national disaster management authority **** emergency ... - NDMA

More documents

Recommendations

Info

(iii) for reasons of extreme urgency brought about by events unforeseeable by the procuring agency, the time limit laid down for open and limited bidding methods cannot be met. The circumstances invoked to justify extreme urgency must not be attributable to the procuring agency:” 4. The unprecedented rains in Sindh during the monsoon season of 2011, have severely affected major portion of Sindh province causing losses to life and property. Due to widespread water inundations caused by continuous heavy rain pour, i.e. starting 10 th August 2011, around 9 million people got affected during the disaster. All the affectees residing in relief camps or outside their houses in the open area became dependant entirely upon continuous relief assistance. 5. NDMA entered in rescue and relief operations at initial stage, i.e. 13 th August 2011; and remained active in providing relief [tents, family ration packs and Non-Food Items (NFIs)] to flood affectees since the start of these heavy and unprecedented rains. Entire stock of tents in NDMA Warehouses was released to the province of Sindh, Balochistan and Punjab from the reserves maintained by NDMA to take care of the initial scale of the devastation. For supply of family ration packs Utility Stores Corporation (USC) being the Government entity, was contracted for the provision of family ration packs. Highly unfolding nature of the catastrophe, with Pakistan Meteorological Department’s (PMD) continuous forecasts of more rains aggravated the situation, resulting in gradual increase in number of affected districts and population. TENTS 6. While the entire stock of tents was released in the first few days of disaster, demand continued to increase. In order to quickly respond to this need, an Emergency Tender was floated on Aug 17, 2011, both in national dailies and on the website of Public Procurement Regulatory Authority (PPRA) as well as NDMA for procurement of tents sized 3x4 and 4x4. The tenders were opened, examined and categorization was done with the technical assistance of concerned UN organizations as under:- 2
Tent size 3x4 Category A: Pearl Associates Category B: Strategic Traders Tent size 4x4 Category A: Pearl Associates and Ajmeri Textile Category B: Pearl Associates and Ajmeri Textile Category C: Sheikh Noor-ud-Din and Sons and Punjab Oil Marketing Company Category D: Strategic Traders 7. While the process was underway, a marked increase in the monsoon activity resulted in more sporadic rains spreading over entire Sindh and parts of Balochistan which further increased the affected population that necessitated continuous and enhanced supply of tents, ration packs, and other life saving NFIs. 8. Due to the prevailing unprecedented situation and number of requests, SOS messages, calls by the Sindh Government, PDMAs and DCOs of affected districts, Chairman NDMA immediately called meeting on the second day of Eid-ul-Fitr, i.e. 1 st September 2011 for emergency procurement of relief items enabling effective response in relief operation. The situation worsened by continuous rains and advisories of heavy to very heavy rainfall by PMD, necessitating the need for provision of relief items under emergency procurement clause of NDM Act, 2010 9. Though the emergency procurement was resorted to yet being cognizant of the importance of transparency, the Authority ensured that all requirements and procedures for fair and timely procurement are fulfilled despite the time constraint and urgency of relief goods supply. 10. In case of tents, which are locally manufactured on advance orders and take considerable time in production and availability, the Authority explored the possibility of availing the entire stock of tents held with the manufacturers, subject to meeting acceptable specifications. Since the tender for procurement of tents had already been floated on 17 th August, 2011, the Authority invited all the contenders/participants to indicate their stock position and possible delivery schedule along with revised cost (category wise) so as to match the lowest price for each category of tent samples/match the price assessed by UN Expert for each category. Participating Manufacturers/Suppliers, meeting the required standards of quality and technical specifications (Reference para 2 above) were accordingly issued the Purchase Orders for immediate supply at the designated districts with predefined 3
Page 1: NATIONAL DISASTER MANAGEMENT AUTHOR
Page 5 and 6: Ser # Item Quantity Remarks 1. Flou
Page 7 and 8: 7 Jamshoro 3. CSD (18 Kgs) 25 th Au
Page 9 and 10: 49. Mohammad Enterprises 50. Nazir
Page 11 and 12: Annexure ‐ Updated details on Pro
Page 13 and 14: 15 Zeb & CO Standard Ration Pack 51

national disaster management authority **** emergency ... - NDMA

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?