Minutes - Ramapo Indian Hills High School District

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Ramapo Indian Hills Board of Education – March 12, 2007 8 WHEREAS, on June 16, 2006 and September 25, 2006, the Ramapo Indian Hills Regional High School District (“District”) held a public bid openings in connection with Lease of Land for the Installation and Operation of Wireless Telephone Support Equipment and Structures at Ramapo High School (the “Project”); and WHEREAS, upon the District’s consideration of the bids received at the bid openings, the District determined to reject all bids on the basis that the bid received failed to conform with the Project Specifications and the bid received did not meet the District’s revenue estimate, in accordance with N.J.S.A.18A:18A-22; and WHEREAS, in accordance with N.J.S.A. 18A:18A-5, the District entered into negotiations with the bidders and plans to award a contract without public advertising for bids because the District has rejected bids on two occasions because the District had determined that the bids received failed to conform with the Project Specifications and the bids received did not meet the District’s revenue estimate; and WHEREAS, after negotiations, the District received two (2) proposals from New Cingular Wireless PCS, LLC, for $26,400.00 (Twenty-Six Thousand Four Hundred Dollars and Zero Cents) annual rental for the initial five (5) year term with the option to renew for three (3) additional five (5) year periods with an annual increase of three (3) percent. The second proposal was from Verizon Wireless for $18,000.00 (Eighteen Thousand Dollars and Zero Cents) annual rental with an annual increase of three percent (3%) of the rent paid for the preceding year; and NOW THEREFORE, BE IT RESOLVED, that, the District hereby makes the following award of contract: New Cingular Wireless PCS, LLC, is hereby awarded a Land Lease Agreement for the Lease of Land for the Installation and Operation of Wireless Telephone Support Equipment and Structures at Ramapo High School for an annual rental payment of $26,400.00 (Twenty-Six Thousand Four Hundred Dollars and Zero Cents) with an annual increase of three (3) percent; and BE IT FURTHER RESOLVED, that, the award of the contract with New Cingular Wireless PCS, LLC, shall be subject to the following: (a) Approval by the Commissioner of Education, as the term of the Agreement exceeds the statutory five- (5) year-term limit set forth in N.J.S.A. 18A:20-8.2 (b); (b) Negotiation, review and approval of the formal contract for same by the Board’s Counsel; and FURTHER RESOLVED, that, according to Section 1.4 of the Bid Specifications, as the highest proposal received, New Cingular Wireless PCS, LLC, shall receive its choice of locations on the monopole; and FURTHER RESOLVED, that the District hereby rejects the Proposal submitted by Verizon Wireless as the proposal received does not meet the District’s revenue estimate; and FURTHER RESOLVED, that the District Administration is hereby authorized to solicit new quotations from wireless providers including Verizon Wireless; and FURTHER RESOLVED, that the Board’s Counsel is authorized to prepare and transmit for signature all Agreements as applicable to this award. OP1 – OP6 RC): Belsky , Chorman , Kleinert ABSENT, Piccoli , Quinlan ABSENT, Rinderknecht ABSENT, Scarpelli , Petersen , Madigan The following motion was approved by roll call: F1 Moved by: PETERSEN Seconded: PICCOLI FINANCE F1. To approve the resolution as follows:
Ramapo Indian Hills Board of Education – March 12, 2007 9 BE IT RESOLVED to approve a FY08 school district budget for submission to the voters as follows: Budget Local Tax Levy Total General Fund $43,391,725 $40,264,610 Total Special Revenue Fund 504,562 N/A Total Debt Service Fund 1,714,715 1,680,753 Totals $45,611,002 $41,945,363 BE IT FURTHER RESOLVED to apply for the following statutory adjustment to the FY08 school budget: Health Benefits $38,910 WHEREAS, included in the general fund appropriation is $150,000 for deposit into the Board of Education’s approved Current Expense Emergency Reserve account to finance unanticipated general fund current expenses necessary to ensure provision of a thorough and efficient education, with withdrawals from the account during the year subject to approval of the Commissioner, and WHEREAS, school district policy 9250 and N.J.A.C. 6A:23B-1.2 (b) provides that the Board of Education shall establish in the annual school budget a maximum expenditure amount that may be allotted for such travel and expense reimbursement for 2007-08. NOW THEREFORE BE IT RESOLVED, that the Ramapo Indian Hills Regional High School District Board of Education hereby establishes the school district travel maximum for the 2007-08 school year at the sum of $125,000, and BE IT FURTHER RESOLVED that the school business administrator shall track and record these costs to insure that the maximum amount is not exceeded. F1 RC): Belsky , Chorman , Kleinert ABSENT, Piccoli , Quinlan ABSENT, Rinderknecht ABSENT, Scarpelli , Petersen , Madigan The following motions were approved by roll call: F2 – F13 Moved by: SCARPELLI Seconded: PICCOLI F2. To approve the resolution as follows: WHEREAS, the Ramapo Indian Hills Regional High School District Board of Education is currently in litigation with the Bergen County Vocational Technical School District over the University Program Course of Studies, and WHEREAS, the Ramapo Indian Hills Regional High School District Board of Education has established a legal reserve in the amount of $91,369, and WHEREAS, the case will not be resolved prior to finalization of the 2007-08 budget NOW, THEREFORE BE IT RESOLVED that the Ramapo Indian Hills Regional High School District Board of Education requests permission from the Commissioner of Education to retain the established legal reserve in the amount of $91,369 for the 2007-08 school year or until the matter is resolved. F3. That the financial reports of the business administrator and the report of the treasurer of school monies for the month of December 2006, including a cash report for that period, be approved and ordered filed. F4. To authorize approval of the Committed Purchase Order Report for the month of January 2007 and further move that the following bills drawn on the current account in the total amount of $4,146,038.16 for materials received and/or services rendered, having been duly audited by the business administrator and a Board member, and previously paid, be ratified by the Board.
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Minutes - Ramapo Indian Hills High School District

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