Job Description and Person Specification - Spectrum Housing Group

JOB DESCRIPTION
Job title
Department
Reporting to
Responsible for
Work location
Group Project, Design and Compliance Manager
Development
Divisional Director
The Development teams drive for excellence in design, compliancy, value for
money and resident satisfaction.
Christchurch
Grade I JE points 651
Job purpose
To have specific responsibilities for maintaining, contributing to and reporting on
Audit compliance, Development Procedures, the Design and Project toolkits,
Design/Community Forum and Key Performance indicators and annual resident
satisfaction reports. To coach and support the whole development team on
matters of compliance and best practice. To positively promote the Spectrum
Group and its activities to its customers and other stakeholders.
MAIN RESPONSIBILITIES.
• Acting at a consortium and SHG (Spectrum Housing Group) level:
o To manage, maintain and update the Development teams contract documents
(The Design and Project Toolkits)
o To manage the Audit compliance processes to ensure that the requirements of
the HCA funding and Audit regime are delivered
o To manage the Key Performance Indications collection and strategic direction of
performance measures, providing reports for use at Board level
o To deliver the Annual Consortium Resident Satisfaction Reports and to ensure
there are reported in the annual Resident Development Conference. Making
recommendations for continuous improvement.
o To actively identify opportunities to extent the Consortium services to new
partners, reporting annually on business development opportunities and potential
additional income streams. Securing these against appropriate legal contracts
and ensuring appropriate insurance cover for services provision is in place.
• Acting for SHG
o To have lead responsibility for SPH’s interface with residents, asset and other
stakeholder groups to ensure design and compliance requirements are achieved
and team training and procedures are robust.
o To lead for the development team and to work along side the Service
Improvement Groups, providing leadership, support, expertise and training to
ensure that the quality of design and homes is appropriate to maximise whole life
cost benefits and resident satisfaction throughout the life of projects.
o To evolve and collate our homes portfolios across all tenures. Collating a register
of standard solutions and working towards a ‘standard house type’ model to
support our requirement for increased profits, value for money and business
efficiency.
o To ensure that development processes and practices comply with financial
regulations and standing orders. Ensuring a focus on cross cutting organisational
Value for Money, Equality, Diversity and Inclusion, Health and Safety and

Environmental strategies and these are embedded into our documents and
training.
o As required to provide cover, where necessary, in providing Project management
Services and to engage in supporting project managers in matters arising from
their work that could arise in relation to resident satisfaction or whole life costs.
o To collaborate with the Group Contracts Manager and Group New Business
Manager to ensure a co-ordinated approach is achieved on the production and
maintaining of the Development Manual and Development Process Flow Charts.
Maintaining these for the team
MAIN RESPONSIBILITIES – GENERAL
• To keep abreast of the latest developments in and requirements of the affordable and
market sectors and to attend training and seminars as required. To share this
information with other team members at team meetings to become a ‘learning’
department.
• To advise the DD/GCM immediately of any suspected or actual exposure to Audit
failings or financial loss resulting from the Group’s development activities.
• To establish and maintain excellent working relationships with relevant partner
organisations (Universities, Regional Housing Body, LEP’s HCA, local authorities,
developers/contractors, consultants, NHS Trusts, voluntary organisations etc.). To
positively promote the aims, objectives and name of the association in all such dealings
and, within the constraints of delegated authority, pursue all business opportunities
arising where business plans permit.
• To maximize use of the association’s IT systems in the organisation and management
of workload. To achieve a high level of ‘self help’ in such matters, and be capable of
producing basic letters memos reports etc.
• To work productively and efficiently with all other staff employed by the association, in
particular Operations staff, who act as the Business Development Department’s client
and/or managing agent.
• To undertake other related tasks which might reasonably be requested by the DD
• All employees must observe & comply with the Group’s Policies and Procedures for
Health & Safety.
• All employees must observe & continually promote the Group's Equality, Diversity &
Inclusion Policy.
This is a description of the job as it is presently constructed. This will be reviewed
periodically and updated to ensure that the job description fully reflects the responsibilities of
the job.
Description prepared by: Paul Read Date: June 2013
Employee name:
Employee signature:
HR Officer name:
HR Officer signature:
Date:
Date:

PERSON SPECIFICATION
Job title
Department
Group Project, Design and Compliance Manager
Development
Section
A. Qualifications and
training
B. Experience
C. Knowledge and
skills
Criteria
Method of
assessment
1. Professional housing or construction
related qualification
1. Demonstrable experience of working on
affordable housing development
2. Experience of the processes on a
variety of sizes and types of project to
end of defects
3. Experience in Audits and compliancy,
undertaking and interpreting surveys.
Reporting complex financial and
statistical data.
4. Managing budgets and maintaining,
monitoring and reporting cash flows
and development accounting.
5. Detailed understanding of the technical
requirements of housing association
design and specification requirements
and knowledge of any adaptations to
meet the design and technical needs of
other emerging tenures
1. Organisational and project planning Interview
skills
2. Prioritisation skills Interview
3. Skills in maintaining data on IT systems Interview
4. Collaborative working Interview
5. Problem solving Interview
6. Leadership skills in project teams Interview
7. Financial appraisal Interview
Minimum
shortlist
score
Application form 2
Application form 2
Application form
/ Interview
Application form
/ Interview
Application form
/ Interview
Application form
/ Interview
8. Skills in interpreting and review of Interview
building plans
9. Negotiation skills Interview
10. Communication (written, verbal etc) Interview
11. Knowledge of building or housing
related legislation and best practice
Application form
/ Interview
2
3
1
3
2
D. Special
1. Full driving licence Application form 3
conditions/
requirements
2.
3.
Travel required across the South of
England
Ability to attend evening meetings
where required.
Interview
Interview
Min. shortlist
score
18
• If more than six applicants pass the minimum shortlist score, only the top six scores will be
interviewed. However, should any candidates who suffer with a disability meet the minimum shortlist
score, they will automatically be invited to attend for interview, which may mean interviewing more
than six candidates.