2012 approved budget and financial plan - Regional Municipality of ...

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26 CAPITAL BUDGET DEVELOPMENT GUIDELINES Each capital request must meet definition of a tangible capital asset as defined in the Administrative Directive – Tangible Capital Assets. Consideration must be given to whether a capital request is a betterment versus maintenance as defined within the Municipality’s Administrative Directive – Tangible Capital Assets. Capital funding requests will: 1. Require submission of a Capital Request form; and 2. Require submission of a Capital Business Case for new 2012 requests only Capital projects that are classified as multiple-year typically follow three distinct phases: 1. Pre-Design/Design 2. Land (where applicable) 3. Construction In order to ensure that the appropriate type and timing of funding is provided, each phase must be budgeted as a separate project requiring a separate request form. The naming of the project should include the phase (E.g. Water Treatment Plant Pre-Design, Water Treatment Plant Design, and Water Treatment Plant Construction). Pre-design costs will be funded from a source other than debt. Capital projects may be grouped differently and consolidated for various presentation purposes and approval. The separation of each phase will allow more accurate information to be reflected in the capital request form as the project progresses. For example, upon completion of the design phase, more accurate budget estimates will be available to support the debenture borrowing estimate and total project costs. Feasibility studies are to be budgeted within the operating budget. A feasibility study may not result in the next phase of a capital asset. Capital Business Cases must be completed (or updated) for: 1. 2012 Capital Requests 2. Previously approved multi-year projects, if scope changes and/or increased costs of 15% or more of original project have occurred Capital Requests with Operating Budget Impacts Capital requests which require operating budget resources (during construction of the project and for ongoing operations/maintenance after completion) must be identified in the Capital Business Case and be incorporated into the departmental operating budgets for affected years. Appropriate due diligence must be dedicated to this portion of the capital budget request to ensure that all information is available at the time a decision is made. Failure to incorporate adequate operating budget impact information, could lead to the rejection of the project. Capital Request Criteria A capital request must meet at least one, maximum of two, of the following criteria in order to be considered for inclusion in the capital budget/plan:
27 Health or Safety issue Legislated Changes/Contractual Obligations Maintenance of Existing Assets Maintaining Current Service Levels Increased Efficiencies Increase in Level of Existing Service New Service Refer to Capital Request Template for definitions of each criteria and guidelines for assigning priority. Capital Request Prioritization All capital requests for all years of the budget/financial plan will be ranked (and subsequently approved) in order of corporate-wide priority utilizing the Capital Request Criteria above. Refer to Capital Request Template for further guidance and instruction. The Capital Projects Steering Committee may re-prioritize projects outside the existing criteria. Capital Cost Estimates Each Capital Request form shall indicate the type of cost estimate utilized as follows: Detailed – Typically utilized for multiple year projects in progress where specific estimates have been obtained, therefore a higher degree of accuracy is expected +/- 15% Preliminary - Estimate for a capital request in the budget year, but where detailed research has not occurred. Cost estimate within the range of +/- 30% Conceptual – Estimate for a capital request in 2012 (first year of capital plan). Cost estimate within the range of +/- 50% Strategic - Estimate for a capital request in 2013-2017 (future years for capital plan). Cost estimate within range of +100%. Detailed or Preliminary +/-30% Conceptual Estimate +/- 50% Strategic Estimate +/- 100% Fleet and Other Equipment Purchases All fleet and equipment purchases must be vetted through Fleet Services Department to ensure specifications and budget information is adequate. Individual capital request forms will be categorized and included as a consolidated budget amount within the categories determined. Summarized listings will also be included in the capital budget request. A determination will also be made on the appropriate purchase option (i.e. Capital Lease vs. Buy). Fleet Services Department will also determine the most efficient use of the Municipal fleet when reviewing requests to purchase additional vehicles.
Page 1 and 2: 2012 APPROVED BUDGET AND FINANCIAL
Page 4 and 5: 4 2012 APPROVED BUDGET DOCUMENT REA
Page 6 and 7: INTRODUCTION 6
Page 8 and 9: 8 MUNICIPAL DEVELOPMENT PLAN WHAT
Page 10 and 11: 10 Work Together: Provide good gov
Page 12 and 13: 12 A MESSAGE FROM THE CHIEF ADMINIS
Page 14 and 15: 14 END STATE Wood Buffalo has emerg
Page 16 and 17: 16 BUDGET AND FINANCIAL POLICIES Th
Page 18 and 19: 18 Debt Policy The Municipality’s
Page 20 and 21: 20 OUTLOOK The Regional Municipalit
Page 22 and 23: 22 EXPENDITURE ASSUMPTIONS Goods &
Page 24 and 25: 24 2012 BUDGET & 2013 -2017 PLAN GU
Page 28 and 29: 28 CAPITAL FUNDING SOURCES An effec
Page 30 and 31: 30 A MESSAGE FROM THE CHIEF FINANCI
Page 32 and 33: 32 OPERATING REVENUE The approved 2
Page 34 and 35: 34 FUND DESCRIPTION & FUND STRUCTUR
Page 36 and 37: 36 REVENUE SUMMARIES The Regional M
Page 38 and 39: 38 4. SALES OF GOODS/SERVICES Sales
Page 40 and 41: EXPENDITURE SUMMARIES 2008 - 2012 4
Page 42 and 43: 42 In recent years, the Municipalit
Page 44 and 45: 44 5. FIXED ASSET ACQUISITION Acqui
Page 46 and 47: PERSONNEL SUMMARIES 2008 - 2012 46
Page 48 and 49: 48 POPULATION AND EMPLOYEES Total e
Page 50 and 51: 50 2012 APPROVED PERSONNEL BUDGET T
Page 52 and 53: DEBT AND DEBT MANAGEMENT SUMMARIES
Page 54 and 55: 54 subsequent debt management optio
Page 56 and 57: 56 DEBT BURDEN Debt financing requi
Page 58 and 59: 58 2012 CAPITAL BUDGET AND 2013 - 2
Page 60 and 61: 60 CAPITAL PLANNING AND BUDGET OVER
Page 62 and 63: CAPITAL IMPROVEMENT PROGRAM MAJOR C
Page 64 and 65: 64 PUBLIC FACILITIES Public facilit
Page 66 and 67: Financial Update Project Name Budge
Page 68 and 69: 68 Financial Update Project Name Bu
Page 70 and 71: 70 2013 CAPITAL PLAN Project Name A
Page 72 and 73: 72 Project Name Annual Cost North M
Page 74 and 75: 74 Project Name Annual Cost Technol
Page 76 and 77:
76 RECREATION AND CULTURE Recreatio
Page 78 and 79:
Financial Update Project Name Budge
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80 2013 CAPITAL PLAN Project Name A
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TRANSPORTATION 82
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84 Financial Update Project Name Bu
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86 2015 - 2017 CAPITAL PLAN Project
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APPENDIX A ECONOMIC PROFILE
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Table of contents DISCLAIMER 4 A UN
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A UNIQUE REGION IN EVERY WAY The Re
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oIL SANDS PROJECTS • $120 billion
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econoMIC IMPACTS OF alberta’s OIL
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The Fort McMurray Airport serves 71
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Population and Demographics Over 32
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Wood Buffalo residents enjoy income
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economic highlights Tenth best entr
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Lifestyle and Community Services He
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SUNCOR COMMUNITY LEISURE CENTRE The
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CONTACTS Jeff Penney Manager, Econo
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APPENDIX B REGIONAL MUNICIPALITY OF
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introduction The Strategic Plan ide
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term and scope of the strategic pla
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In addition to the core principles
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priority 1DIRECT RESPONSIBLE GROWTH
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priority 3REVITALIZE THE CITY CENTR
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priority 5PROMOTE THE DEVelopment O
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priority 7INCREASE ECONOMIC DEVelop
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priority 9INVEST IN ARTS, recreatio
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APPENDIX C 2011 - 2014 FISCAL MANAG
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Contents 1.0 INTRODUCTION AND ASSUM
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The following assumptions relate to
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However, during the same period, th
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3.0 DEBT AND DEBT SERVICE 3.1 Total
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80.00% 70.00% 60.00% 50.00% 40.00%
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The following graph indicates proje
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5.0 FINANCIAL CONDITION INDICATORS
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20% 15% 10% 5% 0% Financial Vulnera
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GLOSSARY OF TERMS
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Division - This is an administrativ
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SAA - Senior Administrative Assista
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