Ministerial Handbook - Parliamentary Monitoring Group

handling of correspondence, answering parliamentary questions and ministerial
speeches and briefings.
2.6. The Chief of Staff, in consultation with the Department should develop an
effective automated system for the management of correspondence and
documentation of the Member.
3. Travel Arrangements and Allowances for Members of Staff in Private
Offices
3.1. Private Secretaries and/or a Member of the Private Office fulfilling the duties
of a Private Secretary may accompany the Member on official and private
visits at Government expense to render assistance in official matters relating
to the work of the Member.
3.2. In cases where Members perform official functions by virtue of their office,
and where this is in their opinion warranted, a member (or members, as the
nature of the official duties prescribe) of the Private Office staff may accompany
them and stay in the same hotel or hostelry and travel in the same class, at
Government expense. Subsistence and travel allowances as applicable in
the relevant Department may be paid.
3.3. All expenses incurred by members of staff in the Private Offices of Members,
in the course of official duty, are borne by the relevant Department.
4. Offices and other arrangements
4.1. Rentals for cellular telephones (as well as the costs of official calls), the
installation and maintenance of fax facilities for official use at the place of
residence, and computer equipment where applicable, for selected members
of the Ministerial staff are payable by the State, subject to the proven needs.
4.2. Within the applicable norms and standards the Department of Public Works
can provide assistance with the location, furnishing, and maintenance of the
physical offices for Ministers and Deputy Ministers and their staff.
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Confidential