Data Submission and Technical Specifications (PDF - CCIM

Community Care Information Management (CCIM)
IAR Data Submission
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Appendix A - Assessment Specific Requirements
OCAN Assessment Requirements
IAR supports the following versions of OCAN: 2.1 (CMHCA), 1.0.2 and 2.0. Detailed structure of
submissions was provided by the OCAN project team.
The schema version is stored in the version attribute of root element of submission XML file. This
attribute allows IAR to validate the content of submitted record based on the XML schema.
In the case of OCAN 2.1 IAR requires corresponding client’s personal health information in addition
to assessment data. The PHI data must conform to the schema defined in Documentation [3] - PHI
submission schema and both PHI and assessment data must be included in the submission
envelope as illustrated in submission structure 2.
Organizations using OCAN 1.0.2 may submit assessment data to the IAR repository in UTF-16
encoding without using the submission envelope.
RAI-MH Assessment Requirements
RAI-MH assessment data layout is based on existing Ontario Mental Health Reporting System
(OMHRS) technical specifications. This specification defines XML that conforms to OMHRS
Submission XML Schema and single ASCII file containing variable record length as approved
formats. IAR supports the following versions of the Canadian Institute for Health Information (CIHI)
submission specifications: 2008, 2009 and 2010
In addition to assessment data IAR requires corresponding client’s personal health information. The
PHI data must conform to the schema defined in Documentation [3] - PHI submission schema and
both PHI and assessment data must be included in the submission envelope as illustrated in
submission structure 2.
The submission header fields – FiscalYearOfSubmission and DateOfSubmission will indicate the
schema version of assessments in the file as described in the chart below.
Date of Submission
(not current date)
April 1- May 31
Fiscal year for which data is being submitted
Previous fiscal year
Current fiscal year
Schema Version
Previous fiscal year schema
Current fiscal year schema
June 1 – March 31 Previous or current fiscal year Current fiscal year schema
For example the schema version will be defined as follow for submissions that are sent during
fiscal year 2010:
FiscalYearOfSubmission 2009 2010 2009 2010
DateOfSubmission
Apr 1, 2010 -
May 31,2010
Apr 1, 2010 -
May 31,2010
June 1, 2010 -
Mar 31,2011
Apr 1, 2010 – Mar
31,2011
Schema version 2009 2010 2010 2010
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