Director of Corporate Services - District of Sechelt

Director of Corporate Services
Title
Director of Corporate Services
Reports To
Chief of Innovation & Growth (CIG)
Summary
The Director of Corporate Services serves as the Corporate Officer responsible
for Corporate Administration as set out in the Community Charter. This includes
directing and administering clerical and legal affairs and related activities
supporting Council; administration of bylaw processes including drafting,
amendment, adoption, and maintenance of records for bylaws; administration of
drafting and registration of agreements and contracts, maintaining records of
endorsed agreements, and key dates for their review; development and
maintenance of the District’s records management system. Responsibility
includes responding to information requests under the Freedom of Information
and Protection of Privacy Act and serving as Chief Election Officer for municipal
elections.
Job Duties
Council and Committee Administration
Ensuring that statutory functions of the Corporate Administration are carried out,
including:
Attending meetings of Council and its committees as necessary;
Directing and holding responsibility for the accurate transcription and
retention of minutes and other records of the District Council and its
Committees;
Preparing letters and reports in response to decisions of Council from
Council minutes;
Receiving documents from Departments and supervising preparation of
agendas.
Bylaw and Contract Preparation
Plan, direct and supervise the clerical and legal affairs of the District:
Completing legal processes for bylaws, contracts, land transactions, and
road closures;
Overseeing drafting of agreements and contracts;

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Overseeing drafting, amendment and adoption of bylaws and policy
resolutions; ensuring that legal procedural requirements are followed, e.g.
legal notices;
Overseeing or providing input into original or amending engineering and
planning documents, e.g. developer’s agreements and Official
Community Plan and Zoning bylaw amendments.
Municipal Elections
Act in the capacity of Chief Election Officer for municipal elections and
referendums. Supervise preparation of advertisements, documents, resolutions,
and staff for voting opportunities.
Information
Supervise and oversee the District’s record management systems.
Freedom of Information and Protection of Privacy Act
Appointed by Council as “FOI Head” to receive and respond to access to
information requests under the Act.
Managerial Role
Preparation of the annual capital and operating budget for the Corporate
Services Department;
Responsible as a department head for assigning work, evaluating and
reviewing performance and dealing with employee relations matters;
Representing the District of Sechelt in communication with other local
government and the provincial government on matters pertaining to
bylaws and Council decisions;
Assisting the CIG and Council in developing strategic objectives, goals,
and policies;
Attending the public to answer inquiries and discuss complaints about
matters coming within the Corporate Officer’s jurisdiction;
The nature and scope of the position outlined is not exhaustive. Over
time, the role of the Director of Corporate Services may be expanded to
include other duties and responsibilities.
Qualifications
The preferred qualifications include certification by the Board of Examiners under
the Local Government Act; Certified Municipal Clerk designation (Master
Municipal Clerk preferred) through the International Institute of Municipal Clerks;

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and a law degree in a related area of practice. A degree in Local Government
Administration or a business administration may be considered.
Experience
Five or more years’ experience working in progressively more responsible
positions in local government, which includes working experience as a Deputy
Corporate Officer in a larger organization or Corporate Officer in a smaller
municipality. Demonstrated knowledge of municipal legislation including the
Community Charter, Local Government Act, Freedom of Information and
Protection of Privacy Act. A solid understanding of planning and land use
management legislation, associated bylaws, and common law procedures.
The qualifications listed above are intended to represent the minimum skills and
experience to perform the duties and responsibilities of this position. They are not
the absolute employment standards, but are guidelines for consideration along
the other job related selection criteria.
Key Expectations
Ability to speak and write at a professional level;
Familiarity with and knowledge of local government law;
Keeping Council and other management staff informed about
developments and occurrences affecting the District of Sechelt, including
pending legislation and activities of other government agencies and
municipalities;
Knowledge of records management practices;
Maintaining a harmonious relationship with District Council, staff and the
public;
Servicing Council and the public with tact and impartiality, while
preserving confidentiality and sensitivity regarding material being
discussed;
Supervisory skills to direct, schedule and train staff.