Acquire Support Subsystem - Marine Corps Systems Command

Welcome to the MARCORSYSCOM EQUIPPING PROCESS
Produce/
Procure
Acquire Support Subsystem
INPUTS
Draft Fielding Plan
Contract
Supportability Plan
CPD
Non-Validated System
Support Package
Test Support Package
Configuration Baseline
Updated Supportability
Demonstration Plan
ACTIVITIES
‣ Conduct Supportability
Demonstration
‣ Finalize Fielding Plan
‣ Prepare In-Service
Management Plan
‣ Begin Crafting Performance
Based Agreements
‣ Independent Logistics
Assessment Policy Letter
‣ Independent Logistics
Assessment Process
= Logistician Responsibility
= Requires Logistician Input
OUTPUTS
Support
Subsystem
Final Fielding Plan
Logistics Support
Contracts &
Agreements
Validated System
Support Package
Supportability Plan
In-Service
Management Plan

Roadmap Narratives
Acquire Support Subsystem
Acquisition of the necessary and tailored supportability requirements is
conducted during this phase and will provide the infrastructure necessary for
Fielding and Post-Deployment sustainment. An appropriately structured and
worded SOW, following the Support Planning strategies and MS B activities, will
contract for the Logistics Elements and is the foundation upon which the system
sustainment is based.
This phase involves the critical implementation of logistics assumptions that were
validated during the Design/Develop Phase. Normally performed during
execution of the Production Contract, the logistics elements are acquired based
on the results of the analytical data derived during the prior phase and proven
during system test.
Conduct of the Supportability Demonstration will confirm the validity of the
planned sustainment approach and establish the logistics footprint for the
production system. The critical documentation requirements include the final
Fielding Plan, Supportability Plan/MCSAMP and Contract Logistics Support
arrangements. The critical planning event for this phase is the Independent
Logistics Assessment (ILA). Significant errors or omissions of performance
during this phase may seriously effect Fielding.
Continued use by the Logistician of the Logistics Integrated Product Team (IPT),
and dependence on the Subject Matter Experts, will ensure that supportability
requirements to the technical level of detail are delivered on time and within
budget. Impacts to the logistics footprint will be identified and mitigated and the
required levels of support are available to support MDA decisions, fielding, postfielding
and follow-on modifications, spirals, increments and obsolescence
management.

4105
LOG
15 May 06
ACQUISITION POLICY LETTER NO. X-03
From: Commanding General
Subj: INDEPENDENT LOGISTICS ASSESSMENT (ILA) AND CERTIFICATION
REQUIREMENTS
Ref: (a) SECNAVINST 5000.2C
(b) SECNAVINST 4105.1A
(c) NAVSO P-3692
(d) MCSC Milestone Decision Process (MDP) Guide
Encl: (1) ILA Process
(2) ILA Report (ILAR); Template for ILA
(3) ILA Brief Template
1. Purpose. To implement Department of Navy (DON) ILA policy
in support of the Marine Corps Systems Command (MARCORSYSCOM)
Milestone Team Assessment (MTA) Process.
2. Background. References (a) through (c) provide guidance for
planning, conducting, and reporting ILAs within the DON.
Additionally, several recent initiatives have driven the need to
revise current policy and procedures for establishing and
conducting ILAs. These initiatives include the establishment of
Product Groups composed of program centric teams, the
implementation of the MTA process and teams to support the
Milestone Decision Processes (MDP), reference (d) which
represents DON guidance on ILAs, and codifying the Program
Manager’s (PM’s) total life cycle management responsibilities.
3. Policy. For all acquisition programs in which the Commanding
General (CG), MARCORSYSCOM serves as the Milestone Decision
Authority (MDA), the Assistant Commander, Logistics (ACLOG), or
his designee, shall conduct ILAs to support Milestone B,
Milestone C, and Full Rate Production decisions. For those
programs in which MDA has been delegated to the Product Group
Director (PGD), Strategic Business Team personnel will be
responsible for conducting ILAs IAW DON and ACLOG Guidance. The
ILA shall be considered an integral part of, or predecessor to,
the MTA.

4. Responsibilities
a. ACLOG shall:
(1) Conduct ILAs per enclosure (1), references (c), and
this policy when the MDA is the CG MARCORSYSCOM.
(2) When the MDA is the CG MARCORSYSCOM,serve as, or
designate, the command ILA team leader for joint programs in
which we are a participating Service.
(3) Serve as the MARCORSYSCOM process owner for the ILA
process.
(4) Maintain the command record of ILARs.
b. Assistant Commander, Programs shall:
(1) Include the ILAR as an appendix to the MTA.
(2) Ensure that the Acquisition Decision Memorandum
(ADM) includes ILA findings as exit criteria in the Milestone
ADM.
(3) Update reference (d) to reflect this policy.
c. PGDs shall:
(1) When the PGD is the MDA, ensure ILAs are conducted
per reference (b) and (c).
(2) Maintain a list of all scheduled MTAs.
(3) Provide copies of ILAs to ACLOG.
(4) Include unresolved findings as exit criteria in
the ADM.
(5) When the PGD’s Strategic Business Team Logistician
is not available to conduct an ILA, request assistance from the
ACLOG office or another SBT.

d. PMs shall:
(1) Ensure ILAs are conducted on their programs per
enclosure (1) and enclosure (3), reference (c), and this policy.
(2) When serving as MDA, execute all responsibilities
assigned to the PGD in this policy.
(3) Engage the SBT Logistician prior to informing the MDA
of an upcoming milestone decision.
e. ILA Team Leader shall:
(1) Compile the ILAR using enclosure (2) as a guide.
(2) Ensure that the ILAR identifies integrated logistics
support and supportability factors assessed during the review.
(3) Provide rationale for each area not assessed.
(4) Sign the ILAR and certification memo and forward it
to the MTA Lead and ACLOG.
f. MTA Lead shall:
(1) Include the ILAR as an appendix to the MTA.
6. Applicability. This policy letter is not applicable to
MCTSSA.
Distribution: A
W. D. CATTO

ILA Process
PGD
PM informs
PGD/SBT
of upcoming
Milestone Decision
PGD
Forms Milestone
Assessment Team
(MAT)
PGD tasks the SBT
Log to Form ILA
Audit Team
Who is
the
MDA?
CG
PM informs
AC PROG/ SBT
of upcoming
Milestone Decision
AC PROG/ SBT
Forms Milestone
Assessment Team
(MAT)
MAT LOG
Forms ILA
Audit Team
ILA Team
Conducts ILA
Unresolved ILA
Findings Enclosed
in ADM
ILAR Submitted
to MAT and LOG
ILA Team
Leader Prepares and
Signs ILAR
LOG Records
ILAR in Repository

TEMPLATE FOR INDEPENDENT LOGISTICS ASSESSMENT
MEMORANDUM
From: Assistant Commander, Logistics
To: Assistant Commander, Programs
SSIC Code: 4105
Office Code
Date Signed
Subj: INDEPENDENT LOGISTICS ASSESSMENT (ILA) CERTIFICATION
FOR THE “PROGRAM NAME”
Ref: (a) SECNAVINST 4105.1A
Encl: (1) Attendance Roster
(2) ILA Brief
1. An ILA was conducted in support of the Program Name on
Date. The ILA was accomplished per the reference. Enclosure
(1) contains the list of attendees and enclosure (2)
contains the program brief that includes discussion of
applicable individual logistics elements. Name,
Organization, chaired the ILA.
(Note: Information only; do not insert this text. Regarding
the ten (10) ILS Elements and ILS-related disciplines,
identify ILA results using “stoplight” evaluations i.e.,
RED (not-ready-to-proceed), YELLOW (conditionally ready-toproceed),
or GREEN (ready-to-proceed). Identify
deficiencies and any plans for remediation.
2. Assessment Results
a. The following logistical elements were reviewed and
found to be GREEN with no outstanding issues.
b. The following issues were found to be YELLOW with
minor issues requiring resolution prior to fielding.
c. The following logistical elements were reviewed and
found to be RED with major outstanding issues.

3. The ILA team leader identifies his recommendations. For
example, “A favorable Full Rate Production decision is
recommended. It is further recommended that fielding not
be approved prior to the resolution of the category yellow
issues”.
4. The point of contact at this command is (Enter Full
Name, Title, commercial or DSN phone number).
I.L. ALEADER
Copy to:
PM
ACLOG

Independent Logistics Assessment Certification Criteria
Reference: (Draft) SECNAVINST 4105.X
Green (Ready to Proceed)
A program is logistically ready to proceed when there are no major
issues or risks to be resolved or actions required before the Program
Decision Meeting and there are commitments and realistic completion
dates set for all other important matters affecting supportability or life
cycle affordability.
Yellow (Conditionally Ready to Proceed)
A program is conditionally ready to proceed when there are major
issues, risks or actions outstanding, provided that those can be
addressed and resolved subsequent to a milestone without unduly
compromising supportability, readiness, or life cycle cost.
Red (Not Ready to Proceed)
A program is not ready when there are major issues, risks or actions
outstanding which require resolution before the Program Decision
Meeting or when realistic resources, plans, or commitments are not in
place for major risks or actions that are to be addressed after the
Program Decision Meeting. Examples are:
- Logistics planning and execution are inadequate to ensure
delivery of fully supportable systems.
- Accomplishments do not satisfy intent of DOD/DON policy.
- Operational requirements do not adequately address
supportability.
- Valid support requirements are not fully funded and no approved
workarounds are in place.

Management:
Summary:
Rating
(Circle One):
Green
ILS Management
Yellow
Red
ILS Budgeting and
Funding (i.e., LRFS)
Green
Yellow
ILS Element:
Summary:
Red
Rating
(Circle One):
Green
Design Interface
Yellow
Red
Maintenance
Planning
Green
Yellow
Red

ILS Element:
Support Equipment
Summary:
Rating
(Circle One):
Green
Yellow
Red
Supply Support
Green
Yellow
Red
Manpower and
Personnel
Green
Yellow
Red
Training and Training
Support
Green
Yellow
Red
Packaging, Handling,
Storage, and
Transportation
Green
Yellow
Red

Green
Facilities
Yellow
Red

ILS Element:
Technical Data
Summary:
Rating
(Circle One):
Green
Yellow
Red
Computer Resources
and Software
Support
Green
Yellow
Red
ILS Related
Discipline:
Configuraton
Management
Summary:
Rating
(Circle One):
Green
Yellow
Red
Environmental,
Safety and
Occupational Health
Green
Yellow
Red
Transportability
Green
Yellow
Red

ILA Process (5-23-06).igx
PMT
1
PM requests
MS / MCPDM
8
PM and PMT
ILSO Provides
ILA Brief to ILA
Team
(Mech 03)
11
PM and PMT ILSO
Provides Program
Supportability
ILA Documentation
to ILA Team
14
PMT Reviews
Findings for
Concurrence /
POA&M
17
PMT Review /
Comment
Draft ILAR?
21
MTA
Conducted
23
Provides
MCPDM
Package to
MDA
MTA Lead /
Team
2
ACPROG /
PM Notifies
MDA of MS /
MCPDM
3
ACPROG/
PGD assigns
MTA Lead
5
ACPROG /
SBT BM
Forms MAT
6
Schedules/
Conducts
Pre-Planning
meeting
22
MTA Lead
Advises PM
on Readiness
ILA Lead /
Team
4
ACLOG / SBT
LOG Assigns
ILA Team
Lead
(-90 Days)
7
ILA Lead
Schedules ILA
and Forms ILA
Team
9
ILA Team
Conducts Pre-
ILA Planning
Meeting
(-60 Days)
Is
Program
Ready
for ILA?
No
10
ILA Team Lead
Coordinates
Final Decision
with ACLOG /
PGD
Yes
12
ILA Team
Members
Conduct
Independent
Assessments
13
ILA Team
Prepares ILA
Findings
15
Formal ILA
Conducted to Make
Overall Assessment
of Support Subsystem
(-30 Days)
16
ILA Team
Lead Prepares
Draft ILAR
18
ILA Team Lead
Prepares and
Submits Final ILAR
and Findings to
ACLOG / SBT
LOG for Signature
19
Signed ILAR
(0 Days)
20
Signed ILAR and
Findings Placed in
ACLOG Repository
(Mech 04)
MDA
24
MDA
Conducts
Paper /
Formal
MCPDM
25
Issues ADM
Mechanisms
Mech: 01
NAVSO P-3692
ILA HDBK
Mech: 02
MCSC ACQ
Policy Ltr X-06
Mech:03
ILA Checklist
Brief
(8)
Mech:04
ACLOG
Repository
(20)
Legend
Activity &
Input/Output
External
Activity
Decision
Informal
Communication
as Task
TASK SHAPE LEGEND
Off-page
Connector
On-page
Connector
Participant
Participant
with
Action
Org
Document
Business
System

Independent Logistics Assessment Process Narratives
23 May 2006
Introduction
Independent Logistics Assessments (ILAs) are a part of the Milestone Team
Assessment (MTA) process and are conducted at Milestone (MS) B, C, and Full
Rate Production (FRP) to assess the planning, development, funding, and
maturity of the supportability strategy and the support subsystem. ILA
certifications are time base decisions and presume successful completion of all
agreed upon tasks and activities. If there are significant program changes after
the ILA, but before the MS decision, the Strategic Business Team (SBT)
Logistician will determine whether another ILA is required.
When there is a MS C decision for Low Rate Initial Production (LRIP) decision, a
preliminary supportability assessment (vice a formal ILA) will be held with the
Program Management Team (PMT) to establish mandatory exit criteria for full
rate production ILA. The MS C Acquisition Decision Memorandum (ADM) will
establish formal ILA exit criteria for full rate production decision.
ILA findings that cannot be corrected before MS C or FRP decision should be
documented as exit criteria for the fielding decision. The review of ILA findings
associated with a fielding decision should be incorporated in the fielding decision
checklist and signed by the ILA lead.
Program Managers (PMs) are responsible for providing resources necessary to
conduct an ILA as required.

Independent Logistics Assessment Process Narratives
23 May 2006
Title: ACLOG / SBT LOG Assigns ILA Team Lead (-90 Days)
Number: 4
When the Milestone Decision Authority (MDA) is Commanding General (CG)
Marine Corps Systems Command (MCSC), Assistant Commander, Logistics
(ACLOG) assigns an ILA team lead. This should be an NH-IV, DAWIA Level III
Certified , MCSC Certified Level C Logistician. The team leader can be from
ACLOG Staff or within the Command.
When the MDA is the Product Group Director (PGD), the SBT Logistician is the
ILA team lead. HOWEVER, based on program complexity, SBT workload, or
level of independence, the ILA team lead can be requested from another Product
Group or ACLOG Staff.
Education: DAWIA Level III or equivalent certification in Logistics, Systems
Engineering, Management, or Production, Manufacturing and Quality career
fields 1 .
Experience: Team leaders must have participated in at least one ILA 2 .
1 NAVSO P-3692 October 2003 Independent Logsitics Assessment Handbook p. 1
2 NAVSO P-3692 October 2003 Independent Logsitics Assessment Handbook, p.1

Independent Logistics Assessment Process Narratives
23 May 2006
Title: ILA Lead Schedules ILA and Forms ILA Team
Number: 7
As a result of discussions with PMT during MTA Pre-Planning Meeting, ILA team
lead will schedule ILA and select ILA auditors* and advisors for the Assessment
Team (PMT logistician present preliminary Supportability Matrix**). ILA auditors
are subject matter experts from various supportability functional areas. ILA
advisors are short-term consultants to the ILA auditors, possessing program
specific technical expertise.
Education: DAWIA Level III or equivalent certification in Logistics, Systems
Engineering, Management, or Production, Manufacturing and Quality career
fields 3 .
Experience: Team members must work in a systems engineering or logistics
related function 4 .
*Note: MCSC uses the term ILA auditors / advisors for ILA team members.
**Note: The Supportability Matrix can be found in the ILA Checklist Brief
3 NAVSO P-3692 October 2003 Independent Logsitics Assessment Handbook p. 1
4 NAVSO P-3692 October 2003 Independent Logsitics Assessment Handbook, p.1

Independent Logistics Assessment Process Narratives
23 May 2006
Title: PM and PMT ILSO Provides ILA Brief to ILA Team
Number: 8
When ILAs are conducted by ACLOG, the PMT must use the ILA Briefing
Template developed by the LOG FIT. The briefing template resides in the
ACLOG Knowledge Center. The PMT may provide other documentation or
slides at their discretion.

Independent Logistics Assessment Process Narratives
23 May 2006
Title: ILA Team Conducts Pre-ILA Planning Meeting (-60 Days)
Number: 9
During PMT ILA Brief, ILA team members will provide guidance and additional
documentation requirements needed to assess supportability during the
Independent Assessments. The team along with the PMT will determine the
medium used to access ILA documentation.
Exit criteria and findings from previous ILAs should be resolved prior to
conducting another assessment.
After completion of the ILA Brief, the ILA team members will assess whether the
program should proceed with a formal ILA.

Independent Logistics Assessment Process Narratives
23 May 2006
Title: ILA Team Lead Coordinates Final Decision with ACLOG / PGD
Number: 10
If ACLOG/ PGD concurs that the program is not ready to proceed with an ILA,
the ILA team lead will notify the MTA Lead.

Independent Logistics Assessment Process Narratives
23 May 2006
Title: PM and PMT ILSO Provides Program Supportability ILA
Documentation to ILA Team
Number: 11
The required supportability documentation should have been identified during the
ILA pre-planning meeting. PMT ILSO will notify ILA team lead when
supportability documentation is available and ready for review.

Independent Logistics Assessment Process Narratives
23 May 2006
Title: ILA Team Members Conduct Independent Assessments
Number: 12
The ILA team members conduct an independent review of the required
supportability documentation which relate to their subject matter expertise.

Independent Logistics Assessment Process Narratives
23 May 2006
Title: ILA Team Prepares ILA Findings
Number: 13
ILA team members either provide by proxy or meet to discuss findings. The ILA
team lead will review all findings for validity.

Independent Logistics Assessment Process Narratives
23 May 2006
Title: PMT Reviews Findings for Concurrence / POA&M
Number: 14
The PMT has the opportunity to provide to the ILA team lead a mitigation plan
(Plan of Action and Milestones (POA&M)) for any findings.

Independent Logistics Assessment Process Narratives
23 May 2006
Title: Formal ILA Conducted to Make Overall Assessment of Support
Subsystem (-30 Days)
Number: 15
The ILA Team will use the MCSC ILA Policy Letter and Template to conduct the
ILA and make the final assessment.
The ILA team will establish the program’s exit criteria for the next ILA, Fielding
Decision, or FRP decision.

Independent Logistics Assessment Process Narratives
23 May 2006
Title: ILA Team Lead Prepares Draft ILAR
Number: 16
The ILA team lead is responsible for preparing the draft Independent Logistics
Assessment Report (ILAR) with the recommended ILS program certitifcation
based on the MCSC ILA Policy Letter and template developed during the formal
ILA.

Independent Logistics Assessment Process Narratives
23 May 2006
Title: PMT Review / Comment Draft ILAR
Number: 17
If desired, the PMT can review and comment on the draft ILAR and offer rebuttel.

Independent Logistics Assessment Process Narratives
23 May 2006
Title: ILA Team Lead Prepares and Sumbits Final ILAR and Findings to
ACLOG / SBT LOG to signature
Number: 18
Once the PMT review and comment on the draft ILAR, the ILA team lead
prepares and submits the final ILAR for signature.

Independent Logistics Assessment Process Narratives
23 May 2006
Title: Signed ILAR (0 Days)
Number: 19
The signed ILAR is provided to the MTA Lead.

Independent Logistics Assessment Process Narratives
23 May 2006
Title: Signed ILAR Findings Placed in ACLOG Repository
Number: 20
The signed ILAR Findings are placed in the ACLOG Repository to serve as a
MCSC lessons learned library and a historical reporting tool.

Independent Logistics Assessment Process Narratives
23 May 2006
Acronyms
Acronym
ACLOG
ADM
CG
FRP
ILA
ILAR
LRIP
MCSC
MDA
MS
MTA
PGD
PM
PMT
POA&M
SBT
Definition
Assistant Commander, Logistics
Acquisition Decision Memorandum
Commanding General
Full Rate Production
Independent Logistics Assessment
Independent Logistics Assessment Report
Low Rate Initial Production
Marine Corps Systems Command
Milestone Decision Authority
Milestone
Milestone Team Assessment
Product Group Director
Program Manager
Program Management Team
Plan of Action and Milestones
Strategic Business Team