A Message from President Rebecca S. Chopp - Alumni

More documents

Recommendations

Info

Date The event should take place during the last 2 weeks of July or the first week in August. This is the earliest that the Office of Alumni Affairs can prepare invitations following Reunion, and many students return to campus beginning the second week of August for athletics, volunteer service, Wilderness Adventure, and pre-Orientation programs. Location Simple is better! Backyard picnics, park gatherings, and ice cream sundae parties are easy to plan and can be accomplished with minimal budgets. It is recommended that the club try to find a host who offers the use of their home. Cost Current and incoming students and their families are the guests of honor and are invited at no charge. The Office of Alumni Affairs will reimburse the alumni club $10 per student and family member. This applies to events not generously underwritten by an alumnus/a, parent, or company. In order to receive this reimbursement, volunteers must submit receipts and an attendance list. If the cost of the event is more than $10 per person, the club should plan to make up the difference. The recommended cost for alumni and guests is $5-$13 per person. Alumni and parents may choose to host the event in exchange for gift-in-kind credit. Again, receipts and an attendance list are required in order to be eligible for this credit. Refreshments Arrange for a variety of snacks and non-alcoholic drinks. It is preferred that alcohol not be served but it is ultimately the club’s discretion. Light refreshments and hors d’oeuvres are all that is necessary. Invitations Details must be sent to the Office of Alumni Affairs no later than mid-May. At minimum, invitations will be extended to incoming students and their families as well as members of the Board of Trustees, the Alumni Corporation Board of Directors, the Society of Families Steering Committee, alumni club officers, and the local Alumni Admission Chair. Current students and their families are a great asset to have at the party. Each group can answer questions of their respective peers. Please use discretion when deciding on which alumni to invite depending on the size of the venue and the size of the club. Except for the largest clubs, it is customary to invite all alumni, current students, and their families. Program Greet guests as they arrive and provide them with nametags and RSVP list. After social time, introduce club officers and campus guests, introduce the new students and their families, and thank the host. Supplies The Office of Alumni Affairs will provide the club with a list of new and current students, nametags, Colgate napkins, car stickers for incoming students, and block Cs. 28 Colgate University’s fiscal year June 1 – May 31
Social Events Suggested events and planning tips Suggested Events Happy hours/pub nights • Comedy club • Alumni band concert • Table for 13 • Colgate Thirteen/Swinging ’Gates concert • Potluck dinner • Business card exchange • Assemble care packages for area students • Holiday party (please be mindful of different faiths) • Local group tours (visit attractions in the area) • Joint activity with alumni clubs from other schools • River/ harbor cruise • Brewery tour • Concert in the park Planning tips • Is there a room fee If there are multiple floors or a separate room, will alumni be able to locate the event Is it necessary to distinguish alumni from the general public • When ordering hors d’oeuvres, please provide vegetarian options. Will the bar offer anything special to Colgate alumni • Recognize that some social events will appeal to generally younger alumni and may not be kid-friendly. • The Colgate Thirteen and Swinging ’Gates may require housing. • Contact the organization for tickets. What are the policies for group sales Is there a discount Is it possible to return unsold tickets or acquire additional tickets When is the last date to return tickets or acquire additional tickets What is the policy for last-minute reservations • Will a volunteer take RSVPs or will the ticket office How will tickets be distributed to alumni Will they be mailed or is there a location to meet prior to the event Is it possible to pick tickets up at Will Call • The club should be prepared to cover the cost of no-shows and tickets that are not purchased by alumni. The Maroon News is the oldest college weekly in the country Family Events Suggested events and planning tips Suggested Events Trip to the zoo, circus, or amusement park • Children’s museum or aquarium • Picnic or BBQ with games • Beach party • Apple picking • Ice skating • Mini-golf • Bowling Planning Tips • Contact the organization for tickets. What are the policies for group sales Is there a discount Is it possible to return unsold tickets or acquire additional tickets When is the last date to return tickets or acquire additional tickets What is the policy for last-minute reservations • Will a volunteer take RSVPs or will the ticket office How will tickets be distributed to alumni Will they be mailed or is there a location to meet prior to the event Is it possible to pick tickets up at Will Call Colgate University’s fiscal year June 1 – May 31 29
Page 1 and 2: A Message from President Rebecca S.
Page 3 and 4: Table of Contents Colgate Today Adm
Page 5 and 6: Admissions Statistics Profile of Cl
Page 7 and 8: Extended Study Programs A number of
Page 9 and 10: Alumni Corporation The Alumni Corpo
Page 11 and 12: Broad Street Community (Junior and
Page 13 and 14: Endowment Information 2007 Endowmen
Page 15 and 16: The Campaign For Colgate Leadership
Page 17 and 18: Web Links Volunteer Log In Page •
Page 19 and 20: Office of Alumni Affairs Welcome to
Page 21 and 22: Alumni Club Mission Statement Why a
Page 23 and 24: Meetings and Attendance How to run
Page 25 and 26: Club leaders should create a workin
Page 27 and 28: Annual Planning Process Looking ahe
Page 29 and 30: How will you promote it Printed inv
Page 31: Medium (301-600 alumni) 6 events wi
Page 35 and 36: • The Club President or event coo
Page 37 and 38: Annual Fund The Annual Fund is a pa
Page 39 and 40: Gift Chair & Class Agent Job Descri
Page 41 and 42: Instructions For Class Gift Committ
Page 43 and 44: Presidents’ Club Members of the P
Page 45 and 46: Presidents’ Club Class Chair Job
Page 47 and 48: Presidents’ Club Volunteer Web Pa
Page 49 and 50: Parents’ and Grandparents’ Fund
Page 51 and 52: The Global Leaders Lecture Series C
Page 53 and 54: Making the Call Each call is unique
Page 55 and 56: Parents’ Fund Website Information

A Message from President Rebecca S. Chopp - Alumni

Create successful ePaper yourself

Delete template?

Save as template?