2009-2010 Undergraduate Catalog - Westminster College

46 / Westminster College
the withdrawing student. An administrative fee of 5 percent of actual charges (up
to $100) will be assessed against the account. Generally, no refund will be made
where the withdrawal is required because of misconduct.
Room: In cases where a withdrawing student is unable to vacate College housing
on the official date of withdrawal, a charge of $20 per day will be added until all
possessions are removed from the room and proper check-out is completed with
the student affairs office.
Except for the pro-rata refund for withdrawal from the College, room charges will
not be refunded unless a student is changing from resident to commuter, which
must be approved by the Office of Student Affairs as noted in Housing, p. 34. In
cases where the residency status changes during the semester, a daily room charge
will be assessed from the beginning of the semester through the date the room is
vacated. However, no refund will be provided for room if the change from resident
to commuter occurs after the semester is more than 60 percent complete.
Admission &
FInancial Info
Food Service: Unused dine dollars are not refundable. However, dine dollars
remaining at the end of the fall semester can be carried forward for use in the spring
semester. If a student does not return for the spring semester, then dine dollars
remaining from the fall semester are forfeited. The pro-rata refund calculation
above applies when a student withdraws from the school. In addition, any meals
provided by the College after the official withdrawal date will be charged to the
student’s account at the going daily rate.
FEDERAL TITLE IV FINANCIAL AID: If the withdrawing student has Federal
Title IV Financial Aid, the financial aid office is required by federal statute to
recalculate eligibility for this aid. A percentage of earned aid is determined on
a pro-rata basis using the following calculation: the number of calendar days
through the official withdrawal date divided by the total number of calendar days
in the semester, excluding breaks of five days or more. If withdrawal occurs after
the semester is 60 percent completed, the student is deemed to have earned 100
percent of the Title IV aid.
The percentage of unearned aid (100% - the percentage of earned aid determined
in the pro-rata formula) is applied to the total amount of Title IV aid that could
have been disbursed for the semester to determine that amount of aid that must be
returned to the federal financial aid programs.
From time to time, the full amount of Title IV aid for which the student is eligible
has not been fully disbursed when the withdrawal calculation is being performed.
In such a case, if the student earned less than the amount of Title IV aid that was
disbursed, both the institution and the student would be required to return a portion
of the funds. If the student earned more than the amount of Title IV aid that was
disbursed, the institution would owe the student a post-withdrawal disbursement
of aid within 120 days of the student’s withdrawal.
Unearned aid is allocated to the appropriate federal aid program in the following