Snow Mountain Ranch Group Planning Guide for June 2013

MEETING ROOM & EQUIPMENT REQUEST FORM
Meeting rooms are assigned on a firstcome,
first-served basis, according to group
size, needs, room availability and date
request is received.
Please make copies of this form for each
meeting room/breakout room needed.
Additional meeting room space may be
reserved at a rate of $3 per person/per
day/per meeting room, based on availability
(minimum charge $25 per day). Chairs and
tables are provided at no additional charge.
GROUP NAME:
GROUP SIZE:
BOOKING NO:
EMAIL:
DATE/TIME: / NO. OF CHAIRS: NO. OF TABLES:
WHEELCHAIR ACCESSIBLE YES NO
DO YOU HAVE A BAND* YES NO
IF YES, WHAT TIME WILL THEY BE PLAYING
PLEASE LIST ANY ADDITIONAL NEEDS:
Please remove this page, complete and then make copies of all forms before mailing.
If your group is staying in cabins, a meeting
room IS NOT included in your lodging fee.
If you would like to request a meeting
room, a rate of $6 per person/per day
will be applied (minimum of $50 per day).
Additional charges may apply. Availability is
not guaranteed.
SUBMITTING FORMS
Please fill out this form and return to the
Conference Office SIX MONTHS prior to
your arrival.
Fax: 303-449-6781
Please include a cover sheet.
U.S. Postal Service
Snow Mountain Ranch
Group Name
Booking #
Attn: Conference Office
PO BOX 169
Winter Park, CO 80482
FedEx and UPS
Snow Mountain Ranch–YMCA of the Rockies
Group Name
Booking #
Attn: Conference Office
1101 County Road 53
Granby, CO 80446
CONTACT INFORMATION
Telephone
888-592-9622
970-887-2152, x4127
Email
smrconference@ymcarockies.org
CHOOSE A ROOM SET-UP (for custom set up, please submit a drawing request):
Meeting rooms are from the time of check-in to noon the day of departure.
Early/late use may be reserved for an additional fee.
Square Theater Classroom U-Shape Picnic
Custom (indicate below)
Equipment Rental (limited availability)
TYPE OF EQUIPMENT PRICE (PER DAY) HOW MANY DATE TIME
PA (speakers, 1 microphone) $ 50
Wired Microphone $ 10
Wireless Microphones (2) $ 30
Microphone Lapel $ 50
Microphone Stand $ 10
Music Stand $ 10
Overhead Projector $ 20
Slide Projector $ 20
Screen $ 10
LCD Digital Projector w/screen $ 50
32" TV $ 25
DVD Player $ 25
VCR $ 20
Portable CD Player $ 25
Easel $ 10
Flip chart or Whiteboard & Easel $ 15
Podium $ 20
Extension Cord/Powerstrip $ 5
8' x 4' Stage Sections (up to 25) $ 20 each
Setup Change of Meeting Room $ 50
(after initial set-up)
Special requests must be made prior to arrival for telephones, electrical and tents. Wireless is available in many areas, check
with the Conference Office.
* Bands must be finished by 11 PM. Quiet hours are from 11 PM – 7 AM.
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