Exhibitor Kit - Healthcare Design

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NOTICE OF INTENT TO USE EXHIBITOR-APPOINTED CONTRACTOR Fax or Mail to: Gaylord Palms Resort & Convention Center Attn: Exhibit Service Representative 3208 Gaylord Way, Kissimmee, Florida 34746 407-586-2217 Fax 407-586-2279 GPExhibits@gaylordhotels.com Event Name: Healthcare Design 2013 Event Dates: November 17-19, 2013 Company Name: Contact Name: Booth Number: Contact Number: A non-Official Contractor is a company other than the “general or official” service provider on the show, or third party service provider designated by show management in the exhibitor manual as the provider of a specific service and requires access to you booth during installation and dismantling. Due to security purposes, exhibitors who choose to use these contractors must complete this form and supply Gaylord Palms Resort & Convention Center with the contractors Certificate of Insurance. Listed below are the insurance requirements and Indemnification. Contract/Display House: Address: City: Telephone No.: State/Zip: Fax No.: Email Address: On-Site Contact Cell Phone: On-Site Vehicles: INSURANCE CLAUSE At all times during the term, contractor shall carry and maintain in full force and effect, at his sole expense, the following insurance policies with insurance companies reasonably acceptable to the hotel and admitted to do business in the State of Florida. Upon execution of this agreement, contractor shall provide an insurance certificate naming the hotel as an additional insured and evidencing the insurance coverage described below a) Comprehensive General Liability insurance with limits of not less than $2,000,000 each occurrence and annual aggregate; b) Business Automobile Liability insurance covering all vehicles used in connection with this agreement with limits of not less than $1,000,000 each accident; and c) Workers’ Compensation insurance in accordance with the provisions of the Workers’ Compensation Act in the State of Florida. INDEMNIFICATION a) Indemnification of the Hotel. To the fullest extent permitted by applicable law, contractor agrees to release, indemnify, defend and hold harmless the hotel and all affiliated parties, their officers, shareholders, directors, agents and employees of and from any and all liability, claims, liens, demands, actions and causes of action whatsoever (including reasonable attorney’s fees and costs) arising out of or related to any loss, cost, damage or injury, including death, caused or arising from contractor’s misconduct or negligent acts, error or omissions of contractor, its employees, officers, directors, agents, independent contractors or subcontractors in connection with the services or any breach of this agreement by contractor. b) Indemnification of Contractor. To the fullest extend permitted by applicable law, the hotel agrees to release, indemnify, defend and hold harmless contractor and his affiliates, officers, directors, agents and employees of and from any and all liability, claims, liens, demands, actions and causes of action whatsoever (including reasonable attorney’s fees and costs) arising out of or related to any loss, cost, damage or injury, including death, caused by or arising from the hotel’s misconduct or negligent acts, errors or omissions of hotel’s employees, officers, directors, agents, independent contractors or subcontractors in connection with the services or any breach of this agreement by the hotel. c) The provisions contained in this section shall survive the termination of this agreement, as provided herein. Marriott Confidential and Proprietary Information
CREDIT CARD AUTHORIZATION FORM Fax or Mail to: Gaylord Palms Resort & Convention Center Attn: Exhibit Service Representative 3208 Gaylord Way, Kissimmee, Florida 34746 407-586-2217 Fax 407-586-2279 GPExhibits@gaylordhotels.com ADVANCE PRICE DEADLINE - October 31, 2013 Event Name: Healthcare Design 2013 Event Dates: November 17-19, 2013 Company Name: Contact Name: Contact Number: Booth Number: I, __________________________________, the undersigned agree to give Gaylord Palms Resort and Convention Center authorization to charge for the following services: Telecommunications, Long Distance Services, Electrical Service (labor and materials), Compressed Air, Water and Drain, Food and Beverage, Rigging and Security Services to my credit card. Payment is accepted through exhibit services in the form of VISA, MASTERCARD, AMERICAN EXPRESS, DISCOVER, DINERS CLUB and Money Order (U.S. funds drawn on U.S. banks only). Florida State Sales Tax (7%) will be applied to all equipment & service orders. Checks and cash are not accepted. Credit will not be given for services ordered and not used. Cancellations must occur prior to the installation of services. All disputes must be filed by the exhibitor with the Exhibitor Services Department prior to the close of the show. I further authorize the following named person(s) to use the below listed credit card to pay of any additional services either in advance or on-site. Print Name: Signature: _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________ Credit Card: Visa MasterCard American Express Discover Diners Club Credit Card: * Expiration Date: Name of Cardholder (Print) Cardholder’s Signature: Billing Address: City: Telephone No.: State/Zip: Fax No.: Email Address: Marriott Confidential and Proprietary Information
Page 1 and 2: Gaylord Palms Resort - Florida Exhi
Page 3 and 4: HEALTHCARE DESIGN DISPLAY RULES & R
Page 5 and 6: Perimeter Booth A Perimeter Booth i
Page 7 and 8: Peninsula Booth A Peninsula Booth i
Page 9 and 10: Island Booth An Island Booth is any
Page 11 and 12: Other Important Considerations Cano
Page 13: Issues Common To All Booth Types (c
Page 22: Gaylord Palms Resort - Florida Exhi
Page 36 and 37: DIRECT TO SHOW SITE EXHIBIT MATERIA
Page 39 and 40: ABF FREIGHT SYSTEM, INC.® • TRAD
Page 49: A discounted rate is provided to ex
Page 53 and 54: INFORMATION TECHNOLOGY TERMS CONDIT
Page 55 and 56: FOOD & BEVERAGE Fax or Mail to: Gay
Page 57 and 58: SECURITY SERVICES Fax or Mail to: G
Page 59 and 60: Gaylord Rigging Rates and Regulatio
Page 61 and 62: Find out what Convention and Conven
Page 63 and 64: TLC Convention Plant Services Maili
Page 65 and 66: SmartExpo Tools BC600 LEAD CAPTURE
Page 67 and 68: A CCENT Tradeshow & Event Furnishin
Page 69 and 70: A-7 Corner, Black Suede 33”L x 33
Page 71 and 72: South Beach E-1 Sofa, White 77”L
Page 73 and 74: Contempo LOUNGE AREAS I-1 Curved So
Page 75 and 76: Table, Black (Textured Top) K-1 24
Page 77 and 78: L-14 Table, Black & Glass 42”Diam
Page 79 and 80: Pedestal, Black N-1 12”L x 12”D
Page 81 and 82: O-5 Reception Counter 48”L x 16
Page 83 and 84: Q-1 Leather Executive 25”L x 28
Page 85 and 86: OFFICE S-1 Desk, Natural & Black 60
Page 87 and 88: CABANA Barbados T-6 Small Backrest
Page 89 and 90: CABANA T-18 Lounge 86”L x 43”D
Page 91: ACCENT Tradeshow & Event Furnishing

Exhibitor Kit - Healthcare Design

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