Aesop/MUNIS Payroll Report

Aesop/MUNIS Payroll Report
To create the report in Aesop that you will need to coordinate absences with your
payroll in MUNIS, please see the following steps. Note: This only needs to be done
once.
1. Go into Aesop
2. Click on Reports.
3. Click on Report Writer.
4. Click Create New.
Located about 2” down the page after ABSENCE DATA (Create New)
5. Assign a name for the report.
6. Pull the fields that you want on your report over from the left hand side to the
“blank canvas” on the right.
Line 4
Above is the list of fields to be included on the report. For line 4 (Static), drag the
Static box from under the Available Fields in the box above the Common Fields on
the left. (larger view on back page).
7. When you have completed dragging the fields over, verify that all columns are
set as above with the column label, align, function, and length – you should click
“Save as New” and then “Save”.
Go to https://www.aesoponline.com/navigator/manuals.asp to see a training video on
creating reports in Aesop under: Videos (right hand side of page) and then PESG
Virtual Academy
Report Writer Overview (click on this to learn how to create reports in Aesop)
AESOP Import Version 8.3
Payroll Page 1 of 5
Update 10/31/2011

Create the data import form in MUNIS. Note: This only needs to be done once.
1. Sign on to MUNIS
2. Display the Forms Definition screen.
System Administration → Printer/Device Administration
3. Locate the forms definition for the process prtimatt.
4. Click Copy.
5. Enter AESOP in the Name field.
6. Enter an appropriate description.
7. Click the Accept button or press Enter.
8. Click the Update button or press Ctrl-U.
9. Update the Forms Definition to match the specifications below. This must match
exactly.
AESOP Import Version 8.3
Payroll Page 2 of 5
Update 10/31/2011

Instructions to Run the Aesop Report for Payroll
1. Sign on to AESOP.
2. Click Reports
3. Click Report Writer
4. Go to your new report and click “run with new filters” to the right of the report
5. Under the “Filter Tab” enter pay period – change to “fixed” (goes from Sunday to
Saturday) and click Run
6. Uncheck HTML and check Excel Compatible (csv) – click Run
7. Download as Excel Compatible (CSV)
8. Select Open
9. Highlight entire document and auto size the columns
10. Sort by “reason” and delete rows that should not be imported such as:
* Vacancies * Conference Days *Field Trips
* Prof. Development (any days that we would be covering the employees pay
from their usual salary – not through a sick day, personal day, vacation day etc.)
11. Please note: If the complete Social Security Number is not shown in column A,
go back into Aesop and make sure that you add the employee’s SS# in the
“identifier” space. YOU MUST RUN THIS REPORT OVER if you have had to go
back and add a SS#.
12. Change “Quantity” column to “text”
13. Delete header row
14. Save as .csv to a folder and file name of your choice
15. Close – (click “yes” to message about formatting)
16. Click No to save
17. Exit AESOP
AESOP Import Version 8.3
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Update 10/31/2011

18. Go into Excel and open your report to verify the information.
19. Log in to MUNIS.
20. Display the Time Entry Screen.
Human Resouce/ Payroll → Payroll → Payroll/Processing
21. Verify that the pay period matches the dates selected in AESOP.
22. Select Import.
23. Click the Browse button in the File field.
24. Select Form AESOP – AESOP
25. Verify that the Delimiter is a comma.
26. Click Accept.
If errors occur, run report, delete the batch that was created, resolve and repeat the
process. Once the batch is in MUNIS, move the approved batch into payroll and
process as normal.
AESOP Import Version 8.3
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Update 10/31/2011

AESOP Import Version 8.3
Payroll Page 5 of 5
Update 10/31/2011