Job Description and Person Specification - Spectrum Housing Group

JOB DESCRIPTION
Job title
Department
Reporting to
Responsible for
Work location
Finance Officer
Finance
Finance Supervisor
No Direct Reports
Christchurch
Grade D JE points 351
Job purpose
MAIN RESPONSIBILITIES
To complete the accurate and timely processing of the Groups’ financial
transactions
• To complete the accurate and timely processing of the Groups’ financial transactions;
e.g. Sales Ledger & Purchase Ledger invoices; Operative Timesheets, Cash
Management through processing receipts, refunds and transfers in our Housing and
Finance systems; Amending charges; Write Offs; Direct Debits; Student Deposits; etc
• To complete the reconciliation of transactions and balances, investigating differences as
required:
For example: Interfacing between systems; Adding statements to our Finance system,
and matching transactions to the Cashbook; Sales Ledger Control Accounts, Purchase
Ledger Control Accounts, Rent Ledger Control Accounts. Operative Timesheets to
payroll.
• To undertake and contribute to the relevant tasks required to close period ends and
Year End as per timetables.
• To undertake and contribute to Statutory Returns as required e.g. VAT returns, CIS
returns
• To identify and implement continuous improvement
• To work to all agreed service levels and processes with both internal and external
customers
• To ensure Processes & Procedures are kept up to date and published in the
appropriate areas.
• To carry out such other duties as might be reasonably requested by the Line Manager.
• All employees must observe & comply with the Group’s Policies and Procedures for
Health & Safety.

• All employees must observe & continually promote the Group's Equality, Diversity &
Inclusion Policy.
This is a description of the job as it is presently constructed. This will be reviewed
periodically and updated to ensure that the job description fully reflects the
responsibilities of the job.
Description prepared
by:
Employee name:
Date:
Date:
Employee signature:
HR Officer name:
Date:
HR Officer signature:

PERSON SPECIFICATION
Job title
Department
Section
A. Job related:
Qualifications
and training
B. Experience
Finance Officer
Finance
Criteria
1. GCSE or equivalent in Maths and
English Grade C or above.
1. Experience of Purchase Ledger,
Sales Ledger and Cash
Management transactional
processing
Method of
assessment
Minimum
shortlist
score
Application form 3
Interview and
Application
Form
3
2. An aptitude for numerical work
and attention to detail
Interview and
Application
Form
3
C. Knowledge and
skills
1. Knowledge of financial processes Application form 3
2. Good Microsoft Excel & Word
skills
3. Knowledge of computerised
accounting systems
Interview and
Application
Form
Interview and
Application
Form
3
2
4. Ability to communicate effectively
both verbally and in writing.
Interview
5. Drive and ability to work under
pressure to achieve goals and
deadlines.
Interview
D. Special
conditions/
requirements
1. May need to travel to our other
offices/depots
Interview
Total Minimum
Shortlist Score
17