incurred by the participants with respect to travel insurance, accidental insurance,
medical bills and hospitalization fees in connection with their attendance of the workshop;
b) Compensation in the event of death, disability or illness of the participants in connection with
their attendance of the workshop;
c) Incidental costs incurred in connection with travel abroad, e.g. passport, visas, vaccinations,
stop-over, travel to and from the airport;
d) Loss or damage of personal property of the participants while attending the workshop;
e) Purchase of personal belongings and compensations in the event of damage caused by
climatic or other conditions; and
f) Other unforeseen expenditures.
8. Visa/ Passport
Before leaving their home country, the participants should complete all formalities regarding entry
and transit visas, which they may require for the journey to Bangkok.
9. Travel Arrangements
Participants should make flight reservations according to the following schedule:
i) Participants to the Inception Workshop and Technical Lecture are requested to arrive in
Bangkok not later than Monday 26 July and to depart on 29 July 2010 or as close to that
date as airline schedule permits.
ii) Participants to the Expert Group Meeting on new POPs are requested to arrive on 28 July
and to depart on 31 July or as close to that date as airline schedule permits.
The detailed itinerary with exact dates of departure from home country and arrival and departure
from Thailand should be emailed to Ms. Prema Wertitsch in UNIDO.
This will enable us to authorize travel through the UNDP or UNIDO Office in the home
country for issuance or purchase of air ticket. Please note that UNIDO cannot assume financial
responsibilities for earlier arrivals/later departures for personal reasons. UNIDO will not pay
additional costs such as DSA due to failure to make such reservations and notify UNIDO of
them.
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