Tranman supports fleet managers in achieving efficiency gains - Civica
Tranman supports fleet managers in achieving efficiency gains - Civica
Tranman supports fleet managers in achieving efficiency gains - Civica
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<strong>Civica</strong> Datasheet<br />
<strong>Tranman</strong> <strong>supports</strong> <strong>fleet</strong> <strong>managers</strong> <strong>in</strong><br />
achiev<strong>in</strong>g <strong>efficiency</strong> ga<strong>in</strong>s<br />
Deliver<strong>in</strong>g <strong>fleet</strong> cost sav<strong>in</strong>gs and operational efficiencies<br />
Fleet Managers need to achieve more with less.<br />
Improv<strong>in</strong>g the quality of services delivered and<br />
achiev<strong>in</strong>g <strong>efficiency</strong> targets is paramount. Keep<strong>in</strong>g<br />
control of <strong>fleet</strong> costs is a never end<strong>in</strong>g challenge.<br />
<strong>Civica</strong> delivers software and services that enable<br />
improved <strong>fleet</strong> management and operational<br />
<strong>efficiency</strong>.<br />
Benefits of <strong>Tranman</strong> <strong>fleet</strong> software<br />
We br<strong>in</strong>g together people, processes and <strong>in</strong>formation to help you achieve<br />
cost and utilisation benefits and a measurable return on <strong>in</strong>vestment.<br />
Fuel - Average 5% reduction <strong>in</strong> fuel costs achieved by:<br />
> Increased fuel <strong>efficiency</strong> through driver tra<strong>in</strong><strong>in</strong>g<br />
> Identification of <strong>in</strong>efficient vehicles<br />
> Reduced fraud<br />
> Reduced carbon emissions and future charges<br />
Accidents and Drivers<br />
> Reduced <strong>in</strong>surance premiums<br />
> Reduction <strong>in</strong> repair costs and vehicle downtime<br />
Hire/Vehicle Availability<br />
> Reduction <strong>in</strong> overall <strong>fleet</strong> size (CAPEX and OPEX)<br />
> Reduction <strong>in</strong> short term vehicle hire<br />
> Increased vehicle utilisation<br />
Why <strong>Civica</strong><br />
Over 25 years experience <strong>in</strong> deliver<strong>in</strong>g<br />
<strong>fleet</strong> management solutions, customers<br />
<strong>in</strong>clude 80% of UK police forces, 40% of<br />
fire brigades, over 100 large private sector<br />
organisations and over 100 local authority<br />
and government agencies<br />
Established reputation of people and<br />
products<br />
Stability and experience to help customers<br />
through change<br />
Bus<strong>in</strong>ess process and operational<br />
expertise to underp<strong>in</strong> service delivery<br />
Systems and technology which enable<br />
streaml<strong>in</strong>ed processes<br />
F<strong>in</strong>ancial and operational stability backed<br />
by strong <strong>in</strong>vestment partner.<br />
Ma<strong>in</strong>tenance Costs<br />
> Optimisation of vehicle schedul<strong>in</strong>g<br />
> Reduced adm<strong>in</strong>istration us<strong>in</strong>g touchscreens and process efficiencies<br />
> Decreased vehicle downtime<br />
Compliance<br />
> Reduce risk of prosecution and possible imprisonment<br />
> Reduced mileage expense claims.<br />
London, UK<br />
Tel: (+44) (0) 20 7760 2800<br />
2 Burston Road, London<br />
SW15 6AR<br />
market<strong>in</strong>g@civica.co.uk<br />
www.civica.co.uk<br />
Leeds, UK<br />
Tel: (+44) (0) 113 244 1404<br />
Vanguard House, Dewsbury Road<br />
Leeds LS11 5DD<br />
market<strong>in</strong>g@civica.co.uk<br />
www.civica.co.uk
<strong>Tranman</strong> Modules<br />
Fleet & Asset Adm<strong>in</strong>istration & Management<br />
<strong>Tranman</strong> manages the complete vehicle life cycle. From the procurement<br />
process <strong>in</strong>clud<strong>in</strong>g <strong>in</strong>itial specification, track<strong>in</strong>g of the order to delivery,<br />
through to disposal. <strong>Tranman</strong> is <strong>in</strong>tegrated with quotation and full vehicle<br />
cost systems. <strong>Tranman</strong>'s unique customised dashboards display all<br />
important vehicle <strong>in</strong>formation at a glance, so you can <strong>in</strong>stantly see the status<br />
of the <strong>fleet</strong> and drill down to <strong>in</strong>dividual vehicle level for more detailed<br />
enquiries. Critical date rem<strong>in</strong>ders, such as road fund licence renewal, are<br />
automatically generated ensur<strong>in</strong>g each vehicle is fit for purpose, help<strong>in</strong>g you<br />
meet your duty of care obligations.<br />
Driver, Grey Fleet, Accident & Risk Management<br />
An <strong>in</strong>creas<strong>in</strong>gly essential part of <strong>fleet</strong> management and part of your<br />
organisation's Duty of Care responsibilities. Information recorded can be<br />
used to identify which drivers and departments are most "at risk" and<br />
<strong>in</strong>curr<strong>in</strong>g greatest cost. <strong>Tranman</strong>'s grey <strong>fleet</strong> management module manages<br />
the record<strong>in</strong>g of all MOT, service and <strong>in</strong>surance records for grey <strong>fleet</strong><br />
drivers, <strong>in</strong>clud<strong>in</strong>g image capture. The system is <strong>in</strong>tegrated with third party<br />
driver licence check<strong>in</strong>g services.<br />
Travis Perk<strong>in</strong>s<br />
One of the greatest challenges faced by Travis<br />
Perk<strong>in</strong>s' Transport department was deal<strong>in</strong>g<br />
with the volume of telephone queries com<strong>in</strong>g <strong>in</strong><br />
on a daily basis. The department received<br />
around 2-300 calls per person every week, the<br />
phones were constantly r<strong>in</strong>g<strong>in</strong>g and answer<strong>in</strong>g<br />
<strong>fleet</strong> queries was tak<strong>in</strong>g up all their time. <strong>Civica</strong><br />
developed a Vehicle Information web<br />
application, accessed through the company's<br />
<strong>in</strong>tranet which reduced phone traffic by 60%.<br />
Hire & Leas<strong>in</strong>g<br />
Manages short & long term hire contracts, to <strong>in</strong>ternal departments and<br />
external customers. Tailored to meet specific charg<strong>in</strong>g patterns and fully<br />
automated to reduce adm<strong>in</strong>istration and <strong>in</strong>crease profitability. Designed to<br />
run <strong>in</strong> a real time environment for more accurate vehicle availability data.<br />
Work Authorisation, Workshop & Stores Management<br />
Full work process<strong>in</strong>g and charg<strong>in</strong>g system, capable of controll<strong>in</strong>g multiple<br />
workshops and external contractors. Comprehensive ma<strong>in</strong>tenance history<br />
and costs are recorded for each asset. Suppliers are monitored via the work<br />
authorisation screens, with reference to historical ma<strong>in</strong>tenance records.<br />
Compatible with <strong>in</strong>dustry standard cod<strong>in</strong>g, <strong>Tranman</strong> also has a touchscreen<br />
solution which allows technicians to enter data direct from the shop floor<br />
reduc<strong>in</strong>g back office adm<strong>in</strong>istration. <strong>Tranman</strong>'s fully <strong>in</strong>tegrated stores control<br />
system is specifically designed to m<strong>in</strong>imise vehicle downtime due to<br />
unavailability of essential spare parts, while optimis<strong>in</strong>g stock hold<strong>in</strong>gs.<br />
Further benefits of reduced data entry and improved visibility of stock levels<br />
can be achieved through <strong>in</strong>tegration with bar code readers and mobile<br />
technology.<br />
Ma<strong>in</strong>tenance Schedul<strong>in</strong>g<br />
Uses a complex rules eng<strong>in</strong>e to ensure rout<strong>in</strong>e servic<strong>in</strong>g and <strong>in</strong>spections<br />
are completed on time and with maximum workshop <strong>efficiency</strong>. Service<br />
patterns are allocated at vehicle type, role/use and even <strong>in</strong>dividual vehicle<br />
level. Restrictions can be added to ensure that the workshop is never<br />
overloaded.<br />
Ed<strong>in</strong>burgh City Council<br />
S<strong>in</strong>ce 1999, Ed<strong>in</strong>burgh City Council has relied on<br />
the <strong>Tranman</strong> <strong>fleet</strong> software to manage its <strong>fleet</strong><br />
operation. The ma<strong>in</strong> benefits achieved are more<br />
control over costs, ma<strong>in</strong>tenance of <strong>fleet</strong> records<br />
and an <strong>in</strong>crease <strong>in</strong> workshop productivity. The<br />
Council use <strong>Tranman</strong> to assist <strong>in</strong> streaml<strong>in</strong><strong>in</strong>g<br />
processes by putt<strong>in</strong>g <strong>in</strong> more robust controls and<br />
elim<strong>in</strong>at<strong>in</strong>g a lot of time consum<strong>in</strong>g manual<br />
processes, thus provid<strong>in</strong>g their customers with<br />
quicker and more accurate management<br />
<strong>in</strong>formation.<br />
Fuel Management<br />
Provides a simple way to capture fuel data, either from fuel cards or an<br />
<strong>in</strong>ternal fuel monitor<strong>in</strong>g system. Detailed analysis of fuel consumption and<br />
costs, with report<strong>in</strong>g by exception identifies vehicles or drivers that are<br />
perform<strong>in</strong>g poorly and areas for potential cost sav<strong>in</strong>gs.<br />
London, UK<br />
Tel: +44 (0) 20 7760 2800<br />
2 Burston Road, London<br />
SW15 6AR<br />
market<strong>in</strong>g@civica.co.uk<br />
www.civica.co.uk<br />
Leeds, UK<br />
Tel: +44 (0) 113 244 1404<br />
Vanguard House, Dewsbury Road<br />
Leeds LS11 5DD<br />
market<strong>in</strong>g@civica.co.uk<br />
www.civica.co.uk