Ministerial Handbook - Parliamentary Monitoring Group

the State for any reasonable purpose.
1.3.2. Within reason, official vehicles, which do not form the basis of a taxable
benefit, may also be used for private purposes such as transporting school
going children to school in the conditions outlined in 3 below.
1.3.3. Family members of Members may travel with them in official vehicles.
1.3.4. Spouses with a valid drivers licence may drive the official vehicles allocated
to Members at any time, including times when the Members are not in the
vehicle. The relevant Department should be informed of such cases for
insurance purposes.
1.3.5. Other family members of Members with a valid drivers licence may only
drive the vehicles when Members are in the vehicle. The relevant Department
should be informed of such cases for insurance purposes.
1.4. Replacement of an official vehicle
1.4.1. Regardless of their usage, official vehicles may be replaced and disposed
of by the relevant Department only after completion of 120 000 kilometers.
Departments shall not replace or dispose of their official vehicles before
completion of 120 000 kilometres.
1.4.2. If an official vehicle experiences serious mechanical problems and is in
poor condition, the respective Department may approve the earlier replacement
of such a vehicle, subject to obtaining a detailed mechanical report by the
vehicle manufacturer or approved dealer.
2. Government Motor Transport
2.1. For the purposes of keeping official engagements, Members and their spouses
may make use of any transport, at the expense of the Department, in cases
where the vehicle allocated for official purposes is not available.
2.2. The use of Government Motor Transport for private purposes is not permissible.
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Confidential