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Loudoun Water May 28, 2013 any resulting additional purchase and administrative costs. This remedy shall be in addition to any other remedies which Loudoun Water may have. 7.26. Safety All contractors and subcontractors performing services for Loudoun Water are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Also all contractors and subcontractors shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site area under this contract. 8. SPECIAL TERMS AND CONDITIONS 8.1. Audit 8.1.1. The Bidder agrees that Loudoun Water, or any duly authorized representative, shall, until the expiration of five (5) years after final payment hereunder, have access to and the right to examine and copy any directly pertinent books, documents, papers and records of the Contractor involving transactions related to this Contract. 8.1.2. The Contractor further agrees to include in any subcontract for more than $10,000 entered into as a result of this Contract, a provision to the effect that the subcontractor agrees that Loudoun Water or any duly authorized representative shall, until the expiration of five (5) years after final payment under the subcontract, have access to and the right to examine and copy any directly pertinent books, documents, papers and records of such Contractor involved in transactions related to such subcontract, or this Contract. The term subcontract as used herein shall exclude subcontracts or purchase orders for public utility services at rates established for uniform applicability to the general public. 8.1.3. The period of access provided in subparagraphs 9.1.1 and 9.1.2 above for records, books, documents and papers which may relate to any arbitration, litigation, or the settlement of claims arising out of the performance of this contract or any subcontract shall continue until any appeals, arbitration, litigation, or claims shall have been finally disposed of. 8.2. Criminal Background Check Granular Activated Carbon For BRWRF 20 IFB No. 2013-011-240
Loudoun Water May 28, 2013 The Contractor shall submit the names, social security numbers, and other information of its employees when requested. This information will only be used by Loudoun Water to obtain nation-wide criminal background checks when Loudoun Water in its sole discretion, determines it necessary for reasons of security or confidentiality. These background checks, when requested, will be performed at Loudoun Water’s expense. 8.3. Confidentiality & Security, as Applicable 8.3.1. As part of the contract Loudoun Water may provide to successful Bidder documents and data files considered confidential. It is the successful Bidder’s responsibility to secure access to these data, all maps, and all products derived thereby, and to treat said documents and data as confidential and may not be copied or distributed without Loudoun Water’s prior written permission. 8.3.2. The Contractor shall not copy, display to other parties, or distribute Loudoun Water data, information, reports, or other materials given to, prepared or assembled by the Contractor without the express written permission of Loudoun Water. 8.3.3. The Contractor shall not copy, display to other parties, or distribute Loudoun Water owned programs, proprietary data or information without the express written permission from Loudoun Water. 8.3.4. The Contractor shall use only Loudoun Water approved access technologies for remote access to Loudoun Water networks, servers, and applications. The Contractor shall access Loudoun Water networks, servers, and applications only for business reasons associated with the provisions of services to Loudoun Water. 8.3.5. The Contractor shall use hardened passwords for all access related to Loudoun Water networks, servers, and applications. Such passwords shall contain at least eight (8) characters, and shall contain at least one (1) each: alpha character, numeric character and special character. 8.3.6. Hardware operating system software and applications software provided through this Contract shall be provided with all known security vulnerability patches applied. 8.4. Termination 8.4.1. Termination for Convenience 8.4.1.1. The parties agree that Loudoun Water may terminate this Contract, or any work or delivery required Granular Activated Carbon For BRWRF 21 IFB No. 2013-011-240
Page 1 and 2: INVITATION FOR BID IFB Number: 2013
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