PAC Sept. 27 minutes - Retsd.mb.ca
PAC Sept. 27 minutes - Retsd.mb.ca
PAC Sept. 27 minutes - Retsd.mb.ca
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Dr. F.W.L. Hamilton School<br />
P A R E N T A D V I S O R Y C O U N C I L<br />
3225 Henderson Highway, East St. Paul, MB R2E 0J2 • 204.661.2500 • http://schools.retsd.<strong>mb</strong>.<strong>ca</strong>/dh • dhpacgeneral@gmail.com<br />
The Dr. F.W.L. Hamilton School Parent Advisory Council, in collaboration with parents, staff and administration will support,<br />
enhance, and advo<strong>ca</strong>te for the social, emotional, physi<strong>ca</strong>l and intellectual development of our children in a safe environment.<br />
Minutes of P.A.C. Meeting - Tuesday, <strong>Sept</strong>e<strong>mb</strong>er <strong>27</strong>, 2011<br />
Dr. F.W.L. Hamilton School Library<br />
Attendance<br />
A<strong>mb</strong>er Fisher Aynsley Martin Catherine Abrahams Kristine Barnes<br />
Debbie Johnson Dayna Hinkel Dawn Bailey Jennifer Pare<br />
Jennifer Pietrano Joyce Palahnuk Karen Proch Kim Shachtay-Inkster<br />
Laura Patton Lorelei Buchan Melanie Kowalchuk Rosanne Stackiw<br />
Rosella Staples Tania Oddy Tracey Caldwell Brian Buchan<br />
Regrets<br />
Tessa Sabatini<br />
Lori McKnight<br />
1. CALL TO ORDER<br />
The meeting was <strong>ca</strong>lled to order by Chairperson/President Tania Oddy at 7:01 pm<br />
2. APPROVAL OF AGENDA<br />
MOTION TO ACCEPT: Aynsley Martin<br />
SECONDED: Rosanne Stackiw<br />
MOTION CARRIED<br />
3. APPROVAL OF MINUTES<br />
MOTION TO ACCEPT: Melanie Kowalchuk<br />
SECONDED: Aynsley Martin<br />
MOTION CARRIED<br />
Attendee Introductions<br />
4. CORRESPONDENCE<br />
<strong>PAC</strong> received two Thank You <strong>ca</strong>rds - Cheryl Castor – gym mats, Joanne Kuppers & Jack Lemoine night custodians – for<br />
staff appreciation.<br />
A <strong>PAC</strong> binder will be kept in the school office containing all of the reports, forms, agendas, etc. regarding <strong>PAC</strong>.<br />
5. GENERAL BUSINESS/COMMITTEE FORMAT/CONSTITUTION<br />
Tania presented an overview of the <strong>PAC</strong> meeting format as we move forward.<br />
The <strong>PAC</strong> constitution is outdated and requires revision. Manitoba Association of Parent Councils (MAPC) will assist us<br />
in developing our constitution to be current and better defined. They will be presenting at the October meeting. They<br />
recommended suspending our current constitution as the constitution <strong>ca</strong>nnot be revised until the Annual General<br />
Meeting in May 2012.<br />
Based on recommendation from MAPC, we will define voting rights to a maximum of 12 in order to be able to sustain<br />
quorum for future meetings. <strong>PAC</strong> defined voting rights – attendees from May 2011 AGM and attendees from this
meeting have voting rights. These decisions <strong>ca</strong>n be readdressed at the next meeting if necessary. The 12 me<strong>mb</strong>ers<br />
with voting priviledges are:<br />
Jennifer Pare, Karen Proch, Jen Pietrano, Lorelei Buchan, Kristine Barnes, Melanie Kowalchuk, Kim Shachtay-Inkster,<br />
Aynsley Martin, Roseanne Stackiw, Laura Patton, A<strong>mb</strong>er Fisher and Deborah Johnson in addition to the executive<br />
committee including Tania Oddy, Rosella Staples, Brian Buchan and Dayna Hinkel.<br />
6. REPORTS<br />
Principal’s Report – see attached<br />
President’s Report – see attached<br />
• <strong>PAC</strong> attendee agreement - RSVP for <strong>PAC</strong> babysitting services<br />
• Presents for Parents – date is Tuesday, Dece<strong>mb</strong>er 20 th . Rosanna Stackiw will look after this.<br />
Treasurer’s Report – see attached<br />
• Auditor recommendation to change the <strong>PAC</strong> fis<strong>ca</strong>l year from <strong>Sept</strong>e<strong>mb</strong>er 1 - August 31 to July 1 - June 30 to<br />
better reflect the school year.<br />
Fundraising Report – see attached<br />
Hot Lunch Report – see attached<br />
• Tania has been working with the Hot Lunch Coordinators regarding processes: bulk-shopping, student forms,<br />
volunteer allo<strong>ca</strong>tion, reports, etc. The school will provide storage for hot lunch supplies. Room 7 (in the<br />
library) has been made available every hot lunch day for the coordinators to prep the meals.<br />
7. NEW BUSINESS<br />
MOTION TO ALLOCATE $250 to book the DJ for the Family Dance night in February 2012: Jennifer Pare<br />
SECONDED: Lorelei Buchan<br />
MOTION CARRIED<br />
MOTION TO ALLOCATE $190.40 to auditor for the last year <strong>PAC</strong> audit: Rosella Staples<br />
SECONDED: Melanie Kowalchuk<br />
MOTION CARRIED<br />
MOTION TO ALLOCATE $100 towards snack/drinks for the Grade 4 immunization program: Jennifer Pietrano<br />
SECONDED: Aynsley Martin<br />
MOTION CARRIED<br />
Flip Camera – to be tabled next meeting<br />
• Clarify when discussed, outcome and status on <strong>ca</strong>mera<br />
8. NEXT MEETING DATES<br />
Will be varying the meeting days to try to encourage participation.<br />
Wednesday, October 26, 2011<br />
Monday, Nove<strong>mb</strong>er 21, 2011<br />
Tuesday, January 24, 2012<br />
9. ADJOURNMENT<br />
MOTION to adjourn meeting: Tania Oddy<br />
SECONDED: Dayna Hinkel<br />
MOTION CARRIED – meeting adjourned at 8:50 pm
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