annual report 2009 - Stichting Weeshuis Sri Lanka

ANNUAL REPORT 2009 2

TABLE OF CONTENTS
Page
SOCIAL REPORT
Prologue 5
Summary 6
Background 7
Highlights 2009 8
Project description 11
The concept 15
Infrastructure 17
Education 19
Care plans 21
Recreation and culture 22
Somawathi – community centre 23
In- and outflow children 24
The organization 25
Procedures and evaluation 28
Project goals Sri Lanka 34
Goals the Netherlands 36
Risk management 38
Marketing & communications 40
Fundraising 44
Preview 48
With thanks to… 49
FINANCIAL REPORT
Table of contents 53
Overview key figures 2005 - 2009 54
Financial prognosis 2010-2014 55
Annual report 2009 59
Auditor’s report 65
Contact details
Sri Lanka Orphanage Foundation
P.O. Box 82261 – 2508 EG Den Haag
Website: www.weeshuissrilanka.nl
E-mail: info@weeshuissrilanka.nl
ING: 3211 in The Hague
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ANNUAL REPORT 2009

My self-made flower vase
ANNUAL REPORT 2009 4

PROLOGUE
The Hague, 15 April 2010
What began on 27 December 2004 with the distribution of 24 boxes antibiotics, has become a successful private initiative.
Thanks to the constructive cooperation with the local partner organisation Saparamadu Trust, the Somawathi Holland
House of Hope is recognised as one of the best children's homes in Sri Lanka. "An admirable good concept, a high standard
and fortunate for the children who live in it", was the final conclusion of the national child protection following their visit in
August 2009. A nice compliment after five years of very hard work and frequent travels to Sri Lanka.
A compliment just as nice was the publication of the Transparency Award 2009, where the annual report 2008 of the Sri
Lanka Orphanage Foundation was elected for the best reporting in the category of small charities.
Perhaps the Transparency Award has helped, because, despite the financial and economic international crises, the objective
of raising in 2009 an income of at least € 350,000 has been achieved.
The total income in 2009 is set at € 495,610. Once again, the
overhead costs are extremely low (2.9%), by the efforts of the
Board, the members of the Supervisory Board, the Committee of
Recommendation, the many professionals and volunteers who
even five years after the tsunami completely free of charge
contribute to the project.
The fine compliments, winning the 2009 Transparency Award, the
financial results for 2009, all are very encouraging and give of
course a great deal of satisfaction .
However, the greatest reward is the development of the children
in and around the Somawathi Holland House of Hope. Seeing the
broad smile on their faces, the improved school results and their
psychological well-being are and will remain the primary motive.
We take this opportunity to thank all those involved for their tirelessly efforts. Together with them, we hope to continue
working for at least ten years to come on the future of these children.
Marja van Leeuwen
Chairman
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ANNUAL REPORT 2009

SUMMARY
Legal entity
In the Netherlands: Foundation
Supervisory Board
Daily Board
Committee of Recommendation
In Sri Lanka: Trust & NGO
Somawathi Trust in Sri Lanka
National NGO
Project
Full Sri Lankan management with
supervision and financial aid from the
Netherlands.
Question based : focus on needs and
requirements
Based on community philosophy with a
regional function.
Term From 2005 until at least 2020
Organisation
Registration
&
Recognition
Volunteers &
Professionals
Fundraising
& Overhead
Spent on
Purpose
2005-2009
Private Aid Program
All board members work free of charge
and without reimbursement of expenses
Salaries only paid to Sri Lankan staff
members
CBF – Quality Mark Charitable Institution
ANBI registration
Winner Transparency Award 2009
National NGO- status in Sri Lanka
Provide support to the Board with services
and products free of charge
2005: € 2,526,000
2006: € 612,000
2007: € 401,000
2008: € 354,000
2009: € 427,000
2005: 0.5%
2006: 1.0%
2007: 2.9%
2008: 4.5%
2009: 2.9%
Construction, infrastructure and operational
costs: € 2,233,000 ultimo December 2009
Own capital Ultimo 2009: € 2,395,000
Incl. interest revenues: € 372,000
Financial control
Management
Construction
Communications
Deloitte Netherlands
Deloitte SJMS Sri Lanka
Twynstra Gudde for tenders and
certification buildings
www.weeshuissrilanka.nl
info@weeshuissrilanka.nl
Digital newsletters
Annual reports
Maximum
capacity
Mission
Facilities
(figures
ultimo
2009)
Politics
Future
150 children in home under full
guardianship
150 children out home as Foster Child
50 elderly as a care mothers and
grandmothers
To provide a loving and trusting
environment for children which enables
them to grow up
And develop into healthy, responsible and
educated members of the community.
Together with the care-mothers and a
dedicated staff the children will have a
chance to grow up in a large family
community with respect for Buddhism and
their Sri Lankan culture and roots.
At the children’s village Somawathi Home
presently aid is provided and facilities are
offered to:
127 children in-home under full
guardianship
111 children out-home in afterschool care
programs
238 saving accounts with Rs. 500 per
month
354 students from the region attending
extra educational programs
10 students receive a scholarship
35 children attending the Montessori preschool
30 small children attending the
Montessori nursery
1.000 patients have free medical care
72 local employees under contract
Apart from the cooperation with the
National Child Protection Authority no
political connections.
Sri Lanka Orphanage Foundation and the
Somawathi Trust have given a guarantee to
the government of Sri Lanka - the National
Child Protection Authority – to support the
‘the largest Family of Sri Lanka’ for at least
15 years. This requires the Total sum of at
least
€ 6,300,000 (see Annual report). Depending
on the needs in Sri Lanka and the local
situation it will be decided after 15 years if
continuation of the Home is necessary.
ANNUAL REPORT 2009 6

BACKGROUND
Sri Lanka
Surface: 65,610 km² (1.5x the Netherlands)
Capital: Colombo
Inhabitants: 20 Million
Density of population: 304.8 inhabitants per km²
Religion: Buddhist 69.1%, Hindu 7.1%, Christian 6.2%, Muslim 7.6%
Language: Sinhala (official language), Tamil and English
The cause
Sri Lanka was only just recovering from a long civil war when the Tsunami hit
the country on Boxing Day 2004 and destroyed a large part of the country.
35,000 People were killed and almost half a million people lost their homes.
The Sri Lanka Orphanage Foundation was officially established on the 3rd of
January 2005, main goal to set up a children’s home with long term plan.
Reason for the establishment was the tsunami on 26 December 2004.
FACTS & FIGURES
Tsunami victims in Sri Lanka:
35.322 dead 21.441 injured 516.130 displaced people 150,000 families lost their means of
income
$. 3.5 billion damage 88,544 houses
destroyed
200,000 children without a
school
3,954 children lost one parent;
979 children lost both parents
Source: The World Bank Group & National Child Protection Authority
CHILD POLICY IN SRI LANKA
The facts
The policy of the Sri Lankan government is aimed on helping children that are victims of the Tsunami by letting their own
community take care of them as much as possible, giving the community a small compensation in return. The main part of
the children lives with so called extended families.
In Sri Lanka more than 15,000 children live in homes, state-run institutions and voluntary homes. 8% of these children are
an orphan; more than 50% of these children are in a home due to poverty, the rest because of criminal behaviour, abuse or
a handicap. Moreover, for at least 50% of these children the government has stated that living in extended families is much
better than growing up in a home. In short, no solution within the community has been found for about 7,500 children who
were living in a home before the tsunami. Because of the tsunami this number has increased with almost 5,000 more
children hit by the disaster.
Safety net function
On request of and in consultation with the National Child Protection Authority in Galle the Sri Lanka Orphanage Foundation
is raising funds in order to offer a safety net function for:
Children who cannot be placed within extended families or the stay within an extended family did not work out. A
judge decides if the guardianship can be taken over by another party and which institute will become the guardian.
Children placed in an extended family programme, receiving financial support, after school care, education or medical
care.
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ANNUAL REPORT 2009

HIGHLIGHTS 2009
January
A new year, a new look for a more extensive website. We are very grateful to Lectron and
Peter Verkooijen of the Haagse Hogeschool..
The school holidays are over and all children go back to school in new school uniforms and
with new shoes. Also 65 new children from the area the new school season starts in the
Somawathi Montessori nursery and pre-school.
The new bus did its pilgrim’s tour to the temple. As usual, the new bus was ceremonially
inaugurated.
Thanks to an article in the national newspaper in December 2008 we could welcome new
sponsors. Our labelled donations are popular with both private and corporate sponsors.
February/ March
Janaka, one of Somawathi’s boys, is inaugurated as a monk on 7 February. His best friends in
Somawathi Home have to say goodbye to their friend.
Pavilions number 19 and 20 are finished. One of the pavilions will be functioning as infirmary
and observation room. When de first rains start in March, the gardening around the new
pavilions will be started.
For the ICT room 25 new computers have been provided. We have to thank ICT Education Sri
Lanka for the new computers, which has set up a learning project in close cooperation with
the Dutch youth prison in modernizing used computers.
With the Mahinda College and the Sacred Heart Convent, two very distinguished schools with
a longstanding reputation, contacts have been made to try and place the first ten most gifted
children.
We welcome Mr. Pathmendra de Silva as a project coordinator who checks all operational
tasks and communicates with the trustees and the management of the Somawathi.
April/ May
On 13 April at sundown at 18.23 passing of the old year is celebrated with loud drums and the
next day at 05.50 the new year at sunset is celebrated again with the drums. The time of
Sinhalese new year is stipulated by the phases of the moon and the sun.
For all the in-homes and neighbours a fantastic sports and games festival is organized to
celebrate the new year. The festival is opened by Mr. Saparamadu. The toddlers and small
children have their own sports event.
With songs and cheers and a performance of the band the open air theatre is officially
opened. A central spot where the children can give weekly performances.
New care mothers have been recruited and are in training to be able to take care and raise
the 15 newly arrived children.
Sri Lanka faces an enormous dry season. Much attention is given to the water management.
Tanks have been built to reuse used water for gardening purposes, as well as gutters have
been replaced to collect the rain water in the future and to store in underground water tanks.
Purification installations have been ordered and the waiting is for the rainy season.
Anthony de Monchy of De Lage Landen performs the ceremonial opening of the last two
pavilions 19 and 20 in the presence of the monks, all children and the care mothers. Also the
first stone is laid for the new construction of a multipurpose main building.
June
There seems come an end to the political riots which have taken place since 1983 and it is
hoped that all refugees can return home soon.
It is a serious time for the elder children, because it is examination time. They study for O-
level certificates, if they pass they can continue their studies.
ANNUAL REPORT 2009 8

At the Medical Post a vaccination program is in full swing, where both the children of the
Somawathi home and the children of the Montessori school and the government school are
vaccinated according to the standards of the WHO.
With pride the annual report 2008 is presented. The budget prognosis has been achieved by
risk-free and sound management of the capital. In 2008, we have received an amount of
€ 108,714 in interest.
The Erasmus University has conducted a survey under the guidance of Professor dr. Lucas
Meijs. The modified situation in Sri Lanka, the future employment and the position and role of
our foundation is part of this research.
From the Koninklijke Nederlandse Maatschappij ter Bevordering der Pharmacie we receive
the donation of € 10.000 as a contribution for the Pharmacy of the Medical Post.
July/ August
After 3,5 years we say goodbye to our project manager, Mr. Laki Abeysirigunawardana (
Mr. Lucky).Resident manager Mr. Eric de Silva will take over his responsibilities under
supervision of the project coordinator Mr. Pathmendra de Silva. Together they have the daily
supervision of the Home.
A delegation of 35 employees of the probation (the national child protection authority) visits
the Somawathi Home. The delegation is impressed with the concept and the way in which
the facilities are shared with the people in the region.
In the Somawathi team an education expert has been recruited. This very competent lady
analyses all school results per child and has individual conversations with the children and the
care mothers to determine the educational level and areas of interest per child. As a result it
can be decided which child should concentrate on learning a skill and who should concentrate
on their school studies.
From G-Star Raw International we received a labelled donation of € 31.250, for which we are
very grateful.
From the late Jan van Kessel we received a legacy of € 50,000.
September/ October
Beginning of September the almsgiving is attended to the memory of Mrs. Somawathi
Saparamadu, who in her will donated the grounds to the trust. A very moving experience and
very special to be able to attend this ceremony together with all the children, staff, trustees
and neighbours.
On 6 October we receive from the President of the jury Mr. Alexander Rinnooy Kan, the
prestigious Transparency Award 2009 in the category small charitable institutions. A real
surprise, an enormous honour and a cheque for € 10,000.
The most beautiful art work of the children made during pottery lessons, is exhibited in the
town hall in Galle.
During a very successful meeting with the Supervisory Board, the Committee of
Recommendation and the members of the daily Board, our progress and our future vision is
presented and discussed. The members are asked to be helpful at finding new business
contacts and to introduce our sponsor propositions and assist in fundraising to guarantee the
continuity of the project.
November/ December
On 2 December the annual school festival of the Montessori school has been organized to
celebrate the ending of the school year. The uniforms and big black shoes can be stored in the
cupboards and the holidays can start.
On 26 December 2009 it is five years ago that the tsunami devastated large parts of Asia. In
the Somawathi home a commemoration is held in the presence of many volunteers from the
Netherlands, who came over especially for this occasion.
On 27 December an intimate get together `Thank you for being a friend’ is held at the NRV
Reiscafé in Rijswijk for sponsors and everybody who feels connected to the Home. Together
with the Sri Lankan community local music, dancing and Sri Lankan food has been played and
served. The victims of the tsunami are commemorated and a DVD played to show how the
children are doing in the Somawathi Home.
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ANNUAL REPORT 2009

At 40 branches of Albert Heijn in The Hague area, a fundraising event commences in
December where customers are asked to donate their coupon when returning their empty
bottles . Beautiful displays have been made by a number of comprehensive schools in The
Hague . This fundraising runs until beginning April 2010 and the first results are promising.
Goed TV transmits a beautiful documentary on the digital canal (995) of recordings which
have been made at the winning ceremony of the Transparency Award. On 27 December
Goed TV presents a new documentary on charitable institutions and their initiators. During
this programme our initiative is also presented and explained to the public.
The programme Sponsor Propositions 2010 is ready and on-line.
Tsunami remembrance on 26 December 2009 in the Somawathi Home
ANNUAL REPORT 2009 10

PROJECT DESCRIPTION
The Foundation has been set up after the tsunami and has as the aim to give a better future to the victimized children in Sri
Lanka. To guarantee the community Somawathi Home-Holland House of Hope for at least 15 years, financial support is
necessary. Support to give them a place to stay, mouths to fill, to offer schooling, to learn a profession and give a chance for
a better future.
The beginning
Within days after the Tsunami Marja van Leeuwen started with collecting 24 boxes of
medicines and first aid supplies, at the request of a befriended doctor in Sri Lanka. On 30
December she had returned to the Netherlands with a new aim in her life: building an
orphanage. In broadcasting by Karel van de Graaf she expressed her wish on new year day
and that was the start of a private relief aid project that was opened after 100 days.
An orphanage
Offering a bed, food, drinking and clothing is one. Setting up an orphanage, the medical and
psychological care, the development of the children and the continuation for the long term is
process of many years. Choices are made, with anticipation to the local needs and regular
advise and help is provided …
Somawathi Home – Holland House of Hope
On a plot of land of 40,000 m. 2 , safe and high on a hill next to Lake Koggala, a project has
been built that offers facilities to the Largest family of Sri Lanka, which consists of:
150 children in home; under full guardianship
150 children out home; under accompaniment and with financial support
50 elderly residents; as care mother or care grandmother
The name Somawathi stands for love and security and is also the First name of the late Mrs.
Somawathi Saparamadu who donated the grounds.
Somawathi Home Community Centre
Somawathi Home - Holland House of Hope has grown into a community centre for the region.
Both the educational facilities, as the sports facilities and the free medical care are offered
and used by the surrounding villages in a 10 km radius.
Mission statement
To provide a loving and trusting environment for children which enables them to grow up and
develop into healthy, responsible and educated members of the community. Together with
the care-mothers and a dedicated staff the children will have a chance to grow up in a large
family community with respect for Buddhism and their Sri Lankan culture and roots.
Vision
Our common aim is to create a safe community where orphaned children (without parents ,
with one parent or abandoned children) live together in harmony. The aim is to offer more
than just basic needs, such as food and a roof over their heads, but to provide these children,
in addition to their regular school training, with different on-site facilities to improve their
future chances in life when they leave the Somawathi Home at 18 years of age.
Allocation – Admission -Guardianship
All children housed at the home are registered and appointed to the home by the National
Child Protection Authority. The National Child Protection Authority (NCPA) is a governmental
institution and responsible for the allocation of children directly or via a court order to
homes. Allocation is under full guardianship, meaning that the Somawathi Home is obliged to
take care of the children at least until their 18 th year.
The Somawathi Home meets all requirements of the Oahsa-regulations.
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ANNUAL REPORT 2009

The children
In-home under full guardianship
The in-home children have gone through the official child care institution and are placed in the
Home by court order. The Somawathi Home - Holland House of Hope is their home up to at
least their 18 th year and they are able to stand on their own feet. The age of the children who
are sent to the Home is between 3 and 9 years of age. For older or younger brothers or sisters
an exception is made.
Out-home – foster child
A group of out- home children is part of the Somawathi family. These children live in the region,
they have lost one or both parents and live in their own community. This group of children -
assigned by the child care institution - gets monthly financial support, medical and psychological
care and takes part in the after-school education program.
Students and scholarships
A number of talented children from the region receive a scholarship. A monthly allowance to
be able to continue their study at college or university elsewhere in the country. Several law
students, medicine, accountancy etc.
Preschool children and toddlers
A group of 65 children from the region visit daily the Montessori preschool and the nursery.
They are given a school uniform, lunch daily and free medical and dental care.
The staff
The Somawathi Holland House of Hope is a Buddhist home. The responsibility concerning the
children and the accompaniment are entirely in the hands of local staff. Every employee (m/f)
receives a monthly salary and has medical insurance. The staff consists of 72 employees
(ultimo 2009).
The care mothers have the responsibility for their own living unit. Eight children live in this unit
with their care mother. They get trainings, follow group sessions, discuss the problems of the
children with the matron. Every care mother is responsible for her own ‘family’. She assists with
homework, teaches the children to cook. The children regard her as their mother and call her
Ama ( mother).
Living pavilions
A total of 20 living pavilions will be constructed. A completely furnished house is suitable
for eight children together with their care mother. Boys and girls live in separate homes. In this
concept respect for each individual is safeguarded by creating new families. One of the pavilions
is used by care mothers in training to teach them all the rules and regulations and moral values
as stipulated by the Somawathi Home.
Schooling and education
As from five years the children visit daily the neighbouring Government school. In uniform they
leave daily at 7.30 am to school. For the toddlers and small children a Montessori school is on
the premises. The Montessori school is also open to the children from the region. This creates
friendships between the children and offers extra facilities to the children from the region.
Vocational Training
Vocational Training such as ICT lessons, homework lessons, English lessons, music and dance
lessons and several manual skills from drawing to carpentry. Meanwhile the first children have
learned to swim. By offering a broad variety of programs the children learn to develop
themselves, which contributes to their self-confidence and emotional balance.
ANNUAL REPORT 2009 12

Infrastructure
On the premises the following facilities have been introduced:
Main buildings
Several classrooms and an ICT class room
Montessori preschool and nursery
Medical post
Twenty living pavilions
Playground
Sports field
Power generator
Own water wells
Security posts
Staffrooms
Dining facility for 300 persons
The organization
Sri Lanka Orphanage Foundation has a daily Board, a Supervisory Board and a Committee of
Recommendation. Completed with ambassadors and many volunteers with various expertise.
All work is unpaid. The Foundation has no paid employees. Office is located at home to limit the
costs.
Somawathi Trust
In Sri Lanka the Somawathi Trust has been set up, including nine trustees (six Sri Lankan and
three Dutch), all unpaid. The premises (40,000 m2) and the buildings are placed in the trust.
The trust manages the operational costs. Construction work is coordinated and approved on the
basis of budgets in advance. Monthly the Dutch foundation transfers money to the trust to
cover the operational costs and construction costs.
Control and assistance
Twynstra Gudde the Netherlands assists the project architecturally and is responsible for the
certification of the buildings. SJMS Deloitte Sri Lanka and Deloitte the Netherlands check the
annual accounts of both the trust and the Foundation and certify the audits. Somawathi trust is
registered in Colombo as national NGO.
CBF-Quality Mark
By 25 September 2008 the CBF Quality mark for charitable institutions has been granted to the
Sri Lanka Orphanage Foundation.
Your donation and the tax authority
With the setting-up of the new legislation concerning donations and tax deductibility we
have been classified by the Tax and Customs Administration as ANBI institution.
Transparency award
Since establishment of the Foundation in 2005, the Foundation has participated annually in
achieving the transparency award. An award which is granted for the best transparent
reporting. After being nominated twice the Sri Lanka Orphanage Foundation was awarded the
first price in 2009 and received also a cheque of € 10,000.
Sustainability
The continuity of the project has been guaranteed by the agreement between the Somawathi
Trust and the Sri Lanka Orphanage Foundation. It states that all credit balances of the
Foundation will be available for the project. The financial position of the Sri Lanka Orphanage
Foundation is solid. The project has attention for the environment, uses of energy saving lamps,
ensures reuse of water, and has made arrangements for treatment of waste and the
development of every child is at issue.
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ANNUAL REPORT 2009

Self Supporting
The project is managed entirely by local staff and annually receives a small contribution per
resident child of the Sri Lankan government. To cover the complete operational costs the
project is however dependent on the Sri Lanka Orphanage Foundation. Own cultivation is used
for daily consumption among which coconuts and fruit. Water supplies have been regulated by
means of own sources and the harvesting of rain water.
The future
Sri Lanka Orphanage Foundation and the Somawathi Trust have given a guarantee to the
government of Sri Lanka - the child care department - to support the Somawathi Home –
Holland House of Hope at least until 2020. To fulfill this commitment an amount of at least
€ 6,300,000 is required (see annual report). Depending on the need in Sri Lanka, after 2020 it
will be decided if the continuation of the home as such is necessary or the infrastructure will be
given a new destination like an elderly project or as educational centre.
ANNUAL REPORT 2009 14

CONCEPT
Infrastructure Education Care plans Recreation/culture
Reception, offices Nursery Medical
Care
Sports and games
Visitors centre
Lobby
Montessori
Pre school
Dental Care
Dancing
Twenty living pavilions Homework classes Psychological Care Music
Kitchen and
Dining facility
English lessons Vaccination program Arts and crafts
Staff quarters ICT lessons Hygiene and environment Buddhism
Laundry Extra classes Daily care Library
Security post Scholarships Individual
Development plan
Social activities
Program
Medical Post Care for environment Monitoring
Observing
Swimming
Transportation Creative subjects Personal
Care
Excursions
Education centre Sunday school Saving accounts
In-home children
Family visits
Power- and
Water supply
Hobby’s
Vegetable garden
Saving accounts
Out-home children
Grand Parents
Day
Sports field and
Play garden
Vocational training
Human Resources
Management
Participation to local
festivals
In cooperation with the National Child Protection Authority (NCPA).
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ANNUAL REPORT 2009

Our self- made cricket bats
ANNUAL REPORT 2009 16

INFRASTRUCTURE
On the grounds of over 40,000 m2 a complete childrens village has arisen with a broad scale of facilities which are used both
by the in-home children and by the families from the direct region. A broadening of the objective, with which is anticipated
on the needs and necessities.
Main building Security posts Twenty living
pavilions
Central kitchen Dining room for 300
persons
Power supply Water-management Own water wells
On the grounds
Laundry
Traditional cooking
Montessori
pre-school
Montessori
nursery
ICT class room
Vocational Training
centre
Class rooms
Medical post Dentist Pharmacy Vaccination centre Medical camps
Medical laboratory Play garden Recreation room Reading corner Greenery and garden
Staff quater
Bungalow for
Resident manager
Offices and
administration
Intercom
Transportation
Multifunctional
education building
Sports field Open air theatre Concreting the
roads
Sewing room
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ANNUAL REPORT 2009

Educational trip to Galle Fort
ANNUAL REPORT 2009 18

EDUCATION
“English is your ticket to the top”, according to the Sri Lankans..
The education in the Somawathi community centre goes further than exclusively English lessons. For every age group and at
every level educational programs are developed for both in-home and out-home children and the children from the region.
Varying from Montessori nursery and pre-school education to examination training for `’O-levels’, computer lessons and
other programs. Participation to the program is free of charge and follows the official syllabus of the obligatory lessons on
the Government school.
In uniform to the
Government
School
Newly built
Government School
Montessori
Pre-school
Montessori
nursery
Lessons in Sinhala
Homework lessons English lessons ICT lessons Arithmetic Science
Sunday school Bringing to school Dux of the class Learning bike riding Exam training
Scholarships Learning to read Bike repairing Arts and craft Training on the job
Vocational
Training
Manual skills Cooking lesson Sewing lesson Swimming lesson
Pottery
Extra lessons
schedule
Biology Hygiene Lace making
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ANNUAL REPORT 2009

The youngest child: Pathum (4 years old)
ANNUAL REPORT 2009 20

CARE PLANS
Love, security and care in the broadest sense of the word. Everything is aimed at preparing the children as from their
18th year to be able to start their own life and integrate well as a well educated citizen in their own society. Much
attention is given to psychological care, beside the regular medical and dental care. Training the staff, the care for nature
and environment and care for each other are all aspects that have been incorporated in the safety, health and welfare
plans.
The team of care mothers
Individual care Care for each other Psychological care Care for the family Human Resources
kitchen brigade Nutritious food Clean drinking
water
Infirmary
Medical camps
Medical care
Distribution of
medication
Dental care Vaccination centre Optician
For my ‘lazy’ eye Future savings Care for elderly Personal care Care for the nature
Maintenance care Environment care Care for goods Personal hygiene Care for animals
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ANNUAL REPORT 2009

RECREATION AND CULTURE
Somawathi Home is essentially a Buddhist Home with respect for the local standards and values. Every ceremony is
accompanied by the Buddhist priests. Staff members are all Sri Lankan. Apart from the many programs the children follow
there is time for sports, culture and entertainment.
Rice & Curry Three brothers Somawathi Day Building a hut Young puppies
Sports &discipline Bicycles Play garden Buddhism Somawathi band
Lace work Kids disco Oriental music Dance lessons New families
Your own plant Trampoline Grand parents Day Family visit Own Photo album
To the zoo Day outing … Ceremonial opening Listening to the
Radio
Oil lamps
School concert Sea bath Games reading Shopping at the
market
Fish tanks Sports day Cricket Tsunamiremembrance
Auspicious time
ANNUAL REPORT 2009 22

SOMAWATHI - COMMUNITY CENTRE
Somawathi Home has developed into a wider regional function in 2009. The facilities in and around the children village are
freely available to the children and people from the region. Trips like a visit to the Zoo in Colombo turn into full school
outings and also the monks from nearby temples come to follow the computer lessons. The medical post is an added value,
as well as the Montessori nursery and pre-school which offer parents the possibility to work.
The number of local staff members can be categorised as follows :
45 full time employees
15 part time teachers for the educational programs
12 security employees hired through a security company
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ANNUAL REPORT 2009

IN- AND OUTFLOW CHILDREN
Family reunification
In 2009 of eight children the legal guardianship has been transferred officially by the
court to family members.
One of the children, an older boy of 14 years with learning difficulties, has been
transferred to another home in dialogue with national child probation, where internally
training is given within the framework of vocational training.
Outflow of children
Diagram 18 years of age, December 2009
ANNUAL REPORT 2009 24

ORGANIZATION
Organization structure
Establishment details
Registration
The Netherlands
Sri Lanka Orphanage Foundation
P.O. Box 82261
2508 EG The Hague
Sri Lanka
Somawathi Saparamadu trust
No. 129 Dutugemenu Street
Dehiwala
Sri Lanka
The Netherlands
Chamber of Commerce
nr. 27273221 at the Hague
Dutch Tax Services – ANBI Registration
Tax exemption - nr. 24269
CBF Quality Mark
Somawathi Nivasa – Holland House of Hope
Sri Udayamitta Nahimi Mawatha
Idankissa Road
Harumalgoda, Habaraduwa, Sri Lanka
Sri Lanka
NGO- registration FL-109304
‘Voluntary Social Services / Non-Government Organisation’
Somawathi Saparamadu trust
Registration number:. 87358
Bank details
The Netherlands
Bank:
ING - Postbank Den Haag
Name:
Stichting Weeshuis Sri Lanka
Account number: ING 3211
City:
Den Haag
IBAN:
NL28PSTB0000003211
Swift/BIC code:
PSTBNL21
Sri Lanka
Bank:
People’s Bank, Nugegoda – Sri Lanka
Rekeni Name
Somawathi Saparamadu Trust
Account number: 1650108450
Branch number: 174
Swift/BIC code: PSBKLKLXA 023
Contact Website: www.weeshuissrilanka.nl or www.somawathihome.com
E-mail:
info@weeshuissrilanka.nl
25
ANNUAL REPORT 2009

BOARD
Mrs. Marja van Leeuwen
Mrs. Saskia J. Pahud
de Mortanges-Kroes
Mrs. Marianne E.J. van den
Bosch
Mrs. Petra M. Brand
Mrs. Marja L. Duivestein
Chairman - 1953
Appointed: 3 January 2005
Former Teacher Marketing
and Communication
Side activty:
Trustee Somawathi
Saparamadu Trust Colombo
Treasurer - 1959
Appointed: 2 March 2005
Former Director Road Air
Travel
Side activity
Trustee Somawathi
Saparamadu Trust Colombo
Secretary - 1958
Appointed: 2 March 2005
Personal Assistant to the
Legal Director Shell
International B.V.
Board member - 1962
Appointed: 10 June 2007
Independent interim
manager, trainer and coach
Board member - 1952
Benoemd: 1 July 2008
Independent interim
manager Human Resources
SUPERVISORY BOARD
Mr. M. de Rooij
Chairman - 1960
Appointed: 4 June 2008
Director Twynstra Gudde
Side activities:
Chairman Advisory Board
Radboud University
Nijmegen, faculty business
administration
Member of Supervisory
Board RINO-Noord
Mr. Drs. J.A. (Anthony) de
Monchy
Secretary - 1950
Appointed: 6 May 2009
Corporate Director of
General Affairs/Secretary of
the Executive Board
De Lage Landen
Mr. drs. J.D. van Dalen Mr. K. van Doodewaerd Mr. W.L. Boone RA
Board member - 1957
Appointed: 2 June 2005
Secretary of the
Board of KNMP
Pharmacist in Breskens
Side activities:
Chairman Openbare Basis
Scholen Zeeuws Vlaanderen
Chairman Marnixring Sas van
Gent (cultural association)
Board member - 1947
Appointed: 2 June 2005
Former director
Omroepvereniging TROS
Side activities:
Board member Algemene
Raad “Onze Luchtmacht”
Supervisory Board member
Stichting Eigen Gezicht
Commissioner
Rabo Bank HVP
Board member - 1945
Appointed: 30 Nov. 2006
Former partner Deloitte -
Chartered Accountant
Side activities:
Commissioner Van Tour De
Groot Groep B.V.
Commissioner Depa Holding
.District manager PUM of
VNO/NCW
Board member
Van Dorp Foundation
COMMITTEE OF RECOMMENDATION
Mr. A.D.(Dick) Boer
Mr. H.F. (Herman)
Doeleman
Mr. K. (Karel) van de Graaf
Prof. dr. L.C.P.M. (Lucas)
Meijs
Mr. mr drs. C.H.J. (Cees) van
Leeuwen
Member Governing Board
Royal AHOLD
Lawyer
Mediator
Television commentator
Communication advisor
Professor at Erasmus
University Business Society
Management
Former Secretary of State
Lawyer
Mediator
Musician
ANNUAL REPORT 2009 26

SOMAWATHI SAPARAMADU TRUST
Mr. W.A.S.D. Saparamadu Mrs. R.M. Saparamadu Mr. M. Saparamadu Mr. N. Illeperuma Mrs. K. Wickremasinghe
Trustee and Chairman
Sun of the late Mrs.
Somawathi Saparamadu,
who donated the land and
buildings to the Trust
“Founding Mother”
Trustee and member of the
Management Team
Responsible for education,
local culture, traditions and
values
Trustee and member of the
Management Team
Responsible for construction
work and infrastructural
matters
Trsutee and Treasurer
Responsible for Financial
management
Trustee
Responsible for licenses,
Human Resource en Social
Benefit program staff
Mrs. L. Boteju Mr. Th.H.M. Broeke Mrs. Saskia J. Pahud
de Mortanges-Kroes
Mrs. Marja J.van Leeuwen
Secretary of the Trust
Responsible for education
and educational facilities inand
out-home children
Trustee
Responsible for quality
control and investments
Side activity:
Advisor NRV Holiday
Trustee
Responsible for quality
control and investments,
implementation
of care plans and general
follow up
Trustee
Responsible for quality
control and investments,
implementation
of care plans and general
follow up
Side activity:
Treasurer Sri Lanka
Orphanage Foundation
Side activity:
Chairman Sri Lanka
Orphanage Foundation
PATRONESS
Mrs. Pia Douwes
Musical star
27
ANNUAL REPORT 2009

PROCEDURES AND EVALUATION
INTRODUCTION
The Foundation has one fundraising objective: to set up and maintain an orphanage in the south of Sri Lanka. At the end of
2009 this orphanage had 127 children under full custody.
The governing principles of the Foundation are organized in two separate entities:
The Board of the Sri Lanka Orphanage Foundation
The Supervisory Board of the Sri Lanka Orphanage Foundation
The different responsibilities of the Board and the Supervisory Board have been formalized in the Articles of Association of
the Foundation. The Articles of Association are published on the website www.weeshuissrilanka.nl
Annually the functioning of the Board, the results and the meeting of targets is reviewed by the Supervisory Board. The
evaluation is recorded in the minutes of the Supervisory Board meetings. Additionally, every three years an extensive
qualitative evaluation takes place with individual interviews of the Board members by (members of) the Supervisory Board.
Before the Board starts executing its plans, these plans and budgets are reviewed and approved by the Supervisory Board.
The actual realization of targets, performance, the progress of the project and the financial reports are regularly reviewed
and evaluated by the Supervisory Board.
As well as reviewing and approval of the plans of the Board the Supervisory Board also has an advisory role. The Supervisory
Board can at all time give advice to the Board on strategic choices, financial matters, investments, fundraising etc.
Supervision of the daily operational management of the project is the responsibility of the Somawathi Saparamadu Trust.
Next to the Sri Lankan members of the Trust, two board members of the Sri Lanka Orphanage Foundation have a seat on
the Trust, with approval of the Supervisory Board. The Trust Agreement is the basis for the cooperation, the conditions and
responsibilities of the Trust and its members. The members of the Trust receive no compensation.
As part of the vision of the Sri Lanka Orphanage Foundation the operational management of the project is done by local
staff, all paid by local standards. The operational management provides a weekly report with progress on all aspects of the
project. Every month the local members of the Trust have a meeting with the local management.
The full Trust, including the Dutch members, has a meeting every three months. In these quarterly Trust meetings the
members discuss the progress of the project, all operational issues, investments, analysis of financial reports, quality issues,
and improvement plans. The minutes of the Trust meetings are summarized in the progress reports for the Supervisory
Board.
Evaluation of the finances
ANNUAL REPORT 2009 28

PROCEDURES OF THE BOARD
The Board of the Sri Lanka Orphanage Foundation consists of five members. All members of the Board
are volunteers and are being supported by:
the members of the Supervisory Board.
companies that provide expertise.
students of the Erasmus University and the University of Amsterdam.
a team of volunteers that contribute to the operation on a project basis.
The Board is primary responsible for fundraising of the Foundation. Strategy, policy, budgets, the
annual plans and the operational execution of the plans and activities are the responsibility of the
Board. The board members communicate regularly with each other with the monthly progress report
as the basis.
Project monitoring
Board meetings are held every to months on average. In between the meetings special sessions are
organized to discuss specific topics such as the annual report or fundraising plans.
In the Board meetings the following topics are discussed:
Strategic choices on fundraising and positioning
Status and progress of fundraising activities
Marketing activities and market approach
Public relations activities (interviews, presentations, special activities)
Financial reviews (status, asset management, liquidity)
Labelled donations, purpose and accountability
The actualities and progress in Somawathi Home
Capacity, availability and feasibility of deadlines
Evaluation of:
- functioning of the Board and its individual members
- effectiveness of marketing activities
Reports are made of: minutes of Board meetings, regular progress reports and action plans.
Cost control
Control systems and
analysis
Compensation
Changes
Resignation procedure
Stakeholders
The foundation is very keen on limiting all expenses. Office is held at ‘the kitchen table’ and every
Board member works for the Foundation at home. This eliminates office rental and other expenses. Up
to now the Foundation managed to have almost all activities sponsored or products and expertise were
provided free of charge, except most of the travel expenses to Sri Lanka and (limited) marketing costs.
Due to the short communication lines within the organization, the frequent meetings and planning of
activities, managing the Foundation is relatively simple.
Planned activities are frequently analyzed and adjusted if needed. The functioning of the Board and her
members is discussed and evaluated yearly and discussed in the Supervisory Board meetings.
According to the Foundation’s Articles of Association the Board does not receive any form of
compensation. Yearly the Board Members can visit the project in Sri Lanka once on the expense
account of the Foundation; to ensure commitment and motivation, to stay up to date with the progress
and development of the project and to maintain contact with the Sri Lankan partners.
In 2009 no changes took place.
In 2008 a resignation procedure was determined for the Board with a governing period of five years.
The members of the Board are appointed by the Supervisory Board. In accordance with the Articles of
Association a board member can be re-appointed instantly after five years. At the end of 2009 the
following members of the Board were re-appointed by the Supervisory Board for an additional period
of five years: Marja van Leeuwen, Saskia Pahud de Mortanges, Marianne van den Bosch en Petra
Brand.
Apart from the Supervisory Board, the most important stakeholders are the sponsors, contributors and
professionals that support the Foundation with their specific expertise. The Supervisory Board is the
only stakeholder that, besides the supervisory and advisory role, has a direct influence on the policies
of the Foundation. The influence of contributors and external advisors is limited to areas such as
website maintenance, certification of the buildings in Sri Lanka or research in special areas. The
Foundation has no formal alliances with other organizations in the Netherlands or Sri Lanka.
29
ANNUAL REPORT 2009

EVALUATION OF THE BOARD
The efforts of the Board in 2008 to professionalize the organization and procedures have had clear impact in 2009. The
meetings of the Board were very effective, procedures were followed and declared workable and efficient.. The
recommendations of the Supervisory Board have helped the Board to put more focus in its fundraising activities . The
Board has put its effort on activities with a high probability of results in income or continuity. The change was mostly visible
and tangible in big Board projects such as the CBF application and the annual report.
The points of improvement given by the jury of the Transparency Award have supported the process of professionalization.
The quality and transparency of the Annual Report 2008 have improved considerably. As a result, the production of the
Annual Report 2008 in the first half of 2009 was a very quick and efficient process. Both have resulted in winning the
Transparency Award 2009 in the category ‘small’.
Despite the mark of 8.5, the jury of the Transparency Award have formulated a few points for improvement:
Subject
Objectives, and strategy
Governance
Fundraising
Financial results
Communication with stakeholders
Timeliness and availability
Improvements
More insight in the way spending take place by clarifying choices for expenses by the
project partners. Evaluate. Explain how the choices fit into the strategy.
Added value and extent of financial transactions of the co-operation.
Provide insight in the relationship between costs and income. Explain the extent of
the percentage of fundraising in relation to the budget.
Explain asset division according to Model C. More insight in differences between
budget and realization and add an evaluation. Give insight in the strategy on reserves
and funds according to the rules and regulations.
Explain the way stakeholders are involved in strategy choices. Give figures ( number
of sponsors, letters, complaints, etc.).
Availability good, timeliness needs to be improved.
The Board has evaluated the results of the Foundation and its own functioning. A summary of the findings:
Conclusion
Fundraising
Costs of project
Qualitative targets
Workload
Advice
The overall target of 2009 has been exceeded. De underlying targets per category
have not been met, particularly the target for business contracts (€ 35,000). However,
a total of labeled donations of € 180,250 has been contributed by various companies,
foundations and service clubs.
De expenditure on the project is within budget...
All were realized.
The workload of the Board seems to be back to normal.
ANNUAL REPORT 2009 30

PROCEDURES SUPERVISORY BOARD
Frequency of meetings
Topics
Information
Attendance
Activities
Interventions
Changes
Compensation
The Supervisory Board consists of five members, all working in a corporate environment. The
formation of this committee is base don a variation of expertise and added value. The
Supervisory Board supervises the strategy and policy choices of the Board and more generally
all operational matters of the Foundation.
The Supervisory Board is obliged by the Articles of Association to have a meeting once a year.
The Supervisory Board has meetings twice a year in order to stay in close contact with all
developments and progress in the Foundation and the project in Sri Lanka.
Topics that were discussed in 2008 by the Supervisory Board:
Financial status and prognosis, fundraising en asset management
Annual Report
Long term strategy on healthcare, education and future of the children
Activities in the project in relation to the scope of the overall function of the orphanage
in the region
External communications
Procedures, organization and continuity of the Board
Research and research proposals to support the long term strategy of the orphanage and
fundraising
Progress reports, also in relation to the Master plan
Additional documents following the application of the CBF Quality mark
The Supervisory Board is informed by:
Monthly progress reports
Quarterly Financial reports
Newsletters
Visits to the project in Sri Lanka
Regular updates on activities
Individual contacts
The majority of the members has been present at the Supervisory Board meetings. Separately,
meetings were held with the accountant to discuss financial matters, the administrative
organization and the internal audit.
Apart from their supervisory role, individual members of the Supervisory Board are closely
involved with the developments and activities of the orphanage. This involvement implies:
Networking for the Foundation
Personal visits to the project in Sri Lanka
Support of various communication projects
Personal visits to ‘ the kitchen table’
Supervision of research Erasmus University
In 2009 no interventions occurred and the Supervisory Board has formally stated to be very
pleased with the work and achievements of the Board.
In 2009 Mr. J.D. van Dalen resigned as member of the Supervisory Board. A successor has not
been appointed yet. In June 2009 Mr. C.A.C.M. Schellens has resigned as Secretary. On 7
December 2009 Mr. J.A. de Monchy was appointed as new Secretary of the Supervisory
Board.
Members of the Supervisory Board receive no compensation.
EVALUATION SUPERVISORY BOARD
The Supervisory Board was closely involved with the professionalization of the Board. In October 2009 the Board organized
a meeting for the Supervisory Board and the Committee of Recommendation. All members were informed about the latest
developments and were asked to actively use their networks for fundraising for the Foundation.
De cooperation of the Board and Supervisory Board has been extremely pleasant and all members involved experience this
cooperation as a professional one.
31
ANNUAL REPORT 2009

COOPERATION SRI LANKA
Procedures of the Trust
Based on the Sri Lankan law a Trust was founded in Sri Lanka. In the Somawathi Saparamadu
Trust the ownership of the premises and buildings of the project and the responsibilities of the
Trust are determined. This agreement has been made up with support of the legal
departments of SJMS/Deloitte and as such has been deposited in July 2005 in Colombo,
registration number 87358.
Trust meetings are held four times a year in Sri Lanka. Running matters are discussed almost
daily by use of email and telephone .
The most important topics in the Trust meetings:
Investments in Construction, infrastructure and operational issues
Progress of construction
Operational matters and progress of project
Care plans and the future of the children
Educational and medical facilities
Staff and organization
Special needs, in cooperation with the Child Protection Authority
General topics (Insurance, environmental issues, water management etc.)
The Trust manages the local operational management of the project in terms of actions and
progress of all care and education programs. All trustees receive an extensive weekly report
from the project manager based on a fixed format. Twice a year SJMS/Deloitte produces a
financial report.
Side activities
Compensation
Recruitment, selection
and appointment of
trustees
Two members of the Board are also appointed as trustees in the Somawathi Saparamadu
Trust. The combination of these roles is meant to ensure that the interests of the Dutch
Foundation are guaranteed, and to be co-responsible to make decisions about operational and
financial issues in the project. In order to make sure that the mission and vision of the
Foundation are safeguarded, Mr. Th.H.M. Broeke has been appointed as a Trust member.
As agreed in the Trust Agreement, the Trust members do not receive any compensation ,
structural or incidental, with the exception of travel and accommodation costs of the Dutch
trustees when visiting the project.
The trustees have been appointed for a period of three years, without an obligation to resign
and automatic re-appointment.
EVALUATION COOPERATION SRI LANKA
In 2009 again the members of the Trust have shown full
commitment and involvement with several adaptations and
improvements in the project. This year many changes occurred in
personnel within the project, with close involvement of the Trust.
The Resident Manager now has overall operational management
of the Somawathi Home. New teachers have been recruited and
new care mothers, the latter follow a complete introduction
programme. The construction of a multifunctional building has
started, with classrooms, a garage and offices. The construction
activities are closely monitored by the Trust members.
Regular visits to the project, short communication lines, but above all mutual trust considerably contribute to the close cooperation.
The implementation of targets and plans has little chance of success and does not fit into the way of operating in
Sri Lanka. The focus on quality improvement is supported as well as the financial impact.
ANNUAL REPORT 2009 32

EVALUATION COOPERATION VOLUNTEERS
In the cooperation with volunteers the following distinction has been made:
Professionals
Ambassadors
Volunteers
Sounding Board
Professionals
A team of professionals is available to provide expertise when needed. Regularly we turn to the professionals using their
expertise. Many professionals have visited the project, and individual meetings held on a variety of subjects. Advise varies
on the subject of asset management, design and creation, web design, requests for subsidies, organization and
administration, construction and project supervision and all different kinds of support. The group of professionals is an
important group for the Foundation.
Ambassadors
In 2005 the phenomenon ambassadors started. A group of very motivated contributors were divided per region to network
in their own area, to give presentations and to organize activities. The involvement and drive of most of the ambassadors is
decreasing. Although quite a few of the ambassadors are still actively involved, most of the ambassadors have a passive
attitude. In 2009 the Foundation decided to employ no special activities to ensure this group’s active involvement.
Volunteers
In addition of the group of professionals, the Foundation has the support of a group of about 20 volunteers. All of them are
deeply motivated and devoted to the project. Most of the volunteers have visited the project several times and maintain
contacts in their region to share their experiences with Somawathi Home and to raise money. Moreover, a steady team of
volunteers assists the Foundation with various tasks. This varies from handling and sending the web shop sales, to updating
the press file.
The Foundation has limited the help of volunteers in Sri Lanka. has been stopped completely. At the start a lot of help was
necessary to organize and implement infrastructural matters, now the project is under the full responsibility of the local
management.
Sounding Board
This committee consists of Master students of the Erasmus University, who did research on behalf of the Foundation. The
committee meets regularly for a brainstorm session, though not frequent.
Satisfaction Survey
A survey into the satisfaction of professionals, ambassadors and volunteers has never been done. The fact that each and
everyone plays one’s part, and that each of them is and remains devoted to the organization and regularly demonstrates
his or her motivation, is sufficient for the Foundation.
COMPLAINTS
In 2009 the Foundation received no complaints.
33
ANNUAL REPORT 2009

PROJECT GOALS SRI LANKA
Goals 2009 Realisation Note
*)
Infrastructure Finalizing the infrastructure:
Laying out of the garden and greenery Partly 1)
Construction and lay out the sports fields Partly 2)
Open air theatre
Yes
Construction of a garage/ storage with upstairs extra classrooms
Construction of a water tower, Construction of tanks for rainwater
Harvesting purposes and the drilling of an extra well on sports field
Renovation housing facility Resident Manager
Adjusting the wall around the premises
Tarring the roads on the grounds to provide optimum access to
ambulances and fire brigade in case of calamities Partly 3)
ADSL connections to the ICT class room
Yes
Ongoing attention to environment and nature conservation
Ongoing
Implementation short and long term maintenance plan Partly 4)
Redefine use of main buildings Partly 5)
Care Purchase of a laboratory set for the medical post Yes
Appointment of an laboratory employee
Yes
Extra attention to children with behavioural problems
Yes
Education
Organisation
Investigate the possibility of purchasing optic equipment for eye care and
spectacles No 6)
Ongoing attention to :
Training care mothers and staff
Individual development of children (child-follow-system)
Ongoing
Monitor individual school results to be able to transfer the children with
good results to a better school
Yes
To give individual extra coaching to children with poor results
Ongoing
To prepare the children in Grade 5 for the scholarship exam
Extension of:
after school classes for children from the region ICT classes, science,
mathematics, English classes and Sinhala
exam training for O-level certificates
vocational training program as soon as the classrooms are ready
Optimize enlarging staff and organization, in order to be able to handle
the extension to the maximum capacity of 150 in-home children well
Monitoring the different cost centres and management control of the set
budgets.
Yes
Yes
Yes
Yes
Yes
Ongoing
Partly 7)
Yes
Yes
ANNUAL REPORT 2009 34

Explanation on the not or partly realised goals
Note *)
Goal
1 Laying out of the garden and greenery
90% of the laying out of the garden and greenery has been done. Due to the construction of a
new multifunctional building is the laying out of the garden not yet finalised.
2 Construction and lay out of the sports field
The paddy field facing the grounds has been drained and filled with soil. This has led to legal
procedures concerning official permits etc. The sports field is as such in use, final lay out of the
grounds needs to be done after legal permission has been granted.
3 Tarring the roads on the grounds to provide optimum access to ambulances and fire brigade in
case of calamities
Part of the roads have been tarred and the living pavilions are accessible in case of emergency.
The area surrounding the new building needs to be tarred..
4 Implementation short and long term maintenance plan
The implementation of the maintenance plan is only for the short term. To implement a middleand
long term maintenance plan is contradictory to Sri Lankan mentality.
5 Redefine use of main buildings
When in January 2010 a new multifunctional building is be ready, the use of the main buildings
will be redefined.
6 Investigate the possibility of purchasing optic equipment for eye care and spectacles
An alliance has been made with a local optician from the region who does the eye measuring and
distributes spectacles when necessary.
7 Extension of vocational training program as soon as classrooms are ready
Pending the opening of the new multifunctional building – planning spring 2010.
Non-formulated goals, realised achievements in 2009
Infrastructure The construction of a multifunctional building housing:
Covered parking space for means of transportation
Storage room for food and the distribution of food items to the pavilions
Several new classrooms for example for vocational training
Sanitary facilities
The purchase of 2000 m2 of land, adjacent to the right side of the sports ground. This omits a
blind angle and creates more visibility on the activities on the sports ground.
Drilling of three extra water wells on the grounds and installing a water purification system to
foresee in the need of more drinking water.
The construction of retaining walls to prevent further erosion.
Moving the waste pit near the kitchen to reduce bad smells.
Care
Extension and updating the vaccination program.
Preventive blood- and urine samples to be able to indentify possible diseases swiftly.
Eight children have been reunited with their family on instruction of probation and approved by
court orders.
Education Extension of the vocational training activities with:
Pottery and pottery teacher
A traditional cooking hut where children learn from their care mothers how to prepare and
cook a meal on open fire places.
Lay out of a vegetable garden for own consumption
Organisation Termination of the post of project manager.
Appointment of a n assistant matron and supervisor to monitor the children.
Appointment of newly recruited team of bookkeepers to improve the quality of the
administration.
35
ANNUAL REPORT 2009

Goals 2010
Infrastructure
Care
Education
Organisation
Re-arrange usage of the main buildings.
Finalizing tarring the roads on the grounds.
Finalizing the construction of the ‘retaining walls’ to prevent erosion.
Construction of a bike-shed.
Extending the intercom system to the new buildings such as the bungalow of the resident
manager and the new education building.
Construction of the ‘bicycle track’.
Connect the bungalow of the resident manager and the garage/education building to the
generator.
Prepare the sports field for cricket and soccer and lay out a volleyball and netball court.
Maintenance plan middle long term.
Furnishing new class rooms.
On going attention for:
The individual development of the children
Training/ schooling staff
Needs from the region with respect to medical care
Safety aspects and security
Develop a plan in dialogue with probation and authorities in order to prepare the children for an
independent life in society.
Optimise after-school education programs at several levels and review on effectiveness.
Optimise and extend Vocational training programs.
Investigate possibilities to transfer children with good study results to the senior school Dharmika
College at a younger age.
Continual monitoring out homes on expenditure financial support, progress school results and
mental well being.
Attention for the environment.
On going attention for improvement and professionalization with a focus on areas of the
Management team.
On going attention for improvement of quality.
Stipulate a policy direction for the several age groups and associated problems, including outflow.
Monitoring the different cost centres and set budgets.
Prepare the organisation and staff for a maximum capacity of 150 in home children.
ANNUAL REPORT 2009 36

PROJECT GOALS THE NETHERLANDS
Goals 2009 Realisation Note *)
Fundraising Bringing in funds to realize the set targets for 2009. Yes
Composing the document `Sponsor propositions 2009’ including all
operational costs and needs of Somawathi Home .
Yes
Creating a database of companies with an active CSR policy .
Yes
Board and
organisation
Communication
Active market approach, in order to sign long term sponsor agreements
with companies .
Modifying the statutes including the broadening of the objectives.
In accordance with the CBF directives establishing the justification
declaration.
Incorporating new CRS (control system), in order to extend the applications
on the Internet site and to improve the applicability of back office system.
Yes
Yes
Yes
Yes
Obtaining optimum medium attention around the commemoration `five
years after the tsunami ’ .At least two publications in a national paper and a
broadcasting.
Partly 1
Explanation on not- or partly realized goals
Note *)
Goal
1 Obtaining optimum media attention around the commemoration `five years after the tsunami ’ .At
least two publications in a national paper and a broadcasting.
Obtaining media attention on television has not been achieved. Cost reductions at broadcast networks
and the relatively low media attention for ‘five years after the tsunami’ are the cause.
Non – formulated goals, realised achievements in 2009
Fundraising Extension of regular sponsors from 339 to 348.
Board and
organisation
Extra fundraising activities due to involvement of members of the Committee of Recommendation.
Winning the 1st prize Transparency Award 2009 category small charitable institutions.
Goals 2010
Fundraising Raising funds according to the set budget for 2010.
Actively promoting the Sponsor propositions 2010.
Targeted networking and extend business market, wealthy people and capital funds.
Organize an event for the business sector.
Consider if adaptation in strategy and policy is necessary due to the international finacial crisis.
Board and
organisation
Communication
Examine future perspective of Sri Lanka with respect to economic expectations and employment
developments in the different sectors in dialogue with the Trust in Sri Lanka and the Supervisory Board
in the Netherlands.
Evaluate and continue the cooperation with the Somawathi Saparamadu Trust after 5 years of working
together.
Investigate and extend the possibilities for web marketing.
Publication annual report 2009.
Publish (at least) eight digital newsletters.
37
ANNUAL REPORT 2009

RISK MANAGEMENT
Financial risks
From the start of the project the Sri Lanka Orphanage Foundation has depended primarily on sponsors for funding.
Fundraising is the most important responsibility of the Board. The Board has a firm target to minimize the costs. The
fundraising costs have successfully remained very low. The willingness to donate money to charity and especially tsunami
projects has decreased yearly. However, in 2009 the funds received were more than expected. Despite the financial and
economic crisis that set in at the end of 2008, the Foundation has received Euro 70,000 more than in 2008, and Euro
145,000 above the 2009 budget.
In order to be able to guarantee the continuity of the project until 2020, the Foundation needs at least 6.3 million Euro, of
which a total of more than 1.6 Million Euro needs to be raised from 2010. The Foundation has many loyal private
contributors who donate monthly. In 2008 the share of private donations was 44% (monthly standing orders and deposits).
For the Foundation this remains an important target group. The relationship with our loyal contributors is kept strong by
regularly communicating about the latest news by sending this group electronic newsletters and informing them through
the information on the website.
The assets of the Foundation are administered in deposit accounts with respected banks in order to receive the highest
revenue without risk. In order to eliminate all risk the Foundation does not invest money in shares or stocks nor invests in
other high risk options. The present climate on the stock exchanges confirms this strategy as sound. Investments and
project commitments are made only using freely available assets. The availability of assets of the Foundation ensure that in
the event of sudden changes that could result in a donation stop the project in Sri Lanka can still continue for a couple of
years.
Investments and commitments are only made on the basis of available assets. The successful fundraising of the past years
and the permanent and structural involvement of the contributors gives the Sri Lanka Orphanage Foundation enough
confidence to being able to fulfill the continuity of the agreements.
The risk of fraud is very small and sponsors can therefore be assured that their donations will be spent in the right way on
the project only. The risk of fraud is limited, because the Dutch organization is closely linked with the partner organization
in Sri Lanka, the Trust. Also Board members and professionals travel to Sri Lanka on a regular basis to keep an eye on the
project. Architects of Dutch consultancy firm Twijnstra Gudde, accountant firm Deloitte and members of the Supervisory
Board travel to Sri Lanka several times a year at their own expenses to inspect all expenses and investments. All tenders for
the building of new pavilions or medical post is specified in a Bill of Quantities and as soon as a building has been finished
Twijnstra Gudde verifies the quotations and use of materials. Besides, the annual financial reports are audited by
accountants, both in Sri Lanka and the Netherlands.
Credit crisis
The credit crisis has had little impact on the organization in 2009. The incoming funds have not decreased, the Foundation
has no risky investments, no personnel costs or other overhead costs and the spending on the project in Sri Lanka can be
continued thanks to sound asset management. The crisis had no impact on the strategy and policy of the Foundation, nor
have the targets been adjusted or changed. In 2010 the Board will decide whether adjustment will be necessary.
Political and safety risks
From 2006 to 2009 the LTTE, the Tamil Tigers, have been active after years of cease fire. This has led to in increase in
violence and fierce battle between the Tigers and the government in the north and northeast of Sri Lanka. In 2009 the Sri
Lankan government has done their utmost to defeat the Tigers. More and more the Tigers were forced to retreat to the
north en northeast of the country, and in May 2009 the government army declared a definite defeat of the Tamil Tigers.
The negative consequences of this situation is mostly felt in the northeastern districts. Many Tamil civilians have fled from
their villages and live in refugee camps. It is hard to predict the development of the situation for the mid- or long term
At no time a dangerous situation has occurred for the Somawathi children or the staff. In the near future no safety risks are
expected.
ANNUAL REPORT 2009 38

Operational risks
In order to limit safety risks for the children and staff of the orphanage, measures were carried out concerning fire safety,
hygiene and health precautions. A fire prevention procedure is in place and of course fire extinguishers in all the buildings.
Also the staff received training on the above mentioned subjects. All children were vaccinated.
Several security posts have been built at the entrances of the premises to secure the safety of the children. In order to
guarantee the continuity of all facilities extra staff was recruited to have a back up, for example in case of illness of one of
the teachers. For all employees a fund was established with which, for example, disability allowances can be paid.
Organizational continuity
The Sri Lanka Orphanage Foundation is managed by volunteers only. The stability and continuity of the Dutch fundraising
organization depends strongly on the quality and devotion of these volunteers, together with professional support from
corporate organizations. The Board has stated with full confidence that the present working methods, procedures,
commitment and composition of the Board, the project continuity is safe.
Reputation risks
The Sri Lanka Orphanage Foundation largely depends on private contributors for its funding. The reputation of the
Foundation is therefore extremely important. The Foundation aims to provide all the information available on the website,
in newsletters, articles and in the annual report as transparent as possible. To be awarded the CBF quality mark was very
important because it guarantees the trustworthiness of the Foundation. In any case the Foundation tries to present all
external communication and information as clear and open as possible.
Liability of the Board
To cover liabilities and responsibilities the members of the Board are insured against third party claims.
39
ANNUAL REPORT 2009

MARKETING AND COMMUNICATIONS
Policy
Strategy
Budget
Target groups
Objective
The Marketing and Communications strategy is focused on raising funds at minimum costs and to
get the Sri Lanka Orphanage Foundation and the project Somawathi Home as much publicity as
possible.
The implementation is designed to focus on the so-called push & pull strategy, with anyone who is
interested to look for the website themselves. The 'awareness’ is generated mostly by existing
donors, volunteers, members of the Supervisory Board and the Committee of Recommendation.
As budgetary means are minimal for an active Marketing- and Communications strategy, all
activities are offered to the Foundation by third parties. The Board will review these initiatives
beforehand to ensure accordance with the foundations’ policy..
Private sponsors:
Existing and potential sponsors
Private Equity funds
Schools, service Clubs (Rotary en Lions) and Societies
Business market:
Professionals
Companies (sponsoring in goods and services)
Sponsors of labelled donations
Business relations like banks, Insurance companies, accountants
Influentials:
Press and media (in the Netherlands and Sri Lanka)
Government institutions in Sri Lanka
NCDO, Tax office, CBF, Dutch Embassy etc.
Internal:
Members of the Board
Members of the Supervisory Board
Members of the Committee of Recommendation
Volunteers and ambassadors
Partner organization in Sri Lanka
Focus on fundraising in order to:
Meet the financial targets
Create commitment with existing and potential sponsors
Information on:
The project Somawathi Home - Holland House of Hope
All aspects of the surroundings of Somawathi Home
Spending of the funds
The progress of the project objectives
The development of both the children of Somawathi home and the region
Means
Internet
Information
Pro-active website maintenance, both in Dutch and English
Continuous information through www.weeshuissrilanka.nl
Digital newsletters to all stakeholders (every six – eight weeks)
Publication of annual reports
Updates film- and photo stock
Website for children (Kids Corner)
Teaching material for teachers and presentations
Birthdays of all children in Somawathi Home
Press bulletins en publications
Activities and actions in the country
Web shop sales
Guest book on website
Contacts through email with daily replies
Overview of main sponsors
Organization of trips to Somawathi Home
Organization of the event ‘Thank you for being a friend’ to inform sponsors on the ins and
outs, the progress and the future of the project
ANNUAL REPORT 2009 40

Advertising and
promotion
Fundraising
Financial adoption plan
Sponsorships
Notary deeds
Legacies
Purchase of a virtual piece of land
Sponsor propositions Business market
Above the line
Documentary on Goed TV
Documentary and information on Mambapoint.tv
Registration on several community sites (Hyves, Fanclub etc.)
Web marketing via Google Ads/Grants (offered)
Below the line
Printed promotions::
Brochure financial adoption plan
Brochure purchase virtual piece of land
Annual Reports
Public relations
Web shop sales:
The book ‘ An orphanage in Sri Lanka’
T-shirts
Birthday Calendar
Pro-active public relations in terms of:
Maintaining network relations
The organization of trips to the project to enable sponsors to see Somawathi Home with their
own eyes
Frequent information sharing with the media by publishing press bulletins and giving
interviews
Giving presentations at schools, service clubs, elderly homes and others when requested
Continuous information sharing with business sponsors about the progress
Contacts with volunteers and Ambassadors of the Foundation
Once a year thank-you-cards are sent to sponsors.
41
ANNUAL REPORT 2009

FACTS AND FIGURES
Website visits 2009
Google statistics 2009 2008
Number of visitors 17,613 26,171
Unique visitors 12,615 18,433
Page views 66,411 70,497
Traffic sources
Direct traffic 5,184 7,480
Visits via links of other websites 2,869 4,755
Visits through search engines 9,550 13,935
Web marketing
With the offer of Google Ads to start web marketing with Google Grants free of charge, the following
results can be reflected.
Number
clicks
Views CTR Ave. CPC Costs Ave. pos
4,219 341,931 1.23% US$ 0,77 US$ 3,261,00 4.8
Digital
News letters
E-mail
In 2009 seven digital newsletters have been sent to the subscribers totalling 4,568 addresses. The
digital newsletters are send both in Dutch and English and are published on the website.
In 2009 2.764 e-mails were received and replied.
Correspondence
This email correspondence concerned:
Information of volunteer work 33%
Contacts concerning fundraising events 26%
Sponsorship requests 14%
Contacts with the Supervisory Board 12%
General correspondence 11%
Other subjects 4%
The foundation hardly sends written mail as well as the foundation hardly receives mail in writing.
Complaint In 2009 no complaints or critical remarks from third parties were received.
register
Guestbook The guestbook lists 225 reactions, of which 25 in 2009.
Regular sponsors
The number of regular sponsors and participants to the financial adoption plan ‘cup/bed/plate/
school chair/scholarship’ has grown in 2009 from van 339 to 348.
Web shop 2009 had in total 75 web shop sales :
53 books, 2 t-shirts en 20 birthday calendars..
ANNUAL REPORT 2009 42

Publicity
In 2009 the offer of free TV-spots on RTL has been cancelled.
The generated publicity is based on free publicity en realised by sending press bulletins and interviews.
In total 3 press bulletins have been send and 1 interview took place with ANP.
Publications were in:
VCV Nijenrode Magazine March 2009
De Woudenberger 31 July 2009
Goed TV November and December 2009
Hoekse Krant 13 December 2009
Algemeen Dagblad 15 December 2009
De Pers 19 December 2009
All publications are published on the website under the heading ‘News – in the Media’.
Friends trips
PR-activities
Measuring
Effectiveness
In total 20 people ( business relations, sponsors and several members of the Supervisory Board) have
travelled on their own expenses to visit the project.
The number of visitors to the Somawathi Home was 120; mostly people on tour in Sri Lanka interested
to see the project. € 14,040 in funds were received which was transferred into the local bank account.
Maintaining a relationship with all stakeholders is very important for the foundation in terms of advice
and networking. However, this can not be expressed in concrete fundraising results and figures.
Common marketing and communication efforts have resulted into realizing the fundraising prognosis
and budget. With regard to Internet site visit can be observed that the quantity decreases and the
quality and duration on the Internet site increase.
43
ANNUAL REPORT 2009

FUNDRAISING
FUNDRAISING STRATEGY AND COSTS
The Sri Lanka Orphanage Foundation aims to efficiently and effectively raise funds with a minimum of costs or investments.
It has been a deliberate choice to avoid spending funds on marketing efforts. For most of the marketing activities a ‘partner
in business’ has been recruited. So far all fundraising events and activities have been offered free of charge and each
activity is carefully matched against the fundraising strategy of the Foundation.
Although the Sri Lanka Orphanage Foundation – for reasons of cost efficiency – is not associated with the branch
organization VFI, we support the code of conduct and implement this in our fundraising policy.
In 2009 the Sri Lanka Orphanage Foundation has raised € 426,964 in donations, and has amply met its target, even though
the income decreased with € 72,275 compared to 2008. Private donations and the donations of foundations have increased
considerably in 2009, while the target contributions of the business market have not been met. The contributions of clubs,
schools and service-clubs have increased considerably. However, in 2008 an extra amount of € 41,500 was raised by service
clubs, but has been received in 2009.
Contributions 2009 2008 Delta
€ € €
Business 70,544 98,653 -28,109
Private donations 188,154 152,945 +35,209
Foundations, grants 112,690 80,000 +32,690
Clubs, schools,, service clubs 55,576 12,091 +43,485
Subtotal 426,964 343,689 +83,275
Fundraising concert 11,000
Total 426,964 354,689 +72,275
In 2009 the foundation received € 426,964 in donations, to be categorised as follows:
In 2009, a shift in the partitioning in terms of percentage of the several categories sponsors has taken place:
Sponsors 2009 2008 Delta
Private individuals 44.0% 44.5% -0.5%
Business 16.5% 28.7% -12.2%
Foundations, grants 26.4% 23.3% +3.1%
Clubs, schools, service clubs 13.1% 3.5% +9.6%
ANNUAL REPORT 2009 44

The subdivision by category sponsors 2009 in % are as follows:
The category private individuals is the largest group of sponsors and can be subdivided as follows:
Private individuals 2009 2008 Delta
€ € €
Private grants, deeds 73,460 20,520 +52,940
Adoption plan 55,745 56,846 -1,101
Single donations, events 46,700 63,006 -16,306
Regular donations 12,249 12,573 -324
Total 188,154 152,945 +35,209
The category private individuals is subdivided in % as follows:
Labelled donations in 2009:
Contributions 2009 2008 Delta
€ € €
Foundations 81,250 80,000 +1,250
Service clubs 41,500 0 +41,500
Business 56,000 0 +56,000
Private individuals 1,500 0 +1,500
Total 180,250 80,000 +95,250
Labelled donations 2009 in %:
45
ANNUAL REPORT 2009

SUMMARY OF RECEIVED DONATIONS
Private
donations
The category grants, deeds consist of private sponsors who donate an amount directly or via a
notary deed. In 2009 the foundation has received a large deed of € 50,000. In 2009 the foundation
has received the total amount of € 73,470 in grants and deeds. Standard authenticated deeds
represent the value of € 20,220 annually.
The category adoption plan concerns monthly standing orders mostly from people that donate
and have adopted for a longer period of time a cup, bed, school chair or scholarship.
Monthly standing orders at the end of 2009 was 348 (ultimo 2008: 341). Despite the fact that the
number of sponsors and the donated amount vary throughout the year, see , see attached
overview 2009, this category generates a steady flow of income and the foundation has received
in 2009 the total amount of €55,745.
In single private donations the amount of € 46,700 has been received in 2009. Birthdays, jubilees
and other actions are reasons for donations the foundation receives.
The contributions of private individuals who donate monthly a fixed amount resulted in € 12,249
in donation in 2009.
Overview of number of private sponsors and total amount monthly standing orders 2009:
Business
Foundations,
grants
Labelled
donations
Clubs, schools,
Service clubs
Web shop-sales
The foundation has not succeeded in 2009 to find new business companies willing to commit to the
project. The percentage of received donations from business accounts has gone down to 16,5%. Due to
the present bad economical situation less companies are willing to commit themselves to a charity.
In 2009 the foundation has received two large donations for the value of 72% of this category, the
Turing Foundation (€ 50,000) and the GSRD Foundation of G-Star Raw (€ 31,500). The Turing
Foundation has supported the foundation during the past three years (2007- 2009).
In 2009, 42% of all donations is labelled to a specific purpose such as education, vocational training,
purchase of Furniture, the medical post, creating playing facilities, costs for meals and electricity costs.
In 2009, the foundation has started to present an overview of ‘sponsor propositions’ and clearly has
fulfilled a need of the sponsors to donate for a specific purpose. Labelled donations have been received
from the Turing Foundation, KNMP, GSRD Foundation, De Lage Landen, Lionsclub IJsselstein, Rotary
Club The Hague Metropolitan, and a private individual.
Schools, clubs and service clubs organize activities all over the country and donate the revenue to the
Sri Lanka Orphanage Foundation. This category has strongly increased because the effective
disbursement of donations of two service clubs in 2009, were already promised in 2008..
The web shop sales to private individuals raised € 915 in 2009, including the postage fees. The limited
sales can be explained due to the fact that there are many articles on sale via web shops linked to a
good cause. Because of the relatively small turnover of web shop sales, it is not presented as a separate
category and added to the individuals.
ANNUAL REPORT 2009 46

COST FUNDRAISING
Cost own fundraising and cost percentage fundraising:
2009 2008
€ €
Budget cost own fundraising 7,000 7,000
Budget cost percentage own fundraising 6.5% 5.5%
Income own fundraising 426,964 354,689
Cost own fundraising 3,748 5,183
Realised cost percentage own fundraising 0.8% 1.5%
For extra information regarding the costs own fundraising please read the financial report 2009.
The fundraising costs of the foundation have a general nature and can not be booked at a specific category of donations.
Therefore it is not relevant nor possible to make an analysis of the fundraising costs per category. Most of the means and
costs for fundraising, such as printing material or website maintenance, are offered free of charge from loyal business
relations. Other costs such as travel costs, presentations, or telephone costs are paid by the Board members personally.
The board is unpaid and the foundation has no employees in service. In 2009, practical no costs have been made for
fundraising activities other than presentation costs for two large fundraising events and postage fees. It is remarkable that
in 2008 more costs have been made and the eventual revenues were lower. In the budget it is taken into account that
current sponsors stop their donations in kind, like for example the otherwise expensive printing costs. Until now its these
costs are offered to the foundation.
EVALUATION AND CONCLUSIONS
The private contributors remain a very loyal and valuable target group for the foundation. Because of a deed this
category has increased a lot compared to 2008. It can be concluded though that the single donations/events within
this category are decreasing.
The focus on the business market remains necessary. The foundation will, despite the economic crisis, seek for
expansion of committed partners with labelled donations for a longer period of time. In 2009 a special sponsoring
program has been designed in order to inform and approach the business market specifically..
Promotion of web shop articles will not have priority in future as part of the fundraising activities.
Schools, clubs and service clubs remain an import source of income for the foundation.
Foundations (capital funds), grants are an important target group of sponsors. In 2009, no grants of government
agencies have been received, however, the foundation did receive important grants of large and small foundations and
capital funds.
Labelled donations as a result of the brought out programme Sponsor propositions are a large success. In 2010, the
foundation will bring out a renewed programme to meet the demand of labelled donations.
47
ANNUAL REPORT 2009

PREVIEW
In January 2010 the Sri Lanka Orphanage Foundation exists five years and we hope to be able to continue for many years to
come, to take care of the Somawathi Home , its occupants and people concerned.
We are confident that in 2010 we will manage to reach our objective to raise € 320,000 in funds. We are already assured of
approx. € 85,000, the contributions of regular sponsors and grants in standing orders and authenticated certificates. With
the program ‘sponsor propositions’ we hope to bind companies and capital funds to us in the form of multiannual
agreements for labelled donations. The daily board has confidence in the financial feasibility.
In the Somawathi home the choice has been made to consolidate and to optimize the education facilities for in-home and
out-home children. In Sri Lanka still applies the rule “English is your ticket to the top” and according to expectations the ICTsector
will offer considerable employment in the future.. Beside the extra classes program to pass the O-level certificates at
the Government school, the ICT and English lesson are extended. For those children who are less successful in studies, the
vocational training programme will be extended with skills such as: electronics, mechanics, batik and horticulture.
The foundation does not intend to develop several Somawathi homes in Sri Lanka; although the national government
encourages us to do so. Optimum care and focus on the Somawathi Home and striving towards, for Sri Lankan terms, the
highest possible standard, is our aim.
Our focus will continue to be directed at the Somawathi home on the South coast of Sri Lanka and offer from this
community centre to many children from the region sufficient knowledge to ensure a good future. Durable, transparent
and with low overheads costs.
We hope we can keep counting on your support.
ANNUAL REPORT 2009 48

WITH THANKS TO
MAIN SPONSORS
(Breukhoven Foundation)
OFIR
ADMINISTRATIE
Notariskantoor
Ellens & Lentze
Robert en Denise Zeilstra
49
ANNUAL REPORT 2009

Acsi Holding – Zetten
Alex de Smit - fotograaf
AGENS
AHOY Rotterdam
Alberdink Thijm College – Hilversum
Albert Heijn - Dordrecht
Alysis Zorggroep – Arnhem
Ambassade van Sri Lanka
Mevrouw Anink - Den Haag
ANWB
Apotheek Breskens
Applaus Magazine
Atrium medisch centrum – Heerlen G.O.Z.L.
Barendregt
Basisschool de Kameleon - Duiven
Basisschool Elisabeth – Charlois
Basissschool Loppersum
Basisschool De Waterwilg - Nootdorp
Basisschool Pr. Willem Alexander - Ermelo
Basisschool Wierwinde
Basisschool De Wissel – Hoorn
Bewoners van de De Oude Enk
Bistro Vidocq – Roosendaal
Bloemendaalse Scholenvereniging
Bloemisterij Pels – Woerden
Boeddhistische Unie Nederland
De heer D. Boer
Boom Chicago - Amsterdam
Bouw sociëteit Dordrecht
Brandweer Westland
Brenntag Nederland
Brocacef
BührmannUbbens bv
Bungalowpark Sollasi
Caroline van den Heuvel
C. van Schie Kraanverhuur
Cees Beuk
Chiel van Praag
Circuitpark Zandvoort
Clock Studio's, Leffert Clock
Combiwel - Amsterdam
Comeniusschool - Zeist
Cretas Reizen
Daneco BV
De Brauw Blackstone Westbroek N.V.
De Hindoestaanse Gemeenschap – Den Haag
De Kameleon – Duiven
De Klokkebei & Toermalijn Ulvenhout
De Kort en Van Veen
De Kreunende Sluisdeuren – Alphen ad Rijn
De Kwir - Neer
De Meander - Amersfoort
De Meerlanden
De Pijp Helpt Azië
De Regenboog – Apeldoorn
De Striene + De Patrijspoort
De Twee Zonnebloemen
Deloitte SJMS - Sri Lanka
De Wegwijzer – Krimpen a/d IJssel
Direct Mail - Beek
Driezorg - Zwolle
Drukkerij Wilco - Amersfoort
Duivenvoorde - Noordwijkerhout
ECT Delta – Haven Rotterdam
Eiland Bonaire
Eiland Texel
Enig Idee!, Hyacinthe van Emst
Erasmus College Rotterdam
Essent @Home Abonnees
Esther van Dam
Europese School Bergen
Event Essentials, Jeannette Winters
Eyeclarify.com
Familie Schrijner – Heteren
Familie van Triest - Kouderkerk
Familie Zeilstra-Feenstra
Firma Aananen
Fischer Benelux B.V. Naarden
Frames Energy – Zoeterwoude
Frank Bunnik - Adelaide
G-Star Raw
Gaby van Tol
Gebroeders Van Steijn – Noordwijkerhout
Gedore Nederland - Alphen aan den Rijn
Geert Schots en Bart de Leest
Gemeente Elburg
Gemeente Badhoevedorp
Gemeente Limmen De Mienskip – Buitenpost
Gemeente Opmeer
Gemeente Sliedrecht
Gemeente Terneuzen
Gemini College – Lekkerkerk
Geodis Vitesse
Gerrit Wesels
GS1 Nederland, Amsterdam
H & C Heemskerk
Hadraplan - Marieke van der Schaar
Harry Mens Vastgoed
Havenbedrijf Rotterdam
Hebo Kozijnen - Hengevelde
Het Meidenhuis - Hoofddorp
Hilde Huisman
Hogeschool TIO
Holland Casino’s
Hotel Seven One Seven, Brita Röhl
Huigen- Malden
Huisdierenoppasdienst - Leiden
ICT Opleiding ROC/Aventus/Nova College
Ignatius College - Amsterdam
IKEA
In Concert for Asia - Terneuzen
ING Bank
Irene Thuis
Itds Groep - Naarden
Jaap van Essen
Jan Keijser
Jim van Nispen
Joh. Mourik & Co – Groot Ammers
Jolanda Leusink-Montizaan
Judith Spruijt
Katholiek onderwijs – Hoogwoud
Katholiek Voortgezet Onderwijs – Breda
De heer A.H. Kamerbeek
De heer H.A. van Karnebeek
De heer Jan van Kessel †
Kids voor Vianen
Kidslabel
Koningin Wilhelminaschool - Apeldoorn
Korff de Gidts Makelaars
Dhr. en mvr. W. Kroes - Boskoop
Leeuwarder Montessorischool
Leo van den Pol
Libelle - damesblad
Lions Club Den Helder
Lions Club Rotterdam
Lions Club Woerden
Lions Club Lopikerwaard IJsselstein
Maaike Kraaijeveld
Manuela Werneke
Margriet – damesblad
Margriets Betere Wereld
Marianne Michielen
Marijke en Jacques de Ridder
Marjolein Meerburg
Mark van de Laar
Markenhage – Breda
Marktland College - Oudenbosch
Martijn van Cooten
Martin Veldman
Martinair
Meals and More Catering - Barendrecht
Media Choice
Meeùs Assurantiën
Meeuwenoord Vervoer
Merkenburo Bouma
Metabo Nederland B.V. - Breukelen
Meubelbeurs Nieuwegein
NATO – Gerrie van Tol
Nederlandse Ambassade - Sri Lanka
Nederlandse Club Costa del Sol
Nederlandse Rode Kruis
Niels Adegeest – Deloitte
Nobel van Dijk - Naarden
Nokkiebeurs – Vlaardingen
NRV Holiday
Openbare Basisschool Zaandijk
OFIR - Delft
Old Burger Weeshuis
Old Fellows – Arnhem
Omber Visuals - Poeldijk
Ommer Business Club
Onderwijsburo Twente
Oranjeschool Apeldoorn
PGZ - Nieuwegein
Paagman – Den Haag
Padvinderij Elburg
Pamely Tijthoff
Patrick Lankhuizen
Patrick Selbach
Paula Scholtens
Pentascope en Vidomes
Peter de Groot
Peter Derks
Peter Douwes
Podium b.v. - Hardenberg
Postbank
PvdA Jongerenfractie Amsterdam
RABO Bank
Rabosecurities
René en Marian 't Hoen-Reuskens
Rexel Nederland – Cecil Nieuwenhuis
Ronald Heister Public Relations BV
Rotary Club The Hague Metropolitan
Rotary Club Wassenaar
Royal P&O Nedlloyd
Ruro Handelsonderneming B.V. Nieuwegein
Ruud Wenting
$am-$am Business- en Beleggingsclub
De heer C.A.C.M. Schellens
Schmidt Agenturen - Melissant
Scholtens – Sittard
SCLO Flame
Share4more
Sineke Jansen
Sjaak Faassen †
SJMS Deloitte - Colombo
Slavenburg Bouwbedrijven B.V
Smit & de Wolf – Den Haag
Spelers Hoevelaken
Spieringshoek - Schiedam
Spinningmarathon - Strijen
Sri Lankan Airlines
Stage Holding
Stevien Wiltink
Stg. A. Deen
Stg. Belangen – Elburg
Stg. Bevordering Gez. Ontwikkelingsland
Stg. Bimbam
Stg. ICT Education Centre Sri Lanka
Stg. J.A. Fentener van Vlissingen
Stg. Jans Lyceum – Den Bosch
Stg. Katholiek Voorgezet Onderwijs Breda
Stg. Madurodam
Stg. Westland voor Azië
Stg. Grootste Familie helpt
Stg. Robert en Denise Zeilstra
Stg. Talpa
Stroopwafelactie Benschop
Studenten ROC, Nova en Aventus
Suggesties BV, Willemijn Merkx
Swimlanka
Technag – Alphen aan de Rijn
Telstar – Harderwijk
Ten Cate
Theater Diligentia – Den Haag
The Limehouse
Titia Streutker
Tom van Dun
TPG
TSN
Turbo Els
Van Dijk Bouw B.V.
Van der Sluis
Van der Valk Hotels en Restaurants
Van Geel le Grand – René van Rij
Ventura Business Verhuisvriend.nl
Vincent van Stijn - Deloitte
Vivend
Mevrouw Betty van Vliet †
Voorburgse Cricket Club
C.J. Vrolijk - Deloitte
Westerschool Bellingwoude
Weybridge
Willem van Oranjeschool – Apeldoorn
Woerden helpt Stichting Weeshuis Sri Lanka
Westland Support
Z-Foundation - Den Haag
Zebra Management Consulting
Zeilstra Beheer
Supervisory Board
De heer M. de Rooij
De heer J.A. de Monchy
De heer K. van Doodewaerd
De heer J.D. van Dalen
De heer W.L. Boone
Committee of Recommendation
De heer A.D. Boer
De heer Mr. H.F. Doeleman
De heer K. van de Graaf
Prof. Dr. C.P.M. Meijs
Mr. Drs. C.H.J. van Leeuwen
Patroness
Pia Douwes
Trust
Mevrouw R. Saparamadu
De heer S. D. Saparamadu
De heer N. Illeperuma
De heer M. Saparamadu
Mevrouw L. Boteju
Mevrouw K. Wickramasinghe
De heer Th.H.M. Broeke
And many, many others
ANNUAL REPORT 2009 50

FINANCIAL REPORT

Sajith and his self-made coconut lamp
ANNUAL REPORT 2009 52

TABLE OF CONTENTS
CHAPTER
PAGE
Key figures 2005 - 2009
Financial Prognosis
Balance sheet 2009
54
55
59
State of Income and Expenditure 2009 59
Notes to the Annual Report 60
Notes to the Balance Sheet 2009 61
Notes to the State of Income and Expenditure 2009 62
Other information 64
Auditors report 65
53
ANNUAL REPORT 2009

2005
2006
2007
2008
2009
2005 - 2009
OVERVIEW KEY FIGURES 2005 - 2009
Income own fundraising 2005 2,526,406
€ €
Interest 2005 41,435
Expenditure the Netherlands 2005 13,299
Spent on purpose Sri Lanka 2005 436,591
% overhead income own fundraising 0.5%
Expenditure ratio to purpose Sri Lanka 17%
Result ultimo 2005 2,117,951
Income own fundraising 2006 611,927
Interest 2006 65,710
Expenditure the Netherlands 2006 10,577
Spent on purpose Sri Lanka 2006 398,825
% overhead income own fundraising 1.7%
Expenditure ratio to purpose Sri Lanka 59%
Result ultimo 2006 2,386,186
Income own fundraising 2006 611,927
Income own fundraising 2007 400,977
Interest 2007 89,333
Expenditure the Netherlands 2007 11,895
Spent on purpose Sri Lanka 2007 366,825
% overhead income own fundraising 2.9%
Expenditure ratio to purpose Sri Lanka 75%
Result ultimo 2007 2,497,776
Income own fundraising 2008 354,679
Interest 2008 106,888
Expenditure the Netherlands 2008 15,413
Spent on purpose Sri Lanka 2008 543,202
% overhead income own fundraising 4.3%
Expenditure ratio to purpose Sri Lanka 118%
Result ultimo 2008 2,402,564
Income own fundraising 2008 354,679
Income own fundraising 2009 426,964
Interest 2009 68,646
Expenditure the Netherlands 2009 12,217
Spent on purpose Sri Lanka 2009 488,295
% overhead income own fundraising 2.9%
Expenditure ratio to purpose Sri Lanka 98%
Result ultimo 2009 2,397,662
€
Income own fundraising 2005 - 2009 4,320,963
Income interest 2005 - 2009 373,838
Total income 2005 - 2009 4,694,801
Expenditure the Netherlands 2005 - 2009 63,401
Spent on purpose Sri Lanka 2005 - 2009 2,233,738
% overhead income own fundraising 2005 - 2009 1.6%
Expenditure ratio on purpose Sri Lanka 2005 - 2009 48%
Total expenditure 2005 -2009 2,297,139
Income minus expenditure = result ultimo 2009 2,397,662
ANNUAL REPORT 2009 54

FINANCIAL PROGNOSIS 2010 -2014
BUDGET 2010 - 2014 2010 2011 2012 2013 2014
Income own fundraising € € € € €
Adoption plan 50,000 50,000 50,000 50,000 50,000
Donations and Gifts 230,000 230,000 210,000 200,000 180,000
Interest revenues 40,000 40,000 40,000 40,000 40,000
Total income own fundraising 320,000 320,000 300,000 290,000 270,000
Costs own fundraising
Office expenses 4,000 4,000 4,000 4,000 4,000
Travel expenses 6,000 6,000 6,000 6,000 6,000
Auditors fee 4,000 4,000 4,000 4,000 4,000
Bank charges and Insurance 2,000 2,000 2,000 2,000 2,000
Membership fees 4,000 5,000 5,000 5,000 5,000
Marketing/PR 3,000 3,000 3,000 3,000 3,000
Total costs own fundraising 23,000 24,000 24,000 24,000 24,000
In % of income own fundraising 7.1 7.5 6.0 8.3 8.8
Total available for purpose
297,000 296,000 276,000 266,000 246,000
Spent on purpose
Somawathi Home Operations:
Staff salaries 60,000 65,000 70,000 75,000 75,000
Food 60,000 63,000 65,000 68,000 70,000
Security 20,000 20,000 22,000 22,000 22,000
Gas, Water, Electricity 22,000 24,000 26,000 28,000 30,000
Office expenses, telephone, internet 8,000 9,000 9,000 10,000 10,000
Clothing, linens 11,000 12,000 13,000 14,000 15,000
Transportation and maintenance vehicles 9,000 9,000 10,000 10,000 10,000
Insurances – bank charges –auditors fee 6,000 6,000 7,000 7,000 7,000
Saving accounts 150 in-home children 7,000 7,000 7,000 7,000 7,000
Support costs Trust 8,000 8,000 8,000 8,000 8,000
Depreciation 50,000 50,000 50,000 50,000 50,000
Total Somawathi Home Holland House of Hope 261,000 273,000 287,000 299,000 304,000
Somawathi Education:
Scholarships out homes and saving accounts 28,000 22,000 15,000 10,000 5,000
Teachers 11,000 12,000 13,000 14,000 15,000
Educational material 8,000 9,000 10,000 11,000 12,000
Montessori Pre-school and nursery 6,000 7,000 7,000 8,000 8,000
School uniforms 5,000 5,000 5,000 5,000 5,000
Vocational Training Program 12,000 15,000 20,000 22,000 25,000
Total Somawathi Education 70,000 70,000 70,000 70,000 70,000
Somawathi Medical Care:
Salary G.P. and staff salaries Medical Post 10,000 11,000 11,000 12,000 12,000
Dental post incl. salary dentist 8,000 8,000 8,000 8,000 8,000
Pharmacy incl. medication 8,000 8,000 8,000 8,000 8,000
Laboratory costs incl. Staff 4,000 4,000 4,000 4,000 4,000
Medical Camps 5,000 5,000 5,000 5,000 5,000
Total costs Somawathi Medical Care 35,000 36,000 36,000 37,000 37,000
Total costs Somawathi Home Operations 366,000 379,000 393,000 406,000 411,000
55
ANNUAL REPORT 2009

BUDGET 2010 – 2014 (continued) 2010 2011 2012 2013 2014
Construction and maintenance € € € € €
Construction work 2010 in progress:
Construction Bike shed
Raising perimeter walls
Laying out of playground I and II
Concreting roads on premises
Finalizing project water management
Replacement of entrance gates
Total work in progress 100,000 20,000 - - -
Reservation for maintenance 30,000 30,000 30,000 30,000 30,000
Total Construction and maintenance 130,000 50,000 30,000 30,000 30,000
Total available for purpose 496,000 429,000 423,000 436,000 441,000
Total spend Netherlands and Sri Lanka 519,000 453,000 447,000 460,000 465,000
Net result -199 -133 -147 -170 -195
CASH FLOW 2010 2011 2012 2013 2014
€ € € € €
Balance sheet per 1 January 2,400,000 2,251,000 2,168,000 2,071.000 1,951,000
Balance sheet financial year -69,000 -83,000 -117,000 -140,000 -165,000
Investments construction work and maintenance 130,000 50,000 30,000 30,000 30,.000
Depreciation 50,000 50,000 50,000 50,000 50,000
Balance sheet per 31 December 2,251,000 2,168,000 2,071,000 1,951,000 1,806,000
Interest percentage 1.8 1.85 1.9 2.0 2.2
Interest 40,000 40,000 40,000 40,000 40,000
EXPLANATION BUDGET 2010 - 2014
INCOME OWN FUNDRAISING
Expected donations
Interest
COST OWN FUNDRAISING
Office expenses
Travel expenses
Memberships
Costs in percentage of own
fundraising
Based on a number of fixed authenticated donations, promises from businesses and on
average monthly donations of schools, institutions and individuals received during the
past 5 years. Taking into account the impact of the current credit crisis is however
difficult. 2009 has shown a decrease of sponsoring particularly from businesses but the
spontaneous donations of individuals have increased . In 2009 the amount of
€ 100.000,- has been received by a labelled donation and a deed. Since this donation is
not expected again, the budget prognosis for 2010 has 35% less in expected donations
than effectively has been received in 2009.
Forecast with interest assumption on an interest increase of 1.8% to 2.25%, see cash flow
overview.
Presently the office is established free of charge at the home of the initiator of the
project. It is not unthinkable that in the future external space is required. For this purpose
an amount has been included in the budget.
In dialogue with the Supervisory Board it has been decided that the governing board
can travel once a year at the expense of the Foundation to Sri Lanka.
The budgeted amount is increased because of the annual CBF fee. Membership of the VFI
is presently discussed.
The Foundation strives to keep the costs very low; if possible below 5% of own
fundraising amount and has succeeded until now. In the budget an increase has taken
into account. If it becomes more difficult in the near future, because of the impact of the
international financial crisis, to raise funds for the Foundation, its cost standard must be
adjusted.
ANNUAL REPORT 2009 56

SPENT ON PURPOSE
Somawathi Operations (Sri Lanka)
Staff salaries
Meals
Security
Gas, water, electricity
Insurances, auditors fee, bank
charges
Saving accounts
Maintenance
Depreciation
Somawathi Education
Scholarships out-home
children and saving accounts
Teachers and school
materials
Montessori pre-school and
nursery
Vocational Training
Programme
Somawathi Medical Care
Salaries including insurance for medical expenses, end year bonus and pension payments
for the employees in full service and salaries of part-time employees. In the budget an
increase of salary costs has been taken into account. The number of children will grow in
2010, with 20% to the maximum capacity of 150 in-home children. Particularly more
resident staff will be necessary and appointed
In the budget an increase of 25% to meals has been taken into account because of the
increase of the number of in-home children and resident staff employees.
Security has been outsourced to an external organization that provides round the clock
security for the whole complex.
Total cost for both the common main buildings and the living pavilions, medical post and
the class rooms.
Buildings in Sri Lanka, the annual audit of SJMS- Deloitte in Colombo and regular banking
fees.
For all in-home children saving accounts are opened on which monthly an amount of Rps.
500 is paid. Available for the children from their 18th birthday.
Budget available for ongoing repairs and maintenance. In 2010 the construction and
infrastructure will be finalised and a final short- and medium term maintenance plan
needs to be prepared. The budget will be adjusted accordingly, if needed.
As of 2007 the depreciation has been incorporated as follows in the annual audit of
SJMS/Deloitte Colombo :
Buildings > 20 years
Equipment > 5 years
Furniture > 5 years
ICT
> 5 years
Apart from the in-home children also 111 out-home children are supported monthly with
an amount. Also they use the after-school lessons and the medical care on the premises.
For every child both in-home and out-home saving accounts have been opened on which
Rps. 500 is paid monthly. Available for children from their 18th birthday.
A large number of in-home and children is not able to follow education on the level
corresponding to their age. Most have a large learning delay or are illiterate. The regular
education offers no ’catch-up program’ or extra facilities. In Somawathi Home an internal
program has been set up to help these children catching up and prepare them for the
primary school.
After school hours and during weekends to all in-home children extra educational
programs are offered. Also to 354 children living in the region the educational program is
offered including the out-home children with a study grant. For all educational programs a
relatively large amount has been included in the budget. The Foundation has the objective
to stimulate all children to develop their own talents as well as to learn a profession.
These facilities are available on site. Beside our own in-home young children, the schools
are visited by 40 children from the region.
In the next years much attention will be given to ‘vocational training’ . Many children will
have to qualify themselves in a profession or the craft industry. In the budget for the
coming five years it has been taken into account to extend these programs to prepare the
older children to find a suitable job.
The medical post provides basic medical and dental care to 1,000 patients. This concerns
the in-home children and staff, the children with a study grant, the students of the preschool
and nursery and their families, the participants to the extra education program, the
monks from the nearby temple and the poorest families from the region. Regularly
medical camps are organized for the region where among other services used glasses
from the Netherlands are distributed. In 2009 the Medical Post has started to operate a
laboratory. As yet the facilities will only be extended if specific labelled donations are
received.
57
ANNUAL REPORT 2009

Construction work
Financial prognosis
In 2009, the last large constructions and infrastructure projects are finalized. See
specification.
The cash flow gives insight in the financial forecast and position of the Foundation. The
Foundation is healthy, due to the vast amounts donated in the first year, 2005. Its own
capital will decrease the next years up to approximately two million euro. The social
standard regarding the directive financial reserves deviates. At the request of the
national probation in Sri Lanka the Foundation has to use the financial reserve to
guarantee complying with the obligation to support and finance the operational costs of
Somawathi Home for a minimum period of fifteen years.
Inflation For 2009 the average inflation of Sri Lanka has been determined on 22.6% ( Source :
Index Mundi / Country Facts). The foundation manages its funds in the Netherlands in
euro credit balances. An amount for construction and for operational costs is remitted
monthly to the Trust in Sri Lanka. The average rate of the Sri Lanka Rupee has been
determined during the year 2009 on 162 with regard to the euro. The actual expenses of
the foundation are made in Sri Lanka Rupee. Because of the strong euro in 2009, the
operational costs have not considerably increased with regard to 2008. However, the
fluctuation of the exchange rate and the development of cost of living remains a point of
attention. The budget is made in euro. There has been budgeted for the coming five
years with an exchange rate of 140.
History exchange rates
Covered term (251 data points)
18 March 2009 - 18 March 2010
Max. 172.7438 LKR (1 December 2009)
Min. 149.6912 LKR (18 March 2009)
Ave. 162.5176 LKR
Evolution of the Euro to the Sri Lanka Rupee in 2009:
Structural business support
Volunteers
A number of companies supports the Foundation with free services and advice for the
amount of :
Twynstra Gudde € 15,000
Drukkerij Oldehove € 7,500
Lectron € 25,000
Unicorn Webdesign € 8,000
Administratiekantoor OFIR € 2,000
Notariskantoor Ellens & Lentze € 2,000
Höcker Advocaten € 500
The Foundation has no paid employees and has an unpaid Board and Supervisory Board.
Moreover the Foundation is supported by a team of volunteers. On a weekly basis
approximately 120 hours (three FTE’s) in time is spent on the Foundation voluntarily and
unpaid.
ANNUAL REPORT 2009 58

ANNUAL REPORT
BALANCE SHEET DECEMBER 2009
ASSETS 31.12.09 31.12.08
€ €
1.1 Stock
Calendars in Stock 3,964 5,946
2.1 Other Accounts receivable and Accrued income
2.2 Cash
- Interest 14,398 34,556
14,398 34,556
- Deposit accounts 2,365,016 2,391,193
- Current account 17,425 -25,990
2,382,441 2,365,203
2,400,803 2,405,705
LIABILITIES 31.12.09 31.12.08
2.3 Capital € €
Reserves
- For Projects 2,397,662 2,402,564
2,397,662 2,402,564
2.4 Current liabilities
- Costs to be paid 3,141 3,141
3,141 3,141
STATE OF INCOME AND EXPENDITURE 2009
3.0
3.1.
2,400,803 2,405,705
Realised 2009 Budget 2009 Realised 2008
€ € €
Income
Income general fundraising 246,714 180,000 274,689
3.1.1 Income labelled fundraising 180,250 90,000 80,000
3.1.2. 3.1.2.
Income from stock/ interest 68,646 80,000 108,714
Other income 0 0 0
TOTAL INCOME 495,610 350,000 463,403
3.2. Expenditure
Spent on purpose
3.2.1. Somawathi Home 296,736 303,825 282,030
3.2.2. Somawathi construction 191,559 200,000 261,172
3.3. Costs Income
488,295 503,825 543,202
3.3.1. 3.3.1. Costs own fundraising 3,748 7,000 5,183
Management and administration
3,748 7,000 5,183
3.3.2 Costs management and administration 8,469 10,175 10,230
TOTAL EXPENDITURE 500,512 521,000 558,615
RESULT
Appropriation of net result
The net result will be anticipating the approval of
the Board, subtracted from the own capital.
-4,902 -171,000 -95,212
59
ANNUAL REPORT 2009

NOTES TO THE ANNUAL REPORT
General
Starting the annual reporting of 2008 the Balance of Income and Expenditure has been compiled according to the recently
revised guidelines 650. Due to the revision first all income is presented, followed by all expenditure. The comparing figures
in the Balance of Income and expenditure has been adjusted for comparing purposes. All the specified amounts are in
Euros. Unless otherwise stated, assets and liabilities are presented at face value. Income and expenses are accounted for
on an accrual basis.
Accounting policies for the valuation of assets and liabilities
Accounts receivable and accrued income: Accounts receivable are stated at face value, less an allowance for possible
uncollectible amounts.
Reserves
The surplus or operating loss of the financial year will be added or subtracted from the reserves. The revenues on reserves,
as well as the total reserves itself, will be used to support the needs of the construction and the operational costs of the
Somawathi Home Holland House of Hope and the medical and educational programs for the region.
Income from own fundraising
Income own fundraising states all received gross donations, gifts and interest during the financial year.
Costs own fundraising
All costs directly related to the fundraising activities are included. In 2009 this includes representation costs on behalf of
presentations, writing off calendars and postage fees.
Costs management and administration
This includes all the office costs of the Dutch foundation, the auditors fee and travel expenses to Sri Lanka.
Spent on purpose
All direct support and contributions spent on the purpose of the foundation during the financial year are part of the aid
programme to support the orphanage. Contributions are chargeable to the financial year in which payment takes place.
ANNUAL REPORT 2009 60

NOTES TO THE BALANCE SHEET 2009
1.1 Stock
The stock consists of the value of bought calendars. These calendars are being sold through the web-shop as of 2007. The
total stock will be written off in a period of five years, commencing 2007.
2.1 1 Accounts receivable and accrued income
The item accounts receivable and accrued income concerns an interest claim (€ 14,398) and is composed out of statements
given by various banks, as well as a calculation of the bank fixed deposits .
2.2 Cash
This item concerns reserves placed in short term deposits, as well as the funds in current accounts and cash at the bank.
The Sri Lanka Orphanage Foundation does not hold any shares and is not an investor.
The Sri Lanka Orphanage Foundation makes sure that all assets are deposited in accounts that immediate withdrawal to
fund the project is possible. Funds not needed on a short term basis are deposited in interest saving accounts. The total
funds on interest saving accounts can fluctuate yearly.
2.3 Reserves
The foundation capital has decreased in 2009 by € 4,902. The revenues in 2009 are € 145,000 higher than expected,
therefore the decrease of the own capital is much lower than budgeted for in the prognosis.
2.3.1. Freely disposable reserves
The development of freely disposable reserves for projects 2009 2008
€ €
Balance per January 1 2.402.564 2.497.776
Appropriation of net result -4.902 -95.212
Balance 31 December 2.397.662 2.402.564
Reserves for purpose
The Sri Lanka Orphanage Foundation is committed at least until 2020 to financing the operational costs of the Somawathi
Home Holland House of Hope. The Foundation has on request of the Sri Lanka Child Protection Authority a continuity
reserve to guarantee the exploitation of the Somawathi Home for a period of 10 years.
Continuity reserves
Given the small scope of the costs of management and administration forming continuity reserves is not considered
relevant at this moment.
2.4 Current liabilities
This concerns the auditors’ fee regarding the financial year 2009.
2.5 Contingent assets and liabilities
The Sri Lanka Orphanage Foundation is recognized by the Dutch Tax Law as a charitable institution as mentioned in article
24, paragraph 4 of the Succession Law 1956. The Sri Lanka Orphanage Foundation has been recognised in 2007 as an ANBIinstitution
24269.
61
ANNUAL REPORT 2009

NOTES TO THE STATE OF INCOME AND EXPENDITURE 2009
3.0. General analysis on the state of Income and Expenditure 2009
Aid
The Sri Lanka Orphanage Foundation was founded within days after the tsunami disaster and has one sole aim in
humanitarian aid being raising funds for the construction and operation of the Somawathi Home Holland House of Hope in
Sri Lanka including financing the facilities for the in-homes of the project and the people leaving in the region,
guaranteeing the long term continuity. During 2009 the focus has been on improving the local organisation in Sri Lanka,
finalising the construction work and improving the educational standards. As of December 2009 the Somawathi Home
offers permanent housing to 127 children, day-care at the Montessori pre-school and nursery school to 65 children from
the village, monthly financial support to 111 children living with extended families and university students and medical
care to 1000 patients from the region. The Turing Foundation and GSRD Foundation have made it possible that all children,
both in-home and out-home, as well as 354 children from the region to participate in afterschool educational programs.
Also a new building has been constructed for educational purposes.
Publicity and awareness
The foundation was established 5 years ago and is known nationwide due to the media attention and TV exposure. During
2009 national press and weekly magazines have paid attention to the project and published several articles and interviews
with the initiator of the project.
Publicity by the Foundation is mainly via the website: www.weeshuissrilanka.nl and presentations throughout the country.
Free products and services by Dutch companies have materialized in a free website and free updates and maintenance. In
2009 most of the printing materials and stationary including brochures for P.R. purposes have been offered free of charge.
Fundraising
The Foundation has obtained the revenues in 2008 from various sources: private individuals, corporate accounts, schools,
associations, clubs, service-clubs and others. Last year the vast amount of over € 425,000 has been raised, however it
remains the question how willing and generous the private individuals and the business sector will stay in future. The
present international financial crisis will have an impact on the revenues of the Foundation. The focus of attention will be
to find strategic business partners, foundations and institutions willing to commit to the project for several years.
3.0 Income
A All donations and gifts will be used to support the only aid project of the Foundation: the Somawathi Home Holland
House of Hope and all her activities at Harumalgoda, Habaraduwa, Sri Lanka. For a detailed explanation on fundraising,
see social annual report, chapter Fundraising.
3.1. The results own fundraising can be categorised as follows:
€ €
General donations 190,969
Donations via standing orders 55,745
Total Income 246,714
3.1.1 Income from labelled fundraising 2009
Turing Foundation for education 50,000
De Lage Landen for meals and furniture 46,000
GSRD Foundation for. vocational training, energy and general costs 31,250
Lionsclub IJsselstein for the medical post, eye clinic 25,000
Rotary Club The Hague Metropolitan for furniture, washing- and play facilities 16,500
K.N.M.P. for the medical post 10,000
Private individual for sports 1,500
Total income labelled fundraising 180,250
TOTAL INCOME OWN FUNDRAISING 426,964
3.1.2 Income from interest 2009
Interest revenues 68,646 68,646
TOTAL INCOME 495,610
ANNUAL REPORT 2009 62

3.2. Spent on purpose
In 2009 the Total amount of € 488,295 has been transferred to the de Somawathi Saparamadu Trust. The money has
been spent on construction, renovation, infrastructure improvements to the grounds, operational costs of the Somawathi
Home, monthly donations to the children living with extended families programme, the education facilities for both the in
home and out home children as well as the 354 students from the region and the medical post.
SJMS Associates, Chartered Accountants, Colombo, Sri Lanka has audited the 2009 annual accounts of the Trust and sent
the annual report to the Trust on 26 March 2010.
During the years 2009 and 2010 the final major investments are made in Sri Lanka regarding construction work and
infrastructural improvements, the purchase and renovation of the bungalow for the Resident Manager, the construction
of a multifunctional building for educational and office purposes, the laying out of the sports grounds, road works, water
management etc. It is the aim to finalise construction work by the end of 2010.
3.2.1. Somawathi Home operations 2009
€ €
Operational costs Somawathi Home 217,625
Somawathi Home Education 54,293
Somawathi Home Medical Post 18,418
Cost Somawathi Saparamadu Trust 6,400
Total spent on purpose Somawathi Home Operations 296,736
3.2.2. Somawathi Home construction 2009
In 2009 the bungalow of the Resident Manager has been renovated, the paddy field opposite the grounds has been filled
with soil to prepare the laying out of the sports field, a multifunctional building for educational-, office and garage
purposes has been constructed, two extra wells have been drilled, a water tank has been installed and arrangements have
been made for the reuse of waste water.
Bungalow Resident Manager 16,700
Drainage and filling of the sports grounds 59,383
Multifunctional building 65,966
Water management 27,193
Maintenance and infrastructure 22,317
Total spent on purpose Somawathi Construction 191,559
3.3 Notes on expenditure model C
The overhead costs of the Foundation in the Netherlands are minimal because all personnel involved have worked so far
as a volunteer. The office of the foundation is located at the home address of the initiator of the project and during 2009
no charges were levied.
Destination
Expenditure
Purpose
Somawathi
Home
Income
raising
Fundraising
Management
and
Administration
Total
2009
Budget
2009
Total
2008
Subsidy provided 488,295 0 0 488,295 503,825 543,202
Publicity and communication
0 1,304 0 1,304 3,000 2,350
costs
Staff salaries 0 0 0 0 0 0
Housing costs 0 0 0 0 0 0
Office- and general
costs
0 462 8,469 8,931 12,193 11,081
Depreciation 0 1,982 0 1,982 1,982 1,982
Total 488,295 3,748 8,469 500,512 521,000 558,615
63
ANNUAL REPORT 2009

3.3.1. Costs own fundraising
Representation costs 1,304
Postage costs 412
Office supplies 50
Depreciation calendars 1,982
Total costs own fundraising 3,748
3.3.2. Management and administration costs
Auditors fee 3,439
Contributions 952
Bank charges 358
Insurances 430
ICT costs 185
Travel expenses Sri Lanka 3,105
Total costs management and administration 8,469
Total costs own fundraising and management- and administration costs 12,217
Cost percentage
The “costs of own fundraising” constituted in 2009 only 0.8% of in “income from own fundraising” of the Sri Lanka
Orphanage Foundation and is well under the level that the Dutch Central Bureau for Fundraising (CBF) has set. This
extremely low percentage has been realized thanks to the great support of many volunteers and Dutch companies who
provide services, products and time free of charge to the Sri Lanka Orphanage Foundation.
Percentage spent on purpose of income 2009
The percentage spent on purpose of the total income in 2009 is 98%.
OTHER INFORMATION
Statutory appropriation of net result
No resolutions have been included concerning the destination of the net result.
Appropriation of net result
Net result will be, anticipating the approval of the Board, deducted from the reserves. Deducted from the freely
disposable reserves € 4,902 .
Signed by the Board on 15 April 2010:
Marja van Leeuwen
Chairman
Saskia Pahud de Mortanges
Treasurer
ANNUAL REPORT 2009 64

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ANNUAL REPORT 2009

ANNUAL REPORT 2009 66

67
ANNUAL REPORT 2009

ANNUAL REPORT 2009 68