2013 Employment and Housing Agreement Compensation Staff ...

2013 Employment and Housing Agreement
Compensation
General Pay Information
Certain deductions will be made in accordance with federal and state laws.
Pay Schedule
For 2012 you will receive a $1000 monthly stipend (starting stipend) plus housing which
includes utilities and basic phone service. Long distance service and internet are not included.
All staff will be paid twice a month on the15th and the end of the month. You can
choose to have your paycheck direct deposited or receive a check. If the regular payday
falls on a holiday or weekend, payday will be the last regular workday before the holiday
or weekend.
Staff Benefits
Worker's Compensation
Roxbury Farm provides worker's comp. insurance to compensate for any illness or injury
staff might suffer while working on farm premises.
Personal Days
If you are sick you do not need to come to work. If you need time off please talk with
Jean-Paul and Jody in advance and we will do our best to accommodate your needs.
Holidays
A total of 2 paid days off plus three afternoons:
Memorial Day: afternoon off
July 4th: afternoon off
Labor Day: afternoon off
Thanksgiving: Thursday and Friday off
Farm Food
Staff is welcome to all produce from the farm including produce for putting up for the
winter. If you wish to purchase farm meat products we will take 25% off of the price we
charge to the membership. Please place an order with Jody.
Housing
Your mailing address is -----, Kinderhook, NY 12106. Your phone number -------
We rent the farm cottage from the National Park Service. We are responsible for the
upkeep and cleanliness of the house and surrounding yard. NPS staff will occasionally
visit the house. We will do our best to let you know ahead of time.
Utilities
Local phone, propane, and electricity are included in the housing compensation. If
you wish to have long distance service, cable television, or internet access you will be
responsible for those costs.
Garbage can be brought to the farm dumpster. Recycling can be taken to the transfer
station at no cost.

Landscaping
You are responsible for the landscaping directly around the farm cottage. Grass needs
to be kept short and weeds should be pulled. Please do not dig any further garden
beds.
Pets
Pets are not allowed in the farm cottage.
Smoking
Smoking is not allowed inside any farm buildings, housing, or vehicles. Illegal drugs are
not allowed on any farm property and possession can result in immediate dismissal.
Repairs and Maintenance
You are responsible for any damages to the farm cottage if the damage is a result of
abuse or neglect. The farm will take care the of maintenance costs relating to structural
repairs. We ask that you let Jean-Paul or Jody know as soon as possible if there is a
problem in the farm cottage.
You are responsible for keeping the farm cottage and its close outside surroundings
clean and in good condition. Please create a cleaning schedule with your housemates
to ensure the house is kept neat and clean.
Do not use nails, push pins, or anything else that will make holes in the walls in the
bedrooms or bathroom to hang things on the walls.
Presently there are light bulbs, cleaning supplies, and toilet paper in the house. You are
responsible for replacing them when they run out.
If you would like to make additions or changes to the farm cottage please review the
changes with Jean-Paul or Jody before you make them.
Length of Housing Agreement
The farm cottage can only be lived in by farm workers or apprentices. Upon deciding
you no longer wish to work for Roxbury Farm we will give you a grace period to find new
housing.
When you move out we expect that the farm cottage will be clean and in move in
condition for the next farm workers or apprentices. This includes taking everything
with you that belongs to you. Please do not leave any of your possessions in the farm
cottage when you move out. Do not use the farm cottage as a storage facility.
If you are injured while working on the farm you will be able to live in the farm cottage
until you recover or decide to move on.
Rent and utilities will be charged and are subject to change and they could be based on
market value if you decide to occupy it as a non-farm employee.
Other Restrictions
Because we rent the land from Equity Trust, Inc. and the National Park Service we are
required to restrict the following:

Vehicles that are not used on a regular basis cannot be stored on the property. Offroad
vehicles are not permitted on the property unless used strictly for farm work.
There is no target shooting allowed on the property.
Other Employment Policies
Work Hours
Spring Work Week (Apr. – May) 8:00 to 5:00 with 1 hour lunch
Summer
(June 1- Sept.) 6:00 to
5:00 with 1 hour breakfast and 1 hour lunch
Plus Saturday mornings and some Sunday mornings for squash harvest and
irrigation
Fall
(Oct. – Nov.) 8:00 to 5:00 with 1 hour lunch
We will do our best to keep to this work schedule but there will be times when we may need
to work longer in order to finish a task.
Personnel Procedures
Everyone is strongly encouraged to discuss job performance and goals informally any time
but we ask you to keep it out of the workplace. Please bring concerns, problems,
or grievances to Jean-Paul or Jody’s attention whenever they occur. Grievances should not
be shared with other staff but need to be immediately reported to Jody and Jean- Paul.
Conduct Standards
We ask all staff to:
Arrive on time and ready for work (no breakfast/lunch is brought to work and hands
are free to start work)
Have a watch or other time piece to keep track of time.
Follow all safety precautions
Work respectfully with all staff members and farm members
Serve as an example of the standards that Roxbury Farm stands for.
Purchasing Supplies
Please discuss purchases with Jean-Paul or Jody beforehand. Always bring back a receipt
and place them in the basket on the main computer desk. If you make out-of- pocket
purchases and need reimbursement please record purchases and include all
receipts.
Farm Trucks and Vehicles
No farm vehicles can be used for personal use. We are not covered for accidents that involve
personal use of farm trucks or other vehicles. If you want to be a driver of any farm vehicle you
will need to supply a copy of your driver's license and a proof of a clean drivers record from
DMV.
Tractors and Equipment
No one is allowed to use any tractor or implements unless they have been trained and have
permission from the farmers. This includes the forklift, shop tools, power washer, skid loader,
etc. Apprentices will receive a tractor safety training and basic tractor maintenance skills.

Other Farm Policies
Please discuss any use of farm property for personal use with Jean-Paul and Jody. This
includes using the farm shop, farm tools, and/or farm vehicles. Farm cell phones or land lines
are not for personal use. Internet access and long distance calling are not provided by farm.
Please do not use the office phone for long distance calls unless you have a calling card.
The main computer in the office is not be used by anyone other than Linda, Keri, Jody or Jean-
Paul. One specifically assigned computer is used for regular farm record keeping and can
during used for internet access by apprentices or other staff members after
work hours.
If you use the office please make sure to turn off the lights, turn down the heat, and lock the
door when you leave.
Description of Responsibilities
This is written in cooperation between the apprentice and the farmers based on the apprentices
interests, goals, and skills.
Acknowledgement of receipt and understanding
I acknowledge that I have received the 2012 employment and housing agreement and that I
have read and understand the policies.
I understand that this document represents only current policies and benefits, and that it
does not create a contract of employment. Roxbury Farm retains the right to change these
policies and benefits, as it deems advisable.
Signature
Date
Please Print Your Name