DISTRICT OF SECHELT

DISTRICT OF SECHELT 

REGULAR MEETING OF COUNCIL 

Community Meeting Room, 5797 Cowrie Street, Sechelt, BC 

Wednesday, August 1, 2012 

7:00 pm 

AGENDA 

1. CALL TO ORDER 

2. ADOPTION OF AGENDA 

3. APPOINTMENTS AND DELEGATIONS 

3.1 Venai Raniga, BCGEU regarding Privatization of the 

Provincial Liquor Distribution Branch 

Pg 1-4 

4. PROCLAMATIONS 

5. ADOPTION OF MINUTES OF PREVIOUS COUNCIL MEETINGS 

5.1 Minutes of the Regular Council Meeting of July 18, 2012 Pg 5-12 



6. BUSINESS ARISING FROM THE MINUTES 

7. COMMITTEE / COMMISSION MINUTES AND REPORTS 

7.1 Minutes of the Committee of the Whole Meeting of July 25, 

2012 - for receipt and endorsement 

7.2 Minutes of the Airport Development Advisory Committee 

Meeting of July 24, 2012 

Pg 17-24 

Pg 25-38 

• for receipt 

• Memo from the Director of Development Services 

regarding Recommendation No. 4 

• Recommendation Nos. 3,4,5 require Council

2 

endorsement 

Attachment #1 – Sechelt Airport Funding Application 

Project Plan 

7.3 Minutes of the Advisory Planning Commission Meeting of July 

17, 2012 - for receipt 

Pg 38 (a-f) 

Pg 39-42 

8. REPORTS FROM COUNCILLORS 

8.1 Councillor’s Reports Verbal 

9. BYLAWS 

For First Reading 

9.1 District of Sechelt Official Community Plan Amendment 

Bylaw No. 492-6, 2012 (Affordable Housing and Density 

Bonus policies) 

OCP Bylaw Voting: endorsement requires majority vote 

of full Council 

Pg 43-44 

For Adoption 

9.2 District of Sechelt Open Air Burning Bylaw No. 486, 2012 Pg 45-49 

10. NEW BUSINESS 

11. BUSINESS ITEMS 

11.1 Sechelt Visitor Information Centre – 2 nd Quarter Statistics Pg 50 

12. ITEMS FOR INFORMATION/RELEASE OF IN CAMERA ITEMS 

12.1 Council Correspondence – for receipt Pg 51-68 

12.2 Report from the Assistant Corporate Officer, dated July 19, 

2012 

Pg 69-70 

• Release of Resolutions from In Camera 

13. MAYOR, COUNCIL AND STAFF EMERGENCY ITEMS 

14. ADJOURNMENT 

Public Question and Answer Period 

District of Sechelt 

Regular Council Meeting Amended Agenda 

August 1, 2012

July 17, 2012 

Dear Councillor 

I am writing to you regarding the provincial government’s plans to privatize the BC Liquor 

Distribution Branch (LDB) warehouse and distribution system, and to ask you to oppose this move 

by adopting the enclosed motion. 

On February 21, 2012, the government announced its intentions to privatize the province's public 

liquor distribution system and sell-off its warehouses. This decision was made without any 

consultation with workers, bar/restaurant owners and other licensees, communities or the public. 

As president of the union representing the thousands of women and men who work for the LDB, I 

am very concerned about the impact this will have on these workers and their families. But I'm also 

concerned about the impact these changes and the loss of government revenues will have on 

communities throughout the province. 

Our current liquor distribution system serves us well. In the last five years, the LDB we all own 

contributed a net income of $4.3 billion to help pay for public services such as health, education and 

highways. 

Rather than handing over liquor distribution to a for-profit private company, the government should 

consider modernizing government liquor stores through Sunday openings and extended hours to 

generate more revenues for public services. 

The LDB is a success story. It is efficient, profitable and socially responsible. Our current mix of 

rural agency stores, privately-operated neighbourhood stores and government liquor stores, all 

supported by central distribution, is working well for consumers. The LDB system should not be 

fractured. The central distribution system and the stores must stay together in one system–it’s what 

makes it work. 

I would very much appreciate hearing your views on these issues. I am also asking local 

governments to consider adopting a motion, along the lines of the one enclosed with this letter, and 

hope that you will consider supporting it. 

If you have any questions, or would like further information, I would be pleased to arrange for a 

BCGEU member from your area to attend a meeting of council. 

My mailing address is 4911 Canada Way, Burnaby, V5G 3W3, or you can reach me by e-mail at 

president@bcgeu.ca. 


Regular Council Meeting Agenda 

August 1, 2012 

Page 1

I look forward to hearing from you. 

Sincerely 

Darryl Walker 

Enclosures 

PS Additional information about the impact of privatizing the LDB is also available at our website, 

www.bcgeu.ca, or www.DontDropPublicLiquor.ca 

DW/scm 

cope 378 




Page 2

MORATORIUM TO PRIVATIZE LIQUOR DISTRIBUTION 

City of District of Sechelt 

WHEREAS the provincial government, without public consultation or business case, has announced 

plans to privatize the Liquor Distribution Branch distribution system and sell-off its warehouses, 

which is the first step in the full privatization of our public liquor system, including the retail stores; 

and 

WHEREAS the sale of this profitable, socially responsible and proven public asset that generates 

almost a billion dollars a year in net income for health, education and other public services, will lead 

to reduced revenues, higher consumer prices, less selection, and a host of social problems 

associated with liquor privatization that may fall on local governments to deal with: 

THEREFORE BE IT RESOLVED that Council urge the provincial government to put a moratorium on 

the privatization of the LDB and to provide a formal vehicle–perhaps through appointment of a 

commissioner, a committee of MLAs, or similar means–for public discussion and community input 

into these issues. 

cope 378 




Page 3 

Turn Over

Supplementary Memo 

The provincial government’s recent surprise announcement to privatise the province’s two Liquor 

Distribution Branch (LDB) warehouses will drastically reduce annual revenues to government coffers. 

When questioned, the BC Finance Minister Kevin Falcon did not rule out future full privatisation of the 

LDB, similar to their privatisation attempt in 2002/03. 

Similar policy changes in Alberta led to a tripling of the number of liquor stores and caused the Calgary 

and Edmonton police departments to report significant increases in alcohol-related crimes. 

A BC Ministry of Health report has recommended that 

government-run retail stores serve as the exclusive distributors of alcohol from a public health 

perspective, and 

a moratorium be placed on new private stores and restrictions on the growth in number of agency 

stores, in particular due to concerns with youth access to alcohol. 

The Liquor Control and Licensing Branch conducted a pre-announced audit of over 800 stores, public and 

private in 2008, and found that private stores are much less likely to request ID from customers who 

appeared under the age of 25 than public stores. 

Additionally, studies show that other liquor privatizations have led to higher consumer prices, more stores 

with less selection, and marginalized workers. 

If these concerns are not addressed, the responsibility for more policing costs as well as those for health 

and social services may be downloaded to local governments. 




Page 4


MINUTES OF THE REGULAR COUNCIL MEETING 

held at 5797 Cowrie Street, Sechelt, BC 

Wednesday, July 18, 2012 

PRESENT 

Mayor J.R. Henderson; Councillors D. Hockley, T. Lamb, A. Lutes, 

C. Moore, M. Shanks and D. Siegers 

STAFF Acting Chief Administrative Officer E. Machado; Acting Corporate Officer 

G. van der Wolf; Chief Financial Officer A. deBucy; Director of Engineering 

K. Tang; Director of Development Services R. Parfitt; Executive Assistant 

J. McDougall; Recording Secretary S. Sagman 

______________________________________________________________________ 

CALL TO ORDER 

The Mayor called the Regular Council Meeting to order at 7:00 pm. 

ADOPTION OF AGENDA 

Res. No. 997-7//2012 – Hockley/Siegers 

That the Agenda be adopted. 

CARRIED 

APPOINTMENTS AND DELEGATIONS 

None. 

PROCLAMATIONS 

None. 

ADOPTION OF PREVIOUS MINUTES OF COUNCIL 

Minutes of the Regular Council Meeting of July 4, 2012 

Res. No. 998-7/2012 – Siegers/Moore 

That the Minutes of the Regular Council Meeting of July 4, 2012 be received and 

adopted. 

CARRIED 




Page 5


Minutes – Regular Council Meeting Page 2 of 8 

July 18, 2012 

Minutes of Regular Council Meeting of July 4, 2012 

A typographical error was noted on page 9. The word ‘time’ should replace the word 

‘tie’. On the same page, the first sentence of the Mayor’s statement should read “he has 

carefully reviewed all information available and considered the matter carefully”. 

On page 12 the “District of Sechelt Public Sewer Bylaw No. 112, 1990” should be 

amended to “District of Sechelt Public Sewer Amendment Bylaw 112-5, 2012”. 

And the “District of Sechelt Sewage Pumping Bylaw No. 307, 1996” should be amended 

to “District of Sechelt Sewage Pumping Amendment Bylaw No. 307-3, 2012”. 

Res. No. 999-7/2012 – Lutes/Siegers 


adopted as amended. 

CARRIED 

Minutes of Regular Council Meeting of July 11, 2012 

Res. No. 1000-7/2012 – Siegers/Moore 


adopted. 

CARRIED 

BUSINESS ARISING FROM MINUTES 

There was no business arising from minutes. 

COMMITTEE / COMMISSION MINUTES AND REPORTS 

Minutes of the Committee of the Whole Meeting of July 11, 2012 

Res. No. 1001-7/2012 – Siegers/Shanks 

That the Minutes of the Committee of the Whole Meeting of July 11, 2012 be received. 

Res. No. 1002-7/2012 – Moore/Siegers 

CARRIED 

That the recommendations from the Minutes of the Committee of the Whole meeting of 

July 11, 2012 be endorsed as follows: 




Page 6



July 18, 2012 

Recommendation No. 2 – Citizen Survey 

That the report from the Interim Chief Administrative Officer dated July 5, 2012 

regarding 2012 Citizen Survey be received. 

Recommendation No. 3 – Citizen Survey 

That Council direct staff to research a service provider to conduct the Citizen Survey, 

including proposed survey format, and forward their recommendations to Council. 

Recommendation No. 4 – Proposed New Open Air Burning Regulatory Bylaw 

That the report from the Interim Chief Administrative Officer dated July 4, 2012 

regarding Open Air Burning Regulatory Bylaw No. 486, 2009 be received. 


That the Open Air Burning Regulatory Bylaw No. 486, 2009, (2) (a) be amended by 

removing the phrase ‘for the period of two calendar years from the date of the adoption 

of this bylaw’ and replacing it with ‘until January 1, 2014’ and 

That the Open Air Burning Regulatory Bylaw No. 486, 2009, 3 (1) (a) 4 be amended by 

removing ‘demonstration waste’ and replacing it with ‘demolition waste’. 

That the Open Air Burning Regulatory Bylaw No. 486, 2009 be adopted as amended. 


That following adoption of Bylaw No. 486, 2009 that a communication plan be 

developed to educate the public on best practices for open air burning and inform the 

general public of the respective changes to open air burning for the District of Sechelt. 

CARRIED 

Minutes of the Sechelt Cultural Complex Task Force Meeting of April 30, 2012 

Res. No. 1003-7/2012 – Siegers/Hockley 

That the Minutes of the Sechelt Cultural Complex Task Force Meeting of April 30, 2012 

be received and adopted. 

CARRIED 




Page 7



July 18, 2012 

Recommendation No. 5 - Sechelt Cultural Complex Task Force Meeting Minutes – 

Terms of Reference 


That the Sechelt Cultural Complex Task Force Terms of Reference be amended as 

recommended in the Task Force Meeting minutes of April 30, 2012 and forwarded to 

Council for endorsement. 

CARRIED 

In discussion it was noted that: 

the Terms of Reference for the Sechelt Cultural Complex Task Force had 

previously come before Council and were endorsed; 

the Terms of Reference for all Committees are currently being reviewed by the 

Acting Chief Administrative Officer and Assistant Corporate Officer. A report to 

Council will be forthcoming. 

Minutes of the Sechelt Cultural Complex Task Force Meeting of June 11, 2012 


That the Minutes of the Sechelt Cultural Complex Task Force Meeting of June 11, 2012 


CARRIED 

Minutes of the Sechelt Cultural Complex Task Force Meeting of June 18, 2012 

Res. No.1006-7/2012 – Siegers/Lamb 

That the Minutes of the Sechelt Cultural Complex Task Force Meeting of June 18, 2012 


CARRIED 


there is a reference to the re-appointment of Task Force members. When the 

committee was created Council appointed the Task Force members; however, in 

recent years the Committee has been appointing its own members; 

the current group has been dissolved and new member applications will be 

brought forward to Council soon. 




Page 8



July 18, 2012 

Minutes of the Arts, Culture and Heritage Advisory Committee Meeting of 

June 26, 2012 


That the Minutes of the Arts, Culture and Heritage Advisory Committee Meeting of 

June 26, 2012 be received and adopted. 

CARRIED 

REPORT FROM NON-STANDING COMMITTEES, LIAISON APPOINTMENTS AND 

GENERAL REPORTS FROM COUNCIL 

1. Report on Liaison Activities, General Report 

Councillor Hockley reported on: 

his attendance at an airport meeting before going on vacation earlier in the 

month. 


Councillor Lamb reported on: 

his attendance at the Wastewater Treatment Committee meeting. He noted 

that the meeting was positive and there is now a signed agreement with an 

Owner’s Technical Consultant. 


Councillor Lutes reported on: 

taking a helicopter tour, courtesy of the Sunshine Coast Regional District 

(SCRD), to survey the inlet, water intake and the landfill; 

the final draft of the Chapman Creek Source Assessment Plan will be 

released in September; 

the recognition of the SCRD for its recycling accomplishment: a total of 

1,962 kg of batteries were recycled; 

her attendance at the Downtown Business Association and Chamber of 

Commerce barbeque held at the Seaside Centre. 


Councillor Moore reported on: 

his attendance at Airport Advisory meetings. He noted that the meetings were 

positive and a business case for the airport is being developed; 

his attendance at the Wastewater Treatment meeting. He stated that 

Sechelt’s plans for a wastewater treatment facility will establish a ’best 

practice’ provincially, in Western Canada and perhaps nationally; 




Page 9



July 18, 2012 

 

his attendance at the Mayor’s garden party. 


Councillor Shanks reported on: 

his attendance at a Wastewater Treatment meeting; 

his attendance at an Airport Advisory meeting; 

his participation in a tour of the Watermark construction project. 


Councillor Siegers reported on: 

her attendance at the Mayor’s garden party along with District staff and 

Council. She thanked the Mayor for hosting and staff for organizing an 

enjoyable event; 

her participation in the tour of the Watermark construction project; 

her attendance at a Sunshine Coast Housing Committee meeting; 

the upcoming Small Business Conference; 

her attendance at the Chamber of Commerce barbeque. 


Mayor Henderson reported on: 

the hiring of the Executive Assistant to the Mayor, Council and Chief of 

Innovation and Growth (CIG). He introduced Jeanette McDougall; 

the ongoing interviews for the CIG position; 

retaining Gerry van der Wolf on contract as Assistant Corporate Officer; 

his travel to Prince George on private business. He met with the city’s Mayor 

and some MLAs and was encouraged by the recognition that Sechelt 

received; 

his appreciation for the hard work of District of Sechelt staff in recent months. 

BYLAWS 

District of Sechelt Open Air Burning Bylaw No. 486, 2012 


That “District of Sechelt Open Air Burning Bylaw No. 486, 2012” be read a first time this 

18 th day of July, 2012. 

CARRIED 




Page 10



July 18, 2012 


That “District of Sechelt Open Air Burning Bylaw No. 486, 2012” be read a second time 

this 18 th day of July, 2012. 

CARRIED 

Res. No. 1010-7/2012 – Moore/Siegers 

That “District of Sechelt Open Air Burning Bylaw No. 486, 2012” be read a third time this 

18 th day of July, 2012. 

CARRIED 

NEW BUSINESS 

There were no new items of business. 

BUSINESS ITEMS 

There were no items of business. 

ITEMS FOR INFORMATION / RELEASE OF IN CAMERA ITEMS 

Council Correspondence 


That the Council Correspondence as of July 18, 2012 be received for information. 

Release of Resolutions from In Camera 


CARRIED 

That the report of the Assistant Corporate Officer dated July 12, 2012 regarding release 

of a resolution from in camera be received; and 

That the following resolution be released from in camera: 

That Council appoint the following three (3) applicants as members to the Board of 

Variance for a three (3) year appointment: 

John Wright 

Terry Davies 

Michel Billotte 

CARRIED 




Page 11



July 18, 2012 

MAYOR, COUNCIL AND STAFF EMERGENCY ITEMS 

There were no emergency items brought forward. 

ADJOURNMENT 

Res. No. 1013-7/2012 – Siegers/Lamb 

That the Regular Council Meeting be adjourned at 7:21 pm, Wednesday, July 18, 2012. 

Certified Correct: 

CARRIED 

___________________________ 

John R. Henderson, Mayor 

______________________________________ 

Gerry van der Wolf, Acting Corporate Officer 




Page 12





PRESENT 


C. Moore, M. Shanks and D. Siegers 



K. Tang; Director of Development Services R. Parfitt; Executive Secretary 

J. McDougall; Recording Secretary S. Sagman 

______________________________________________________________________ 

CALL TO ORDER 



Res. No. 1014-7/2012 – Siegers/Lutes 


CARRIED 


None. 

IN CAMERA SESSION 

Res. No. 1015-7/2012 – Hockley/Lamb 

That the meeting be closed to the public to deal with matters suitable for in camera 

discussion pursuant to Section 90 (1) (a) (c) (g) (i) and (k) of the Community Charter. 

CARRIED 




Page 13



July 18, 2012 

ADJOURNMENT 


That the Regular Council Meeting be adjourned at 7:26 pm, July 18, 2012. 


CARRIED 

____________________________ 


______________________________________ 





Page 14





PRESENT 

ABSENT 


M. Shanks and D. Siegers 

Councillor C. Moore 



K. Tang; Director of Development Services R. Parfitt; Coordinator, Council 

& Community Relations C. Jordison; Executive Assistant J. McDougall; 

Recording Secretary S. Sagman 

______________________________________________________________________ 

CALL TO ORDER 





CARRIED 


Annual Report 

Res. No. 1018-7/2012 – Hockley/Siegers 

That the report from the Coordinator, Council & Community Relations regarding the 

Annual Report be received. 

CARRIED 

In review of the Annual Report, the Coordinator, Council and Community Relations 

noted that: 

the report is based on input from District of Sechelt Managers and staff; 

Sechelt had considerable population growth between 2006-2011; 




Page 15



July 25, 2012 

the 2011 General Municipal Election had a higher voter turnout: 47.09% 

compared to 38.47% in 2008. The mail-in ballot process, introduced in the last 

election, may account for the increase; 

statistics indicate the Bylaw Enforcement division is achieving a higher level of 

compliance; 

Development Services statistics show that the number of single family unit 

building permits are stable; 

the Parks Department opened a new playground in Tyler Heights and a new 

beach access at Mills Road; 

Engineering and Public Works have been working on improving the wastewater 

treatment system. Much work and public consultation has been done in this area. 

the Sustainability Plan was adopted and made part of Sechelt’s Official 

Community Plan. 

Res. No. 1019-7/2012 - Hockley/Siegers 

That Council adopt the District of Sechelt 2011 Annual Report. 

CARRIED 

IN CAMERA SESSION 


That the meeting be closed to the public to deal with matters suitable for in camera 

discussion pursuant to Section 90 (1) (a) (e) (g) (i) and (k) of the Community Charter. 

ADJOURNMENT 

CARRIED 


That the Regular Council Meeting be adjourned at 2:35 pm, July 25, 2012. 

CARRIED 


_________________________ 


______________________________________ 





Page 16


MINUTES OF THE COMMITTEE OF THE WHOLE MEETING 



PRESENT 

ABSENT 

STAFF 

Mayor J.R. Henderson (Chair); Councillors D. Hockley, T. Lamb, A. Lutes, 

M. Shanks and D. Siegers 

Councillor C. Moore 

Acting Chief Administrative Officer E. Machado; Acting Corporate Officer 

G. van der Wolf; Chief Financial Officer A. DeBucy; Director of 

Engineering K. Tang; Director of Development Services R. Parfitt; 

Coordinator, Council & Community Relations C. Jordison; Executive 

Assistant J. McDougall; Recording Secretary S. Sagman 

CALL TO ORDER 

The Chair called the Committee of the Whole Meeting to order at 1:00 pm. 


Recommendation No. 1 – Hockley/Siegers 


CARRIED 

APPOINTMENTS AND DELEGATIONS 

None. 


RV Parking on Boulevards 

Recommendation No. 2 – RV Parking on Boulevards 

Siegers/Lutes 

That the report from the Assistant Corporate Officer dated July 16, 2012 regarding RV 

Parking on Boulevards be received. 

CARRIED 




Page 17


Minutes – Committee of the Whole Meeting Page 2 of 8 

July 25, 2012 

In discussion it was noted that all regulatory bylaws, including the Street and Traffic 

Bylaw, will be reviewed in preparation for the Bylaw Enforcement Notice Adjudication 

System which will be implemented in early fall of 2012. 

Recommendation No. 3 – RV Parking on Boulevards 

Lutes/Shanks 

That Committee recommend to Council to direct staff to include provisions relating to 

the parking of trailers on streets and boulevards as part of the ongoing review of the 

Street and Traffic Bylaw. 

CARRIED 

Proposed Amendments to Council Procedure Bylaw No. 490, 2010 

Recommendation No. 4 – Proposed Amendments to Council Procedure 

Bylaw No. 490, 2010 

Siegers/Lutes 

That the report from the Assistant Corporate Officer dated July 13, 2012 regarding 

Council Procedure Bylaw No. 490, 2010 amendments be received. 

CARRIED 


an amendment was requested on Page 5, Part 2, 4 (1) Inaugural Meeting - that 

the word December be removed; 

there are two types of Committees: 

o Standing Committee – appointed by Mayor and Council members make 

up majority; 

o Select Committee – appointed by Council and at least one Council 

member appointed; 

every Committee must be constituted as Standing or Select but can be named 

otherwise; 

on Page 8, Part 4, 13 (4) – should section 21 or section 22 be referenced; 

on Page 9, (5) – clarify that audio recordings are retained ‘on the website for six 

months’; 

on Page 18, Part 6, 37 - the reference to section 20 should be reviewed. 




Page 18



July 25, 2012 

Recommendation No. 5 – Proposed Amendments to Council Procedure Bylaw 

Siegers/Lamb 

That the proposed amendments to Council Procedure Bylaw No. 490, 2010 be tabled 

until such time as additional amendments can be considered. 

Union of BC Municipalities 2012 Convention 

CARRIED 

Recommendation No. 6 – Union of BC Municipalities 2012 Convention 

Lutes/Siegers 

That the Memo from the President of the Union of BC Municipalities dated July 16, 2012 

regarding the Mid-Sized Communities Forum at the 2012 UBCM Convention be 

received. 

CARRIED 


Council should determine what topics to submit to the Union of BC Municipalities 

(UBCM) for the 2012 Convention being held in Victoria, September 24-28, 2012; 

the topics to submit include: 

o Policing - the differences between the RCMP and a municipal force; 

o Infrastructure Financing - to be discussed at the Mid-Size Communities 

Forum; 

o Marihuana Production - is on the convention agenda; 

o Library Financing – is currently within the Ministry of Education. Suggest it 

be moved into the Ministry of Community Services portfolio; 

o Broadband Internet service for the Sunshine Coast; 

o Clean Energy – not only carbon neutral but other initiatives such as solar 

energy and water retention; 

Council should meet with the Minister of Transportation regarding the airport, 

highway improvements and the Davis Bay Parkway. 

Recommendation No. 7 – Union of BC Municipalities 2012 Convention 

Lutes/Siegers 

That the Memorandum from the Ministry of Community, Sport and Cultural 

Development dated July 18, 2012 regarding the 2012 UBCM Convention be received. 

CARRIED 




Page 19



July 25, 2012 

Development Procedures Bylaw No. 513, 2012 

Recommendation No. 8 – Development Procedures Bylaw No. 513, 2012 

Lutes/Shanks 

That the report from the Director of Development Services dated July 17, 2012 

regarding proposed Development Procedures Bylaw No. 513, 2012 be received. 

CARRIED 


the Director of Development Services was commended for including all the 

information in one document; 

it was suggested that the format of the document be changed to have the bylaw 

itself address the overall framework for the procedures and have the procedures 

listed separately; 

currently, a procedural change requires a bylaw amendment; 

with the suggested format change a procedural change would be easier; 

the Director of Development Services stated that the bylaw is concise and it 

clearly indicates what is required of the development community. He added that 

he welcomes input from Council; 

after second reading the public has thirty days to review and comment on the 

bylaw; 

the Advisory Planning Commission should be consulted; not as a formal 

regulatory referral, but as a courtesy; 

it was suggested that staff be given more time to draft a different version of the 

bylaw. 

Councillor Shanks left the room at 1:24 pm and returned at 1:25 pm. 

Recommendation No. 9 – Development Procedures Bylaw 513, 2012 

Shanks/Lutes 

That District of Sechelt Development Procedures Bylaw No. 513, 2012 be forwarded to 

Council for consideration of first and second reading and that the bylaw be referred to 

the Coast Community Builders Association and the Sunshine Coast Real Estate 

Association for comment prior to adoption. 

AMENDED BY 

THE FOLLOWING 




Page 20



July 25, 2012 

Recommendation No. 10 – Amendment to Recommendation No. 9 

Shanks/Lutes 

That Recommendation No. 9 be amended by adding the Advisory Planning Commission 

to groups to be referred. 

DEFEATED 

Recommendation No. 9 – Development Procedures Bylaw 513, 2012 

Shanks/Lutes 

That District of Sechelt Development Procedures Bylaw No. 513, 2012 be forwarded to 

Council for consideration of first and second reading and that the bylaw be referred to 

the Coast Community Builders Association and the Sunshine Coast Real Estate 

Association for comment prior to adoption. 

Recommendation No. 11 – Development Procedures Bylaw No. 513, 2012 

Siegers/Lamb 

DEFEATED 

That staff review and redraft Development Procedures Bylaw No. 513, 2012 and 

present a report at the next meeting of the Committee of the Whole. 

Bonus Density Policy 

Recommendation No. 12 – Bonus Density Policy 

Siegers/Lutes 

CARRIED 

That the report from the Community Planner dated July 16, 2012 regarding a proposed 

Bonus Density Policy be received. 

CARRIED 


the Community Planner was commended for his report; 

clarification was requested regarding the cash in lieu method which is 20% of the 

average list price of a unit in a housing project, 




Page 21



July 25, 2012 

 

 

 

 

the Community Planner explained that the percentage may seem low. However, 

the cash amounts for higher priced projects average out when more moderate 

projects are taken into account; 

20% cash in lieu was decided on after considering many options: 

o a fixed amount was not feasible as unit values are different and the value 

range is large; 

o 25% cash in lieu would not be as attractive to developers; 

o a percentage of the construction value was also considered, however, this 

method does not take into account the list price and location of a unit; 

o the developers indicated they would consider 15-20% cash in lieu; 

the average cash in lieu amount is $50,000, which was considered a reasonable 

amount by the majority of those consulted; 

the Community Planner pointed out that a Council policy will implement this 

system, therefore, future amendments to the system can be made easily. 

Recommendation No. 13 –Bonus Density Policy 

Siegers/Lutes 

That pursuant to Section 879 of the Local Government Act Council consider that the 

following persons, organizations and authorities may be affected by the Official 

Community Plan Amendment Bylaw: 

(i) Sunshine Coast Regional District 

(ii) Town of Gibsons 

(iii) Advisory Planning Commission 

(iv) School District 46; 

And that Official Community Plan Amendment Bylaw No. 492-6, 2012 be referred to the 

above noted organizations for their comments with a 30 day response time. 

Recommendation No. 14 –Bonus Density Policy 

Siegers/Lutes 

CARRIED 

That Official Community Plan Amendment Bylaw No. 492-6, 2012 be forwarded to 

Council for consideration of first reading and that the bylaw be referred to a Public 

Hearing after an information meeting has been held; 

CARRIED 




Page 22



July 25, 2012 

Traffic Study – Davis Bay Area 

Recommendation No. 15 – Traffic Study – Davis Bay Area 

Lutes/Siegers 

That the report from the Director of Engineering dated July 18, 2012 regarding Traffic 

Study – Davis Bay Area be received. 

CARRIED 


concerns were raised regarding allocating $20,000 for a traffic study. Council 

inquired as to whether a 4-way stop at Whitaker and Davis Bay could be erected 

if that is what is needed; 

the Director of Engineering noted that to install a 4-way stop at the intersection 

would cost $8,000-10,000; 

$20,000 for a larger traffic study is preferable as it will cover the entire 

neighbourhood from Whitaker Road to Havies Road; 

a traffic study will take into consideration schools, crosswalks, pedestrians, traffic 

counts and traffic speed providing better results in the long term; 

it was previously anticipated that when Highway #101 construction concluded a 

traffic study would be done; 

a traffic count could take place when school starts in early September. A report to 

Council would be presented at the end of October or early November; 

the Chief Financial Officer (CFO) stated that the Engineering Department is on 

budget so far this year. Funds for the traffic study will need to come from other 

areas of that department’s budget. 

Recommendation No. 16 –Traffic Study – Davis Bay Area 

Siegers/Lutes 

That an overall Traffic Study for the Davis Bay area at an approximate budget of 

$20,000 be approved. 

CARRIED 

Recommendation No. 17 –Traffic Study – Davis Bay Area 

Siegers/Lutes 

That the 4-way stop at the Chapman Road and Laurel Avenue intersection be 

maintained at this time. 

CARRIED 




Page 23



July 25, 2012 

Recommendation No. 18 – Second Quarter 2012 Financial Report 

Lutes/Hockley 

That the report from the Chief Financial Officer dated July 20, 2012 regarding the 

Statement of Operations for the first half of fiscal year 2012 be received. 

CARRIED 


this year there was a 10% increase in property taxes being deferred. This may be 

a demographic indicator or an economic indicator. The Province pays those 

deferred taxes to the District and the debt goes against the title of the property; 

on August 1 st , the District must remit the tax owed to other agencies ie: SCRD 

and School District; 

the CFO reminded Council that, while the Province charges 5% to collect taxes, 

municipalities collect taxes on behalf of the Regional District, Hospitals and 

School Districts without charge. She suggested this topic be addressed at the 

UBCM Convention; 

a second set of property tax billings will be mailed out soon. There was a 5% 

penalty levied on late payments on July 4, 2012. An additional 5% is charged on 

September 4, 2012. The third year taxes are delinquent, the property goes to tax 

sale; 

the CFO reported that the dollar value of building permits issued has increased 

over last year. 

ADJOURNMENT 

Recommendation No. 19 - Siegers/Lutes 

That the Committee of the Whole Meeting of July 25, 2012 be adjourned at 2:13 pm. 

CARRIED 

__________________________ 


______________________________________ 





Page 24


MINUTES OF THE AIRPORT DEVELOPMENT ADVISORY 

COMMITTEE MEETING 


July 24, 2012 

PRESENT 

STAFF 

Councillor C. Moore (Chair); Mayor J.R. Henderson (ex-officio) (partial 

attendance); Councillor M. Shanks; R. Fraser, H. Kuck, S. Stoddart- 

Hansen 

Director of Development Services R. Parfitt; Recording Secretary L. Rea 

CALL TO ORDER 

The Chair called the Airport Development Advisory Committee Meeting to order at 

10:35 am. 

The Director of Development Services advised he would be on vacation for the month of 

August and that Community Planner André Boel would be attending the Committee 

meetings in his place. 


Recommendation No. 1 – Agenda 


CARRIED 

ADOPTION OF PREVIOUS MINUTES 

Minutes of the Airport Development Advisory Committee Meeting 

Recommendation No. 2 – Minutes of the Airport Development Advisory 

Committee Meeting of July 17, 2012 

That the Minutes of the Airport Development Advisory Committee meeting of July 17, 

2012 be adopted. 

CARRIED 




Page 25


Minutes – Airport Development Advisory Committee Meeting Page 2 of 5 

July 24, 2012 

BUSINESS ITEMS AND REPORTS 

Non-Aviation Use of Sechelt Airport 

The Committee further discussed this item previously discussed at the Airport 

Development Advisory Committee meeting on July 17, 2012. It was recommended that 

future requests for non-aviation use of the Sechelt Airport be reviewed by the Airport 

Development Advisory Committee and that the Committee’s recommendations be 

forwarded to Council for consideration. 

Airport Development Advisory Committee Terms of Reference 


the Committee has been addressing issues not listed in its general purpose 

mandate in the Terms of Reference, such as airport operations and 

maintenance; 

the Terms of Reference should be amended to extend the mandate to include 

providing advice on the operational procedures of the Sechelt Airport; 

the Sechelt Airport Liaison (i.e. Airport Manager) could be asked to attend 

Committee meetings as required; 

the minutes from Airport Development Advisory Committee meetings will be 

included on Regular Council agendas, with recommendations needing Council 

endorsement to be bolded in the Committee minutes. 

Recommendation No. 3 – Airport Development Advisory Committee 

That the Committee recommend to Council that the mandate of the Airport 

Development Advisory Committee be extended as follows: 

 

“Provide advice and make recommendations to Council regarding the 

operational procedures of the Sechelt Airport”; and 

That the Airport Development Advisory Committee Terms of Reference, as 

attached to these minutes and amended with the mandate extension above, be 

endorsed. 

CARRIED 

Safety Management System 

In discussion it was noted that liability insurance coverage for volunteers is an issue of 

concern. 




Page 26



July 24, 2012 

Airport Administration 


the Airport Administration questions raised in the July 17, 2012 Airport 

Development Advisory Committee meeting will be reviewed at the August 7 th 

meeting; 

Sechelt Airport management and maintenance might be the responsibility of the 

Chief of Innovation and Growth, who will delegate responsibilities as he/she 

deems appropriate. 

The Committee requested the job description for the Volunteer Airport Liaison be on 

their next meeting’s agenda. 

The Committee requested details regarding the liability insurance coverage for the 

Volunteer Airport Liaison. 

Community Infrastructure Improvement Fund Grant 

In discussion of this item, it was noted that: 

the grant application is applicable to existing, not new, infrastructure; 

there are several potential options for the application, including improving the 

terminal building (built adjacent to the existing building), upgrading the fencing, 

paving the internal road and the road leading up to gate, paving the parking area; 

the cost estimates prepared by Pryde Schropp McComb in 2008 could be used; 

an upgrade that would need to be redone or removed due to later improvements 

should be avoided; 

a project with visual impact would be favourable; 

there could be multiple proposals instead of a single proposal; 

the current terminal building at the Sechelt Airport is owned by the Elphinstone 

Aero Club though their lease has expired; 

the Community Infrastructure Improvement Fund grant application for an 

improved terminal building adjacent to the existing building should be finalized; 

assurance is required from Council that the matching 50% funding would be 

covered by the District of Sechelt; 

the improved terminal building proposal be communicated to the president of the 

Elphinstone Aero Club. 

Recommendation No. 4 – Community Infrastructure Improvement Fund Grant 

That the Committee recommend to Council that a grant application for an 

improved terminal building and upgraded parking at the Sechelt Airport be 

submitted to the Community Infrastructure Improvement Fund. 

CARRIED 




Page 27



July 24, 2012 

Airport Lands Subdivision Update 


to facilitate septic perk testing, Engineering has flagged the corner posts of the 

lot and Publics Works will be clearing brush; 

hydro and gas hookups for the subdivision need to be investigated; 

a section of the initial proposed lot layout may incur high servicing costs; 

the proposed lot size may be too large for what is sellable today, and that a 

variety of lot sizes could be designed; 

based on the current market for bare land leases, a lease rate of $0.25 per sq. ft. 

could be a good starting point; 

potential builders may find financing difficult to obtain, and the federal reverter 

clause attached to the property may dissuade some bankers. Discussions with 

potential bankers might be worthwhile. An application to Transport Canada to lift 

the reverter clause could be made, or at least to obtain a comfort letter; 

that a clear indication (including budget) to the public that the Sechelt Airport will 

be developed/upgraded would help to attract quality tenants, especially those 

within the aviation sector; 

the Committee should further the business case and minimize obstacles to the 

development; 

the St. Mary’s Hospital emergency services coordinator is encouraged about the 

possibility of fixed wing medevac services to the Sechelt community. The hospital 

has been recently using the Sechelt Airport due to the hospital’s helipad being 

non-operational. There may be challenges to obtaining helipad certification. A 

proposal to the Ministry of Health to provide funding for the airport improvements 

could be made in light of the financial advantages to the Healthcare system of 

operating fixed wing rather than helicopter services to the Sunshine Coast. 

The Committee requested that survey detail for all the airport buildings as well as 

information about the current leases at the Sechelt Airport be provided at the next 

Committee meeting. 

The Committee requested that the existing federal reverter clause on the property be 

emailed to the Committee members. 

Business Plan 


a 4,000 ft runway would attract buyers and renters; 

a phased approach be proposed to Council, with a Phase 1 cost of $4 million, not 

including apron improvements (to be addressed in a subsequent phase); 

the cost estimates would be based on Associated Engineering’s proposal of 

October 2009. 




Page 28



July 24, 2012 

Recommendation No. 5 – Sechelt Airport Business Plan 

That the Committee recommend to Council that the airport expansion be phased, 

with Phase 1 to include a 4,200 ft runway expansion including taxiways, upgraded 

lighting and navigations aids for the estimated cost of $4 million. 

CARRIED 

Councillor Moore was invited to speak at the Sechelt Airport Users Group’s annual 

meeting to be held at the Sechelt Airport on September 15, 2012. 

NEXT MEETING 

Tuesday, August 7, 2012 at 10:30 am in the Sunshine Room, 2 nd Floor 5797 Cowrie 

Street, Sechelt. 

ADJOURNMENT 

The Airport Development Advisory Committee Meeting of July 24, 2012 was adjourned 

at 12:05 pm. 

______________________________ 

Chris Moore, Chair 

_______________________________ 

Laura Rea, Recording Secretary 




Page 29


Airport Development Advisory Committee 

Terms of Reference 

1. Purpose 

The general purpose mandate of the Airport Development Advisory 

Committee (the Committee) will include, but not limited to the following: 

 

 

 

 

 

Provide advice on the selection of preferred proponents for a Request 

for Proposal to explore potential expansion and industrial 

development of the airport; 

Provide advice on the contents of a Request for Proposal for the 

future development and marketing of the Sechelt Airport; 

Analyze all responses to the Request for Proposals and recommend 

to District of Sechelt Council the successful proponent. 

Explore opportunities for partnerships and grants to assist with the 

development of the Airport; 

Provide advice on the development and implementation of the airport 

development business plan. 

2. Membership 

 

 

 

 

 

District of Sechelt Council shall appoint the Chair who shall be a 

member of Council and up to six (6) additional members to serve on 

the Committee; 

District of Sechelt Council shall appoint a Council Liaison and an 

alternate Council Liaison, and the Mayor as ex-officio. 

Committee members shall be well versed with successful business 

practices and familiar with the Sunshine Coast; 

Appointments of advisory members shall be a the pleasure of Council; 

Staff members shall serve as technical representation. 

3. Procedures 

 

 

 

The Committee is advisory and all recommendations will be forwarded 

to Council for consideration; 

The Committee will meet as required by the Chair; 

Administrative and secretarial support for the Committee shall be 

provided for by the District of Sechelt. 

Approval Date: May 16, 2012 

Resolution #: 866-05/2012 




Page 30

MEMORANDUM 

DATE: July 27, 2012 

TO: 

FROM: 

RE: 

Mayor and Council 

Director of Development Services 

Sechelt Airport – Western Economic Diversification Canada Funding 

FILE NO: 8410-03 2012 

Western Economic Diversification Canada (WD) has recently announced the 

Community Infrastructure Improvement Fund (CIIF), a $46,200,000 infrastructure 

improvement program for Western Canada. The program has two intake dates – 

August 2 nd , 2012 and November 1 st , 2012. This program is designed to fund upgrades, 

retrofits, modifications to infrastructure, NOT fund new projects. The maximum WD 

contribution is $250,000 subject to matching funding. 

The Airport Development Advisory Committee has discussed this fund as a means of 

furthering the development of Sechelt Airport. It proposes that a candidate project be 

an upgrade to the existing Elphinstone Flying Club building which is leased by the 

District as a “terminal” building, and upgrades to the parking area. 

The CIIF application as prepared for submission to meet the August 2 nd deadline 

includes rehabilitation, repair and expansion, design and engineering fees, 

communications and miscellaneous salaries in the amount of $500,000. The WD 

component could be $250,000, with the matching $250,000 from other sources (i.e. 

ICET etc.) which do not need to be identified at this time. 

At the time of writing this memo, the Project Plan to be included with the WD application 

was unavailable however it will be provided as a late agenda item. 

The application requires a supporting Council resolution. Staff requests that Council 

support this application in order that it meets the August 2 nd , 2012 intake. 

Attachment: 

1. Community Infrastructure Improvement Fund grant application 




Page 31

Sechelt Airport Terminal and Parking Expansion 

Organizational Information: 

Full Legal name of applicant organization: District of Sechelt 

Mailing address: 2 nd Floor – 5797 Cowrie Street 

Sechelt, BC V0N 3A0 

Telephone: (604) 885-1986 

Business Number: 

N/A 

Organizational Type: Local government 

Project Information: 

Project Title: 

Sechelt Airport Terminal and Parking Expansion Project 

Project address: (where the project will be undertaken) 

Hilltop Road, Sechelt, BC V0N 3A1 

Proposed shared cost commencement date: 

May 1, 2012 

Proposed project end date: December 31, 2013 

Community infrastructure facility type: 

Airport 

Description of the Project: (under 2000 characters) 

The subject of this project application is the refurbishment and enhancement 

of the current air terminal building and works associated with up-grades to 

the parking area. The project is the first step in our master plan that will 

transform the airport from its current status as a “registered” airport to a 

“certified” airport capable of supporting regularly scheduled air services. 

Currently the airport is served by a small air terminal building and gravel 

and grass parking areas. The terminal building is suitable for general 

aviation and smaller charter use but is not capable of handling the needs of 




Page 32

larger charter or scheduled air services. The limitations of the building have 

also constrained its use for other community functions such as by the air 

cadets as a training facility, volunteer group community meetings, etc. 

The parking area and the terminal building are at different elevations and 

access to the terminal building involves climbing a gravel path that has a 

significant slope and does not meet modern accessibility standards. 

The objective of this project is to refurbish and add capacity to the current 

terminal building to allow for processing of inbound and out-bound 

passengers (including medevac transfer) and to modify the parking area to 

make it easily accessible to the terminal building, thus improving 

accessibility for those with mobility impairments. 

Activities to be undertaken/work/tasks to be done, assets to be renovated or 

constructed and any other relevant information. 

Expanding and upgrading the airport terminal building and parking areas will 

include the following activities/tasks: 

 

 

 

 

Engaging a Project Coordinator to develop the project plan and 

manage the grant application process 

Hiring an architect and engineer to complete the design of the building 

expansion and the design of the parking area 

Contracting for construction services to construct the building 

expansion and parking area 

Overseeing the works in progress 

Rationale for the Project: (Maximum of 4000 characters) 

The Sechelt Airport is currently not certified by Transport Canada. The 

runway, apron and taxiways of the airport are approaching the end of their 

service life. An Engineering plan has been completed to replace the existing 

runway and extend it to 4,000 feet from its current 2,400 foot length. 

Along with a package of additional up-grades (including lighting for night 

operations) the airport will meet the requirements for certification -- 

enabling scheduled air services to operate at the airport. 

The Sunshine Coast is not accessible by road and currently the only means 

of travel to the lower mainland is by car/ferry or float plane. Scheduled air 

services would serve the 28,000 permanent residents, 15,000 part time 

residents and the more than 150,000 annual visitors to the Coast. 




Page 33

The Sunshine Coast is one of the only communities of its size in Canada that 

does not have road access or any land-based scheduled air services. 

There are two companies that provide float plane service from Sechelt. 

While this is an important and valued service, it is weather dependent, as 

the aircraft must fly using Visual Flight Rules (VFR) which restricts them to 

daylight only flying and in weather conditions that allow for a visual 

reference to the ground or water. The float planes used in the service to 

Sechelt have limited capacity for carrying baggage and they cannot be used 

by persons with mobility challenges. 

In addition to enabling scheduled all-weather air services, the certified 

airport will be able to accept fixed wing medevac aircraft for this important 

service for the Sunshine Coast. Currently all medevacs are done using 

helicopters. These helicopters are not able to operate in icing conditions 

with the result that for approximately 10 to 15 days per year, medevac 

flights are not able to serve the Sunshine Coast. A further benefit of fixed 

wing medevac operations will accrue to the health system as fixed wing 

aircraft operate at approximately one-third of the cost of helicopters. 

A plan for funding the runway up-grades has been prepared and the District 

is working to secure the funding for this infrastructure up-grade. This 

funding package does not include needed up-grades to the parking area or 

the terminal building. It will be difficult for air operators to operate from the 

current terminal building and accessibility to the building from the parking 

area will be difficult for persons with mobility challenges. Funding from the 

Infrastructure Improvement program will enhance the overall project by 

providing appropriate passenger handling facilities concurrent with the 

runway infrastructure rehabilitation project. As well, the renovation and 

addition, once completed, will provide an important resource suitable for 

after-hours community functions such as fundraising dinners, Chamber of 

Commerce business after business events, etc. 

Sechelt’s Mayor and Council view the airport as one of the most important 

short term strategic priorities for the District. As the airport will serve the 

whole southern Sunshine Coast, the District has the full support of the Town 

of Gibsons, the Sechelt Indian Government District and the Sunshine Coast 

Regional District. 

Can the project activities be carried out during winter months YES 

Has your organization received funding from Western Economic 

Diversification Canada YES – $212,000 to help fund the Sechelt Pier 

Project, in 2009. 




Page 34

ATTACHMENT #1 

Project Plan: 

Governance Structure and Accountabilities 

Project Sponsor – District of Sechelt 

Project Manager – Ray Parfitt, Director of Development Services, 


Project 

Role/Team 

Member 

Project 

Manager 

 

 

 

 

 

 

Organization Structure 

Core Project Team 

High-Level Responsibilities 

Ensuring the successful execution of all stages of 

the project 

Engages a Project Coordinator to develop business 

case and project plan. 

Engages architect/engineering firm to develop 

detailed drawings and plan of construction for 

project 

Oversees and approves the work of the 

architect/engineering firm 

Develops a communications plan to keep all 

stakeholders abreast of the project 

Collaborates with airport users to ensure that 

negative impacts of construction disruptions are 

mitigated. 

5.3 Project Deliverables 

Project 

Deliverables 

Start Date 

and 

Completion 

Date 

Responsibility Performance 

Measures 

Budget 

1. Completion of May 2012 – Project Coordinator Plans completed $35K 




Page 35

Business Plan 

2. Completion of 

Project Plan 

3. Completion of 

Grant 

Application 

August 2012 

May 2012 – 

August 2012 

and approved 

4. Funding 

Approval 

5. Communication 

Plan prepared 

6. Project launch 

communication 

and media 

event 

7. RFP for 

Arch/Engineerin 

g Services 

August 3 – 

October 30 

October 30 – 

December 1 

WED 

Ray Parfitt 

Application Review 

Period 

Plan prepared and 

approved 

January 2013 Ray Parfitt Ground breaking 

media event and 

community 

information 

January 1, 2013 

– Feb 15, 2013 

Ray Parfitt 

RFP issued 

8. RFP evaluation Feb 15 – Feb 20 Ray Parfitt Decision and 

selection 

9. Contract awards Feb 20, 2013 Ray Parfitt Contract in place 

10. Airport users 

meeting with 

Engineers/Archit 

ects 

11. Engineering 

design and 

drawings 

12. Engineers issue 

RFP for works 

13. Contracts let for 

works 

14. Drawings 

modified if 

required 

15. Construction 

schedule 

finalized 

16. Meeting with 

users to review 

mitigation 

strategies 

17. Schedule 

adjusted as 

appropriate 

18. Grading and 

ground 

preparation and 

Feb 25 

Feb 20, 2013 – 

March 31, 2013 

April 1, 2013 

April 15 2013 

April 15 – April 

30 

May 10 – May 

15 

Engineers/Architects/ 

Ray Parfitt 

Engineering firm 

Engineering 

firm/Project Manager 

Engineering firm/ 

Project Manager/ 

Ray Parfitt 

Users understand 

process and 

timelines 

Drawings 

completed and 

approved by DoS 

RFP’s issued and 

responses 

received 

Contracts in place 

Final drawings and 

revised estimates 

May 31 Engineers Construction 

schedule 

completed 

June 15 

Engineers/ Ray 

Parfitt 

Mitigation 

strategies 

developed 

June 20 Engineers Final scheduled 

issued 

July 1 –31 

Engineering and 

Construction 

Extension ground 

preparation 

completed 




Page 36

drainage work 

19. Terminal, 

parking and 

access road 

construction 

20. Terminal 

Commissioning 

June/July 

August 2013 

R. Parfitt/ 

Construction 

Contractor 

R. Parfitt 

Not for profit YES, most recent financial statements attached 

Attachments: (2 files can be attached) 

Resolution of Council to proceed with the project and funding confirmation 

Project Scope: 

Does the project involve expansion (new construction) that will result in an increased 

footprint to the existing community infrastructure asset 

YES 

If yes, identify the percent (%) increase to the infrastructure footprint. 

100% (ie. Double the existing space.) 

Will the project proceed as proposed within the same project scope and timing without 

WD assistance - NO 

Project Contacts 

Primary Contact: 

Ray Parfitt 

Director of Development Services, District of Sechelt 

rparfitt@sechelt.ca 

604-885-1986 

Secondary Contact: 

Phil Strain 

Superintendent of Public Works, District of Sechelt 

pstrain@sechelt.ca 

604-885-1986 

604-885-8488 




Page 37

Financial Assessment: 

Project Funding Source Funding Amount Status 

Applicant Organization: $250,000 Funds available from existing reserves 

Funding approved 

Western Economic Diversification 

$250,000 Requested 

Total Project funding required: 

$500,000 

Project Costs: 

Rehabilitation, repair and expansion of fixed capital assets 430,000 

Professional fees 50,000 

Public Communications 5,000 

Incremental Salaries 15,000 

Have you incurred any costs toward the improvements/upgrades included in this 

project YES 

If yes, provide the total costs incurred: $10,000 

Benefits: 

Provide the number of paid hours required to complete this project: 2000 

Is the Facility accessible and open to the public YES 

If the project located within 250 meters of an environmentally sensitive area: NO 

Does the project involve works or activities within 30 metres of water body NO 

Does the project involve works or activities, on, under, over, through or across a body 

such as a wetland, stream, river or lake NO 

In your opinion, could this project help to benefit the Francophone community NA 

Will the project have an impact on one or more First Nations communities The 

Sechelt Indian Band is supportive of this initiative and will benefit from the 

improved facilities as will all on the Sunshine Coast. 

Official Acknowledgement and Signature 

(see form for conditions) 




Page 38


MINUTES OF THE ADVISORY PLANNING COMMISSION MEETING 


Tuesday, July 17, 2012 

PRESENT 

STAFF 

REGRETS 

Anita Paulin (Chair), Anna Chen, Henry Hightower, Howard Leung, 

Michael Fawcus, Mike Paddison, Rick Stefanik, Scott Davis 

Angela Letman (Development Planner), Laura Rea (Recording 

Secretary) 

Terry Webb 

CALL TO ORDER 

The Chair called the Advisory Planning Commission Meeting to order at 5:29 pm. 


Paulin/Leung 


CARRIED 

ADOPTION OF PREVIOUS MINUTES 

Minutes of the Advisory Planning Commission Meeting 

Recommendation No. 1 – Minutes of the Advisory Planning Commission Meeting 

of April 24, 2012 

Hightower/Leung 

That the Minutes for the Advisory Planning Commission meeting of April 24, 2012 be 

adopted. 

CARRIED 




Page 39


Minutes – Advisory Planning Commission Meeting Page 2 of 4 

July 17, 2012 

BUSINESS ITEMS AND REPORTS 

Eden Pacific Developments – Official Community Plan Amendment Bylaw No. 

492-5, 2012 

The Development Planner explained that part of the proposed Official Community Plan 

(OCP) amendment bylaw is to extend the Urban Containment Boundary to include the 

Eden Pacific Developments 35 lot bare land strata development in the Tuwanek area. 

The OCP proposed amendment bylaw designates part of the subdivision as “Low 

Density Residential” and the remaining portion of the District Lot as “Resource” and 

“Parks and Open Space”. The amendment bylaw also modifies sewer treatment policies 

to allow private independent sewer systems. The Development Planner indicated the 

proposed amendments on the following OCP map schedules: Schedule B Growth 

Management Strategy, Schedule C-2 Future Land Use, Schedule K Sanitary Sewer 

Services, and Part Five Sechelt Neighbourhood Policies. 


 

 

 

 

 

 

 

the developer will build the strata road and pave a full width road from the strata 

property line to Todd Road; 

the strata road design may be a 6 m width with no street parking on straight 

sections, with wider 7.3 m width on curved sections. This is subject to the fire 

department approval. This will accommodate emergency vehicles and service 

vehicles – garbage, snow removal etc.; 

parking on driveways will be ensured for two vehicles. The strata site plan has 

been revised to include pull-off parking and overflow visitor parking; 

given the strata development’s distance from the Sechelt fire hall, each residence 

will be built with sprinklers and non-combustible exteriors; 

a water reservoir will be located above the strata development 

the sewage treatment plant will be located at a lower elevation to the houses; 

a Statutory Right of Way will be granted for public access to park land. 

Recommendation No. 2 – Eden Pacific Developments – Official Community Plan 

Amendment Bylaw No. 492-5, 2012 

That the Commission recommends to Council that the land designated as “Resource” 

be designated as “Rural Residential”; and 

That the strata road width be increased to accommodate street parking; and 

That a hammerhead turnaround be provided at the entrance of the strata development 

to accommodate District service vehicles. 

CARRIED 




Page 40



July 17, 2012 

Airport Lands – Hilltop Road – Subdivision Application 

The Development Planner explained that the Sechelt Airport Advisory Committee has 

recommended the expansion of the Sechelt Airport to accommodate regular service, 

with the potential of regional airport status. The subdivision of a portion of Sechelt 

Airport lands would provide funding towards airport expansion initiatives such as 

lengthening of the runway. She noted that the size of each lot is a minimum 1/2 acre, 

and the current zoning is I-5 (light industrial), with the OCP future land use designation 

of “Industrial”. 

In discussion of this item, it was noted that: 

 

 

 

there are existing industrial businesses on some leased lands at the Sechelt 

Airport; 

the 1/2 acre lot size can accommodate a building, parking and a septic system as 

seen in other industrial subdivisions; 

two lots could be purchased and combined to accommodate larger industrial 

businesses; 

the maximum lot coverage allowed for industrial zoning is 75%; 

 

 

 

 

 

 

 

 

 

 

 

 

 

the area has mainly flat topography; 

the land to be subdivided is perkable, with 2,000 m2 (approx.1/2 acre) the 

minimum requirement for a septic field; 

there will be covenanted septic areas; 

the SCRD will provide comments regarding water in response to the referral; 

there are two water mains in the area; 

the Sechelt Fire Department has requested land for a secondary fire hall; 

Hilltop Road may require upgrading (width and surface) with the 

additional/heavier industrial use; 

a sidewalk on one roadside is usually specified for industrial zoning; 

the area should be beautified as the entrance to the airport – a building scheme 

covenant could ensure this; 

transit service should be extended to the area; 

noise and air pollution could be a concern; 

Field Road is designated arterial and considered highway bypass potential; 

the definition of “airport use” is unclear. 




Page 41



July 17, 2012 

Recommendation No. 3 – Airport Lands – Hilltop Road – Subdivision Application 

That the Commission recommend to the Approving Officer that improvements be made 

to Field Road in consideration of pedestrians and cyclists; and 

That improvements be made to Hilltop Road to accommodate heavy truck traffic; and 

That consideration be given to the potential location of future hangars; and 

That clarification be provided to the Advisory Planning Commission on the definition of 

“airport use”. 

CARRIED 

PLANNER’S REPORT 

The Development Planner provided an update on the following projects: 

The developer of the proposed Everest Field Road development has advised that 

the project has been placed on hold for an indefinite period. 

The Onni Group’s 116 townhome project in East Porpoise Bay including plans to 

connect to the Dusty Road sewage treatment plant has been reduced to a 

proposal of four show homes. 

Wharf Avenue development is on track to complete by March 2013. 

Watermark development on Inlet Avenue is under construction- both buildings. 

The Development Variance Permit for the Stewart’s setback was approved. 

New Board of Variance appointments have been made. 

The Sawarne Lumber/Sangara development is moving ahead on 31 lots, with a 

restrictive covenant prohibiting the development of Phases 2-7 until a 

Development Agreement is finalized. 

A West Sechelt traffic study is being conducted and will include the impacts of 

new development on the downtown core. 

Full traffic lights are being installed for the Teredo Street and Inlet Avenue 

intersection. 

NEXT MEETING 

Tuesday, August 21, 2012 at 5:30 pm in the Community Meeting Room, District of 

Sechelt, 5797 Cowrie Street, Sechelt. 

ADJOURNMENT 

The Advisory Planning Commission Meeting of July 17, 2012 adjourned at 6:37 pm. 

______________________________ 

Anita Paulin, Chair 

_____________________________ 

Laura Rea, Recording Secretary 




Page 42


Bylaw No. 492-6, 2012 

A bylaw to amend District of Sechelt Official Community Plan Bylaw No. 492, 2010 

______________________________________________________________________________ 

WHEREAS Council of the District of Sechelt wishes to amend the Official Community Plan 

Bylaw to make certain changes to the Affordable Housing and Density Bonus policies; 

NOW THEREFORE the Council of the District of Sechelt in open meeting assembled enacts as 

follows: 

1. TITLE 

This Bylaw may be cited for all purposes as “District of Sechelt Official Community Plan 

Amendment Bylaw No. 492-6, 2012”. 

2. AMENDMENTS 

The District of Sechelt Official Community Plan Bylaw No. 492, 2010 is hereby 

amended as follows: 

(1) Part Four “Land Use Policies”, 5. “Residential and Special Infill Areas”, policy 

Affordable, Accessible and Special Needs Housing 5.23 (b) by 

deleting: 

“provided the land is suitably located for future affordable housing, and where the fair 

market value of the land is equal to or greater than the fair market value of the 

required affordable housing units” 

and replacing it with: 

“following the Density Bonus Implementation Policy in the District of Sechelt Policy 

Manual.” 

(2) Part Four “Land Use Policies”, 5. “Residential and Special Infill Areas”, policy 

Affordable, Accessible and Special Needs Housing 5.23 (d) by 

deleting: 

“provided the cash is equal to or greater in market value than the fair market value of 

the required units.” 


“following the Density Bonus Implementation Policy in the District of Sechelt Policy 

Manual.” 




Page 43

Page 2 

District of Sechelt Official Community Plan Amendment Bylaw No. 492-6, 2012 

(3) Part Four “Land Use Policies”, 5. “Residential and Special Infill Areas”, policy 5.25 

(under Density Bonus – General Framework) by 

deleting policy 5.25 in its entirety: 

“Base and maximum density limits will be based on policy 5.29 (Housing Types and 

Density) except where existing zoning for a site allows a higher base density. In that 

case the base density of the zoning provisions for a site will apply.” 


“Base density is based on the existing zoning for a site. Maximum density limits will 

be based on policy 5.28 (Housing Types and Density).” 

(4) Part Nine “Definitions”, “Base Density” definition by 

deleting the Base Density definition in its entirety: 

“Means the lower specified density for a site as determined by the future land use 

designation shown on Schedule C.” 


“Means the current density as determined by the current zoning for a site under the 

District of Sechelt’s Zoning Bylaw.” 

READ A FIRST TIME THIS DAY OF 2012 

READ A SECOND TIME THIS DAY OF 2012 

PUBLIC HEARING HELD THIS DAY OF 2012 

READ A THIRD TIME THIS DAY OF 2012 

ADOPTED THIS DAY OF 2012 

Mayor 

Corporate Officer 

I hereby certify this to be a true and accurate 

copy of “District of Sechelt Official Community 

Plan Amendment Bylaw No. 492-6, 2012”. 

_______________________ 





Page 44


Bylaw No. 486, 2012 

A Bylaw to Phase in the Regulating of Open Air Burning in the District of Sechelt 

______________________________________________________________________________ 

WHEREAS the Community Charter authorizes Council, by bylaw, to regulate, prohibit and 

impose requirements in relation to public health and the protection of the natural environment; 

AND WHEREAS the Council of the District of Sechelt wishes to exercise its authority to 

regulate the emission of smoke, dust, gas, sparks, ash, soot, cinders, fumes or other effluvia that 

is liable to foul or contaminate the atmosphere; 

AND WHEREAS the Council of the District of Sechelt encourages its citizens to explore all 

possible options to reduce, reuse, recycle and haul burnable, vegetative waste to an approved 

disposal site as an alternative to burning which may be harmful to humans, animals and the 

environment; 

AND WHEREAS this bylaw enacts a phase in period for the prohibition of open burning for the 

purposes of land clearing; 

AND WHEREAS this bylaw enacts a two year trial period during which the Open Air Burning 

of Garden Refuse shall be permitted for a period of time each year as set out herein; 

NOW THEREFORE the Council of the District of Sechelt in open meeting assembled enacts as 

follows: 

1. TITLE 

This Bylaw may be cited for all purposes as "District of Sechelt Open Air Burning Bylaw No. 

486, 2012.” 

2. DEFINITIONS 

In this Bylaw: 

Building means any structure used or intended to be used for supporting or sheltering any use or 

occupancy. 

Bylaw Enforcement Officer means the person duly appointed by Council to enforce the Bylaws 

of the District of Sechelt, or any person acting under his or her direction. 

Campfire means a fire that burns clean, dry wood only and which does not exceed one metre in 

diameter and one metre in height, contained within a fire pit or approved incinerator. 




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Page 2 


_________________________________________________________________________ 

Ceremonial Fire or Bonfire means an outdoor fire, larger than three feet by three feet by three 

feet (3’x3’x3’) which is used for entertainment purposes as part of a scheduled public, religious 

or private event and, except as provided for herein, excludes the burning of leaves, grass or 

shrubbery clippings or cuttings. 

Construction Waste means waste materials resulting from the construction, alteration, 

renovation or demolition of any building, structure or improvement to land and includes but is 

not limited to drywall and wood materials, particle board, paper, plastic, roofing materials and 

paint. 

Demolition Waste means any abandoned building or the material resulting from the destruction 

or tearing down of any building, whether partial or complete. 

Fire Department means the Sechelt Fire Department. 

Fire Chief means the Fire Chief of the Sechelt Fire Department. 

Garden Refuse means grass or other clippings, leaves, tree and shrub pruning, cuttings, and 

similar materials being waste from garden growth. 

Garbage means all materials discarded as waste, but not including recyclables or Garden 

Refuse. 

Land Clearing Waste means natural wood or vegetative waste generated by the clearing of land 

and originating from the subject property. 

Outdoor Fire/Open Air Burning means the combustion of material without control of the 

combustion air and without a stack or chimney to vent the emitted products of combustion to the 

atmosphere. Every fire that burns in the open air whether or not it is completely enclosed in an 

incinerator, furnace or other device, but does not include a campfire for cooking or warmth or 

barbecue or fire for ceremonial purposes, where all regulations of the Sechelt Fire Protection 

District (Fire Department) and Ministry of Environment and the Ministry of Forests are 

observed. 

Toxic Materials includes rubber tires, tar, asphalt, batteries, electrical wire insulation, various 

plastic compositions, fuel and lubricant containers, animal waste and all similar substances 

which produce heavy black smoke. 

3. PROVISIONS 

(1) Burning Prohibitions 

(a) 

No person shall start, permit an Outdoor Fire or maintain Open Air Burning 

whether within an incinerator or otherwise for the burning of: 




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Page 3 


_________________________________________________________________________ 

(2) Land Clearing 

1. Toxic Materials 

2. Garbage 

3. Construction Waste 

4. Demolition Waste 

5. Garden Refuse except for from October 15 to 31 st each year 

(a) The Open Air Burning of Land Clearing Waste is permitted until January 1, 2014, 

where the Land Clearing Waste has been brought to one or more areas of the 

property by machine, and the burning is being done: 

(i) 

(ii) 

with a valid permit issued on authority of the Sechelt Fire Department for 

compliance with fire safety; and 

in compliance with the Environmental Management Act Open Burning Smoke 

Control Regulation, in environmental conditions consistent with parameters 

set out by the Ministry responsible for environmental conditions as 

determined by the Ventilation Index, or any other statutory requirements of 

the Province of B.C. or the Government of Canada. 

(b) 

On January 1, 2014 Section 2 of this bylaw shall no longer apply. 

(3) Clearances 

No person shall set out, start or kindle Open Air Burning: 

(a) 

(b) 

(c) 

(d) 

(e) 

(f) 

within 10 metres of any Building, structure, fence or hedge; 

within 10 metres of any stream; 

exceeding 1.5 metres in height and 2 meters in diameter; 

within 500 metres of schools in session, hospitals and facilities used for 

continuing care as defined under the Continuing Care Act; 

within 30 metres of any public roadway and/or District of Sechelt Airport; or 

within 10 metres of any power poles and power lines. 

(4) Fire Department Practice Burns 

Notwithstanding Section 3(1) of this bylaw, the Fire Department may conduct practice 

burns on two properties per year for the purpose of training volunteers. 




Page 47

Page 4 


_________________________________________________________________________ 

(5) Campfire 

(a) 

No person shall set out, start or kindle a fire for the purposes of having a campfire if 

such a fire: 

1. exceeds 1 metre in height and 1 meter in diameter; 

2. creates a smoke or spark nuisance to neighbouring properties; or 

3. contravenes any Federal, Provincial or Fire Department regulations respecting 

open air burning. 

(b) 

Campfires shall be contained in a fire pit or approved incinerator, clear of 

overhanging foliage, have access to a water hose and be tended by someone 18 

years of age or older. 

(6) Ceremonial Fire 

(a) 

No person shall set out, start or kindle a fire for ceremonial purposes which 

contravenes regulations of the Fire Department, or Province of B.C. rules and 

regulations respecting open air burning. 

4. ENFORCEMENT 

(a) 

(b) 

The Bylaw Enforcement Officer or designate, may require any person to extinguish 

open air burning which has been set out, started or kindled in breach of any 

provision, condition or restriction of this bylaw. 

Subject to the requirements of the Community Charter, the Bylaw Enforcement 

Officer is empowered to enter at all times any property where he or she believes, or 

has reason to believe, an offense under this bylaw is being committed, and to use 

any method he or she deems necessary to extinguish any fire he or she may find 

thereon. 

5. OFFENCE 

Any person who contravenes any of the provisions of this bylaw commits an offence punishable 

upon summary conviction pursuant to the Offence Act and is liable to a fine of not more than 

$10,000.00 or to imprisonment for not more than six months, or both. Each day that an offence 

continues shall constitute a separate offence. 

6. SEVERABILITY 

The provisions of this bylaw are severable and the invalidity of any part of this bylaw shall not 

affect the validity of the remainder of the bylaw. 




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Page 5 


_________________________________________________________________________ 

7. TRIAL PERIOD 

The provisions related to Open Air Burning of Garden Refuse contained herein shall be reviewed 

in two calendar years from the date of adoption of the bylaw. 

8. REPEAL 

District of Sechelt Burning Bylaw No. 446, 2005 and all amendments thereto are hereby 

repealed. 

READ A FIRST TIME THIS 18 th DAY OF July, 2012 

READ A SECOND TIME THIS 18 th DAY OF July, 2012 

READ A THIRD TIME THIS 18 th DAY OF July, 2012 

ADOPTED THIS DAY OF 2012 

_____________________ 

Mayor 

_____________________ 

Acting Corporate Officer 

I hereby certify this to be a true copy 

of “District of Sechelt Open Air 

Burning Bylaw No. 486, 2012”. 

__________________________ 





Page 49

Comparison: 1st and 2nd Quarters, 2012 vs. 2011 

SECHELT VISITOR CENTRE 

Parties Per Hour January February March Q1 Total April May June Q2 Total 

2012 2.10 2.74 3.18 2.68 4.03 4.56 4.48 4.37 

% change 2012 - 2011 -1.9% 9.3% 10.0% 6.3% 13.6% 33.0% 6.6% 15.6% 

2011 2.14 2.51 2.89 2.52 3.55 3.43 4.20 3.78 

Total Hours January February March Q1 Total April May June Q2 Total 

2012 144.00 142.00 152.00 438.00 142.00 154.00 206.00 502.00 

% change 2012 - 2011 1.4% 4.4% -1.3% 1.4% -2.7% 1.3% -2.6% -1.5% 

2011 142.00 136.00 154.00 432.00 146.00 152.00 211.50 509.50 

Total Phone Calls January February March Q1 Total April May June Q2 Total 

2012 166 184 209 559 173 144 262 579 

% change 2012 - 2011 20.3% 16.5% 17.4% 17.9% 7.5% -4.6% 21.3% 9.7% 

2011 138 158 178 474 161 151 216 528 

Total Mails/Fax/Email Enquiries January February March Q1 Total April May June Q2 Total 

2012 186 200 222 608 208 175 198 581 

% change 2012 - 2011 50.0% 90.5% 42.3% 57.9% 16.2% 10.1% 17.9% 14.8% 

2011 124 105 156 385 179 159 168 506 

Total Parties January February March Q1 Total April May June Q2 Total 

2012 302 389 484 1,175 572 702 922 2,196 

% change 2012 - 2011 -0.7% 14.1% 8.8% 7.8% 10.4% 34.7% 3.7% 13.9% 

2011 304 341 445 1,090 518 521 889 1,928 

Total Visitors January February March Q1 Total April May June Q2 Total 

2012 358 462 585 1,405 725 985 1,301 3,011 

% change 2012 - 2011 -1.4% 14.1% 2.1% 4.8% 2.1% 34.9% 0.7% 10.2% 

2011 363 405 573 1,341 710 730 1,292 2,732 

Visitors = number of individual people 

Parties = number of groups of people 

e.g. A family of four = 1 party of 4 visitors. 




Page 50

COUNCIL CORRESPONDENCE 

as of August 1, 2012 

1. FOR INFORMATION RECEIVED 

1.1 Letter from the Sunshine Coast Labour Council 

regarding an invitation to the 22 nd Annual Labour 

Day Picnic on September 3, 2012 at Dougall 

Park, Gibsons, BC 

1.2 Email from Louis Moubarak, Canada World 

Youth international exchange program in Sechelt 

December 3, 2012 to March 1, 2013 

1.3 Copy of a letter from the Acting Mayor of the City 

of Cranbrook to Minister Ashfield regarding 

Protection of Fish Habitat in Waterways 

1.4 Copy of a letter from the Mayor of the City of Port 

Moody to Minister Harper regarding the Council 

Position on Increased Oil Tanker Traffic 

1.5 Email from Celia Robben, President, Sunshine 

Coast Tourism regarding 2012 Mid-year Update 

July 17, 2012 

July 17, 2012 

July 17, 2012 

July 18, 2012 

July 24, 2012 

2. FOR ACTION RECEIVED 

2.1 Letter from Nancy Palmer of Lucy’s Clothing and 

Shoes and Palmeros regarding the SDBA 

Thursday night market opening times and 

Canada Day event location 

July 13, 2012 




Page 51

July 14, 2012 

Mayor John Henderson, 


Box 129 

Sechelt, B.C. VON 3AO 

Dear Mayor Henderson, 

SUNSHINE COAST 

LABOUR 

COUNCIL 

P.O. BOX 1391 

GIBSONS, B.C. 

VON IVO 

www.sclc.ca 

IJECII[V1EID 

JUL 17 2012 

c2 


The Sunshine Coast Labour Council is once again preparing to celebrate Labour Day 

with the 22 annual “Celebration ofLabour” picnic on September 3, 2012. Our annual 

picnics are attended by thousands in our community, and have served to promote 

organized labour and highlight the contributions that unions make to the community and 

to the economy of the Sunshine Coast. Though this Labour Council is one of the smallest 

in Canada, we are proud to have the support of our affiliates and many businesses and 

organizations in the community. 

I am writing on behalf of the Sunshine Coast Labour Council to invite you, as well as the 

other members of the Sechelt Council to be guests at this year’s celebration. The picnic 

will be held from 12pm - 4pm on Labour Day at Dougal Park in Lower Gibsons. 

If you have any questions, please feel free to contact me at 604-886-8328, or by mail to 

SCLC, Box 1391, Gibsons. We look forward to seeing you at the picnic. 

Yours very truly, 

ii 

/ L 

Marilynn Green 

for Robert Hood, President, 

Sunshine Coast Labour Council 




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Sunshine Coast Tourism 

2012 Mid Year Update 

July 23, 2012 

To: Nicholas Simons, City of Powell River, District of Sechelt, Town of Gibsons, Powell River Regional 

District, Sunshine Coast Regional District, Sechelt Indian Government District 

We met formally earlier this year and laid out priorities for Sunshine Coast Tourism for the coming year. 

This report is meant to update you on the significant progress that has been made and share examples 

of success. 

In our presentation, Sunshine Coast Tourism listed 4 top priorities for 2012-2013: 

1) Organizational restructuring and funding 

2) Position the destination based on our Unique Selling Propositions 

3) Promote and develop product and experiences 

4) Provide leadership to the industry 

Organizational restructuring and funding 

The key element of charting SCT’s future structure and sustainable funding has been to implement the 

2% Municipal & Regional District Tax (MRDT). I am very happy to announce that our application was 

submitted to the BC Ministry of Finance in July. In addition to letters of support from each of our 6 local 

governments, we also had signatures of approval representing 56% of eligible accommodation 

properties representing 64% of the eligible rooms. This support was very much a combined effort of all 

communities within the region. Not only was it 64% of the eligible rooms, it was 64% of the eligible 

rooms in our northern region and 63% of the rooms in our southern region. 

The MRDT application requests an implementation date of January 1, 2013. As a reminder, the MRDT is 

a 2% tax that eligible lodgings charge on the purchase price of accommodation. The resulting funds for 

our region are estimated at $250,000 per year, and our goal is to increase overall room revenues in the 

region by 4% each year. A very important reminder is that the MRDT legislation requires that these 

funds be incremental to the existing tourism organization’s marketing budget. Our tourism industry will 

continue to contribute to the organization through membership fees and cooperative marketing 

programs. We will also need your local government contributions to continue to maintain a strong 

organization and our eligibility for the MRDT. 




Page 60

Much work has been completed this year in preparation for implementation of the 2% MRDT. The 

current board completed Tourism BC’s Governing for Success - Enhancing Board Performance workshop 

sponsored by the Ministry of Jobs, Tourism & Innovation. This allowed the board to reach consensus on 

moving away from the current active working board structure to a policy board structure where staff 

carry out the day to day activities of the organization. Following the workshop, new bylaws and 

standing committee terms of reference have been drafted and will be submitted to the membership for 

approval at the upcoming AGM. Key elements are to reduce the size of the board from 14 to 11 

members. Four seats will be reserved for the MRDT collecting accommodation sector while retaining 

seats for arts, culture & heritage, recreation, and members at large. 

An important aspect of the MRDT funds is that it is to be spent on tourism marketing initiatives and 

subject to audit each year by the province. Our business plan submitted with the application creates a 

75/25 model, with 75% of funds being used for regional marketing and 25% of funds focused on local 

projects that improve the visitor experience. A standing local projects committee will be created 

representing all communities and industry sectors to establish a process for awarding these funds 

annually. Watch for details from this committee in early 2013, but we foresee a process for local 

organizations and interested parties to apply for funding to support festivals & events, trail & 

community maps, mobile applications, signage, etc. Projects that will improve the visitor experience. 

In late June, we were notified by the Ministry of Jobs, Tourism, and Innovation that we had received 

$23,000 from the Community Tourism Opportunities program which is a 50/50 matching grant. This is 

the same funding we received last year and is noted in the Ministry’s press release as the maximum 

funding available where clusters of communities have collaborated on a proposal. Our regional focus is 

able to bring more resources to the table than if our communities acted individually. It is also a strong 

statement on our ability to carry out projects as proposed and to report evaluation metrics at their 

completion over the past 3 years. SCT applies much of its local government funding as the matching 

dollars necessary to this grant. 

Position the destination based on our Unique Selling Propositions 

Unique Selling Propositions – qualities and products that set the Sunshine Coast region apart from other 

regions such as Vancouver Island, the Okanagan, or Whistler 

MEDIA RELATIONS 

Our most successful strategy to date has been through our media relations efforts. Newspaper and 

magazine articles, blog posts, and other forms of journalism are more meaningful and believable to the 

general public than straight advertisements. Our goal is to allow journalists to have a rich Sunshine 

Coast experience and to then share with their readers. SCT members contribute accommodation, dining 

and recreational experiences as examples of what the region has to offer. If you want to follow future 

articles as they appear, follow us on Facebook or Twitter. 

In 2012, SCT has hosted 17 journalists to date either on our own or in partnership with Tourism BC or 

Vancouver Coast & Mountains. In May, we hosted a 5 day press trip for 4 lower mainland writers 

representing BC Living, the Weekender, Vancouver is Awesome and 604Pulse. The theme of the trip 

was ‘Happy Trails’ and we showcased major trails including Skookumchuck Narrows and Sunshine Coast 

Trail. The trip has already resulted in 8 articles as well as a live twitter feed to an audience of thousands 

during the trip. 




Page 61

BC Living – Exploring the North End of the Sunshine Coast 

Vancouver Is Awesome – Happy Trails on the Sunshine Coast (5 post series) 

604Pulse – Happy Trails on the Sunshine Coast 

604Pulse – Short Nature Walks 

Another key focus for media visits this year has been to engage the BC Chinese resident market. We 

have hosted journalists from 3 major Vancouver based Chinese language publications to share their 

Sunshine Coast experience in their own words and pictures. I realize most of you cannot read these 

articles, but the aim is to speak directly to this large Lower Mainland audience who have most likely not 

visited the region before. The pictures speak for themselves if you can’t read the words. 

Epoch Times – Sunshine Coast (30 page spread) 

Gourmet Vancouver – Sunshine Coast 1: Gibsons SC2: Sechelt SC3: Pender Harbour SC4: 

Powell River SC5: Lund SC6: Okeover Arm 

Stories without online links also appeared in Ming Pao and Sing Tao 

Special events like BC Bike Race bring media exposure and attention from specific interest groups. SCT 

was very active on facebook and twitter leading up to, during and following the event. This event 

enhances our region’s reputation for high quality mountain biking. 

The Province – BC Bike Race Blog Stage 3 Powell River Stage 4 Earls Cove to Sechelt Stage 5 

Sechelt to Langdale 

BC Bike Race – Day 3 Powell River Loam Day 4 Powell River to Sechelt Day 5 Sechelt to Langdale 

Pinkbike – Day 3 Recap Day 4 Recap Day 5 Recap 

Newspaper Coverage 

Globe and Mail – How We Ended Up Retiring In Rural British Columbia 

Vancouver Sun – A Guide to BC’s Best Camping Parks 

National Post – Fest for Success: Dispatches from Canada’s Finest Summer Gatherings 

Georgia Straight – Ten Places to Go in BC for Summer Vacation 

Delta Optimist – Photos: BC’s Bounteous Backyards 

Cowichan Valley Citizen - Powell River’s ‘Breakwater Fleet’ a Historical Sight to Behold 

Stories with Legs 

Joe Wiebe’s article “Powell River: Where History Comes to Life” appeared The Province, 

Montreal Gazette, Vancouver Sun, The StarPhoenix, and TopNewsToday.org in a 2 week period 

in May. A related story appeared in Vancouver View as “Sunshine Coast Getaway”. 

Dene Moore’s article “Travel: Kayaking on BC’s Desolation Sound appeared in the Guelph 

Mercury and The Waterloo Record in May. This same article ran in 2011 in The Calgary Herald, 

Winnipeg Free Press, The Guardian, Cape Breton Post, Toronto Metro, Edmonton Metro, and 

MySask.com 

Mike Robinson’s article “The World Needs More Powell River BC” first appeared in the online 

Calgary Beacon and then ran in the Vancouver Sun later in the week 

Magazine Coverage 

New Zealand Herald – Canada: British Columbia’s Natural Beauty 

BC Business – Navigating BC’s Ale Trail 

RV West – Cultural Flavour Meets Recreational Allure Top Things to See & Do on the Sunshine 

Coast 




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Reader’s Digest – BC’s Sunshine Coast and More Canada’s Most Beautiful Cottage Retreats 

Flare Magazine 

Our Canada – Vancouver BC – Exploring the Nooks and Crannies of the Sunshine Coast 

Boating Coverage 

SunCruiser – Exploring the Sunshine Coast 

Pacific Yachting – Sol Searching on the Sunshine Coast 

Sail Magazine – Making Friends on Desolation Sound 

Yachting Magazine – Dinner at Paul’s 

Waggoner Cruising Guide – Desolation to Port Harvey 

CathieLank.com – Sailing Desolation Sound and the Discovery Islands BC 

Member Event Coverage 

The Province – New Breweries, New Beer for 2012 

Urban Diner – Townsite Brewing Set to Open in Powell River 

Where.ca – 14 Romantic Winter Escapes 

Sunset – 9 Off-the-grid Getaways 

SeventeenSounds – Rockwater Secret Cove Resort Sunshine Coast BC 

Miss604 – Townsite Brewing in Powell River Save the Patricia Theatre in Powell River 

GrantLawrence.ca – ZUNGA! Townsite Brewery Launches in Powell River 

The Tyee – Go Digital or Go Dark 

Online Coverage 

604Pulse – 34 posts covering our region to date in 2012. 604Pulse is a project of Vancouver 

Coast & Mountains targeting BC Resident travel & exploration. SCT regularly partners to provide 

regional content. 

BC Living – Take a Fitness Vacation at Sechelt’s Painted Boat Resort BC Adventures – Our To Do 

Picks for Feb 25-Mar 2 Watch the Running of the Skookumchuck Rapids on BC’s Sunshine Coast 

BC’s Best Microbreweries Powell River: A Coastal Getaway Gem for Arts, History & Outdoor 

Lovers 

In the Pacific Northwest – Kayaking the Sunshine Coast 

For Lack of a Better Term – The Upper Sunshine Coast can also have me anytime 

Active Mama – Rockwater Secret Cove Resort Dining Rockwater Secret Cove Resort Tenthouses 

Violette’s Creative Juice – A Little Bit of Paradise-The Sunshine Coast 

Relish Interiors – Powell River – Top Reasons for Awesomeness! 

Niftynotcool – Sunshine Coast Adventures: Nifty at the Painted Boat 

NSMB.com – Sprockids Fun Day 

Crossing Time Zones – Sakinaw Lake Lodge 

Tourism BC Fresh Stories (story ideas sent to journalists) 

Kick up Your Heels: BC Offers Top Tracks for Cross-Country Skiing 

BC’s Cold Water Settings Make for Cool Climate Adventure 

SCT media relations activities are coordinated by Andrea Wickham-Foxwell, Communications Director. 




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ONLINE PRESENCE and SOCIAL MEDIA 

In May, SCT launched a new and improved platform for www.sunshinecoastcanada.com. The new site 

makes use of the high quality imagery that we have acquired over the past 2 years. The site was 

designed by Powell River based Massive Graphic. A key component of the new look and design is to 

feature our social media channels (Facebook, Twitter, Blog) prominently on the home page, showcasing 

the “Live” aspect of the Sunshine Coast. 

Website statistics have been great following the launch reflecting the much improved search engine 

optimization (SEO) element of the site. We are now receiving over 7,000 visits per month with the most 

visits coming from Vancouver & the Lower Mainland, Calgary, Edmonton, Victoria, and Toronto. 

Content continues to change, improve and evolve. One item we want to showcase is the festival and 

events section: http://sunshinecoastcanada.com/events/summer where visitors can easily browse 

major events in the region. 

SCT has built a strong social media presence utilizing primarily facebook and twitter. We strive to 

engage our audience and participate in conversations daily. Many people contact us this way for travel 

tips and recommendations. Over the past year, our following has doubled to over 2,600 on twitter and 

1,080 on facebook . It is the best way to hear from us about what is happening in the region, so please 

join our community at http://www.facebook.com/SunshineCoastTourismBC and @sunshinecoastca. 




Page 64

MARKETING TACTICS 

Spring and summer marketing themes this year focus on outdoor adventure. (Fall is when we have 

focused on arts and culture.) Key elements of hiking, mountain biking, paddling, water activities and 

health and wellness have been part of our “Go Coastal” campaign. 

Spring is truly a shoulder season on the Sunshine Coast and a time for a strong media presence. Benefits 

include increasing spring visitations, but also encouraging early bookings for summer accommodations 

and activities. The campaign kicked off by attending the Vancouver Outdoor Adventure & Travel Show 

March 3-4 where we were able to talk directly to outdoor enthusiasts and hand out brochures and 

information. This event also launched our spring consumer contest at 

www.ilovesunshinecoastcanada.com where we have now gathered almost 1,000 subscribers to our 

quarterly consumer newsletters. Print ads focused on the ‘Get out of Town’ section of the Times 

Colonist and in the Chinese language Epoch Times travel feature. Online components covered BC Living, 

British Columbia Magazine, Vitamin Daily, Scout Magazine, Impact Magazine, 

Get Out There Magazine, and NSMB.com (North Shore Mountain Biking). 

The Sunshine Coast is hitting the airwaves this summer partnering with CBC 

Radio One for “The Wild Side with Grant Lawrence” contest. One lucky person 

will win a 3 night trip to the Sunshine Coast to experience their own “Wild Side” 

and Grant mentions Desolation Sound and the Sunshine Coast in every show. 

The show airs nationwide at 11:30am Tuesdays and repeats 7:30pm Fridays this 

summer. 

Marketing and online activities are coordinated by Paul Kamon and Lisa Croteau. 




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Promote and develop product and experiences 

SUNSHINE COAST TRAIL 

The Sunshine Coast Trail is a leading example of a great product that needs more 

exposure and publicity. Powell River Parks and Wilderness Society and other 

volunteers have turned blood, sweat and tears over the past 20 years into a worldclass 

trail system. SCT has actively been bring journalists to hike parts of the trail to 

spread the word. You’ll find it as a Hidden Gem and mentioned regularly on SCT’s 

website as well as in various ads. A new brochure will be available on BC Ferries and 

Visitor Information Centres later this summer. SCT will encourage continued dialogue 

to eventually create a collective ferry to ferry to ferry trail system stretching the 

length of the entire Sunshine Coast...Desolation Sound to Howe Sound. This concept 

has amazing marketing potential....not to mention huge value to area residents. 

DAKOTA RIDGE 

The development of Dakota Ridge over the past 5 years into an accessible first rate Nordic ski area is our 

prime winter tourism product. Our social media 

channels feature daily snow reports and photos of 

winter fun as well as a focused facebook ad 

campaign for BC residents who like Nordic skiing and 

snowshoeing. During the ski season, our “specials” 

website page was filled with member created 

packages featuring accommodation, dining, and 

Dakota Ridge tours. SCT was very happy to write a 

letter of support for the recent successful grant 

application and looks forward to being able to 

promote and even more accessible winter 

wonderland. 

TOWNSITE 

Powell River’s Townsite is the leading heritage product of the region. The opening of Townsite Brewing 

and the upgrade of the Patricia Theatre were major milestones this year, and SCT was happy to include 

these locations on the Happy Trails press trip as well as on itineraries of multiple journalists. Tourism 

Powell River’s heritage counsellor will assist to develop materials and photos that will take us to the next 

step of developing collateral and a marketing theme for the neighbourhood. 

Provide leadership to the industry 

“TRAVELGREEN” 

This spring, SCT has begun to create a “TravelGreen” brand for the Sunshine Coast. One of the Coast’s 

unique selling propositions is its natural beauty, with clean air and water and variety of flora and fauna. 

Many of our members have a deep desire to be responsible stewards of these precious gifts. SCT seeks 

to create knowledge sharing opportunities among tourism stakeholders and event planners about 

‘greening’ events, accommodation and hospitality businesses. With existing product that easily falls into 

the “TravelGreen” brand, including the Green Banner Guide, garden tours, and farmers’ markets in 

every Coast community, expanding these relationships into a “TravelGreen” campaign for consumers, 

meeting planners and SCT members is a natural fit. 




Page 66

SCT partnered with the SCRD and PRRD to hold 2 Event Planning for Zero Waste Workshops in March 

held in Sechelt and Powell River. One Coast and Let’s Talk Trash developed and delivered the workshops 

to 50 festivals and event planners. Participants shared local resources and experiences. We’ve already 

seen the workshop concepts put into practice at the April Fool’s Run, Sprockids Fun Day, Lund Shellfish 

Festival, Earth Day, Gibsons Landing Jazz Fest, and the Spot Prawn Festival with more to come this 

summer. 

Work with accommodation owners started this spring partnering with One Coast to develop an 

accommodation survey to measure the range of actions already in place in delivering an environmental 

friendly guest experience. Resulting information will be included in an Accommodation Owner 

Sustainability Guide which will be delivered in a workshop this fall. The Let’s Talk Trash Team is 

developing guidelines for SCT members to implement and be considered a “TravelGreen” partner. Once 

the guidelines have been met by the business, it will be given permission to use the new “TravelGreen” 

logo. 

SOCIAL MEDIA 

SCT participated in the federal Community Access Program whose goal is increasing internet access 

across Canada. We were able to deliver 4 workshops this spring to local businesses covering various 

topics of social media with the goal to improve individual marketing capabilities and to build 

partnerships and relationships between members. Topics of the workshops included: 

1. How to Stand Out Online: Personality Marketing for Tourism Businesses 

2. Mobile Marketing: Why Reaching Your Customers Wherever They Are Is Crucial 

3. How to Create a Powerful Social Media Strategy Without Breaking the Bank or Going Crazy 

4. Online Reputation Management 

Local entrepreneurs facilitated the first 3 workshops and the 4 th was a Tourism BC program. The 

workshops covered various Social Media tools, including Facebook, twitter, mobile websites, mobile 

apps, TripAdvisor and Yelp. 

Summary 

It has been a productive first half of 2012. We are very excited about the submission of the MRDT 

application and will continue preparations for its approval and implementation. Please mark your 

calendars for Wednesday, October 3, 2012 for SCT’s AGM to be held at West Coast Wilderness Lodge. 

We will be sharing progress, implementing a number of bylaw changes, and electing a new board of 

directors. 

Thank you for supporting Sunshine Coast Tourism and the tourism sector. This report is our attempt to 

deliver information and results more frequently and outside of the budget process. If you would like to 

have a discussion at one of your committee meetings, we would welcome the opportunity for dialogue. 

Respectfully Submitted, 

Celia Robben 

President, Sunshine Coast Tourism 




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REQUEST FOR DECISION 

TO: 

Mayor and Council 

REPORT DATE: July 19, 2012 

TARGET DECISION DATE: August 1, 2012 

FROM: 

RE: 

Assistant Corporate Officer 

Release of Item from In Camera 

FILE NO: 3730-20 2012 

PURPOSE 

To bring forward to open meeting an item released from in camera by Council. 

DISCUSSION 

Context/Background 

At its July 18, 2012 in camera meeting, Council resolved that the resolution noted in the 

recommendation below be released from in camera. Accordingly, the resolution is 

hereby brought forward to be confirmed in open meeting. 

Policy Implications 

This matter is in keeping with statutory requirement. 

Financial Implications 

There are budget provisions for the project and for the contract. 

Communication Strategy 

A media release of the information will be prepared as well as posting it on the website. 

RECOMMENDATIONS 

That the Report of the Assistant Corporate Officer dated July 19, 2012 regarding 

release of a resolution from in camera be received; and 

That the following resolution be released from in camera: 




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That the District accept the Tetra Tech consultants’ proposal to be the District’s 

Owner’s Technical Consultant for the Waste Water Treatment Facility project as 

per their revised proposal of July 9, 2012 with a total upset limit of $322,378 plus 

applicable tax. 

2 

Respectfully submitted, 

Gerry van der Wolf 

Assistant Corporate Officer 




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DISTRICT OF SECHELT

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