Guide - Greater Wichita YMCA

fees & hours | youth development
youth development | billing & payments
FEES
A $30 non-refundable enrollment fee is required
each school year for each child in the SACC program.
Parents with varied schedules may choose the
number of days their child(ren) will attend each week
(days must remain the same each week). Varied
schedules will be accepted based on availability at
each site. Weekly fees will be based on most number
of days enrolled and will remain the same throughout
the year; fees will not fluctuate.
INCOME-BASED PRICING
Partial scholarships are available through our
income-based pricing program, and are based on
need. Confidential applications are available at any
YMCA location or online at www.ymcawichita.org,
and require a letter of denial by DCF, federal income
tax form and two most recent pay check stubs,
government assistance verification, and proof of
other assistance. Please allow ten business days
for processing your application. Fees not covered by
income-based scholarships or a third party are the
sole responsibility of the parent/guardian. Approval
for assistance does not guarantee enrollment
and placement.
LATE PICK-UP FEE
If children are picked up after 6:00 p.m., a minimum
$10 late pick up fee will be charged. If picked up
after 6:10 p.m. an additional late fee charge of
$1.00 per minute will be assessed. Late pick-up
fees must be paid before the child(ren) may
return to the program. Chronic LATE PICK-UP is
grounds for dismissal from a SACC program.
DAYS & HOURS
Most sites open at 6:30 a.m. and continue until
the school day begins. SACC begins again at the
end of the school day and closes at 6:00 p.m. On
scheduled Early Release days, SACC will begin at
school dismissal. Children who do not regularly
attend the after school session must be picked
up by regular school release time. If child is not
picked up by this time, an additional fee of $10
will be charged.
Weekly Fees
Latchkey
1-3 days/wk 4-5 days/wk
M CP M CP
Before School $35 $40 $40 $45
After School $35 $40 $40 $45
Before AND After School $50 $55 $60 $65
M= YMCA Member | CP= Community Participant
CLOSURES
Please review the YMCA Severe Weather Policy:
· If school is canceled, SACC is canceled.
· If school is dismissed early, SACC is canceled.
· If school is scheduled to be dismissed prior
to 2pm, SACC will begin at the time school is
dismissed (i.e. early release days).
The YMCA SACC Programs will be closed on the
following holidays: Labor Day, Thanksgiving Day,
Christmas Day, New Year’s Day, Memorial Day.
Weekly fees WILL NOT be prorated.
Regular weekly program fees will not be charged
for the following weeks, however SACC Day
Camps will be available for an additional fee :
Fall Break | Winter Break | Spring Break
Save $30
Pay w/automated bankdraft &
waive your enrollment fee
SACC BILLING INFORMATION
• For billing questions, contact YMCA Child Care
Accounting at 219-9622 ext. 5559 (Goddard,
Maize, Renwick, Valley Center, Colwich,
Wichita Cleaveland and Gardiner sites) or ext.
5560 (Andover, Augusta, Circle, El Dorado,
Wichita Beech, Caldwell and Gordon Parks
sites).
• Parents with varied schedules may choose the
number of days their child(ren) will attend each
week, but weekly fees remain the same, based
on most number of days enrolled.
• All weeks must be paid in full on the Monday
of service, based on your child’s enrollment.
(Pro-rating does not apply.) Fees not covered
by income-based pricing or a third party are
the sole responsibility of the parent/guardian.
• In the event your account becomes more than
one week past due, SACC services will be
suspended until payment is received.
• Weekly fees must be current to participate in
scheduled SACC School Day Out Camps.
• No discounts will be given for partial weeks
due to in-service, conferences, illness,
school cancellations or days you choose not
to send your child.
• All sites contract with DCF. Third Party
payments are accepted.
PAYMENTS
• Registration for all SACC programs is based
on first come/first served basis and is open
to YMCA members and the general public.
Capacity is limited to KDHE licensure.
• A $30 non-refundable enrollment fee per child
is due each school year upon enrollment to
reserve your child(ren)’s placement.*
• Payment may be made:
• Bankdraft (*save $30 off enrollment fee)
• Online at www.ymcawichita.org (Visa/MC only)
• At any Y location with check or money order
payable to YMCA or credit/debit card (Visa or
Mastercard only); no cash please.
• By mail to the YMCA Child Care Accounting
Office (402 N. Market, Wichita, KS 67202).
Please write the child’s first and last name on
the “memo line” of all checks.
• $25 late fee automatically applied for each
week that a payment is late. This fee will be
applied on Tuesdays. Please allow ample time
for mail delivery.
• All returned drafts/checks will be assessed a
Save $30
Pay w/automated bankdraft &
waive your enrollment fee
$10 returned item charge, in addition to any
applicable late fees. A money order will be
required for future payments.
PARTICIPATION CHANGE POLICY
A written Change Form must be completed one
week in advance for any schedule change. If you
are requesting to add or change days enrolled,
acceptance will be based on availability. If you exit
the program, TWO WEEKS WRITTEN NOTICE is
required. If written notice is not given, you will be
billed for two weeks of care and will remain with
a balance due until payment is received. If you
temporarily exit the program and wish to return,
you must contact the SACC office for availability.
Space will not be reserved without continuing
regular payments. In order to return, you must have
a current balance and completed paperwork on site.
If it is within the same school year, you are not
required to pay an additional enrollment fee.
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